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AGENDA ITI:iVI #4A
City of Atlantic Beach JUNG 13, zoos
FINANCIAL REPORT
APRIL 2005
Cash Balances
Prior Current Dollar
Fund(s) 03/31/05 04/30/OS Change
General
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Cent Sales Tax
Police Training, Forfeit, etc.
Grants
Debt Service
Capital Project
Utility
Sanitation
Storm Water
Pension -Police
Pension -General
Total
Total Restricted Cash
Total Unrestricted Cash
$6,325,654
$7,982,662
Cash and Investments
Prior Current Dollar Rate of
Account 03/31/05 04/30/05 Change Return
Bank of America -Depository $499,509 $211,678 ($287,831) 1.38
SBA $14,142,465 $14,094,588 (47,877) 2.54
Cash on Hand $2,050 $2,050 0 _
Subtotal 14,644,024 14,308,316 (335,708)
Suntrust-Pension-Police 4,066,229 3,982,385 (83,844) 5.40 (1)
Merrill Lynch-Pension-Police 456,462 448,519 (7,943) 13.60 (1)
Suntrust-Pension-General 5,425,938 5,412,506 (13,432) 5.30 (1)
Merrill Lynch-Pension-General 968,679 951,825 _ (16,854) 13.60 (1)
Subtotal 10,917,308 10,795,235 (122,073)
Total $25,561,332 $25,103,551 ($457,781)
$6,144,610 $5,799,792 ($344,818)
30,978 30,978 0
138,101 121,329 (16,772)
271,497 272,147 650
992,506 946,879 (45,627)
33,383 40,292 6,909
(132,663) (32,633) 100,030
50,164 56,309 6,145
27,936 27,936 0
4,288,612 4,035,783 (252,829)
586,811 ~ 660,534 73,723
2,181,879 2,311,467 129,588
(13,717) 20,937 34,654
43,927 16,566 (27,361)
$14,644,024 $14,308,316 ($335,708)
(1) FYTD rate of return through 12/31/04
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2005
Revenues
AGENDA ITEM #4A
JUNE 13, 2005
' ' Annual YTD - 58% YTD Dollar Percent
.. Fund ! (Footnote) Estimate of Estimate Actual Variance Variance
General (1} $9,197,252
Tree Replacement 0
Convention Development lax 177,000
Local Option Gas Tax 519,800
Better Jax 1/2 Ct Sales Tax (2) 617,300
Police Training, Forfeit, etc. 33,180
Grants (3) 270,707
Debt Service 73,035
Capital Project 0
Public Utilities 6,593,352
Sanitation 1,319,500
Storm Water 2,607,493
Pension -Police 523,361
Pension -General (4) 775,943
Total $22,707,923
$5,361,998
0
103,191
303,043
359,886
19, 343
157, 822
42,579
0
3, 843, 925
769,269
1,520,168
305,119
452,375
$13,238,718
$1
$1, 316, 572
13,778
6,068
(32, 934)
49, 037
(458)
143,348
321
286
3,089
32, 981
29, 928
(9,122)
95,238
$1,648,132
24.55%
0.00%
5.88%
-10.87%
13.63%
-2.37%
90.83%
0.75%
100.00%
0.08%
4.29%
1,97%
-2.99%
21.05°10
Analysis of Major Variances
(1) The $1,316,572 positive variance in the General Fund resulted primarily from the receipt
of 94% of the property taxes from the City of Jacksonville having been received in the
first seven months of fiscal year 2005.
(2) The $49,037 positive variance in the Better Jacksonville 'h Cent Sales Tax Fund
resulted from 67% of the revenues from the State of Florida having been received in the
first seven months of fiscal year 2005.
(3) The $143,348 positive variance in the Grant Funds resulted from cash being received in
fiscal year 2005 for the reimbursement of expenses incurred in fiscal year 2004 ($8,035
in the Local Law Enforcement Block Grant, $7,016 in the Safe Neighborhood Grant,
$54,307 in the CDBG & $57,465 in the FDOT -DUI Enforcement Grant) and a request
for reimbursement for fiscal year 2005 in the CDBG for 70% of the amount budgeted.
(4) The $95,238 positive variance in the General Employee Pension Fund resulted from
increases in the market values of the investments above estimates. The Police
Employee Pension Fund has not received the Section 185 funds and therefore the
variance for better than expected investment returns is not evident in this schedule.
$6,678,570
13,778
109,259
270,109
408,923
18,885
301,170
42,900
286
3,847,014
802,250
1,550,096
295,997
547,613
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2005
Expenses
AGENDA ITEIVI #4A
JUNE 13, 200
' Department / (Footnote) Annual
Estimate YTD - 58%
of Estimate YTD
Actual Dollar
Variance Percent
Variance
Governing Body $43,807 $25,539 $25,857 ($318) -1.25%
City Administration 2,003,379 1,167,970 1,133,795 34,175 2.93%
General Government (1) 4,074,378 2,375,363 2,031,498 343,865 14.48%
' Planning and Building 697,108 406,414 389,786 16,628 4.09%
Public Safety (2) 4,136,172 2,411,388 2,163,393 247,995 10.28%
Parks and Recreation 981,209 572,044 531,514 40,530 7.09%
Public Works (3) 6,047,135 3,525,480 2,228,810 1,296,670 36.78%
Public Utilities (3) 7,628,910 4,447,655 4,175,808 271,847 6.11%
.. Pension -Police 337,266 196,626 180,035 16,591 8.44%
Pension -General 382 231 222 841 199 866 22 975 10.31
' Total $26,331,595 $15,351,320 $13,060,362 $2,290,958
Annual YTD Estimate YTD Dollar Percent
' Resource Allocation Estimate of Estimate Actual Variance Variance
.. Personal Services $7,416,737 $4,323,958 $3,958,816 $365,142 8.44%
Operating Expenses (2) 8,839,627 5,153,502 4,210,723 942,779 18.29%
Capital Outlay (1} & (3) 5,209,906 3,037,375 1,414,133 1,623,242 53.44%
Debt Service (4) 1,756,403 1,023,983 1,621,255 (597,272) -58.33%
" ' Transfers 3 108 922 1 812 502 1 855 435 42 933 -2.37%
Total $26,331,595 $15,351,320 $13,060,362 $2,290,958
Analysis of Major Variances
(1) The positive variance in the General Government departments resulted from not having
begun some of the various projects funded from this source until January, 2005- see
Project Activity Schedule. The variance includes: City Hall Expansion, City Hall Lobby
Remodel & Skateboard Park projects.
(2) The positive variance in the Public Safety departments is partially due to the payment
being due quarterly to the City of Jacksonville far fire & rescue services. The City
received the request for payment from the City of Jacksonville for the period of October
through December 2004 in February, 2005 and Lifeguard services being seasonal
(typically being expended June-August) has not begun.
(3) The positive variance in the Public Works & Public Utilities departments resulted from
not having begun or a less than 50% completion status of some of the various projects
funded from this source -see Project Activity Schedule. The largest of these projects is
the Hopkins Creek Drainage project that has not begun due to issues surrounding the
land acquisition.
(4) The negative variance in the Debt Service accounts resulted from the semi-annual
payment of principal and interest in October and the payment of interest in April on the
1996 Utility Revenue Bands.
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2005
AGIrNDA ITIrM #4A
JUN1;13, 2005
Project Activity -Current Year Activity Only
YTD YTD YTD
Project Name Budget Actual Balance Status
General Government:
City Hall Expansion $423,768 $222,764 $201
004 I
City Hall Lobby Remodel 35 000 0 ,
35,000 D
Subtotal
Parks and Recreation: 458,768 222,764 236,004
Skateboard Park
' 195,927 149,495 46
432
Veteran
s Memorial Park 22,963 22,963 ,
0 C
Subtotal 218,890 172,458 46,432
Public Safety
Police Building Design 30,000 275 29,725 A
Subtotal 30,000 275 28,725
Public Works:
Plaza Entrance/Post Office 100,000 1,750 98,250 E
Hopkins Creek Basin Pond 1,468,149 15,489 1,452,660 E
Mayport Road Medians 301,942 11,648 290,294 E
Drainage-George & Dudley Streets 97,930 97,930 0 C
Bike Paths on Seminole and Plaza 230,291 164,710 65,581 I
• Welcome Sign and Landscaping 37,600 0 37,600
Ocean/13th -Coast Drive/12th
' 127,000 19,638 107,362 E
Shed -Equipment Storage 15,000 8,493 6,507 I
Five Points Intersection Improvement 315,000 16,313 298,687 E
Sidewalks -New 61,500 9,616 51,884 I
Pedestrian Path -Plaza Road 75,000 2,150 72,850 E
Sidewalks -Replacements 50,000 258 49,742 I
19th Street Ditch Bulkhead 12,000 0 12,000
Subtotal
Public Utilities: 2,891,412 347,995 2,543,417
Replace Well 2 at WWTP1 6,389 6,389 0 C
Security UpgradelVllater Plants 14,864 14,864 0 C
Telemetry at Lift Stations 90,811 90,811 0 C
Headwork Improvements at WWTP2 342,665 5,000 337,665 D
Relocate Elevated Storage Tank at WP2 89,108 75,308 13,800 I
Kesner Road Waterline Replacement 52,726 679 52,047 I
Fence at Water Plants 1, 2 & 3 40,000 0 40,000
Water Line at 10th Street & Beach Avenue 200,000 5,250 194,750 E
Mayport Road Sewer Crossing 83,180 6,656 76,524 E
Lift Station Scada
' 105,550 57,871 47,679 I
Pond Liner Replacement 45 000 0 45,000
Digester Blowers at WWTP 2 60,000 36,600 23,400 I
Utility Relocation - Wondenrvood Connector 122,386 122,386 0 C
' Subtotal 1,252,679 421,814 830,865
Total $4,851,749 $1,165,306 $3,686,443
Status Key
A -Bid Advertised D -Design Completed
B -Bid Awarded E -Design Phase
C -Project Completed I -Project In-progress
AGENDA ITEM #4A
JUNE 13, 2005
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JUNE 13, 200
City of Atlantic Beach, FI.
Utility Sales Report
April 2005 April 2004
Gallons Actual Revenue Gallons Actual Revenue
Water Sales Accounts (000) Revenue Per 1,000 gl Accounts (000) Revenue Per ~,ooo gl
Atlantic Beach 5,507 40,357 $93,951 $2.33 5,470 48,081 $93,655 $1.95
Buccaneer 2,705 26,301 $68,293 $2.60 2,646 26,200 $59,878 $2.29
Total Water Sales 8,212 66,658 $162,244 $2.43 8,116 74,281 $153,533 $2.07
Water Plant Produc tion '
Gallons Gallons
(000) (000)
Atlantic Beach 59,916 63,073
Buccaneer 20,754 33,733
Total Production 80,670 96,806
Total Water Billed 66,658 74,281
Water Loss for month: 14,012 22,525
Percentage Loss 17.37% 23.27%
Total 12 mo. Avg. Loss 10.11% 14.90%
.Sewer Sales
Atlantic Beach
Buccaneer
Total Sewer Sales
Sewer Treatment
Millions of Gallons
Rev. per 1,000 Gallons
Gallons Actual Revenue Gallons Actual Revenue
Accounts (000) Revenue Per 1,00o gl Accounts (000) Revenue Per ~,ooo gl
4,961 32,560 $141,937 4.36 4,635 36,920 $147,349 3.99
2,591 24,452 $127,580 5.22 2,349 24,766 $118,318 4.78
7,552 57,012 $269,517 $4.73 6,984 61,686 $265,667 $4.31
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