Exh 7AAGENDA ITEM #7A
APRIL 25, ?005
' ~ CITY OF ATLANTIC BEACH
CITY COMNIISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-OS-70 AMENDING THE OPERATING
" BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2004 AND ENDING SEPTEMBER 30, 2005.
' ' SUBMITTED BY: Nelson Van Liere
Finance Director
' ' DATE: March 18, 2005
BACKGROUND: During the year, the City makes adjustments to budgetary accounts
' ' to fund items not anticipated during the initial budget process.
.. Most of the items listed below have already been discussed in
previous commission meetings. The ordinance proposed
' ' accomplishes the following:
Police Grant Activity: This proposed amendment is needed to
' establish a budget for the Safe Neighborhood grant obtained last
• " year. The funds were not completely used and therefore they are
being re-budgeted. Also included in this amendment are some
transfers to the General Fund for excess matching funds for the
Byrne Grant and Local Law enforcement Block Grants for small
amounts.
• " FEMA Reimbursements. The requests for reimbursement from
the federal and state governments for storm damage reimbursement
have substantively been accepted with the exception of a disputed
amount for debris pick-up. This amendment creates a revenue
budget for the Water and Sewer Utility, Storm Water Utility,
General Fund and Sanitation Fund for reimbursements due. The
' " total Federal portion is $191,180 and the State portion is $6,276.
Transfer to the General Fund from the Governmental Capital
Project Fund is needed to return an unused accumulation of funds
to the General Fund for future appropriation. These funds are not
restricted and therefore are being made available for up-coming
` " budget consideration.
Community Character: This amendment adds funding for the
" consultant selected to work with the City Commission on
• preservation of community character. These funds are to be added
AGENDA ITEM #7A
APRIL 25, 2005
to the Planning Departments professional services budget in the
amount of $51,075.
Pay and Classification Study: This proposed amendment adds
$12,600 to the Human Resources budget to fund an update to the
City's Pay and Classification Plan. The City plans to coordinate
the study with the City of Jacksonville Beach to save on the cost of
the study.
Tree Protection Fund: This proposed amendment creates a
revenue budget for recently received funds in the amount of
$13,778 and an expense budget for those revenues and for some
unused balance carried forward from last year for a total of
$22,887. The expense budget is for the planting of trees, however
there are no specific requests related to this amendment at this
time. All unused funds remain in fund balance for future
consideration.
Sanitation Utility: This proposed amendment reduces the revenue
estimate for charges for services by $25,000. Based on current
year activity, the budgeted estimate was high. Also, the
expenditure budget is being increased by $8,000 to account for a
revised customer count by the hauler and for an increase of $5,000
in the estimate for commercial account tippage to be paid to the
City of Jacksonville in July.
BUDGET: Miscellaneous adjustments to the fiscal yeaz 2005 Operating
Budget as proposed above.
RECOMMENDATION: Approve Ordinance No. 20-OS-70.
ATTACHMENTS: Ordinance No. 20-OS-70
REVIEWED BY CITY MANAGI
AGENDA ITEM #7A
APRIL Z5, 2005
. ORDFiYANCE NO. 20-OS-70
. AN ORDIlYANCE Al'vIENI~ING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACI~, FLORIDA FOR FISCAL YEAI•t BEGINNIl`TG
,OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
. WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE ~OF TI3E CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2004/8405 Final Budget be amended as follows:
Generai Fu€~d
Revenues:
Transfers - In
From Federal Grant -Safe Neighborhood 1,180
From Police Byrne Grant 3,661
From Police Local Law Enforcement Grant 248
From Governmental Capital Projects 27,936
Intergovernmental Revenues:
F.E.M.A. Reimbursement -Federal 42,303
F.E.M.A. Reimbursement -State 1,656
Total Revenues: $76,984
Expenses:
Planning
Operating Expenses
Professional Services 51,075
Human Resources
Operating Expenses
. Professional Services 12,600
Total Expenses: $63,675
.. Increase in Fund Balance: $13,309
- Poliee Grant Fund -Safe Neighborhood
Revenues:
Intergovernmental Revenues
. Grant ;?IOCee~ ~ ~f nnt~
1 V,VV
Expenses:
AGENDA ITEM #7A
APRIL 25, 2005
Personal Services
Overtime 5,325
Pension Benefit 908
Operating Expenses
Supplies 40
Capital Outlay
Machinery and equipment 1,020
Transfers -Out
To General Fund 1,180
'f'atal Expenses: 8,x#73
Fund Balance Increase 3,527
Police Grant Fund -Byrne Grant 2®~04- Jacksonville
Expenses:
Transfers Out
To General Fund 3,fiSI
Fund Balance Decrease ~,661>
Police Grant Fund -Local La~v Enforcement Block Grant - Zi1~4-
Jacksonville
Expenses:
Transfers Out
To General Fund 248
Fund Balance Decrease ~48>
Federal Contraband Forfeiture Fund
Expenses:
Police Patrol Division -Transfers -Out
To Local Law Enforcement Block Grant -Mobile Video Grant OS 553
Fund Balance Decrease <553>
Governmental Capital Project Fund
Expenses:
Transfers -Out - To General Fund $27,936
Fund Balance Decrease <$27,936>
AGENDA ITEM #7A
APRIL 25, 2005
Tree 3Proteetion Fund
Revenues:
Tree Mitigation Proceeds
Expenses:
Contract Services
Decrease in Fund Balance:
Sanitation Utility
Revenues:
Charges for Services
F.E.M.A. Reimbursement -Federal
F.E.M.A. Reimbursement -State
-Total Revenues:
Expenses:
Contract Services
Garbage Collection
Tippage Fees
Total Expenses:
Increase in Fund Balance:
Sewer Utility Fund
Revenues:
F.E.M.A. Reimbursement -Federal
F.E.M.A. Reimbursement -State
Total Revenues:
Increase in Fund Balance:
Water Utility Fund
Revenues:
F.E.M.A. Reimbursement -Federal
F.E.M.A. Reimbursement -State
Total Revenues:
Increase in Fund Balance:
Storm Water Utility Fund
Revenues:
F.E.r~~.A. R~:.::b~:.~emeat - Fe~ernl
$13,778
$22,887
<$9,109>
<$25,000>
115,315
3,552
$93,867
8,000
5,000
$13,000
$80,SS7
$22,058
702
$22,760
$22,760
$10,934
366
$11,300
$11,300
$57~
AGENDA ITEM #7A
APRIL 25, 200
Incrcasc in Fund Baiancc:
2. This ordinance shad take effect irnmcdiately upon its adoption.
Passed by the City Commission on first reading this day of April, 2005.
Passed by the City Commission on second and final reading this day of May, 2005
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
5570
Donna Bussey
City Clerk