Item 6A- Resolution No. 17-21 (2)Agenda Item 6A
October 23, 2017
AGENDA ITEM:
SUBMITIED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Police Fleet Vehicle Purchase
Michelle E. Cook YJ\
Chief of Police
October 23, 2017
Each year the Police Fleet Manager tracks and evaluates the vehicles in the Police Fleet to insure that
the cars used by Police personnel are in proper working order and are capable of completing the police
mission safely and effectively.
For the purpose of efficient management of Police Department resources and to provide a high level of
service to the citizens of Atlantic Beach, the best practice of setting parameters for the replacement of
Police Fleet vehicles has been used with success for many years.
In general, the time frame of seven (7) years and or an average mileage of ninety thousand (90,000)
miles is used to estimate the effective service life of a car in the Police Fleet. The different service and
repair problems a particular vehicle may have experienced during its' service life is always considered as
a factor when recommending when to decommission a vehicle.
The Police Fleet Manager has determined that a minimum of four (4) vehicles should be purchased in FY
2017-2018.
We are requesting approval to immediately begin the purchase process for four (4) police vehicles.
RECOMMENDATION:
For the Commission to authorize by proclamation the expenditure of budgeted police funds from
accounts 001-2001-521-64-01 and 001-2002-521-64-01 for vehicles that may individually exceed
$25,000.
ATIACHMENTS: Resolution# 17-21
BUDGET: This project is funded under accounts 001-2001-521-64-01 and 001-2002-521-64-01
REVIEWED BY CITY MANAGER: --<k--1----)j-=-----------
Agenda Item 6A
October 23, 2017
RESOLUTION NO. 17-21
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FOUR
POLICE FLEET VEIDCLES DURING THE 2017-2018 FISCAL YEAR.
WHEREAS, each year the Atlantic Beach Police Department evaluates the vehicles in its'
fleet to ensure that they are safe and effective to be used for public safety activities during routine
service and in response to emergency situations; and
WHEREAS, the Police Department has determined that four police vehicles need to be
replaced during the 201 7-18 Fiscal Year; and
WHEREAS, the Police Department can purchase vehicles from one or more State of
Florida purchasing contracts; and
WHEREAS, the purchase of Police vehicles is funded in the 2017-18 Fiscal Year under
Police Department Budget accounts 001-2002-521-64-01 totaling$ 126,000 and 001-2001-521-
64-01 totaling$ 30,000; and
WHEREAS, a Ford Police All Wheel Drive SUV is available on the Florida Sheriffs Term
Contract for$ 27,083.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission hereby authorizes the Chief of Police or their designee
to engage in the necessary contracts to effect the purchase of four Ford Police All Wheel Drive
SUV's;
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASS ED AND ADOPTED by the City of Atlantic Beach, this 23rct day of October, 2017.
Mitchell E. Reeves, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney