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Item 5B & 5C- Appointments of the CEB & CDBAgenda Item 5B & 5C October 23, 2017 MINUTES City of Atlantic Beach Board Member Review Committee Meeting October 16, 2017 THOSE IN ATTENDANCE: Members: John Stinson-Chair of the Board Member Review Committee and City Commissioner Jennifer Lada-Citizen Member (arrived at 5:48pm) Sally Clemens -Citizen Member Candace Kelly-Citizen Member Grant Healy-Chair of the Cultural Arts & Rec. Adv. Committee Ben de Luna-Chair of the Code Enforcement Board Brea Paul-Chair of the Community Development Board (arrived at 5:43pm) Victor Gualillo-Chair of the Police Officers' Pension Board of Trustees Donna Bartle -Non-Voting Member & City Clerk Staff: Timothy Johnson Staff Liaison to the Cultural Arts and Recreation Board Committee Derek Reeves-Staff Liaison to the Community Development Board & Staff Rep. for Code Enf. Board Call to Order: Commissioner Stinson called the meeting to order at 5:30pm. 1. Discuss status of proposed changes and membership on various boards and committees. Chair Stinson reported the status of the process to improve the board and committee member selection process. He explained that since we want to transition into having all te1ms ending on December 31st we will not be addressing membership for those upcoming vacancies in 2018 that may be extended. Ms. Clemens suggested including a cover letter with the application form explaining what qualities the boards and committees are looking for. (Ms. Paul arrived at 5:43pm and Ms. Lada arrived at 5:48pm) The Committee discussed the role of alternate members, attendance of members, restrictions on serving on more than one committee/board, proposed recruitment and selection process and the proposal to change membership on the Cultural Arts and Recreation Advisory Committee to convert two regular members to alternate members. (Commander Gualillo left the meeting at 6:00pm) Minutes ofthe Board Member Review Committee on October 16, 2017 Page 1 of4 Agenda Item 5B & 5C October 23, 2017 2 Interview the candidates (listed below) for consideration to the Boards/Committee(s) indicated below: Bob Burch Cultural Arts & Recreation Advisory Committee (CARAC) Paula O'Bannon Cultural Arts & Recreation Advisory Committee Whitney Heflin Code Enforcement Board (CEB) Lindsey Norman Code Enforcement Board (for reappointment) Judy Workman Code Enforcement Board The Committee interviewed Mr. Burch and Paula O'Bannon separately. An overview of the duties and responsibilities including the events, programs and activities of the Cultural Arts and Recreation Advisory Committee were explained to each of the applicants. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. The candidates were told that a decision regarding membership on the Cultural Arts and Recreation Advisory Committee would not be made tonight since there are additional interviews for that Committee scheduled for November 7' 2017. (Mr. Healy and Mr. Johnson left at 6:40pm) The Committee interviewed Ms. Heflin, Mr. Norman and Ms. Workman separately. An overview of the duties and responsibilities of the Code Enforcement Board was explained to each of the applicants. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 3. Discuss the candidates for the Code Enforcement Board and make recommendations on filling the vacancies. The Committee discussed the candidates and made the following recommendations: Motion: Recommend reappointing Lindsay Norman to the Code Enforcement Board for an additional term beginning immediately and ending September 30, 2020. Moved by Lada, seconded by de Luna Motion carried unanimously Motion: Recommend appointing Whitney Heflin to the Code Enforcement Board as a regular member for a term beginning immediately and ending September 30, 2020. Moved by de Luna, seconded by Lada Motion carried unanimously Motion: Recommend appointing Judy Workman to the Code Enforcement Board as a regular member for a term beginning immediately and ending September 30, 2019. Moved by de Luna, seconded by Kelly Motion passed with Clemens, de Luna and Kelly voting for and Lada and Stinson voting against. (Mr. de Luna left the meeting at 7:46pm) Minutes of the Board lvfember Review Committee on October 16, 2017 Page 2 of4 Agenda Item 5B & 5C October 23, 2017 4. Interview the candidates (listed below) for consideration to the Boards/Committee(s) indicated below: Brandon Risinger 1) CARAC & 2) Community Development Board (CDB) Mark Tingen Community Development Board Brian Major Community Development Board Richard Reichler Community Development Board (for reappointment) Linda Lanier Community Development Board (for reappointment) Kirk Hansen Community Development Board (Mr. Healy joined the meeting again at 7:46pm to participate in the interview of Mr. Risinger, then he left the meeting at 8:05pm.) The Committee interviewed Mr. Risinger. An overview of the duties and responsibilities of the Cultural Arts and Recreation Advisory Committee and the Community Development Board were explained to him. He explained his personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. Mr. Risinger explained that the Cultural Arts and Recreation Advisory Committee is his first choice. The Committee interviewed Mr. Tingen, Mr. Major, Ms. Lanier and Mr. Hansen separately. Mr. Reichler did not show for the interview. An overview of the duties and responsibilities of the Community Development Board were explained to each new candidate. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 5. Discuss the candidates for the Community Development Board and make recommendations on filling the vacancies. The Committee discussed the candidates and made the following recommendations: Motion: Recommend reappointing Linda Lanier to serve an additional term as a regular member on the Community Development Board for the term ending December 31, 2019. Moved by Lada, seconded by Kelly Motion carried unanimously Motion: Recommend appointing Kirk Hansen to serve as a regular member on the Community Development Board for the term beginning January 1, 2018 and ending December 31, 2019. Moved by Paul, seconded by Lada Motion carried unanimously Motion: Recommend appointing Brian Major to serve as a regular member on the Community Development Board for the term beginning January 1, 2018 and ending December 31, 2019. Moved by Lada, seconded by Kelly Motion carried unanimously Minutes of the Board Member Review Committee on October 16, 2017 Page3of4 Agenda Item 5B & 5C October 23, 2017 Motion: Recommend appointing Mark Tingen as first alternate on the Community Development Board for the term beginning January 1, 2018 and ending 12/31/2019. Moved by Kelly, seconded by Paul The Committee discussed Mr. Tingen's service as President of the Selva Linkside HOA and the potential for a conflict of interest if chosen to serve on the Community Development Board. Chair Stinson stated he will contact the City Attorney and ask for her comments on the matter. He explained that if Ms. Durden has concerns, then the recommendation to appoint Mr. Tingen as an alternate will not be presented to the Commission. The Committee agreed to amend the motion by adding "contingent on a legal opinion rendered by the City Attorney related to his service as President of the Selva Linkside HOA". Motion (as amended): Recommend appointing Mark Tingen as first alternate on the Community Development Board for the term beginning January 1, 2018 and ending 12/31/2019, contingent on a legal opinion rendered by the City Attorney related to his service as President of the Selva Linkside HOA. Motion carried unanimously Motion: Recommend appointing Richard Reichler as second alternate on the Community Development Board. Moved by Paul, seconded by Kelly There was a discussion about Mr. Reichler not showing up for his interview and whether he was still interested in serving on the Board. The Committee agreed to contact Mr. Reichler and invite him back for an interview on November 7, 2017. They also agreed to take additional applications for the Community Development Board and interview those as well. It was suggested that we use the City's website and/or Facebook to solicit applicants. Ms. Paul withdrew her motion and Ms. Kelly withdrew her second. 6. Other Business Ms. Clemens inquired about Ms. Kelly's service on the Committee once she becomes a sitting Commissioner. Ms. Kelly indicated that she would resign before taking office on November 13, 2017. Adjournment There being no further discussion, Commissioner Stinson declared the meeting adjourned at 9:29 p.m. John M. Stinson Chairman Minutes ofthe Board Member Review Committee on October 16, 2017 Page4of4 Agenda Item 5B October 23, 2017 CITY OF ATLANTIC BEACH CODE ENFORCEMENT BOARD 3 year terms; 3 consecutive term limit Meet in Commission Chambers 6:00p.m. Second Tuesday odd numbered months The board members are required to file Statement of Financial Interests NAME& ADDRESS EXP.DATE POSITION PHONE I EMAIL VACANT 9/30/2020 Member Louis Keith 9/30/2019 (904) 403-6003 1845 Tierra Verde Drive Vice Chair Atlantic Beach, FL 32233 (2nd term) louiskeith@bellsouth.net VACANT 9/30/2020 Member VACANT 9/30/2020 Member (Lindsay Norman) Richard Lombardi 9/30/2019 Member (901) 604-4169 123 Magnolia Street Atlantic Beach, FL 32233 (2nd term) Rlombardi 19@gmail.com Don Sasser 9/30/2018 (904)234-5941 2237 Oceanwalk Drive W. (1 51 term) Member (904) 246-6976 Atlantic Beach, FL 32233 De sasser 1 @gmail.com Benjamin de Luna 9/30/2018 Chair (904) 247-9864 2361 Oceanwalk Drive W. (2nd term) de-luna-jax@comcast.net Atlantic Beach, FL 32233 VACANT 9/30/2019 Alternate Member Code Enforcement Officer (904) 247-5855 Debbie White dwhite@coab. us Derek Reeves Interim Building & (904) 247-5841 Zoning Director jhubsch@coab.us Dayna Williams Secretary (904) 247-5810 dlwilliams@coab. us Suzanne Green Prosecuting (904) 280-8770 105-B Solana Road 1 (888) 317 0452 (fax) Ponte Vedra Beach, FL. 32082 Attorney suzannewgreenpa@gmail.com Brenna Durden City Attorney Lewis Longman & Walker bdurden@llw-law.com P.A. Appointed EFFECTIVE 10-13-17 Agenda Item 5B October 23, 2017 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM Please check (-Y) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee DATE: 10/11/2017 APPLICANT'S NAME: ADDRESS: 596 Seaspray Avenue DAYTIME PHONE: 904-652-4943 ------------------------- E-MAIL ADDRESS: whitneylynn0406@gmail.com r=;j Community Development Board [j Board Member Review Committee Whitney Heflin EVENING PHONE:~------- FAX: ________________________ __ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. I am applying for the Code Enforcement Board (with the Board Member Review Committee as an alternative). My areas of expertise include Risk Management, Relationship Management, Strategy Execution, Auditing/Compliance and Project Management. The roles I've served in within the last 7 years have been with a company with $88+ annual revenue and have included Portfolio Management Principal within the company's Corporate Development group, Enterprise Risk Management Program Manger, as well as a consultant within Internal Audit. I am a Certified Public Accountant, and have been a resident in Atlantic Beach for 5+ years. In addition to my recent corporate experience, I am a US Navy veteran, served as adjunct faculty for the University of North Florida and am a small business owner (registered yoga teacher). Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. l would like to contribute my 1 0+ years of operational, financial and information technology consulting experience to ensuring Atlantic Beach continues to be a great place to live and work. I look forward to contributing my organizational, communication and team building skills to the continued success and improvement of our city. From the perspective of the Code Enforcement Board, I think my background in auditing/compliance and risk management would support the continued effectiveness of the board, particularly from the perspective of evaluating cases against the various ;· state, county and local codes and ordinances. From the perspective of the Board Member Review Committee, I think my experience in Relationship Management, Strategy Execution and overall Project Management are key skill sets that would assist in selection of qualified candidates. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 Agenda Item 5B October 23, 2017 . , CITY OF ATLANTIC BEACH ~ BOARD/COMMITTEE MEMBER APPLICATION FORM . 1/ft3/!7 . · DEC 2 2 2014 Please check (..J} the box bes1de each Board or Committee that you are applying to serve on. If you check more than . one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Office of City Clerk ~ Code Enforcement Board ' Pension Board of Trustees , Cultuml Arts and Recreation Advisory Committee DATE: I~ J)£{; I { '} APPLICANT'S NAME: ADDRESS: J<f7 0t;cJtJtl {2&_ . DA YTJME PHONE: (t:Jot./1 ~s-3-(._ 777 E-MAIL ADDRESS: jh wo4j.4t.~@?'(.}hoo • CC/'11 . '· Community Development Board Board Member Review Committee EVENING PHONE: __ _;;.5.,_· J.#t_'C.-_ __ FAX: ________________________ __ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. t~ of Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. :f" c:Je~l~-e_ -In be. f~uui\J~_ ~~ ~i /o<·c.f ('fSW~Jt.iV~iftj, Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to· file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this app] ication. This application will expire two (2) years after date of submittal. Agenda Item 5C October 23, 2017 CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD 2-year terms; 4 consecutive term limit; per Ordinance 5-03-42 adopted July 14, 2003 and amended by Ordinance 5-15-62 adopted May 11, 2015. Regular meetings are held in the Commission Chambers at 6:00pm the third Tuesday of each month. The board members are required to file Statement of Financial Interests NAME & ADDRESS EXP. DATE PHONE I EMAIL Linda Lanier 12/3112017 (904) 246-9678 1768 Park Terrace West (2nd term) Iinda.m.lanier@gmail.com Atlantic Beach, Florida 32233 Kelly Elmore 12/31/2018 246-6219 1650 Beach Avenue (4th term) 333-7 483 -cell Atlantic Beach, Florida 32233 241-8382 (fax) kellmore@comcast.net Patrick Stratton 12/31/2017 (904) 619-3094 361 6th Street (4th term) (843) 614-7390-cell Atlantic Beach, FL 32233 ptstratton@gmail.com A. Brea Paul-Chair, 2013 12/31/2018 303-3987 -cell 330 Sargo Road (4th term) andabrea@bellsouth.net Atlantic Beach, Florida 32233 Steven Mandelbaum 12/31/2018 steve.mandelbaum@gmail.com 906 Stock Street (1st term as regular Atlantic Beach, Florida 32233 member) Sylvia Simmons 12/31/2018 241-7195 211 Beach Avenue (3rd term) Sylvia. the.gardener@gmail.com Atlantic Beach, FL 32233 Richard Reichler 12/31/2017 (904) 571-4092 102 Aquatic Drive, Apt. 501 (1st term) (904) 242-0501 (904) 242-0501 fax Atlantic Beach, FL 32233 richreichler@aol.com VACANCY 12/31/17 Alternate Judy Hoedel-Workman 12/31/17 (904) 853-6777 787 Vecuna Road Alternate jhworkman@yahoo.com Atlantic Beach, FL 32233 (1st term) Brenna Durden bdurden@coab.us City Attorney VACANT 247-5817 Building & Zoning Director 247-5845 (fax) 800 Seminole Road Atlantic Beach, Florida 32233 Derek Reeves, Planner/Interim 247-5841 Building and Zoning Director dreeves@coab.us 800 Seminole Road Atlantic Beach, FL 32233 Grace Mackey Recording (904) 247-5826 800 Seminole Road Secretary gmackey@coab. us Atlantic Beach, FL 32233 Effective 1-1-16-Revised 11-15-16 Agenda Item 5C October 23, 2017 CITY OF ATLANTIC BEACH BOARD/COMMITIEE MEMBER APPLICATION FORM Cultural Arts and Recreation Advisory Committee Date: 02/03/17 Applicant's Name: Brandon Risinger Address: 596 Seaspray Ave. Atlantic Beach, FL. 32233 Daytime Phone: (502) 333-8273 Evening Phone: (502) 333-8273 Email Address: brandon.risinger'ii;gmail.com Fax:N/A Please explain any employment, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. I have many years of planning, leading various events, and organizing experience acquired through Student Council and participation in my high school's music department. I've also worked as a department manager for the past four years. My job included scheduling, training, event planning, advertising and Community outreach programs. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this boardfcommittee. --·-... ----·--------·--Eightyears in Band and Choir has made me a strong lover of the Arts. I'm.very passionate about people's ability to express themselves through the Arts. I have a strong background in organizing various fundraising and company events. I directed my high school's talent show, and was a talent show judge for four years following my graduation. I'm looking forward to helping support and develop the arts programs in Atlantic Beach. '' Agenda Item 5C October 23, 2017 CITY OF ATLANTIC BEACH BOARD I COMJVIITTEE MEMBER APPLICATION FORM Please check (;}) the box beside each Board or Committee that you are applying to· serve on. If you check more than one, please rank your interest in each board I committee by order of priority. L ---;1)0_ V. 7!. e.. 7. (A summary of each board/committee is available on page 2 of this form.) · Code Enforcement Board Pension Board of Trustees Cultural Arts ·and Recreation Advisory Committee Please provide a brief explanation of your interest or any special qualifications you ha;ve in this field and your reasons for wishing to be appointed to this board/committee. \. \ .'\. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Roa<L Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interesf' is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 Agenda Item 5C October 23, 2017 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM Please check (.V) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) § Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee DATE: 2016-07-13 APPLICANT'S NAME: ADDRESS: 128-4 Seminole Road DAYTIME PHONE: 904-402-4360 ----------------------- E-MAIL ADDRESS: brian.joseph.major@gmail.com ~ Community Development Board tj Board Member Review Committee Brian Joseph Major EVENING PHONE: _______ _ FAX: __________________________ _ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Graduated from the University of North Florida -Bachelor of Science Mechanical Engineering April 2009 Developed state of the art fuel cell technology 2009-2012 Studied clean and renewable energy resources 2009-2010 Engineering Project Manager Vac-Con 2013-2015 Product Engineer BCR Environmental 2015-Present Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Hello, I am one of the newest members of the Atlantic Beach community. I have always admired its citizen's sense of family, civility, and friendship. I have a special interest in the ways by which communities grow and develop their infrastructure. I believe my technical engineering profession and interest in the matters concerning the board will be great assets toward the future of the City of Atlantic Beach. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement ofFinancial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. Agenda Item 5C October 23, 2017 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM Please check(--./) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. ~su ary of each board/committee is available on page 2 of this form.) . Code Enforcement Board g Community Development Board Pension Board of Trustees Board Member Review Committee Cultural Arts and Recreation Advisory Committee ___________ _ DATE: <( 0( l GJ/S APPLICANT'S NAME: ADDRESS: 7.~0;'3 ocdA,J 151Prt5c_/~ cr, A/.J I DAYTIME PHONE: CJ /0 -'1 ~,0 EVENING PHONE: :J_'ff"'!) ~~-tj E-MAIL ADDRESS: ~CI/MutJLlt-'1f'f2 FAX: ~?Jca.socJJ71 . ...vccr ----------- Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qual~frcations you have in this field and your reasons for wishing to be appointed to this board/committee. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1