Item 3A- City Appointed Positions Evaluation Summaries (2)AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
BUDGET:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
City Appointed Positions Evaluation Summaries
Catherine Berry, Esq., Human Resources Director
October 9, 2017
The City of Atlantic Beach has three appointed positions: City Manager, City
Attorney and City Clerk. The City Manager is newly appointed, so he will not be
evaluated this year.
As you can see in the attached summary, the numerical value for each standard is
reported as an average of the Commission's scoring. I've also listed all of the
narrative comments ofthe Commissioners.
I will ask the newly-appointed Commission to be thinking ofhow the process can be
improved, and either e-mail or call me with comments and suggestions. I will then
come back to the Commission with a new and improved version in December, and
we will begin the evaluation process for the next fiscal year.
No impact.
RECOMMENDATION: For discussion only.
ATTACHMENTS: City Attorney and City Clerk Evaluation Summaries will be added.
REVIEWED BY CITY MANAGER:
Agenda Item 3A
October 23, 2017
City Attorney Performance Evaluation Summary
City of Atlantic Beach, Florida
Evaluation period: October 1, 2016 to September 30, 2017
PERFORMANCE CATEGORY SCORING
OVERALL SCORE
INDIVIDUAL CHARACTERISTICS
5 Diligent and thorough in the discharge of duties, "self-starter"
4. 7 Exercises good judgment
4.7 Displays enthusiasm, cooperation, and willing to adapt
5 Exhibits composure and attitude appropriate for the position
Average 4.8
LEGAL CONSULTATION
4.3 Provides the scope of legal expertise necessary to meet the
City's needs on issues that arise
4. 7 Provides her best and honest recommendations given all
existing legal issues and ramifications
4. 7 Possesses knowledge of and provides efficient and effective
advice on the City's Charter and Municipal Code
4. 7 Advice provided regularly takes into account and balances the
overall goals and objectives of the City
5 Proactively identifies potential legal issues when he is aware
of them to avoid problems from occurring
5 Accurately identifies and addresses all legal issues within
documents and items that she reviews
Average 4.7
Agenda Item 3A
October 23, 2017
LEGAL REPRESENTATION
4. 7 Aggressively represents the interests of the City as directed
by the Commission
4.3 Approach to legal matters is effective in achieving the best
possible legal outcomes for the City's interests given the
issues that arise
5 Represents the City in a professional and ethical manner
4. 7 Is impartial and objective in her duties and responsibilities
4.3 Estimates of legal impacts are reasonably accurate on a
regular basis
Average 4.6
STAFF WORK
4.3 Prepares ordinances, resolutions, contracts and other legal
work accurately and consistent with the direction and
objectives communicated by the Commission, City Manager
and/or Department Heads
4. 7 Maintains a good working relationship with members of the
City's management team
4. 7 Able to maintain the Commission's and Staff's confidence
while informing them of the different legal risks that proposed
actions might generate
5 Displays a positive attitude in carrying out her responsibilities
and responding to requests
Average 4.7
COST/FISCAL ACCOUNTABILITY AND CONTROL
3.7 Effectively manages and controls legal costs given the issues,
assignments and requests made to her
2
Agenda Item 3A
October 23, 2017
4. 7 Legal tasks are performed with appropriate authorization
according to established procedures and contract
requirements
4 Fiscally effective approach in achieving best possible legal
outcomes for the City's interests given the issues that arise
4 Invoices accurately identify tasks and expenses in sufficient
detail to provide accountability and cost control.
Average 4.1
RESPONSIVENESS/TIMELINESS OF ACTIONS
4.3 Requested legal work and assignments are completed in a
timely manner within established time frames
4. 7 Accessible when needed to respond to requests for legal
information and assistance
4 Timely completion of legal reviews and requests for
information
4. 7 Effective follow-up to requests that are made to her
4.3 Accurately interprets and clarifies Commission and City
Manager direction
Average 4.4
COMMUNICATIONS
4. 7 Effectively communicates with Commissioners, City Manager
and Department Heads
4. 7 Answers are provided in a timely and understandable manner
5 Maintains confidentiality with regard to all legal matters, as
appropriate
Average 4.8
3
Agenda Item 3A
October 23, 2017
City Clerk Performance Evaluation Summary
City of Atlantic Beach, Florida
Evaluation period: October 1, 2016 to September 30, 2017
PERFORMANCE CATEGORY SCORING
OVERALL SCORE
INDIVIDUAL CHARACTERISTICS
3.8 Diligent and thorough in the discharge of duties, "self-starter''
3.8 Exercises good judgment
4.4 Displays enthusiasm, cooperation, and willing to adapt
4.2 Exhibits composure and attitude appropriate for the position
Average 4
PROFESSIONAL SKILLS AND STATUS
4 Maintains knowledge of current developments affecting the
practice of the Clerk's Office
3.6 Demonstrates a capacity for innovation and creativity
3.6 Anticipates and analyzes problems to develop effective
approaches for solving them
4.2 Willing to try new ideas proposed by Commission members
and/or staff
4.2 Sets a professional example by handling affairs of the Clerk's
office in a fair and impartial manner
Average 3.9
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October 23, 2017
CITY CLERK FUNCTIONS
3.6 Oversees the appropriate maintenance of all records of the
City and oversees the records retention and destruction
process
4.2 Provides accurate and timely agendas and successfully
manages the agenda process for the Commissioners, City
Manager and Department Heads
4.6 Attends all regular and special meetings of the Commission
and successfully provides accurate official minutes of the
proceedings
4 Manages all public records requests
4.2 Manages municipal elections, and exhibits knowledge of
principles and practices of municipal code and pertinent
election law
4.6 Ability to meet and serve the public with tact and creditability
Average 4.2
REPORTING AND RECORDS
3.6 Provides regular information and reports to the Commission
concerning matters of importance to the City, using the City
Charter as a guide
4.2 Responds in a timely manner to requests from the
Commission for special reports
3.6 Takes the initiative to provide information, advice and
recommendations to the Commission on functions and issues
involving the Clerk's Office
4.2 Effectively manages records and indexing of records for public
use
4.8 Understands Florida Public Records and Government in the
Sunshine Laws
Average 4
Agenda Item 3A
October 23, 2017
FISCAL MANAGEMENT
4.4 Makes the best possible use of available funds, conscious of
the need to operate the Clerk's Office efficiently and
effectively
4 Prepares a budget and budgetary recommendations in an
intelligent and accessible format
4.2 Ensures actions and decisions reflect an appropriate level of
responsibility for financial planning and accountability
4.2 Appropriately monitors and manages fiscal activities of the
Clerk's Office
Average 4.2
STAFFING AND SUPERVISION
3.4 Manages staff effectively
3.8 Encourages teamwork, innovation and effective problem-
solving among staff members
3.8 Instills confidence and promotes initiative in subordinates
through supportive controls for their programs while still
monitoring operations at the staff level
3.2 Sustains or improves staff performance by evaluating the
performance of staff members at least annually, setting goals
and objectives for them, periodically assessing their progress
and providing appropriate feedback
3.8 Promotes training and development opportunities for
employees
Average 3.6
Agenda Item 3A
October 23, 2017