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10-16-17 BMRC Minutes v MINUTES City of Atlantic Beach Board Member Review Committee Meeting October 16, 2017 THOSE IN ATTENDANCE: Members: John Stinson—Chair of the Board Member Review Committee and City Commissioner Jennifer Lada—Citizen Member(arrived at 5:48 pm) Sally Clemens—Citizen Member Candace Kelly—Citizen Member Grant Healy—Chair of the Cultural Arts&Rec. Adv. Committee Ben de Luna—Chair of the Code Enforcement Board Brea Paul—Chair of the Community Development Board(arrived at 5:43 pm) Victor Gualillo—Chair of the Police Officers' Pension Board of Trustees Donna Bartle—Non-Voting Member& City Clerk Staff: Timothy Johnson—Staff Liaison to the Cultural Arts and Recreation Board Committee Derek Reeves—Staff Liaison to the Community Development Board& Staff Rep. for Code Enf. Board Call to Order: Commissioner Stinson called the meeting to order at 5:30 pm. 1. Discuss status of proposed changes and membership on various boards and committees. Chair Stinson reported the status of the process to improve the board and committee member selection process. He explained that since we want to transition into having all terms ending on December 31St we will not be addressing membership for those upcoming vacancies in 2018 that may be extended. Ms. Clemens suggested including a cover letter with the application form explaining what qualities the boards and committees are looking for. (Ms. Paul arrived at 5:43 pm and Ms. Lada arrived at 5:48 pm) The Committee discussed the role of alternate members, attendance of members, restrictions on serving on more than one committee/board, proposed recruitment and selection process and the proposal to change membership on the Cultural Arts and Recreation Advisory Committee to convert two regular members to alternate members. (Commander Gualillo left the meeting at 6:00 pm) Minutes of the Board Member Review Committee on October 16, 2017 Page 1 of 4 2 Interview the candidates (listed below) for consideration to the Boards/Committee(s) indicated below: Bob Burch Cultural Arts & Recreation Advisory Committee (CARAC) Paula O'Bannon Cultural Arts &Recreation Advisory Committee Whitney Heflin Code Enforcement Board (CEB) Lindsey Norman Code Enforcement Board (for reappointment) Judy Workman Code Enforcement Board The Committee interviewed Mr. Burch and Paula O'Bannon separately. An overview of the duties and responsibilities including the events,programs and activities of the Cultural Arts and Recreation Advisory Committee was explained to each of the applicants.Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. The candidates were told that a decision regarding membership on the Cultural Arts and Recreation Advisory Committee would not be made tonight since there are additional interviews for that Committee scheduled for November 7'2017. (Mr. Healy and Mr. Johnson left at 6:40 pm) The Committee interviewed Ms. Heflin, Mr.Norman and Ms. Workman separately. An overview of the duties and responsibilities of the Code Enforcement Board was explained to each of the applicants. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 3. Discuss the candidates for the Code Enforcement Board and make recommendations on filling the vacancies. The Committee discussed the candidates and made the following recommendations: Motion: Recommend reappointing Lindsay Norman to the Code Enforcement Board for an additional term beginning immediately and ending September 30,2020. Moved by Lada, seconded by de Luna Motion carried unanimously Motion: Recommend appointing Whitney Heflin to the Code Enforcement Board as a regular member for a term beginning immediately and ending September 30,2020. Moved by de Luna, seconded by Lada Motion carried unanimously Motion: Recommend appointing Judy Workman to the Code Enforcement Board as a regular member for a term beginning immediately and ending September 30,2019. Moved by de Luna, seconded by Kelly Motion passed with Clemens, de Luna and Kelly voting for and Lada and Stinson voting against. (Mr. de Luna left the meeting at 7:46 pm) Minutes of the Board Member Review Committee on October 16, 2017 Page 2 of 4 4. Interview the candidates(listed below)for consideration to the Boards/Committee(s)indicated below: Brandon Risinger 1) CARAC & 2) Community Development Board(CDB) Mark Tingen Community Development Board Brian Major Community Development Board Richard Reichler Community Development Board(for reappointment) Linda Lanier Community Development Board(for reappointment) Kirk Hansen Community Development Board (Mr. Healy joined the meeting again at 7:46 pm to participate in the interview of Mr. Risinger, then he left the meeting at 8:05 pm.) The Committee interviewed Mr. Risinger. An overview of the duties and responsibilities of the Cultural Arts and Recreation Advisory Committee and the Community Development Board was explained to him. He explained his personal accomplishments,experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. Mr.Risinger explained that the Cultural Arts and Recreation Advisory Committee is his first choice. The Committee interviewed Mr. Tingen, Mr. Major, Ms. Lanier and Mr. Hansen separately. Mr. Reichler did not show for the interview. An overview of the duties and responsibilities of the Community Development Board was explained to each new candidate. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 5. Discuss the candidates for the Community Development Board and make recommendations on filling the vacancies. The Committee discussed the candidates and made the following recommendations: Motion: Recommend reappointing Linda Lanier to serve an additional term as a regular member on the Community Development Board for the term ending December 31,2019. Moved by Lada, seconded by Kelly Motion carried unanimously Motion: Recommend appointing Kirk Hansen to serve as a regular member on the Community Development Board for the term beginning January 1,2018 and ending December 31,2019. Moved by Paul, seconded by Lada Motion carried unanimously Motion: Recommend appointing Brian Major to serve as a regular member on the Community Development Board for the term beginning January 1,2018 and ending December 31,2019. Moved by Lada, seconded by Kelly Motion carried unanimously Minutes of the Board Member Review Committee on October 16, 2017 Page 3 of 4 Motion: Recommend appointing Mark Tingen as first alternate on the Community Development Board for the term beginning January 1,2018 and ending 12/31/2019. Moved by Kelly, seconded by Paul The Committee discussed Mr. Tingen's service as President of the Selva Linkside HOA and the potential for a conflict of interest if chosen to serve on the Community Development Board. Chair Stinson stated he will contact the City Attorney and ask for her comments on the matter. He explained that if Ms. Durden has concerns,then the recommendation to appoint Mr. Tingen as an alternate will not be presented to the Commission. The Committee agreed to amend the motion by adding "contingent on a legal opinion rendered by the City Attorney related to his service as President of the Selva Linkside HOA". Motion (as amended): Recommend appointing Mark Tingen as first alternate on the Community Development Board for the term beginning January 1,2018 and ending 12/31/2019, contingent on a legal opinion rendered by the City Attorney related to his service as President of the Selva Linkside HOA. Motion carried unanimously Motion: Recommend appointing Richard Reichler as second alternate on the Community Development Board. Moved by Paul, seconded by Kelly There was a discussion about Mr. Reichler not showing up for his interview and whether he was still interested in serving on the Board. The Committee agreed to contact Mr. Reichler and invite him back for an interview on November 7,2017. They also agreed to take additional applications for the Community Development Board and interview those as well. It was suggested that we use the City's website and/or Facebook to solicit applicants. Ms. Paul withdrew her motion and Ms. Kelly withdrew her second. 6. Other Business Ms. Clemens inquired about Ms. Kelly's service on the Committee once she becomes a sitting Commissioner. Ms. Kelly indicated that she would resign before taking office on November 13, 2017. Adjournment There being no further discussion, Commissioner Stinson declared the meeting adjourned at 9:29 �101411 11 _ hd 141A ohn M. Stinson Chairman Minutes of the Board Member Review Committee on October 16, 2017 Page 4 of 4