Resolution No. 17-29 vRESOLUTION NO. 17-29
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING RFP 17-02 FOR DISASTER DEBRIS REMOVAL SERVICES.
WHEREAS, on October 20, 2017, seven proposals were received and opened for City RFP
17-02 for Disaster Debris Removal Services; and
WHEREAS, the proposals were evaluated and ranked by the Public Works Director, the Public
Utilities Director, and the Public Works Inspector; and
WHEREAS, the ranking criteria, as presented in RFP 17-02, was as follows:
■ Project Management Team/Plan (15%)
• Documentation/Safety & Environmental Consideration/Equipment List (10%)
• Proximity to Atlantic Beach (15%)
• Past Performance/References/Awards (10%)
• Unit Cost of Debris Management (50%).
(NOTE: The "Proximity" criteria (15%) was later removed from the evaluation process as FEMA indicated this
criteria cannot be considered. The total available score a proposal could earn is therefore 85% of 100.)
WHEREAS, the Contract is for five years with potential for one five year extension, for a
maximum of 10 years, with allowance to annually adjust bid prices at the Contractor's request by a
percentage up to the Consumer Price Index — Urban Consumers (CPI -U); and
WHEREAS, the Contractor is required to begin initial clearance of storm -related debris from
critical roadways identified by the City of Atlantic Beach within twenty-four (24) hours of receipt of Notice
to Proceed; and
WHEREAS, this is a Pre-Event/Contingency Contract and would be executed on an emergency/as
needed basis. No funds are appropriated in advance for disaster debris cleanup.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1. The City Commission hereby awards RFP 17-02 for Disaster Debris Removal
Services to the top two ranked firms: Ceres Environmental Services of FL and DRC Emergency Services;
and
SECTION 2. The City Commission hereby authorizes the City Manager to execute the contracts
with Ceres Environmental Services of FL and DRC Emergency Services;
SECTION 3. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Be is 271 day of November, 2017.
cl;�4��
len Glasser, Mayor
Attest:
Alot
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Br"a . Dui e, City Attorney