Item 1E- 10-23-17 Draft Minutes Commission MeetingMINUTES
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
OCTOBER 23, 2017 -6:30 PM
IN ATTENDANCE:
Mayor Mitchell E. Reeves
Mayor Pro Tern John Stinson
Commissioner M. Blythe Waters
ABSENT:
Commissioner Mitchell R. Harding
Commissioner Jimmy Hill
Invocation and pledge to the flag
City Attorney Brenna Durden
City Manager Joe Genity
City Clerk Donna L. Bartle
Recording Secretary Nancy Pyatte
Commissioner Stinson gave the Invocation, followed by the Pledge of Allegiance to the Flag.
Call to order
Mayor Reeves called the meeting to order at 6:30 PM. City Clerk Bartle called the roll and Mayor
Reeves noted that a quorum was present.
1. Approval of minutes
A. Approve minutes of the Commission Meeting on September 25, 2017.
B. Approve minutes ofthe Commission Meeting on October 9, 2017.
C. Approve minutes of the Budget Workshop on July 12, 2017.
Mayor Reeves asked if there were any conections to the above minutes. There were no conections, so
Mayor Reeves stated the minutes stand as submitted.
2. Courtesy of Floor to Visitors
A. Presentation of Proclamation for World Polio Day
Mary Stutts, President of the Oceanside Rotary, addressed the Commission stating that the Proclamation
for World Polio Day is on Tuesday, October 24, 2017 in the City of Atlantic Beach, representing the day
in 1985 when Rotary International took the challenge to eradicate polio, for worldwide inoculation. Ms.
Stutts introduced Atlantic Beach residents and past leaders and chairs who were present:
JeffMichaelman, Dave Pesterfield, Cathy Hagen, and Christian Jewel.
City Clerk Bartle read the Proclamation into the record.
Mayor Reeves presented the Proclamation, thanking the Rotary Club.
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B. Introduction of Advanced Disposal Staff-Kenny Patterson and Greg Huntington
Kenny Patterson, representing Advanced Disposal, addressed the Commission giving a brief summary
of services provided to the City of Atlantic Beach, for commercial and residential customers. He stated it
is a privilege for Advanced Disposal to provide their services to the City.
Mayor Reeves opened Courtesy of the Floor and explained the process for public comments.
City Clerk Bartle called the speakers:
Ann Marie Tucker, 488 Lagdon Ct., Jacksonville, spoke about the Third Annual Tony's Turkey Trot
for Brain Injury Awareness event, sponsored by the City of Atlantic Beach. This fund raiser will be held
on November 23, 2017 and is a 5K Run and a 1K Fun Run. For additional information, the website is
Tonysturkeytrot.com.
Nancy Whittington, 1861 Beachside Ct., Atlantic Beach, thanked City Clerk Bartle for all the
assistance she provides, and thanked the Commissioners for their service and commitment to the City.
She stated she was in favor ofitems 7 A and 7B.
Sally Svoboda, no address provided, took the floor to address the Commission, speaking about
Item 7A.
3. Unfinished Business from Previous Meetings
A. City Appointed Positions Evaluation Summaries
Human Resources (HR) Director Cathy Beny explained she has distributed an updated copy of the
evaluations (which is attached and made part of this official record as Attachment A) since there was a
last entry and she wanted to include each Commissioner's input. She reported the overall scores for the
City Attorney and City Clerk. (The City Manager is newly appointed and will be evaluated next year.)
She stated she would have the updated version available to the public.
HR Director Beny stated this evaluation process/format will be brought back before the new
Commission in December. Any updates and/or changes will be implemented for the evaluation process
going forward.
B. Pay Increase for the City Clerk
HR Director Berry explained that appointed positions are not included in the general employees pay
increases. The City Clerk pay raises have been consistent with those given to other general employees in
past years. It is recommended to approve a salary increase of 3% for the City Clerk, retroactive to
October 1, 2017.
Motion: To approve a salary increase of 3% for the City Clerk retroactive to October 1, 2017.
Moved by Stinson, Seconded by Waters
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Commissioner Stinson stated the City Clerk is a great resource, does a very good job and is always
responsive. He said we are lucky to have her!
Mayor Reeves stated the City Clerk works very hard and thanked her for her work.
Vote:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
City Clerk Bartle read the Consent Agenda into the record.
A. Acknowledge receipt of the Monthly Building Department Activity Report for September 2017.
Motion: Approve Consent Agenda Item 4A as written.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
5. Committee Reports
A. Parking and Pedestrian Safety Advisory Resource Committee Report -Committee
Member Michael Tari
Michael Tari spoke about the priority setting exercise for parking in the City of Atlantic Beach. Neptune
Beach is moving to a paid parking system on their side of Town Center and plans to use a company
called Parkeon. They provide paid parking services for the University of North Florida, and many other
municipalities in Florida.
The first recommendation is for Atlantic Beach to look at a paid parking system for Town Center and to
coordinate with Neptune Beach. This is also an opportunity to look at other areas in Atlantic Beach for
paid parking.
The second recommendation proposed is to form a joint task force, made up of members of our
municipality and staff along with Neptune Beach municipality and staff, and from the Beaches Town
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October 23, 2017 REGULAR COMMISSION MEETING
Center Parking Committee. Their purpose would be to reach a solution for everyone who works in Town
Center, establish boundaries, decide what parking system to use, decide who collects/distributes the
money, who does enforcement/ticketing, who evaluates, etc.
Commissioner Stinson stated the committee has accomplished a lot in their meetings. The priority
setting exercise was facilitated by Ms. Lanier. He stated the proposed joint task force is key in relation to
management of the program in Town Center for both our cities.
Commissioner Waters inquired about 'neighborhood creep parking' and how that would be addressed.
Mr. Tari responded that is an issue that is still being worked out.
Discussion ensued about the wide range of benefits of a properly managed paid parking system.
Commissioner Stinson stated that, even though Atlantic Beach has less parking in Town Center,
Neptune Beach is eager for our city to get onboard with them and they have offered to front the expense
of purchasing the equipment.
Discussion continued. Commissioner Waters expressed concerns about Town Center paid parking,
shuttle service, new businesses opening without adding more parking to support, and stated that 'creep
parking' is legal if it is not blocking a resident's access to property.
Mayor Reeves noted that this is just a committee report only. Commissioner Stinson stated he will
include all the concerns expressed as we move forward.
Consensus from the Commission to put this item on the agenda for the next meeting for the new
Commission to discuss and decide whether or not to move it forward.
B. Appointments to the Code Enforcement Board
Commissioner Stinson stated there was a Board Member Review Committee Meeting held on October
16, 2017 and the minutes are part of this agenda.
Motion: To Reappoint Lindsay Norman to the Code Enforcement Board for an additional term
beginning immediately and ending September 30, 2020.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
Motion: To Appoint Whitney Heflin to the Code Enforcement Board as a regular member for a
term beginning immediately and ending September 30, 2020.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
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October 23, 2017 REGULAR COMMISSION MEETING
Nay: 0
MOTION CARRIED by unanimous vote
Motion: To Appoint Judy Workman to the Code Enforcement Board as a regular member for a
term beginning immediately and ending September 30, 2019.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
C. Appointments to the Community Development Board
Motion: To Reappoint Linda Lanier to serve an additional term as a regular member on the
Community Development Board for the term ending December 31, 2019.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
Motion: To Appoint Kirk Hansen to serve as a regular member on the Community Development
Board for the term beginning January 1, 2018 and ending December 31, 2019.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
Motion: To Appoint Brian Major to serve as a regular member on the Community Development
Board for the term beginning January 1, 2018 and ending December 31, 2019.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
Motion: To Appoint Mark Tingen as first alternate on the Community Development Board for the
term beginning January 1, 2018 and ending December 31,2019.
Moved by Stinson, Seconded by Waters
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October 23, 2017 REGULAR COMMISSION MEETING
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
6. Action on Resolutions
A. Resolution No. 17-21
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PURCHASE OF POLICE DEPARTMENT FLEET VEHICLES
DURING THE 2017-2018 FISCAL YEAR.
City Clerk Bartle read the Resolution by title.
City Manager Gerrity reported this is for authorization to purchase Police Depmiment fleet vehicles,
four all-wheel drive Ford Explorers.
Chief Cook addressed the Commission and stated there is a correction. There will be four vehicles
purchased, three all-wheel drive Ford Explorers and one sedan. Chief Cook further explained that
Chevrolet is moving away from the police package. Ford has a much better police package and the
Explorer is equipped with better brakes, suspension, and cooling system and the interior is bigger.
City Attomey Durden stated the Resolution needs to be amended, in Section 1, second line after
'purchase of add 'three Ford Police All Wheel Drive SUV's and one Ford sedan'.
Motion: To Approve Resolution No. 17-21 as read by title with an amendment to purchase 3 Ford
Police All Wheel Drive SUV's and one Ford sedan.
Moved by Waters, Seconded by Stinson
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
B. Resolution No. 17-22
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING
THE RENEWAL OF EMPLOYEE HEALTH INSURANCE WITH UNITED
HEALTH CARE, AS WELL AS OTHER INSURANCE BENEFIT PLANS PAID FOR
BY EMPLOYEES, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL
RELATED RENEWAL DOCUMENTS.
City Clerk Bmile read the Resolution by title.
Motion: To Adopt Resolution No. 17-22 as read by title.
Moved by Stinson, Seconded by Waters
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October 23, 2017 REGULAR COMMISSION MEETING
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
C. Resolution No. 17-23
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING
THE AMENDMENT TO THE 2016-2018 NORTHEAST FLORIDA PUBLIC
EMPLOYEES' LOCAL 630 LIUNA, AFL-CIO "BLUE COLLAR" CONTRACT, AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT.
City Clerk Bartle read the Resolution by title.
Motion: To Adopt Resolution No. 17-23 as read by title.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
D. Resolution No. 17-24
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING
THE 2018-2020 COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION
CONTRACT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT.
City Clerk Bartle read the Resolution by title.
Motion: To Approve Resolution No. 17-24 as read by title.
Moved by Waters, Seconded by Stinson
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
E. Resolution No. 17-25
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING AN
ADDITIONAL $500,000 IN COMBINED EXPENDITURES TO CERES
ENVIRONMENTAL SERVICES, DEBRIS TECH, LLC, AND J.B. COXWELL
CONTRACTING, INC. FOR EMERGENCY STORM DEBRIS REMOVAL,
MONITORING AND DISPOSAL SERVICES; APPROPRIATING FUNDS FROM
THE CITY'S RESERVE ACCOUNT FOR THIS EMERGENCY PURPOSE;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
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EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
City Clerk Bartle read the Resolution by title.
Motion: To Approve Resolution No. 17-25 as read by title.
Moved by Waters, Seconded by Stinson
Commissioner Stinson stated it is important for residents to know the City picked up twice the amount
of st01m debris this year for Hunicane hma than for hunicane Matthew last year. Also, due to the
increased number of emergencies that FEMA has responded to and is involved in, their resources are
now limited. FEMA has begun asking for reimbursement from cities to repay money received as far
back as twenty years ago. We need to be careful with expectations ofFEMA payments to reimburse our
expenses.
Commissioner Waters commended the Public Works Depmiment and all City employees for keeping
communication open and getting information to residents regarding st01m debris pickups.
Mayor Reeves commended all the City Staff on doing a great job during the storms and for debris
pickup. The issues with FEMA reimbursement delays are only going to increase and we may not get
those funds. Mayor Reeves noted the City may need to have another option in our emergency plans and
not rely on FEMA.
Votes:
Aye: 3
Nay: 0
MOTION CARRIED by unanimous vote
F. Resolution No. 17-26
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY
MANAGER TO SIGN A ONE-YEAR AGREEMENT CONTINUING THE
PROFESSIONAL SERVICES OF LANGTON ASSOCIATES, INC. AND APPROVE A
PURCHASE ORDER FOR $36,000 ON BEHALF OF THE CITY OF ATLANTIC
BEACH.
City Clerk Bmile read the Resolution by title.
City Manager Genity stated Deputy City Manager (DCM) Hogencamp wished to address the
Commission on this item.
DCM Hogencamp stated this is a request to approve Langton Associates Inc. (Langton) services for the
City's grant-writing and related needs, as detailed in the Staff Report memo. City Manager Genity has
assigned administration of this $36,000 contract to the DCM to ensure that our taxpayers receive a
retum on the investment.
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While grant writing/applications is part of the job description for the DCM, Mr. Hogencamp explained
that he could take all this on but not with the level of expertise that Langton provides. The City Manager
has expressed that his time (the DCM) is better utilized administering this contract versus spending the
time, energy and resources to master grant applications.
Commissioner Stinson asked DCM Hogencamp to convince him that this $36,000 contract is necessary.
DCM Hogencamp introduced Melissa Beaudry, Langton Associates. Mr. Hogencamp explained that
with tutelage over this next year he would then be in a better place the following year to save the City
this money. He stated that part of his job evaluation is to ensure that the City gets a return on investment
for this contract. As the DCM, Mr. Hogencamp explained he is responsible for this contract. He will
ensure that it is money well spent.
Motion: Approve Resolution-17-26 as read by title.
Moved by Waters, Seconded by Stinson
Commissioner Waters stated utilizing grants is being fiscally responsible to fund projects that we want
to happen in our community. She noted that by having the expertise of Langton the City has secured
grant funding for Public Works, Public Utilities, Parks, Recreation, Planning and Zoning, and the Police.
Commissioner Stinson inquired as to the amount of grant funding received and the amount paid to
Langton in the time they have been under contract with the City.
Melissa Beaudry, 532 Lancaster St., Jacksonville, from Langton Associates, took the floor to address the
Commission. Ms. Beaudry advised they have been in contract with the City of Atlantic Beach for the
past three years for $36,000 per year-paid to date $108,000. In that time they have applied for over
$700,000 in grants, and to date have received over $350,000 in funding for the City. There is still
approximately over $300,000 for grants applied for that are pending.
Ms. Beaudry spoke about the Safe Routes to Schools and Tree City USA grant applications, explaining
that Langton was only involved pmiially, not the entire grant process. She understands the City has
experienced a lot of transition over the past year and Langton was happy to help in ways that they could
to minimize the impact to the City. As your consultant, Langton is invested with the City and looks
forward to continue working on grants to improve the City.
Commissioner Stinson asked Ms. Beaudry to list grants ($350,000 in grant funding) the City has
received. Ms. Beaudry responded she did not have the complete list with her but the agenda memo
provided the annual repmi from August 2016-July 2017. She will provide a complete list.
Commissioner Stinson suggested that if the City continues with Langton we should receive regular
status repmis from them during the year.
City Manager Genity asked Ms. Beaudry if Langton could assist the City with the St. Johns Water
Management District. Ms. Beaudry responded that Langton has done so for the phosphorous removal at
the treatment facility and for the automated meter reading for Utilities. They have a great track record
obtaining funding from the St. Johns Water Management District.
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Mayor Reeves stated it was decided that the Deputy City Manager's salary would come from the
$36,000 that was previously paid to Langton, combined with money appropriated for the Public
Information Officer. This was the justification to hire Mr. Hogencamp as the DCM at that salary. He
expressed three concerns, as follows:
1. Are we reneging on a promise made to the citizens when hiring Mr. Hogencamp as the Deputy City
Manager?
2. Not surprised this contract had not been managed previously.
3. Due to lack of management, there is the need for the City Manager and the Deputy City Manager,
along with the Commission going forward, to ensure management.
City Manager Genity expressed that he wants the contract approved for the next year. There are needs in
the community to be addressed. DCM Hogencamp feels the pressure and obligation to make it work and
he needs time to learn the expe1iise of how to make it work.
Votes:
Aye: 3 Waters, Stinson, Reeves
Nay: 0
MOTION CARRIED
7. Action on Ordinances
A. ORDINANCE NO. 90-17-230, Public Hearing and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, EXTENDING
THAT CERTAIN ORDINANCE NO. 90-17-226, KNOWN AS THE "MEDICAL
MARIJUANA MORATORIUM ORDINANCE," APPROVED AND ADOPTED BY THE
CITY COMMISSION ON JANUARY 9, 2017, FOR A PERIOD OF SIX MONTHS FROM
NOVEMBER 28, 2017 TO MAY 28, 2018; PROVIDING FOR THE CONTINUED
VALIDITY OF ALL OTHER PROVISIONS OF ORDINANCE NO. 90-17-226; AND
PROVIDING AN EFFECTIVE DATE.
City Clerk Bmile read the Ordinance by title.
City Attorney Brenna Durden recommended approving a six month extension from Nov 28, 2017 to
May 28, 2018 for the Medical Marijuana Moratorium Ordinance. The State Legislature adopted new
laws in June 2017 regarding medical marijuana. The Office of Compassionate Use regulates and is
writing rules with specific provisions for dispensaries, producers, growers, and distributors. They are
close to completion. There have been several cities -both large and small -that are stmiing adoption of
ordinances on how they are going to regulate within their boundaries.
Atlantic Beach needs to address medical marijuana dispensaries and decide if they are going to be
allowed or not. We have to look at the Land Development Code (LDC). Under state law, these
dispensaries must be treated the same as pharmacies. Our LDC, for Commercial Zoning districts, lists
the retail sales of food and drugs, which includes extensive areas of our city.
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October 23, 2017 REGULAR COMMISSION MEETING
City Attorney Durden explained why she is asking for six months. First the Commission needs to
provide Staff with direction on whether or not the City is going to allow these dispensaries. A workshop
could be scheduled for the Commission, staff, and the citizens.
The second step, as a LDC provision this must go to the Community Development Board (CDB), who
only meets monthly. Ms. Durden recommended the time to bring this to the CDB is when there is
consensus about the ordinance language.
The final step will be Public Hearings before the Commission.
City Attorney Durden stated that without the Moratorium we would be required to accept and grant an
application today without any performance standards dealing with a dispensary.
Mayor Reeves opened the Public Hearing.
There were no speakers so Mayor Reeves closed the Public Hearing
Motion: To Approve Ordinance No. 90-17-230 as read by title.
Moved by Stinson, Seconded by Waters
Commissioner Waters spoke about several phone calls she has received on this item, some in favor and
some opposed. Jacksonville and St. Augustine Beach currently have approved dispensaries. This was a
referendum in a major election and we are required to take action. She asked if this could be done in
three months instead of six.
Commissioner Stinson spoke about phone calls/emails he received on this item, in favor and opposed.
There is also a dispensary in Jacksonville Beach. We need to give staff direction and it makes sense to
be prudent and cautious by allowing six months to have the workshop, get it in front of the CDB, then
have Public Hearings.
Mayor Reeves spoke about phone calls/emails he received on this item, in favor and opposed. There is a
misunderstanding about this law -it is not for recreational use, it is for medical use. He spoke about
items that the State Legislature has passed but Atlantic Beach does not allow -pill mills, strip clubs,
video gambling, half-way houses, and unregulated vacation homes are examples. Tonight we either pass
or fail this item on the first reading. The next meeting the new Commission will have the second
reading. The Commission is protecting the City and we need to move this forward.
Commissioner Waters agreed we need to move this item ahead and to protect our citizens. She asked the
City Attorney to reiterate why six months is necessary.
Commissioner Stinson asked the City Attorney if it is possible for Atlantic Beach to say no. City
Attorney Durden responded yes.
Mayor Reeves stated that he is not concerned about prescription use. We need to make sure we do the
right thing for the City.
City Attorney Durden addressed the question of doing this in three months. If the Commission wants
this done in three months we will do our best to make that happen by the end ofFebruary 2018. It would
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Agenda Item 1E
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October 23, 2017 REGULAR COMMISSION MEETING
have to go before the CDB in January 2018. This will require time commitments from the Commission
and Staff. City Attorney Durden reminded the Commission that by December 31, 2017 we have to adopt
the new 5G Wireless Ordinance.
City Manager Gerrity stated we are working on a lot of ordinances -the service station ordinance, the
sign ordinance, the 5G ordinance, the medical marijuana ordinance. This will require commitment on
both sides-from the commission and staff-to get good ordinances for the City, no matter the time
frame.
City Attorney Durden requested if the motion is for 6 months and it was confi1med that it was.
Votes:
Aye: 3 Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves called for recess at 8:22PM and the meeting reconvened at 8:27PM.
B. ORDINANCE NO. 33-17-22, Public Hearing and Final Reading
AN ORDINANCE AMENDING ARTICLE IX OF THE CHARTER OF THE CITY OF
ATLANTIC BEACH TO CHANGE THE ELECTION DATES FOR THE OFFICE OF CITY
COMMISSION; PROVIDING FOR THE ONE TIME EXTENSION OF THE TERMS OF
THE MAYOR-COMMISSIONER AND DISTRICT COMMISSIONERS; AND
PROVIDING AN EFFECTIVE DATE.
City Clerk Bartle read the Ordinance by title.
City Attorney Brenna Durden explained this is a request from Commissioner Stinson if the election
dates can be changed by Ordinance. There is a specific provision in the Florida Statutes Chapter 100
that allows this type of change to take place via ordinance, as opposed to a referendum. Our elections
will be on even-numbered years and on the dates set by the State of Florida. The same applies to the
General Election, to be on even numbered years.
Regarding the extension of terms of the mayor-commissioner effective November 14, 2017 are set out
specifically as follows:
Seat 1 -until November 9, 2020
Seat 2-until November 9, 2020
Seat 3-until November 9, 2020
Seat 4-until November 14, 2022
Seat 5-until November 14 2022
In summary, the new Mayor and the two sitting Commissioners terms will end November 9, 2020. The
new Commissioners te1ms will end November 14, 2022.
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There was a brief discussion noting the benefits of getting more voters to the polls with these changes
and this Referendum.
Votes:
Aye: 3 Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
There was discussion about the Public Hearing for this Ordinance.
8. Miscellaneous Business (Discussion only)
None.
9. City Manager Reports
A. City Manager's Report
Mayor Reeves stated that he called Mayor Latham of the City of Jacksonville Beach during the Recess.
Mayor Latham clarified that there is a clinic on 3rd St. S. but they do not have a dispensary; they have a
temporary moratorium on the dispensary.
City Manager Gerrity stated he has executed a letter of interest on Johnston Island, and is in the process
of getting someone to do the appraisal.
Regarding the LDC rewrite, he has spoken with Brian Teeple, CEO, Northeast Florida Regional
Council. Mr. Gerrity stated he has experience with them and would like to contract with them to
coordinate the rewrite.
Mr. Gerrity spoke about using a website, Demand Star, to get more bids fi·om contractors.
The City is advertising for a Community Development Director and so far have received two
applications.
Orientations have been scheduled for the three new Commissioners.
The Storm Water Master Plan is ready for presentation to the public and to the Commission -date
pending.
City Manager Gerrity stated that today he removed the Interim status from Scott Williams, Public Works
Director. Mr. Williams has proven he is very capable of performing the duties, he is respected by his
staff and in the community, and he gets customer service. Mr. Gerrity stated he is confident with Mr.
Williams moving forward and he is a good fit for this community.
Mayor Reeves commended the City Manager for initiating this step and for his management. He
commended Scott Williams for doing a great job.
B. 90-Day Calendar (November 2017 through January 2018)
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Consensus to approve 90-Day Calendar.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Waters
• Commended Chief Cook for her involvement with Special Olympics.
• Suggested to City Manager Genity to include his weekly updates on the City website for the
citizens.
• Spoke about the Town Center Fall Festival and noted the increase of outdoor activities for
families and citizens.
City Attorney Durden
• Spoke about the proposed Medical Marijuana Moratorium and stated she will be contacting the
City Manager and the City Clerk to schedule workshop dates.
Chief Cook
• Stated the Depmiment will be hosting a "Citizen's Response to an Active Shooter Seminar" on
Saturday, November 18, 2017, at 1:00 PM. It is fi·ee and will be held at the Vineyard Church,
751 Atlantic Blvd. Contact the Atlantic Beach Police Department for tickets.
City Clerk Bartle
• Thanked the Commission for the pay raise and stated she appreciates their confidence in her.
• Ms. Bartle stated that on November 7, 2017 there will be a Board Member Review Committee
meeting and their recommendations will be on the November 13, 2017 Commission meeting
agenda.
Commissioner Stinson
• Thanked the Commission for their support to improve the election process.
• Thanked City Manager Genity for appointing Scott Williams as the Public Work Director.
• Thanked his fellow Commissioners for their service over the last two years.
Mayor Reeves
• Thanked Chief Cook and the Officers for their community pmiicipation.
• Thanked the City for the use of the beach for his daughter's wedding this past weekend.
• Commended the City Manager for his leadership.
Adjournment
There being no fmiher discussion, Mayor Reeves declared the meeting adjourned at 9:07PM.
ATTEST:
Donna L. Bartle, CMC
City Clerk
DLB/njp
Mitchell E. Reeves
Mayor/Presiding Officer
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Agenda Item 1E
November 13, 2017
ATTACHMENT A
Minutes of October 23, 2017
City Clerk Performance Evaluation Summary (2)
City of Atlantic Beach, Florida
Evaluation period: October 1, 2016 to September 30, 2017
PERFORMANCE CATEGORY SCORING
OVERALL SCORE 4.4
INDIVIDUAL CHARACTERISTICS
4.25 Diligent and thorough in the discharge of duties, "self-starter"
4.25 Exercises good judgment
5 Displays enthusiasm, cooperation, and willing to adapt
4. 75 Exhibits composure and attitude appropriate for the position
Average 4.56
PROFESSIONAL SKILLS AND STATUS
4.25 Maintains knowledge of current developments affecting the
practice of the Clerk's Office
4.25 Demonstrates a capacity for innovation and creativity
4 Anticipates and analyzes problems to develop effective
approaches for solving them
4.25 Willing to try new ideas proposed by Commission members
and/or staff
4.5 Sets a professional example by handling affairs of the Clerk's
office in a fair and impartial manner
Average 4.25
Agenda Item 1E
November 13, 2017
ATTACHMENT A
Minutes of October 23, 2017
CITY CLERK FUNCTIONS
4.25 Oversees the appropriate maintenance of all records of the
City and oversees the records retention and destruction
process
4. 75 Provides accurate and timely agendas and successfully
manages the agenda process for the Commissioners, City
Manager and Department Heads
5 Attends all regular and special meetings of the Commission
and successfully provides accurate official minutes of the
proceedings
4.25 Manages all public records requests
4.75 Manages municipal elections, and exhibits knowledge of
principles and practices of municipal code and pertinent
election law
4.75 Ability to meet and serve the public with tact and creditability
Average 4.6
REPORTING AND RECORDS
4 Provides regular information and reports to the Commission
concerning matters of importance to the City, using the City
Charter as a guide
4.75 Responds in a timely manner to requests from the
Commission for special reports
4.25 Takes the initiative to provide information, advice and
recommendations to the Commission on functions and issues
involving the Clerk's Office
4 Effectively manages records and indexing of records for public
use
4.75 Understands Florida Public Records and Government in the
Sunshine Laws
Average 4.6
Agenda Item 1E
November 13, 2017
ATTACHMENT A
Minutes of October 23, 2017
FISCAL MANAGEMENT
4.75 Makes the best possible use of available funds, conscious of
the need to operate the Clerk's Office efficiently and
effectively
4.25 Prepares a budget and budgetary recommendations in an
intelligent and accessible format
4.5 Ensures actions and decisions reflect an appropriate level of
responsibility for financial planning and accountability
4.25 Appropriately monitors and manages fiscal activities of the
Clerk's Office
Average 4.4
STAFFING AND SUPERVISION
3.5 Manages staff effectively
4.25 Encourages teamwork, innovation and effective problem-
solving among staff members
4 Instills confidence and promotes initiative in subordinates
through supportive controls for their programs while still
monitoring operations at the staff level
3.75 Sustains or improves staff performance by evaluating the
performance of staff members at least annually, setting goals
and objectives for them, periodically assessing their progress
and providing appropriate feedback
3.75 Promotes training and development opportunities for
employees
Average 3.85
Agenda Item 1E
November 13, 2017
ATTACHMENT A
Minutes of October 23, 2017
City Attorney Performance Evaluation Summary (2)
City of Atlantic Beach, Florida
Evaluation period: October 1, 2016 to September 30, 2017
PERFORMANCE CATEGORY SCORING
OVERALL SCORE 4. 7
INDIVIDUAL CHARACTERISTICS
5 Diligent and thorough in the discharge of duties, "self-starter"
4. 75 Exercises good judgment
4.75 Displays enthusiasm, cooperation, and willing to adapt
5 Exhibits composure and attitude appropriate for the position
Average 4.9
LEGAL CONSULTATION
4.5 Provides the scope of legal expertise necessary to meet the
City's needs on issues that arise
4. 75 Provides her best and honest recommendations given all
existing legal issues and ramifications
4. 75 Possesses knowledge of and provides efficient and effective
advice on the City's Charter and Municipal Code
4. 75 Advice provided regularly takes into account and balances the
overall goals and objectives of the City
5 Proactively identifies potential legal issues when he is aware
of them to avoid problems from occurring
5 Accurately identifies and addresses all legal issues within
documents and items that she reviews
Average 4.8
Agenda Item 1E
November 13, 2017
ATTACHMENT A
Minutes of October 23, 2017
LEGAL REPRESENTATION
4.57 Aggressively represents the interests of the City as directed
by the Commission
4.5 Approach to legal matters is effective in achieving the best
possible legal outcomes for the City's interests given the
issues that arise
5 Represents the City in a professional and ethical manner
4.75 Is impartial and objective in her duties and responsibilities
4.5 Estimates of legal impacts are reasonably accurate on a
regular basis
Average 4.7
STAFF WORK
4.5 Prepares ordinances, resolutions, contracts and other legal
work accurately and consistent with the direction and
objectives communicated by the Commission, City Manager
and/or Department Heads
4. 75 Maintains a good working relationship with members of the
City's management team
4. 75 Able to maintain the Commission's and Staffs confidence
while informing them of the different legal risks that proposed
actions might generate
5 Displays a positive attitude in carrying out her responsibilities
and responding to requests
Average 4.75
COST/FISCAL ACCOUNTABILITY AND CONTROL
4 Effectively manages and controls legal costs given the issues,
assignments and requests made to her
2
Agenda Item 1E
November 13, 2017
ATTACHMENT A
Minutes of October 23, 2017
4. 7 4 Legal tasks are performed with appropriate authorization
according to established procedures and contract
requirements
4.25 Fiscally effective approach in achieving best possible legal
outcomes for the City's interests given the issues that arise
4.25 Invoices accurately identify tasks and expenses in sufficient
detail to provide accountability and cost control.
Average 4.3
RESPONSIVENESS/TIMELINESS OF ACTIONS
4.5 Requested legal work and assignments are completed in a
timely manner within established time frames
4. 75 Accessible when needed to respond to requests for legal
information and assistance
4.25 Timely completion of legal reviews and requests for
information
4. 75 Effective follow-up to requests that are made to her
4.5 Accurately interprets and clarifies Commission and City
Manager direction
Average 4.55
COMMUNICATIONS
4. 75 Effectively communicates with Commissioners, City Manager
and Department Heads
4. 75 Answers are provided in a timely and understandable manner
5 Maintains confidentiality with regard to all legal matters, as
appropriate
Average 4.8
3
Agenda Item 1E
November 13, 2017