Annual Budget for 2014-2015 -vCity of
Atlantic Beach, Florida
Annual Budget
2014 — 2015
City of Atlantic Beach, Florida
Annual Budget
2014 - 2015
Mayor
Carolyn Woods
City Commission
Jonathan Daugherty
Maria Mark
Jimmy Hill
Mark Beckenbach
City Attorney
Rich Komando
City Manager
Nelson Van Liere
City Clerk
Donna L. Bartle
City of Atlantic Beach
Annual Budget
Fiscal Year 2014-2015
Table of Contents
Introduction
Budget Message
I-V
Calendar 1
Ad Valorem Tax Millage Resolution 2
Budget Ordinance 3
Combined Summary of All Funds, Revenues and Expenditures 4
Combined Summary of Expenditures by Department 5
Graph of Total Revenues and Expenses by Fund Type 6
Citywide Organizational Charts 7-12
Graph of General Fund Revenues and Expenses 13
Schedule and Graph of 2014 Local Millage Rates 14
Graph of Beaches Millage History 15
Combined Summary of Revenues and Expenditures General Fund 16
General Fund Revenues 17-18
Summary of General Fund Expenditures by Division 19
Summary of Special Revenue Funds 20
Summary of Enterprise Funds 21
Summary of Trust and Agency Funds 22
Governing Body
Summary of Governing Body
City Commission
23
24-25
City Administration
Summary of City Administration 27
City Clerk 28
City Manager 30
Finance 32
Information Technology 34
Human Resources 36
Legal Counsel 38
General Government
Summary of General Government 40
General Government Non -Departmental 41
Building Maintenance 43
Convention Development Tax 45
Half Cent Discretionary Sales Tax 47
Debt Service 49
Miscellaneous Grants 51
Governmental. Capital Project Fund 53
Planning, Zoning and Building
Summary of Planning, Zoning and Building 56
Planning and Zoning 57
Community Development Block Grant 59
Building Code Enforcement 61
Tree Protection 65
Code Enforcement 67
Public Safety
Summary of Public Safety 70
Police 71
Administration 73
Patrol 74
Crime Suppression Unit 75
Investigations 76
Dispatch 77
Animal Control 78
Police School Guards 80
Police Grant Funds
Police Special Revenue Fund
81
83
Fire Department
Summary of Fire Department 85
Fire Control & Rescue 86
Lifeguards 88
Parks and Recreation
Summary of Parks and Recreation 90
Location of City Parks 91
Parks Programs and Special Events 92
Park Maintenance and Improvements 94
Public Works
Summary of Public Works 96
Public Works Administration 97
Street and Road Maintenance 99
Local Option Gas Tax 101
Sanitation 103
Storm Water Utility 106
Fleet Maintenance 109
Public Utilities
Summary of Public Utilities
Combined Summary of Revenues and Expenditures
Non -Divisional and Administrative
Water Production
Water Distribution
Sewer Collection
Treatment Division
111
112
115
116
117
118
119
Pension Funds
Summary of Pension Funds 120
General Employee Pension 122
Police Employee Pension 123
Supplemental Information
Budget Policy Highlights 124
Schedule of Transfers 125
Schedule of Cash Balances 126
Schedule of Capital Outlay 127-128
Element Object Classifications, Account Descriptions 129-136
Long Term Financial Plan 137-149
Glossary 150-154
Budget Message
To: The Honorable Mayor and City Commission
From: Nelson Van Liere, City Manager
Date: September 22, 2014
In accordance with the City of Atlantic Beach's Budget Policy, the recommended budget for
fiscal year 2015 was presented and approved. The document represents a balanced budget
considering projected revenues, expenses and reserves not only for the upcoming year, but
for the next ten years in all major funds.
Budget in Summary
The budget for fiscal year 2015 will begin and end the year with healthy reserve balances at
or exceeding reserve requirements.
The total revenues are estimated at levels close to the current year: Upon examination of the
summary of the entire budget found on page one; you will see that the revenues are
programmed to decrease by $541,048 from a total of $28,780,748 m the current year
estimate to $28,239,700. The revenues include a small increase in taxes and state shared
revenues while revenues from Water, Sewer, Storm Water and Sanitation are expected to
stay about the same. There are no rate increases included in this proposal. The overall
decrease in revenues is mostly because 2014 has included in it $558,250 in grant proceeds
for Public Utility projects that do not reoccur in 2015.
Of particular interest to citizens are always the property taxes. This year's budget was based
on keeping the millage rate the same as the current year's at 3.3285. This should generate a
much needed increase in revenues to the General Fund of about $236,795. This is roughly a
5% increase over the current year estimate and includes $36,700 from new construction.
The increase will help compensate for the slight decrease in transfers from the enterprise
funds. The taxable values in Atlantic Beach are $1.276 billion, and are still $200 million
below the 2007 values.
I
The total expense budget for 2015 is $30,752,338 representing an increase of $2,167,263
over the current year. This increase is broken down in the summary as follows:
• Personnel Services expenses are budgeted to increase $373,877 over the current
year. This increase is made up of three things. It includes increases in wages,
health insurance, and workers' compensation insurance. These increases are
partially off -set by a reduction in pension costs. It also includes the differences in
pay for various staffing changes and includes the difference between 2014 estimates
reduced for vacant positions compared to a fully funded 2015 proposal.
The increase in the budget for merit and cola raises combined is $192,000. The
total for all personnel services related expenses is $9,759,268 or about 1/3 of the
total budget.
• Operating Expenses of $10,794,339 are $195,948 less than the current year
estimate. The largest part of that decrease is due to a large decrease in the amount
of benefits paid out of the pension funds. The rest is mostly lower estimates for
professional services and point repairs in the Public Utilities divisions.
One of the largest operating expenses in the City is the contract for Sanitation. This
budget includes an increase to cover the cost of tipping fees being paid beginning in
June of this current year and also includes a decreased transfer to the General Fund
to off -set that increase. If it is determined that Atlantic Beach must pay a settlement
to Jacksonville for the disputed tipping fees, those funds would be appropriated at
that time from fund balance.
• Capital Outlay expenses total $6,702,986. This is an increase of $2,434,138 over
the current year and is mostly made of two major projects. These are the Seminole
Road Streetscape and Waterline Replacement Project at 1.6 million and the Public
Safety Building at 2.6 million. Other budgeted projects include Saltair subdivision
drainage and sidewalk improvements, replacement of the effluent outfall line,
progress on the Marsh Master Plan and Russell Park Improvements.
• Debt Service expenses are reduced by $161,541 from $2,309,076 to $2,147,535
citywide. This is due to the pay-off of one loan in the current year that was
originally borrowed for water, sewer and street projects and the reduction in debt
service for our SRF loan entered into last year for the sewer plant TMDL upgrades.
Going forward, the remaining three loans are being refinanced at 2.33% this year
which will lead to future savings of $1.6 million over the next ten years.
• Transfers Out expenses represent the movement of funds from the Public Utility
Funds and the Sanitation Fund to the General Fund and the Half Cent Sales Tax
Funds to a project fund. We also are transferring $160,000 from the Gas Tax Fund
to the General Fund to help pay for the street maintenance.
Although the summary above indicates an increase in the total budget of $2,167,263, it
should be noted that this increase in expenditures represents the spending down of funds
II
accumulated over time specifically for the Police Building. Without this project, the budget
would reflect a decrease over the current year.
Throughout the development of this budget, staff was encouraged to find new ways to
improve our service delivery while keeping costs down. The strategic goals established last
year remain in our sight, and we have refocused our efforts in some areas as a result of new
information and changing circumstances. A few more long term goals were introduced with
this proposal. Not every goal requires significant funding, but they do require considerable
time. This proposal was created with the following priorities in mind.
Previous Top Five Strategic Priorities:
Landfill Fees — The City continues to work with Jacksonville to come to an agreement on
the payment of previous year's landfill fees. The City withheld payment of a portion of
those fees while we waited for a validation that the amounts were owed. During this time of
transition, a large past due balance accumulated that has been disputed by Atlantic Beach.
A settlement offer has been provided to Jacksonville that represents a reasonable
compromise. Atlantic Beach has also renegotiated its franchised hauler's contract so that it
now is paying all of the landfill fees as of June 1, 2014 with the exception of tippage on
sludge from our sewer treatment plant.
Atlantic Beach Country Club is currently under construction benefiting from the re -use
water supplied by Atlantic Beach Public Utilities. This project was able to meet the
contractor's deadlines and utilize a grant to partially pay for the system. Rates for the re -use
water have been established and the first homes are about to be started. Proposed legislation
has been provided to the City of Jacksonville to annex the project property. We expect to
hear from Jacksonville soon on their position.
Recruitment and Retention of City Staff — The City is finding it difficult to hire and retain
qualified staff. This budget proposal includes a 2% merit increase with a 1% cost of living
adjustment that we hope will help. There is also included an additional 1% increase for
police officer's to off -set their additional 1% employee contribution to the Police Retirement
System. Nearly 20 individuals left the City so far this year and some of those were
individuals that were hired and terminated within the year. Although the City benefited
financially from the vacant positions, the service delivery suffers as we are continually
training new staff.
Police Building — We are presently considering the efforts of a consultant that has studied
the existing site to outline some of the possibilities of building an expansion in place. The
report illustrates the footprint and budget estimates for various additions to the existing
facility. This budget proposal includes 2.6 million for facility improvements. With
Commission support, this project may finally move forward after years of debate.
Marsh Master Plan Improvements — This year, the Commission sought feedback from the
residents on the Marsh Master Plan. Those that were against certain aspects of the project
were very vocal. Responding to those concerns, the Commission then instructed the
consulting firm to change the scope to remove the path from Tideviews to Dutton Island
Road and focus entirely on Dutton Island Road itself. Representatives from the Florida
III
Land Trust indicated that approval for a path through the marsh would not be in accordance
with the restrictions that came with the property. Three items that have received grant
consideration and are included in this proposal are a kayak launch and two marsh overlooks.
These items would be built in 2015 while the Dutton Island Road improvements are being
studied currently and would likely be funded in the 2016 budget. The staff will continue to
pursue grant opportunities wherever feasible. We recently received word that Florida Inland
Navigation District has included our overlooks and kayak launch in their assistance
program.
New Goals
Improved Maintenance — This proposed budget places an emphasis on maintaining the
City's assets at a higher level. We have reorganized some staff to create a facility
maintenance division within Public Works. This combines one maintenance worker, a
painter and the contracted custodial services under one supervisor. This will provide much
needed continuity of maintenance requests and monitoring of the condition of the various
facilities. This budget also brings back the beautification division to give a specific budget
to a landscaping maintenance worker to raise the level of maintenance on citywide
landscaped areas.
Russell Park is a major source of pride for those that live in Atlantic Beach. The park is
used by thousands and as a result, the amenities within the park are showing their age.
Included in this proposal are funds to start to refurbish a number of on-going problem areas.
Drainage problems and overdue maintenance of the existing facilities need considerable
attention. The strategic focus with regard to the parks is to adopt a philosophy of preserving
what we have and maintaining it at a high level than spend funds on a Park Master Plan.
Combining Public Works and Public Utilities — The proposed budget merges the two
departments into one. The Public Works Director will now oversee the Utilities with the
help of an assistant. With the consolidation of the Sewer Treatment facilities to one plant,
reduced operating expenses and the major projects behind us, now is a good time to
reorganize the staff to meet the needs of the utility more efficiently. Refinancing the debt
for the next ten years will also help The Utilities Project Coordinator position is eliminated
due to the reduction of major utility projects in the foreseeable future. Although the two
programs will continue to be funded as before, the opportunities to save funds by sharing
resources are many. This will be a more efficient utilization of our staff. This also allows
the maintenance staff to cross train and provide options for workers to move up in their
careers helping with the retention problem.
Disaster Preparedness — Assisting the public during and after a disaster should always be a
priority in every City. Although the Public Safety Department has been plugged into the
emergency management response team efforts of the county and the other two beaches and
is well versed in how each agency will interact with each other, it is the City staff that I
would like to see be better trained in the procedures of disaster mitigation and recovery. We
are currently reviewing our communications capabilities and our needs for mobilization of
City assets. I have assigned the duty of making sure all departments are adequately
prepared to the Public Safety Department and they have begun to facilitate the
interdepartmental meetings.
IV
Technology Improvements - Behind the scenes, the staff will continue to be working on
upgrading the systems used to keep the operations going. We are spending funds on
upgrading the city-wide software applications to a Windows driven system which will
require considerable time for training. We have also budgeted to install a modern phone
system that will be digital and enable staff to more efficiently keep track of messages and
direct calls from citizens. Limitations of our current system routinely cause problems.
Included in the General Fund long term plan are funds for the Police Department to
transition to a new police software program, replacing the existing system that is being
phased out.
In the current year, we implemented an WR system that takes utility payments over a
dedicated phone line. This improvement has reduced the call volume at city hall by about
1,500 calls per month and saved the City about $20,000 in merchant service fees.
Summary
With the change in administration came a flood of ideas from the staff on how we could
better run the City. It has been a welcome challenge to incorporate as many of those good
ideas into this proposal as I felt were achievable in the up -coming year. There were
certainly more ideas than time or funding would allow. We have worked together to
assemble a spending plan that we think continues the high level of service our citizens are
accustomed to and improves this service in some areas, as well as make progress on each of
our long term strategic goals.
It is an understatement to say that Fiscal Year 2014 has been a year of significant change.
Along with a new City Commission came, a change in City Manager and City Attorney.
Also we have a new HR Director, Planning Director, Building Official, Public Works
Director and an unfilled Public Safety Director position. Year to date, we have experienced
a roughly 20% turnover in staff. This has created a fresh perspective for the immediate
budgetary needs and for the long term strategic goals set one year ago.
The upcoming year will bring two new challenges to work through as the City Commission
should make decisions on the Public Safety Building and on the Seminole Road Streetscape
and Waterline Replacement Project. Both of these will require a considerable amount of
funding, community input and time to complete.
I want to thank the department heads and all of the staff who helped to prepare this proposal.
The support from the staff, the commission and the citizens I have received this past year
has been truly appreciated. We look forward to putting this spending plan into action at
with the beginning of the new year.
Respectfully Submitted
Nelson Van Liere, CPA
City Manager
V
City of Atlantic Beach
Budget Calendar
Fiscal Year 2014-2015
Date
Required Action
Responsibility
April 23 and
April 30, if
needed
Pre- Budget Preparation Workshop
Department Heads
Finance Director
City Manager
City Commission
March 9 to
April 30
Update Ten Year CIP Requirements To Finance Director
Department Heads
March 9 to
April30
Preparation of budget requests on-line, current year budget review.
Department Heads
May 1 to May
25
Review of on-line requests, CIP Requests, Meetings with Department
Heads for explanations and justifications. Program pages are also to
be included in discussions.
Department Heads
Finance Director
City Manager
May 25 to
July 1
Preparation of Proposed Budget, follow-up meetings with City
Manager and Finance Director
Department Heads
Finance Director
City Manager
June 23 to
July 31
State Revenue Sharing Estimates provided
Department of
Revenue
July 1
Receive Certification of Taxable Value
Property Appraiser
July 8 or July
22
City Manager to propose millage rate on DR -420 and schedule a
public hearing to consider the Tentative Millage and Tentative
Budget. This information is to be presented to the property appraiser
within 35 days from the date of certification, (August 4t ).
City Manager
August 4
Proposed Budget submitted to the City Commission
City Manager
Finance Director
August 24
Tax notifications to be mailed within 55 days of Certification, (TRIM
notice of proposed property taxes).
Property Appraiser
August 13 to
August 20th
The City Commission held workshops to review the Proposed Budget.
The meetings were held at 5:OOpm and lasted about three hours each.
August 13th and August 20th
Department Heads
Finance Director
City Manager
City Commission
September 5
Advertise in newspaper for public hearing on adoption of Tentative
Budget and Proposed Millage (The property appraiser also notified
property owners).
Finance Director
City Clerk
Property Appraiser
September 8
Hold Public Hearing to adopt the Tentative Budget and Millage (F.S.
200.065).
City Commission
September 20
Publish TRIM notice in public newspaper
Finance Director
September 22
Hold Final Hearing to approve Budget and Millage Rate
City Commission
1
RESOLUTION NO. 14-08
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE
FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY
WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015;.STATING
THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED
EXCEEDS THE ROLLED BACK RATE; " AND, PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach, Florida,
to pass a resolution levying the millage rate for ad valorem property taxes for municipal purposes on
all taxable property within the city limits of the City of Atlantic Beach, Florida, for the fiscal year
beginning October 1, 2014 and ending September 30, 2015; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied, and
also, to state the percentage by which the millage rate to be levied exceeds the rolled -back rate as
computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly considered
the budgetary requirements of the City; has adopted a tentative budget for the fiscal year beginning
October 1, 2014 and ending September 30, 2015, based on a millage rate of 3.3285 mills on the
taxable property within the City; and has acted in accordance with the terms, provisions, and
procedures contained in section 200.065, Florida Statutes;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on the
taxable property within the city limits of the City of Atlantic Beach, Florida, during the fiscal year
beginning October 1, 2014 and ending September 30, 2015 is hereby set at the rate of 3.3285 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled -back rate of
3.1715 is 4.95%.
3. This resolution shall take effect immediately upon its passage and adoption by the City
Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach, Florida
on the 22nd day of September 2014.
Appro a t
form and correctness:
Richard Komando, Esquire
City Attorney
ATT T:
( U/
Donna L. Bartle
City Clerk
1
Carolyn Woo"
Mayor / Presiding Officer
STATE OF FLORIDA DUVAL COUNTY
I, the undersigned City Clerk for the City of Atlantic Beach,
Duval County, Florida, do hereby certify the within and
foregoing Is a true and correct copy of the original as it
appears on record and file In the office of the City Clerk
for Atlantic Beach. Witness my hand and official seal of
the City ofAtlantic Beach, Florida,
this 2Y.141 day of \sr Cn`ber 20 / j.
2
ORDINANCE NO. 20-14-128
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30,
2015.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 8,
2014, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2014
and ending September 30, 2015 in the amount of $30,752,338.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2014/2015 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 8"' day of September 2014.
Passed by the City Commission on second and final reading this 41- day of September
2014.
Carolyn Woods U
Mayor / Presiding Officer
Approv as to form.lnd correctness:
Richard Komando, Esquire
City Attorney
ATTF ST:
Donna L. Bartle
City Clerk
STATE OF FLORIDA DUVAL COUNTY
I, the undersigned City Clerk for the City of Atlantic Beach,
Duval County, Florida, do hereby certify the within and
appears ons record annd correctd Inthe copy
o the Cd as It
Cleric
for Atlantic Beach. Witness my hand and official seal of
the City of Atlantic Beach, Florida,
this 2 day of 7 t1 1X✓2O /1/.
City Clerk 3
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
32,307,612 37,492,961 39,178,616 39,374,289 195,673
Revenues
General Fund 10,897,298 11,109,664 11,144,461 11,327,175 182,714
Special Revenue Funds 1,806,722 1,486,434 1,453,376 1,428,149 (25,227)
Debt Service Fund 73,548 69,791 0 0 0
Capital Project Fund 602,658 (54,636) 427,779 230,000 (197,779)
Enterprise Funds 16,796,922 11,505,531 12,210,109 11,686,252 (523,857)
Trust and Agency Funds 4,552,027 3,177,000 3,545,023 3,568,124 23,101
Total Revenues 34,729,175 27,293,784 28,780,748 28,239,700 (541,048)
Other Financing Sources 591,427 164,214 0 0 0
Total Resources 67,628,214 64,950,959 67,959,364 67,613,989 (345,375)
Expenditures
General Fund 10,430,632 10,748,328 11,378,443 11,419,689 41,246
Special Revenue Funds 2,047,749 1,038,260 1,459,145 1,809,207 350,062
Debt Service Fund 70,783 72,028 73,113 0 (73,113)
Capital Project Fund 25,116 0 215,658 2,925,000 2,709,342
Enterprise Funds 15,967,357 11,058,952 13,514,558 12,887,444 (627,114)
Trust and Agency Funds 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
DIVISION TOTALS 29,970,018 24,555,574 28,585,075 30,752,338 2,167,263
Other Financing Uses 165,235 1,216,769 0 0 0
Cash Reserves 37,492,961 39,178,616 39,374,289 36,861,651 (2,512,638)
Total Expenses and Cash 67,628,214 64,950,959 67,959,364 67,613,989 (345,375)
Resource Allocation
Personnel Services 9,407,213 9,313,425 9,385,391 9,759,268 373,877
Operating Expenses 10,151,562 9,710,684 10,990,287 10,794,339 (195,948)
Capital Outlay 6,873,101 1,751,996 4,268,848 6,702,986 2,434,138
Debt Service 1,870,160 2,450,015 2,309,076 2,147,535 -161,541
Transfers 1,667,982 1,329,454 1,631,473 1,348,210 -283,263
Total 29,970,018 24,555,574 28,585,075 30,752,338 2,167,263
4
Summary of All Departments
Combined Summary of Expenses
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Expenses:
Governing Body 41,279 40,225 42,985 41,665 (1,320)
City Administration 2,428,057 2,363,786 2,566,090 2,618,835 52,745
General Government 1,654,496 1,293,814 1,533,395 4,621,705 3,088,310
Planning and Building 822,825 522,770 606,438 659,305 52,867
Public Safety 4,879,973 4,957,079 5,113,391 5,478,650 365,259
Parks and Recreation 1,081,266 1,035,707 1,328,548 1,099,563 (228,985)
Public Works 4,532,953 4,506,858 5,364,042 5,649,219 285,177
Public Utilities 13,100,788 8,197,329 10,086,028 8,872,397 (1,213,631)
Pension 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
Total Expenses
29,970,018 24,555,574 28,585,075 30,752,338 2,167,263
Resource Allocation:
Personnel Services 9,407,213 9,313,425 9,385,391 9,759,268 373,877
Operating Expenses 10,151,562 9,710,684 10,990,287 10,794,339 (195,948)
Capital Outlay 6,873,101 1,751,996 4,268,848 6,702,986 2,434,138
Debt Service 1,870,160 2,450,015 2,311,529 2,147,535 (163,994)
Transfers 1,667,982 1,329,454 1,629,020 1,348,210 (280,810)
Total Resource Allocation: 29,970,018 24,555,574 28,585,075 30,752,338 2,167,263
Summary of Authorized Positions
2013-2014 2014-2015
Department
Governing Body 5.00 5.00
City Administration 23.00 21.00
General Government 2.56 2.55
Planning and Building 5.44 6.75
Public Safety 61.00 61.00
Parks and Recreation 11.00 11.00
Public Works 17.30 16.50
Public Utilities 22.70 24.70
Pension 0.00 0.00
148.00 148.50
CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
BY FUND TYPE
Total 2015 Revenues
■ General Fund
❑ Governmental Projects
■ Enterprise Funds
■ Special Revenue Funds
' Debt Service Funds
❑ Trust Funds
Total 2015 Expenses
5.56%
0.00%
5.88%
❑ General Fund ❑ Special Revenue Funds
■ Gov. Capital Projects ■ Debt Service Funds
■ Enterprise Funds ❑ Trust Funds
CITY OF ATLANTIC BEACH
Organizational Charts
CITY MANAGER
EXECUTIVE
ASSISTANT
Public
Safety
Recreation
Activities
Finance
Admin.
Administrative
Assistant
Public y Information Building,
Works Technology Planning
& Zoning
CITY CLERK
Records Clerk
Human
Resources
7
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
FINANCE AND ADMINISTRATION
FINANCE
DIRECTOR
CUSTOMER
SERVICE
SUPERVISOR
CUSTOMER
SERVICES
REPRESENTATIVES
(2.0)
DEPUTY FINANCE
DIRECTOR
PURCHASING
AGENT
ACCOUNTANT
ACCOUNTS
PAYABLE
CLERK
UTILITY
BILL NG
SUPERVISOR
UTILITY
SPECIALIST
8
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC WORKS DEPARTMENT
PUBLIC
WORKS
DIRECTO
Deputy
Public
Works
Director
(PW)
Inspector
Streets/
Parks/
Stormwater Beautification
Supervisor Supervisor
Permit
Coordinator &
Building
Maint.
Heavy
Equip.
Operator
(2)
General
Maint.
Worker
(5)
Park Ranger
II (2)
Park Ranger
(3)
Landscape &
Park Maint.
Building
Maint.
Tech.
Painter
Administrative
Assistant
Dispatcher
PT Clerk
Deputy
Public
Works
Director
(PU)
GIS/CC
Tech.
Plants
Div. Dir
WW Super-
intendent
Water
Super-
intendent
Heavy
Equip.
Operator
Dist/Coll
Div. Dir
Dist/Coll
Operator
(4)
Lift
Station
Tech.
Meter
Reader (2)
W/WW
Treatment
Plant
Operator (7)
(rotating)
9
Admin Asst.
1
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC SAFETY DEPARTMENT
Director of Public
Safety
1
Operations
Commander
1
Pat of
Lieutenant
1
A Squad
Patrol
Sergeant
1
—.1
-- - --✓
A Squad
Patrol
Officers
COPS
Officer
1
CSg
Patrol
Sergeant
1
C Squad
Patrol
Officers
3
Pa rol
Lieutenant
,r—B-
B Squad
Patrol
Sergeant
B Squad
Patrol
Officers
3
D Squad
Patrol
Sergeant
1
Support Services
Commander
1
Life Guard
Captain
1
Life Guard
Supervisors
3
Life Guards
30
ECO
Supervisor
1
D Squad ECO's
Patrol 5
Officers
3 1.
Investigations
Sergeant
1
General
Investigations
2
CSU
Detectives
2
Office
Manager
1
Records
Staff
2
Property &
Evidence
1
J
Services/
Special Project
Sergeant
1
Animal
Control
2
J
Crossing
Guards
2
10
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PARKS & RECREATION DEPARTMENT
PARKS & RECREATION
DIRECTOR
RECREATION
COORDINATOR
RECREATION LEADER
PART TIME
ADMINISTRATIVE
ASSISTANT
RECREATION LEADER
PART TIME
11
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PLANNING ZONING AND BUILDING DEPARTMENT
BUILDING AND ZONING
DIRECTOR
BUILDING OFFICIAL
BUILDING
INSPECTOR
BUILDING PERMIT CODE
TECHNICIAN / ENFORCEMENT
CLERK II OFFICER
RECEPTIONIST/
PERMITS CLERK
HUMAN RESOURCES DEPARTMENT
HUMAN RESOURCES
DIRECTOR
HUMAN RESOURCES
ASSISTANT
PRINCIPAL PLANNER
12
CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
GENERAL FUND
Total 2015 General Fund Revenues
1.47%
20.52%
1
0.73%
8.86%
10.01%
■ Ad Valorem Taxes
® Intergovernmental
❑ Fines and Forfeitures
O Miscellaneous
15.04%
7.57%
35.80%
• Licenses and Permits
• Interfund Transfers
• Charges for Services
• Utility, & Business Taxes
Total 2015 General Fund Expenses
• City Administration
• General Government
• Public Works
❑ Planning and Development
• Public Safety
■ Parks and Recreation
13
Summary of 2014 Millages
Urban
Service School Duval Water Inland
District District Board County Management Navigation Total
Jacksonville
Atlantic Beach
Neptune Beach
Jax Beach
Town of Baldwin
0.0000 7.3050 11.4419 0.3164 0.0345 19.0978
3.3285 7.3050 8.1512 0.3164 0.0345 19.1356
3.3656 7.3050 8.1512 0.3164 0.0345 19.1727
3.9947 7.3050 8.1512 0.3164 0.0345 19.8018
3.1556 7.3050 9.6312 0.3164 0.0345 20.4427
21.0000
20.5000
20.0000
19.5000
19.0000
18.5000
18.0000
CITY OF ATLANTIC BEACH
2014 Total Final Millages
20.4427
19.8018
19.1727
1
Jacksonville Atlantic Beach Neptune Beach Jax Beach
Town of
Baldwin
CITY OF ATLANTIC BEACH
Office of the Property Appraiser Final 2014 Millages
Duval County
42.60%
tlantic Beach
17.39%
School Board
38.17%
Florida Inland
Navigation
0.18%
14
City of Atlantic Beach
Multi Year Operating Millages
4.500
4.000
3.500
3.000
2.500
2.000
1.500
1.000
0.500
0.000
2008 2009 2010 2011 2012 2013 2014
Neptune Beach
Atlantic Beach Jacksonville Beach
15
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
5,234,895 5,999,741 6,178,222 5,944,240 (233,982)
Revenues
Taxes 5,085,545 5,069,752 4,952,246 5,189,041 236,795
Licenses and Permits 858,635 830,708 862,823 857,743 -5,080
Intergovernmental Revenues 1,492,847 1,567,423 1,594,074 1,704,051 109,977
Charges for Services 2,264,601 2,160,863 2,214,609 2,323,795 109,186
Fines and Forfeitures 78,865 224,758 203,700 82,700 -121,000
Miscellaneous 292,757 280,706 246,035 166,635 -79,400
Interfund Transfers 824,048 975,454 1,070,974 1,003,210 -67,764
Total Revenues
10,897,298 11,109,664 11,144,461 11,327,175 182,714
Other Financing Sources 298,180
Total Resources
16,430,373 17,109,405 17,322,683 17,271,415 (51,268)
Expenditures
City Administration 2,469,336 2,404,011 2,609,075 2,660,500 51,425
Community Development 153,509 151,766 143,085 152,292 9,207
General Government 427,370 782,697 452,198 521,705 69,507
Public Safety 4,809,080 4,916,804 5,039,039 5,423,105 384,066
Public Works 1,490,071 1,457,343 1,806,498 1,562,524 (243,974)
Parks, Recreation & Beautification 1,081,266 1,035,707 1,328,548 1,099,563 (228,985)
DIVISION TOT".LS 10,430,632 10,748,328 11,378,443 11,419,689 41,246
Other Financing Uses 182,855
Cash Reserves 5,999,741 6,178,222 5,944,240 5,851,726 (92,514)
Total Expenses and Cash 16,430,373 17,109,405 17,322,683 17,271,415 (51,268)
Resource Allocation
Personnel Services 7,043,936 7,002,341 7,005,850 7,255,618 249,768
Operating Expenses 3,156,407 3,168,637 3,533,690 3,681,371 147,681
Capital Outlay 220,355 546,350 838,903 482,700 (356,203)
Debt Service
Transfers 9,934 31,000 0 0 0
Total 10,430,632 10,748,328 11,378,443 11,419,689 41,246
16
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Taxes
Ad Valorem Tax 3,961,395 3,843,755 3,815,346 4,055,229 239,883
Utility Service Tax
Electricity 452,183 459,672 469,970 472,000 2,030
Propane, Natural Gas & Fuel Oil 23,201 49,527 24,930 24,930 0
Subtotal -Utility Service Tax 475,384 509,199 494,900 496,930 2,030
Communication Services Tax 567,909 576,839 538,000 532,882 (5,118)
Local Business Tax 80,857 139,959 104,000 104,000 0
Total Taxes
5,085,545 5,069,752 4,952,246 5,189,041 236,795
Permits, Fees, & Assessments
Building Permits
Franchise Fees
Electricity 832,138 799,803 820,000 816,000 (4,000)
Natural Gas 7,597 9,630 10,000 10,000 0
Subtotal -Franchise Fees 839,735 809,433 830,000 826,000 (4,000)
Impact Fees -Transportation
Other Permits and Fees
Plan Review & Other Fees 18,900 21,275 32,823 31,743 (1,080)
Total Permits, Fees, & Assessments
858,635 830,708 862,823 857,743 (5,080)
Intergovernmental Revenues
Federal Grants
Public Safety 2,039 1,583 2,624 2,624 0
Economic Environment (FEMA) 0
Subtotal -Federal Grants 2,039 1,583 2,624 2,624 0
State Grants
Economic Environment (FEMA)
State -Shared Revenues
State Revenue Sharing Proceeds 382,144 385,715 382,650 411,600 28,950
Mobile Home License Tax 11,148 8,722 8,500 8,500 0
Alcoholic Beverage License Tax 14,605 10,856 10,500 10,500 0
Local Govt Half -Cent Sales Tax 1,080,006 1,156,128 1,186,000 1,267,027 81,027
Motor Fuel Tax Rebate 2,905 4,369 3,800 3,800 0
Subtotal -State -Shared Revenues 1,490,808 1,565,790 1,591,450 1,701,427 109,977
Local Grants
Public Safety
Recreation 50 0 0 0
Subtotal -Local Grants 0 50 0 0 0
Total Intergovernmental Revenues 1,492,847 1,567,423 1,594,074 1,704,051 109,977
17
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Charges for Services
Internal Service Fund Charges 1,556,765 1,435,569 1,456,544 1,549,137 92,593
Other Genl Govt Charges & Fees 4,402 5,985 5,820 5,910 90
Service Charges
Public Safety 339,790 335,399 341,016 348,677 7,661
Parking Facilities 6,326 6,013 6,000 6,000 0
Other Transportation 100,420 109,487 126,214 128,945 2,731
Animal Control 8,212 6,478 7,750 7,750 0
Lifeguard & Beach Maintenance 201,002 206,762 212,695 218,806 6,111
Recreation & Cultural Events 11,671 9,442 26,570 26,570 0
Recreation Facilities 36,013 45,728 32,000 32,000 0
Total Charges for Services
2,264,601 2,160,863 2,214,609 2,323,795 109,186
Judgments, Fines, & Forfeits
Fines
Traffic 55,876 61,197 60,000 60,000 0
Parking 21,775 31,100 20,000 20,000 0
Dog 583 464 700 700 0
Other 631 131,997 123,000 2,000 (121,000)
Subtotal -Fines 78,865 224,758 203,700 82,700 (121,000)
Total Judgments, Fines & Forfeits 78,865 224,758 203,700 82,700 (121,000)
Miscellaneous Revenues
Interest 230,979 (128,430) 196,010 117,010 (79,000)
Disposition of Fixed Assets 25,649 25,125 25,125 0
Donations from Private Sources 19,284 346,988 14,900 14,500 (400)
Settlements & Insurance Reimburse 14,287 45,754 5,000 5,000 0
Other 2,558 16,394 5,000 5,000 0
Total Miscellaneous Revenues
292,757 280,706 246,035 166,635 (79,400)
Other Sources
Transfer from Miscellaneous 72,000 77,696 9,954 5,000 (4,954)
Transfer from GasTax 155,225 160,000 4,775
Contribution from Water Fund 196,766 205,534 205,534 196,230 (9,304)
Contribution from Sewer Fund 295,187 424,326 424,326 418,937 (5,389)
Contribution from Sanitation Fund 260,095 267,898 275,935 223,043 (52,892)
Total Other Sources 824,048 975,454 1,070,974 1,003,210 (67,764)
Grand Total
10, 897,298 11,109,664 11,144,461 11,327,175 182,714
18
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
City Administration
City Commission 41,279 40,225 42,985 41,665 -1,320
City Manager 319,682 263,366 332,689 261,506 -71,183
City Clerk 228,822 271,100 244,267 288,265 43,998
Finance and Administration 1,058,457 1,022,788 894,132 906,827 12,695
Information Technology 452,333 467,151 777,606 835,706 58,100
Human Resources 248,139 187,272 180,896 194,531 13,635
Legal Counsel 120,624 152,109 136,500 132,000 -4,500
Total 2,469,336 2,404,011 2,609,075 2,660,500 51,425
Planning and Zoning 153,509 151,766 143,085 152,292 9,207
General Government 427,370 782,697 452,198 521,705 69,507
Police Department
Administration 603,553 501,013 527,760 606,471 78,711
Patrol 2,065,922 2,314,986 2,372,413 2,590,387 217,974
Crime Suppression Unit 184,231 229,614 203,262 243,434 40,172
Detective 275,875 181,278 203,647 205,088 1,441
Dispatch 304,138 284,191 242,453 296,433 53,980
Animal Control 73,627 93,470 131,596 96,506 -35,090
School Crossing Guards 11,367 10,717 9,995 9,693 -302
Total
3,518,713 3,615,269 3,691,126 4,048,011 356,885
Fire
Fire Control / Rescue 993,757 1,020,036 1,051,992 1,083,254 31,262
Lifeguards 210,007 194,001 234,635 227,385 -7,250
Total 1,203,764 1,214,037 1,286,627 1,310,639 24,012
Code Enforcement 86,603 87,498 61,286 64,455 3,169
Public Works
Administration 476,977 473,932 641,032 501,828 -139,204
Fleet Maintenance 270,580 238,451 287,330 269,624 -17,706
Streets and Road Maintenance 742,514 744,960 878,136 791,071 -87,065
1,490,071 1,457,343 1,806,498 1,562,524 -243,974
Parks and Recreation
Administration and Activities 392,553 388,147 396,863 364,353 -32,510
Beautification 0 0 0 56,780 56,780
Maintenance 688,713 647,560 931,685 678,430 -253,255
Total 1,081,266 1,035,707 1,328,548 1,099,563 -228,985
Grand Total
10,430,632 10,748,328 11,378,443 11,419,689 41,246
1°
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
461,947 204,322 680,559 674,790 (5,769)
Revenues
Community Dev. Block Grant 320,814 22,291 132,856 91,386 (41,470)
Convention Dev. Tax Fund 90,986 88,899 86,800 88,300 1,500
Better Jax Half Cent Sales Tax 651,516 677,374 699,500 714,864 15,364
Local Option Gas Tax Fund 420,121 417,835 415,500 435,909 20,409
Police Grant Funds 109,396 81,225 83,375 70,000 (13,375)
Police Special Revenue Funds 43,247 27,214 29,517 27,190 (2,327)
Grant Funds - Miscellaneous 167,658 171,596 0 0 0
Tree Protection Fund 2,984 0 5,828 500 (5,328)
Total Revenues 1,806,722 1,486,434 1,453,376 1,428,149 (25,227)
Other Financing Sources 13,091 42,079 0 0 0
Total Resources 2,281,760 1,732,835 2,133,935 2,102,939 (30,996)
Expenditures
Community Dev. Block Grant 320,705 22,291 132,856 91,386 (41,470)
Convention Dev. Tax Fund 86,906 32,890 125,500 85,000 (40,500)
Better Jax Half Cent Sales Tax 730,000 382,049 666,926 1,090,000 423,074
Local Option Gas Tax Fund 438,321 449,107 398,225 410,000 11,775
Police Grant Funds 109,396 81,225 83,375 70,000 (13,375)
Police Special Revenue Funds 48,100 46,548 52,263 50,000 (2,263)
Grant Funds - Miscellaneous 314,321 24,150 0 0 0
Tree Protection Fund 0 0 0 12,821 12,821
DIVISION TOTALS 2,047,749 1,038,260 1,459,145 1,809,207 350,062
Other Financing Uses 29,689 14,016 0 0 0
Cash Reserves 204,322 680,559 674,790 293,732 (381,058)
Total Expenses and Cash 2,281,760 1,732,835 2,133,935 2,102,939 (30,996)
Resource Allocation
Personnel Services 105,574 78,440 81,205 70,000 (11,205)
Operating Expenses 426,521 337,272 334,500 387,821 53,321
Capital Outlay 609,654 221,852 320,215 841,386 521,171
Debt Service
Transfers 906,000 400,696 723,225 510,000 (213,225)
Total 2,047,749 1,038,260 1,459,145 1,809,207 350,062
20
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
7,507,099 8,514,927 8,050,445 6,745,996 (1,304,449)
Revenues
Water Utility 3,341,712 2,986,924 3,200,567 3,128,832 (71,735)
Sewer Utility 10,388,262 5,360,937 5,601,067 5,174,920 (426,147)
Sanitation 1,790,679 1,784,531 1,798,000 1,801,000 3,000
Storm Water Utility 991,477 1,074,115 1,212,475 1,135,500 (76,975)
Building Code Enforcement 284,792 299,024 398,000 446,000 48,000
Total Revenues 16,796,922 11,505,531 12,210,109 11,686,252 (523,857)
Other Financing Sources 215,990 10,890 0 0 0
Total Resources 24,520,011 20,031,348 20,260,554 18,432,248 (1,828,306)
Expenditures
Water Utility 2,792,272 2,871,562 3,291,241 3,574,586 283,345
Sewer Utility 10,308,516 5,325,767 6,794,787 5,297,811 (1,496,976)
Sanitation 1,796,910 1,765,164 1,817,765 1,803,754 (14,011)
Storm Water Utility 807,651 835,244 1,341,554 1,872,942 531,388
Building Code Enforcement 262,008 261,215 269,211 338,351 69,140
DIVISION TOTALS 15,967,357 11,058,952 13,514,558 12,887,444 (627,114)
Other Financing Uses 37,727 921,951 0 0 0
Cash Reserves 8,514,927 8,050,445 6,745,996 5,544,804 (1,201,192)
Total Expenses and Cash 24,520,011 20,031,348 20,260,554 18,432,248 (1,828,306)
Resource Allocation
Personnel Services 2,257,703 2,232,644 2,298,336 2,433,650 135,314
Operating Expenses 5,140,253 4,566,769 5,177,939 5,014,149 (163,790)
Capital Outlay 6,017,976 983,794 2,894,072 2,453,900 (440,172)
Debt Service 1,799,377 2,377,987 2,238,416 2,147,535 (90,881)
Transfers 752,048 897,758 905,795 838,210 (67,585)
Total 15,967,357 11,058,952 13,514,558 12,887,444 (627,114)
21
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Cash Forward 16,815,611 19,919,755 21,472,047 23,072,912 1,600,865
Revenues
General Employee Pension 3,004,666 2,046,752 2,146,476 2,127,619 (18,857)
Police Employee Pension 1,547,361 1,130,248 1,398,547 1,440,505 41,958
Total Revenues 4,552,027 3,177,000 3,545,023 3,568,124 23,101
Other Financing Sources 64,166 111,245 0 0 0
Total Resources 21,431,804 23,208,000 25,017,070 26,641,036 1,623,966
Expenditures
General Employee Pension 759,309 932,396 1,181,530 957,880 (223,650)
Police Employee Pension 669,072 705,610 762,628 753,118 (9,510)
DIVISION TOTALS 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
Other Financing Uses 83,668 97,947 0 0 0
Cash Reserves 19,919,755 21,472,047 23,072,912 24,930,038 1,857,126
Total Expenses and Cash 21,431,804 23,208,000 25,017,070 26,641,036 1,623,966
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 1,428,381 1,638,006 1,944,158 1,710,998 -233,160
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
0
Total 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
22
Governing Body
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Total Revenues
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
41,279 40,225 42,985 41,665 (1,320)
41,279 40,225 42,985 41,665 (1,320)
Expenses:
City Commission 41,279 40,225 42,985 41,665 (1,320)
Total Expenses 41,279 40,225 42,985 41,665 (1,320)
Resource Allocation:
Personnel Services 34,792 35,146 34,853 35,635 782
Operating Expenses 6,487 5,079 8,132 6,030 (2,102)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation:
41,279 40,225 42,985 41,665 (1,320)
Summary of Authorized Positions
2013-2014 2014-2015
City Commission
Mayor 1 1
City Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Pension Board of Trustees (2)
23
City Commission
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor/Commissioner, who serves two-year
terms, and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual budget workshops and solicits input from city boards, city staff, and citizens for
Commission consideration.
• Four times a year, members of the City Commission hold Town Hall meetings to discuss
matters of interest to the public.
• Included in the FY15 budget is a 1% raise for the Commission per the City code of
ordinances to be based on the annual consumer price index.
2L'
Governing Body
City Commission
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 32,257 32,580 32,261 32,969 708
Overtime
Special Pay
Sub -Total 32,257 32,580 32,261 32,969 708
Benefits
FICA 2,468 2,492 2,471 2,526 55
Pension
Health and Life Insurance
Worker and Unemploy Comp 67 74 121 140 19
Sub -Total 2,535 2,566 2,592 2,666 74
Total Wages and Benefits 34,792 35,146 34,853 35,635 782
OPERATING EXPENSES
Professional Services 25 52 (52)
Contract Services 164 200 (200)
Local Travel 631 758 800 750 (50)
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 693 1,900 100 (1,800)
Advertising and Promotions
Other Current Charges
Office Supplies 30 30 30 0
Operating Supplies 249 7 250 250 0
Books, Training, Memberships 4,695 4,314 4,900 4,900 0
Internal Service Charges
Total Operating Expenses 6,487 5,079 8,132 6,030 (2,102)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 41,279
40,225 42,985
41,665 (1,320)
25
76
City Administration
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Total Revenues
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
2,428,057 2,363,786 2,566,090 2,618,835 52,745
2,428,057 2,363,786 2,566,090 2,618,835 52,745
Expenses:
City Clerk 228,822 271,100 244,267 288,265 43,998
City Manager 319,682 263,366 332,689 261,506 (71,183)
Finance and Accounting 1,058,457 1,022,788 894,132 906,827 12,695
Information Technology 452,333 467,151 777,606 835,706 58,100
Human Resources 248,139 187,272 180,896 194,531 13,635
Legal Counsel 120,624 152,109 136,500 132,000 (4,500)
Total Expenses 2,428,057 2,363,786 2,566,090 2,618,835 52,745
Resource Allocation:
Personal Services 1,906,067 1,745,029 1,719,746 1,716,800 (2,946)
Operating Expenses 465,076 539,632 639,419 672,585 33,166
Capital Outlay 56,914 79,125 206,925 229,450 22,525
Transfers 0 0 0 0 0
Total Resource Allocation: 2,428,057 2,363,786 2,566,090 2,618,835 52,745
Summary of Authorized Positions
City Clerk
City Clerk
Administrative Assistant
Records Clerk
City Manager
City Manager
Administrative Assistant
2013-2014 2014-2015
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
1.00 1.00
1.00 1.00
2.00 2.00
Finance
Finance Director 1.00 1.00
Deputy Finance Director 1.00 1.00
Accountant 1.00 1.00
Purchasing Agent 1.00 1.00
Utility Billing Supervisor 1.00 1.00
Utility Specialist 1.00 1.00
Accounts Payable Clerk 1.00 1.00
Customer Service Super. 1.00 1.00
Customer Service Rep. 2.00 2.00
Meter Reader 2.00 0.00
Information Technology
Computer Network Director
Computer Network and PC/Server Technician
Human Resources
Human Resources Director
Human Resources Assistant
Legal Counsel
City Attorney
Total
12.00 10.00
1.00 1.00
2.00 2,00
3.00 3.00
1.00 1.00
1.00 1.00
2.00 2.00
1.00 1.00
23.00 21.00
27
City Clerk
Purpose:
The City Clerk's Department is responsible for a variety of duties including, but not limited to the following:
• Performing administrative functions of the City Commission; preparing notices, agendas and minutes for
Commission meetings; recording and preserving the legislative actions of the Commission; advertising
public hearing notices; receiving documents addressed to the Commission.
• Custodian of the City Seal
• Conducting municipal elections
• Administering oaths
• Custodian of official City records in accordance with State guidelines
• Updating the City's Code of Ordinances and providing code supplements to City staff
• Notarizing City documents
• Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts
• Secretary to the Code Enforcement Board (CEB) which includes administrative duties such as preparing
notices, agendas, minutes, and Board Orders
• Processing and issuing local business tax receipts
• Non-voting Member of the Board Member Review Committee (BMRC) providing administrative duties
such as preparing notices and agendas, coordinating meeting schedules and interviews, attending meeting
and preparing minutes.
• Updating board and committee membership lists; monitoring terms and vacancies; accepting board and
committee applications; and preparing all required paperwork for appointments.
• Coordinating with appropriate board members and City officials regarding Financial Disclosure
requirements and submitting the names and addresses to the State.
• Attending bid openings
• City Website maintenance
Key Objective:
• Continue document imaging (in-house only)
• Reduce the volume of obsolete records by purging/destroying documents that have met State retention
requirements
• Continue to upgrade and improve records filing, retrieval and research capabilities
Issues, Trends and Highlights:
• Conducted the City's Primary Election (August 2013); no General Election was needed.
• Began video-taping Commission Meetings and Workshops (September 2013).
• Administered Oath of Office to New Commission (November 2013).
• Transitioned into Paperless Agendas using iPads and ShareFile. (January -February 2014).
• Creation of the Charter Review Committee (April 14, 2014) which meets twice a month.
• Transitioning into the new Enterprise Application Software, One Solution, for Business Taxes and Code
Enforcement (from March 2014 until November 2014).
From June 1, 2013 through May 31, 2014, the City Clerk staff:
• Prepared notices and agendas, set-up room, attended and prepared minutes for 52 public meetings including
12 Regular Commission Meetings, 20 Commission Workshops, 12 Special Called Commission Meetings, 6
Code Enforcement Board Meetings, and 2 Board Member Review Committee Meetings.
• Prepared notices, set-up room and attended 2 Charter Review Committee Meetings; 1 Candidate Workshop
and 1 Webinar.
• Processed 959 Business Tax Receipts including 734 renewals, 201 new and 24 transferred.
• Researched and prepared 526 lien letters.
28
City Administration
City Clerk
PERSONNEL SERVCES
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Wages
Salaries and Wages 128,737 129,294 141,779 146,681 4,902
Overtime 2,436 1,849 3,200 4,537 1,337
Special Pay 1,454 12,147 0 0 0
Sub -Total 132,627 143,290 144,979 151,218 6,239
Benefits
FICA 9,789 10,677 11,093 11,570 477
Pension 32,260 38,302 34,698 35,165 467
Health and Life Insurance 34,491 31,117 30,833 36,957 6,124
Worker and Unemploy Comp 211 236 524 630 106
Sub -Total 76,751 80,332 77,148 84,322 7,174
Total Wages and Benefits
209,378 223,622 222,127 235,540
13,413
OPERATING EXPENSES
Professional Services 25
Contract Services 630 15,856 980 19,115 18,135
Local Travel 61 123 75 100 25
Communications 734 1,464 800 800 0
Postage 400 500 640 140
Utilities
Rentals and Leases 250 0 250 250
Insurance
Repairs and Maintenance 1,799 1,799 200 200 0
Printing and Publishing 12,095 15,801 14,868 19,045 4,177
Advertising and Promotions
Other Current Charges 258 508 500 600 100
Office Supplies 899 1,245 1,300 1,400 100
Operating Supplies 970 264 1,035 950 (85)
Books, Training, Memberships 1,573 3,685 1,882 3,675 1,793
Internal Service Charges
Total Operating Expenses 19,444 40,995 22,140 46,775 24,635
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
6,483
5,950 5,950
Total Capital Outlay 0 6,483 0 5,950 5,950
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 228,822
271,100 244,267 288,265 43,998
29
City Manager
Purpose:
To administer and enforce the enactments of the City Commission; to assist the
Commission in making policy and program decisions; and, to otherwise administer the
affairs of the City. The key component of administration of the city is the preparation
and delivery of the Annual Operating Budget.
Key Objectives:
• Prepare a long-range financial plan
• To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
• Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
• Ensure that the handling of citizen complaints is done in an efficient, timely and
professional manner
• Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
• Carry out the goals, objectives and policies established by the City Commission
Areas of emphasis in this year's proposal:
• Resolve the issue with the City of Jacksonville about payment of tipping fees for disposal
of refuse from Atlantic Beach at Jacksonville's landfills.
• Negotiate a successful annexation of the Atlantic Beach Country Club.
• To resolve the public safety building dilemma regarding how to provide adequate
physical facilities to support the needs of the Police Department.
• To plan for, fund and construct improvements identified in the 2012 Marsh Master Plan
after thoroughly publicly vetting the scope of the project proposals.
• Reorganization of staff for more efficient service delivery.
• A new focus on the maintenance of City owned facilities and equipment.
• To improve the transparency and full disclosure in the administration of City Services.
30
City Administration
City Manager
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 211,299 179,144 170,000 190,410 20,410
Overtime 0 50 50
Special Pay 30,165 17,046 99,909 3.600 (96,309)
Sub -Total 241,464 196,190 269,909 194,060 (75,849)
Benefits
FICA 15,122 12,652 19,000 13,198 (5,802)
Pension 28,095 26,079 26,865 29,146 2,281
Health and Life Insurance 25,789 19,168 5,230 14,454 9,224
Worker and Unemploy Comp 390 337 695 808 113
Sub -Total 69,396 58,236 51,790 57,606 5,816
Total Wages and Benefits
310,860 254,426 321,699 251,666 (70,033)
OPERATING EXPENSES
Professional Services 25 50 (50)
Contract Services
Local Travel 162 119 140 140 0
Communications 1,219 886 750 750 0
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 54 100 (100)
Advertising and Promotions
Other Current Charges 243 339 250 250 0
Office Supplies 10 100 100 0
Operating Supplies 1,055 1,147 1,200 1,200 0
Books, Training, Memberships 6,054 6,449 8,400 7,400 (1,000)
Internal Service Charges
Total Operating Expenses 8,822 8,940 10,990 9,840 (1,150)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 319,682 263,366 332,689 261,506 (71,183)
31
Finance and Administration
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation, payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing, purchasing, and vendor payables.
Key Objectives:
• To continue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term financial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To assist management with financial and performance analysis to aid in decision making
Issues, Trends and Highlights:
• Received an unqualified audit opinion for FY 2013, with no management comments.
• Proposed and approved refunding three utility revenue loans with one at a lower rate
saving the City over $140,000 per year totaling over $1.4 million over the life of the loan.
• Financial Administration of 15 grants.
• Heavily involved with the software upgrades in the building, planning and zoning area
with the One Solution implementation.
Workload Data Measurement
FY -13
FY -12
FY -11
FY -10
Utility Bills Generated
96,421
96,094
95,937
95,628
Delinquent Notices Generated
20,095
21,383
22,213
21,500
Accounts Payable Checks Processed
4,810
4,998
5,191
5,307
Purchase Orders Processed
2,320
2,538
2,600
2,640
Grants Financially Administered
15
16
18
9
32
City Administration
Finance and Administration Department
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 551,590 553,486 470,000 531,293 61,293
Overtime 3,975 6,197 5,600 2,500 (3,100)
Special Pay 65,264 12,106 6,877 0 (6,877)
Sub -Total 620,829 571,789 482,477 533,793 51,316
Benefits
FICA 45,615 41,902 36,909 40,840 3,931
Pension 126,772 142,305 120,826 109,924 (10,902)
Health and Life Insurance 80,124 65,253 73,470 71,046 (2,424)
Worker and Unemploy Comp 2,516 2,921 3,300 2,224 (1,076)
Sub -Total 255,027 252,381 234,505 224,034 (10,471)
Total Wages and Benefits 875,856 824,170 716,982 757,827 40,845
OPERATING EXPENSES
Professional Services 45,476 48,573 49,000 48,000 (1,000)
Contract Services 1,261 286 27,000 2,000 (25,000)
Local Travel 108 19 100 100 0
Communications 5,667 5,735 5,800 5,800 0
Postage 40,534 40,990 42,000 40,900 (1,100)
Utilities
Rentals and Leases 585 340 400 400 0
Insurance
Repairs and Maintenance 39,316 38,750 6,400 5,400 (1,000)
Printing and Publishing 24,425 23,638 24,300 24,300 0
Advertising and Promotions
Other Current Charges 2,145 0 0 0 0
Office Supplies 5,041 4,823 6,000 6,000 0
Operating Supplies 9,856 12,393 10,700 10,800 100
Books, Training, Memberships 4,396 4,455 5,450 5,300 (150)
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
178,810 180,002 177,150 149,000 (28,150)
3,791
18,616
0
0
Total Capital Outlay 3,791 18,616 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS
1,058,457 1,022,788 894,132 906,827 12,695
33
Information Technology
Purpose: The Information Technology Department relies on its own internal staff, plus
the assistance of external partners, to provide all computer related services for the City.
Over 150 City employees at 15 city locations are provided voice and data services.
More than 160 desktop and laptop computers utilize the data network comprised of
underground fiber and wireless bridges, giving access to business applications such as
email, document management systems, police record management systems, City website,
and data file storage. Most business applications are run on in-house servers, with the
City's enterprise applications (SunGard's HTE and One Solution), the City's website,
vehicle locator application, and the Police crime reporting application run on remote
servers. Information Technology provides acquisition and support of all computers,
printers, copiers, and telephone systems used throughout the City.
Along with the day-to-day support, the Information Technology Department carries
responsibility for long range information system planning and maintenance of services.
Key Objectives for 2014 / 2015:
- Install a new City phone system
Upgrade the radio network between water plants
Install a new video management system for the Police Department
Upgrade the City Email server and software
Highlights for 2013 / 2014:
- Installed a videotaping system in the Chambers and began broadcasting
Commission meetings over the City's website
- Equipped the Commissioners with computer tablets to eliminate printing
meeting agenda packets
Completed the first migration to SunGard's One Solution enterprise
application for Code Enforcement and Building Permits
Completed the transition from workstations running Microsoft Windows XP
to Windows 7
34
City Administration
Information Technology
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 172,598 173,868 180,881 185,887 5,006
Overtime 0 0
Special Pay 5,582 1,764 800 800 0
Sub -Total 178,180 175,632 181,681 186,687 5,006
Benefits
FICA 12,972 12,774 13,900 14,284 384
Pension 43,032 47,849 54,360 54,522 162
Health and Life Insurance 31,028 29,420 29,886 35,804 5,918
Worker and Unemploy Comp 279 314 655 779 124
Sub -Total 87,311 90,357 98,801 105,389 6,588
Total Wages and Benefits 265,491 265,989 280,482 292,076 11,594
OPERATING EXPENSES
Professional Services 75
Contract Services 6,010 1,405 10,000 12,000 2,000
Local Travel 271 534 400 600 200
Communications 17,387 22,312 24,400 30,900 6,500
Postage 66 173 250 250 0
Utilities
Rentals and Leases 10,000 10,000
Insurance
Repairs and Maintenance 78,112 73,934 232,850 201,130 (31,720)
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies 163 121 250 250 0
Operating Supplies 27,785 43,005 18,049 59,000 40,951
Books, Training, Memberships 3,850 5,652 4,000 6,000 2,000
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
133,719 147,136 290,199 320,130 29,931
53,123
Total Capital Outlay 53,123
DEBT SERVICE
Principal
Interest
Other
54,026 206,925 223,500 16,575
54,026 206,925 223,500 16,575
Total Debt Service 0 0 0 0 0
TRANSFERS
Total Transfers 0 0 0 0 0
DIVISION TOTALS 452,333 467,151 777,606 835,706 58,100
Human Resources
Purpose:
The Human Resource Department is responsible for providing programs and services designed to
attract, retain and develop diverse employees committed to achieving City objectives and
satisfying our customers. Human Resources administers all programs and activities related to
recruitment and selection, equal employment opportunity, benefits administration, wellness
initiatives, risk management, workers' compensation insurance and claims, commercial
insurance and claims (property, liability, automobile, etc.), position classification, performance
management, compensation, employee relations, training and development and personnel
policies and procedures.
Key Objectives:
• Recruit and hire the best possible applicants for employment.
• Maintain a positive working relationship with the City's two unions.
• Update and maintain the City's Personnel Policy and Procedures Manual.
• Maintain the City's Employee and Retiree payroll systems and HR files.
• Apply loss prevention and control methods through identification and analysis of loss
exposure in the areas of liability, workers compensation and property loss.
• Initiate and maintain a formal Employee Wellness Program.
Issues, Trends, Highlights:
• For the budget year 2013-2014, the cost of health insurance benefits increased slightly,
while generally maintaining the same level of benefits. Due to increased utilization rates,
we anticipate another slight increase in rates for the upcoming year.
• Planning has begun to ensure that the City is prepared for the upcoming mandates and tax
consequences of the Affordable Care Act. As part of the planning process, a formal
Employee Wellness Program is being developed to ensure employees are prepared to
embrace consumer -driven health care.
• Employee files are being updated to ensure that all relevant information is current and all
necessary beneficiary forms are in place.
• An RFP was issued for a new City Attorney, and one was selected and is currently
providing services.
• Another was issued for a City Manager search firm. The one selected ultimately
resigned, at no cost to the City, and another was selected. The search process is ongoing
at this time.
• A third RFP was issued for Grant Writing services. Four responses were received and are
currently being evaluated.
Workload data (Calendar Year data for Full Time employees)
3f
2013
2012
2011
2010
Employees
112
116
113
118
Hire actions
13
20
8
13
Resignations and Terminations
17
14
7
9
Retirement Changes
(Additions/Deletions)
6/1
5/0
10/0
2/3
Survivor Pension
1
Retirees Total (Net)
78
67
63
54
3f
City Administration
Human Resources
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 122,915 115,802 124,306 134,504 10,198
Overtime 0 0 0
Special Pay 42,369 3,068 0 0 0
Sub -Total 165,284 118,870 124,306 134,504 10,198
Benefits
FICA 12,856 9,425 9,510 10,291 781
Pension 36,704 19,877 19,340 20,151 811
Health and Life Insurance 12,591 12,117 11,852 14,184 2,332
Worker and Unemploy Comp 268 223 448 561 113
Sub -Total 62,419 41,642 41,150 45,187 4,037
Total Wages and Benefits 227,703 160,512 165,456 179,691 14,235
OPERATING EXPENSES
Professional Services 148 150 (150)
Contract Services 8,455 15,003 8,500 8,500 0
Local Travel
Communications 729 735 800 800 0
Postage 110 110 150 40
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 5,008 5,007 0
Printing and Publishing 978 888 100 100 0
Advertising and Promotions
Other Current Charges 51 (1,500) 0
Office Supplies 1,093 1,555 1,200 1,200 0
Operating Supplies 2,549 3,733 3,000 3,000 0
Books, Training, Memberships 1,425 1,229 1,580 1,090 (490)
Total Operating Expenses
CAPITAL OUTLAY
20,436 26,760 15,440 14,840 (600)
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS
248,139 187,272
180,896 194,531 13,635
37
Legal Counsel
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff.
Key Objectives:
• The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
• New Legal counsel was obtained in December of 2013 and the City chose to hire a firm
with one point of contact to handle the legal matters of the City. Legal counsel for
pension issues is funded and included in the pension program expenses. The Pension
board retains its own counsel.
3E
City Administration
Legal Counsel
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
0
0 0 0 0
16,779 16,310 13,000 0 (13,000)
16,779
16,310 13,000 0 (13,000)
Total Wages and Benefits 16,779 16,310 13,000 0 (13,000)
OPERATING EXPENSES
Professional Services 103,451 135,799 123,500 132,000 8,500
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships 394 0
Internal Service Charges
Total Operating Expenses 103,845 135,799 123,500 132,000 8,500
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0
0 0 0 0
DIVISION TOTALS 120,624 152,109 136,500 132,000 (4,500)
39
General Government
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Revenues:
General Fund Resources 427,370 782,697 452,198 521,705 69,507
Convention Development 90,986 88,899 86,800 88,300 1,500
Half Cent Sales Tax 651,516 677,374 699,500 714,864 15,364
Debt Service 73,548 69,791 0 0 0
Grant Funds - Miscellaneous 167,658 171,596 0 0 0
Capital Project Fund 602,658 (54,636) 427,779 230,000 (197,779)
Total Revenues 2,013,736 1,735,721 1,666,277 1,554,869 (111,408)
Expenses:
General Government 348,396 692,918 378,457 265,181 (113,276)
Building Maintenance 78,974 89,779 73,741 256,525 182,784
Convention Development 86,906 32,890 125,500 85,000 (40,500)
Half Cent Sales Tax 730,000 382,049 666,926 1,090,000 423,074
Debt Service 70,783 72,028 73,113 0 (73,113)
Grant Funds - Miscellaneous 314,321 24,150 0 0 0
Capital Project Fund 25,116 0 215,658 2,925,000 2,709,342
Total Expenses 1,654,496 1,293,814 1,533,395 4,621,705 3,088,310
Resource Allocation:
Personnel Services 173,222 171,502 178,362 162,086 (16,276)
Operating Expenses 254,028 229,703 340,336 439,619 99,283
Capital Outlay 344,529 532,385 381,084 3,675,000 3,293,916
Debt Service 70,783 72,028 73,113 0 (73,113)
Transfers 811,934 288,196 560,500 345,000 (215,500)
Total Resource Allocation: 1,654,496 1,293,814 1,533,395 4,621,705 3,088,310
Summary of Authorized Positions
General Government
Building Official
Administrative Asst. - Building & Zoning
Budding Permits Technician / Clerk II
Budding Permit Clerk / Receptionist
Painter II
Building Maintenance
Maint. / Streets Division Director
Painter II
Building Maintenance Technician
2013-2014 2014-2015
0.36 0.00
0.00 0.05
0.60 0.00
0.60 0.20
1.00 0.00
2.56 0.25
0.00 0.30
0.00 1.00
0.00 1.00
0.00 2.30
Total 2.56 2.55
40
General Government
Purpose:
This program is responsible for the non -departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
• This budget now contains the salary for a supervisor, a general maintenance worker, a
painter and a contract for custodial services brought together to form a maintenance
division supervised by Public Works.
• Some of the salary expenditures previously charged here were more appropriately moved
to the Building Code Enforcement fund based on how much time they spend in each area.
• The current year budget was amended midyear to include funds to replace and upgrade
the audio system in the Commission Chambers in the amount of $15,500.
• This budget includes $36,000 for a Grant Writer to assist the City's staff in locating and
obtaining appropriate grants.
41
General Fund
General Government
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 105,612 109,102 115,731 100,299 (15,432)
Overtime 0 0 0 1,000 1,000
Special Pay 505 588 3,185 0 (3,185)
Sub -Total 106,117 109,690 118,916 101,299 (17,617)
Benefits
FICA 7,871 7,918 7,774 7,752 (22)
Pension 35,522 31,953 29,563 21,695 (7,868)
Health and Life Insurance 22,259 20,231 19,932 27,475 7,543
Worker and Unemploy Comp 1,453 1,710 2,177 3,865 1,688
Sub -Total 67,105 61,812 59,446 60,787 1,341
Total Wages and Benefits
173,222 171,502 178,362 162,086 (16,276)
OPERATING EXPENSES
Professional Services 14,802 23,530 23,500 5,000 (18,500)
Contract Services 14,292 14,658 18,000 92,000 74,000
Local Travel 0 0 0 0 0
Communications 2,952 2,998 3,200 3,200 0
Postage 11,287 10,130 12,700 12,000 (700)
Utilities 28,309 24,105 24,000 24,400 400
Rentals and Leases 2,457 2,337 2,700 2,700 0
Insurance 107,783 116,179 127,436 132,419 4,983
Repairs and Maintenance 43,360 16,488 30,100 70,100 40,000
Printing and Publishing 1,023 571 2,300 2,000 (300)
Other Current Charges 6,822 7,392 2,000 2,000 0
Office Supplies 2,425 2,478 2,500 2,500 0
Operating Supplies 8,492 8,800 9,900 11,300 1,400
Books, Training, Memberships 0 37 0 0 0
Aid to other Gov Agency 0 0 0 0 0
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
244,004 229,703 258,336 359,619 101,283
210 328,665 0 0
0 0 0 0 0
0 20,498 0 0 0
0 1,329 15,500 0 (15, 500)
210 350,492 15,500 0 (15,500)
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To Debt Service
To Storm Water Utility
To Sewer Utility Fund
To Pension Funds
To Police Grant Fund
To Other Misc.
Total Transfers
DIVISION TOTALS
o 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
9,934 31,000 0 0 0
9,934 31,000 0 0 0
427,370 782,697 452,198 521,705 69,507
42
Building Maintenance
Purpose:
The Building Maintenance Division of the Public Works Department is responsible for maintaining and
improving the City's buildings and associated infrastructure.
Key Objectives:
• Planning, manage, and participate in building
and grounds repair, painting and
maintenance, including development of a ten
year plan for inspections, maintenance and
repair for major systems (air conditioning,
plumbing, etc.).
• Conduct routine inspections to ensure
maintenance problems are discovered before
becoming significant issues.
Issues, Trends and Highlights:
• Contact contractors and vendors for quotes
or estimates for work to be completed,
costing and ordering of materials, and
maintaining materials needed for routine
operations in stock. For work beyond City
Forces capabilities, assist in writing
specifications and providing cost estimates for
maintenance, repairs, and installations.
• Administer Janitorial Contract for City
Buildings.
• Building maintenance functions to be further consolidated by moving the City Painter into this
division and adding responsibility for administering the Janitorial Contract.
Activity
Est.
FY -13/14
FY -12/13
FY -11/12
City Buildings Maintained
54
54
55
43
General Fund
Building Maintenance
Proposed
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 37,849 37,450 38,875 91,042 52,167
Overtime 1,000 1,000
Special Pay 0 0 0 0 0
Sub -Total 37,849 37,450 38,875 92,042 53,167
Benefits
FICA 2,617 2,515 2,974 7,043 4,069
Pension 18,458 10,374 11,683 19,407 7,724
Health and Life Insurance 12,166 11,711 11,882 25,707 13,825
Worker and Unemploy Comp 851 1,019 1,227 3,826 2,599
Sub -Total 34,092 25,619 27,766 55,983 28,217
Total Wages and Benefits 71,941 63,069 66,641 148,025 81,384
OPERATING EXPENSES
Professional Services
Contract Services 50,000 50,000
Local Travel
Communications 652 670 800 800 0
Postage
Utilities
Rentals and Leases 120 300 300 0
Insurance
Repairs and Maintenance 100 50,100 50,000
Printing and Publishing
Other Current Charges
Office Supplies
Operating Supplies 6,261 4,176 5,900 7,300 1,400
Books, Training, Memberships 37
Aid to other Gov Agency
Total Operating Expenses 7,033 4,883 7,100 108,500 101,400
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
20,498
1,329
0 21,827
0
0
0
0 0
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To Debt Service 0
To Storm Water Utility 0
To Sewer Utility Fund 0
To Pension Funds 0
To Internal Service Funds 0
To Other Misc. 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 78,974 89,779 73,741 256,525 182,784
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
Issues, Trends and Highlights:
In FY2014, FY2015 and into future years, the budget plan is to include the use of these
funds as a match for grants dedicated to Marsh Master Plan projects. This will be
accomplished by transferring those funds to a Capital Project Fund so that multiple
funding sources can be combined to fund the projects and used as the projects are
approved.
45
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Cash Forward
Revenues
Convention Development Tax
Interest Earnings
Donations & Grants
Transfer General or Half Cent Tax
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
50,225 29,501
85,148 46,448 (38,700)
90,588 90,381 85,000 87,500 2,500
398 (1,482) 1,800 800 (1,000)
Total Revenues 90,986 88,899 86,800 88,300 1,500
Other Financing Sources
Total Resources 141,211 118,400 171,948 134,748 (37,200)
Expenditures
Promotions
Veteran's Memorial Park
River Branch Preserve 14,906
Marsh Overlook / Kayak Launch
Transfer to Capital Improvement Fund 72,000
32,890
125,500 85,000 (40,500)
DIVISION TOTALS 86,906 32,890 125,500 85,000 (40,500)
Other Financing Uses 24,804 362
Ending Cash 29,501 85,148 46,448 49,748 3,300
Total Expenses and Cash 141,211 118,400 171,948 134,748 (37,200)
Resource Allocation
Operating Expenses 0 0 0 0 0
Capital Outlay 14,906 32,890 0 0 0
Transfers 72,000 0 125,500 85,000 (40,500)
Total 86,906 32,890 125,500 85,000 (40,500)
46
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan. These projects will typically include General
Government projects such as streets, public facilities, parks or land acquisition.
Issues, Trends and Highlights:
Revenues are expected to increase only 3% per State estimates.
• The FY2014 and FY2015 Budgets include $285,000 and $260,000 respectively to
accumulate resources for future capital projects associated with the Storm Water Master
Plan.
• The FY2014 Budget also includes a $150,000 transfer to a Capital Project Fund for the
Marsh Master Plan project.
• The FY2015 Budget included $130,000 for sidewalk improvements.
• The FY2014 and 2015 Budgets include funds for Street resurfacing in the amount of
$82,000 and 80,000 respectively.
• The FY2015 budget includes $25,000 to fund parking improvements to Howell Park.
• The FY2015 Budget includes $75,000 for playground equipment at Bull Park.
• The FY2015 Budget includes $250,000 for the Seminole Streetscape project. Funds from
the Storm Water Utility and the Public Utility Fund will also be used.
• The FY2015 Budget proposal includes $250,000 for Russell Park renovations including
drainage and parking improvements.
47
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 167,095 83,835 420,413 452,987 32,574
Restricted/Designated
Cash Forward 167,095 83,835 420,413 452,987 32,574
Revenues
Local Discretionary Sales Surtax 648,258 684,187 690,000 712,864 22,864
Interest Earnings 3,258 (7,123) 9,500 2,000 (7,500)
Charges for Service - Permit 310
Total Revenues 651,516 677,374 699,500 714,864 15,364
Other Financing Sources 41,253
Total Resources 818,611 802,462 1,119,913 1,167,851 47,938
Expenditures
Operating Expenses 82,000 80,000 (2,000)
Capital Outlay
Rose Park 68,172 149,300 (149,300)
City Hall Parking Lot Lighting 24,990 10,000 10,000
lrregation Improvements on Atlantic Blvd 4,600 0
Marsh Master Plan Signs 6,618 626 (626)
Sidewalk - w.9th. Then Sturdivant 25,669 130,000 130,000
Seminole Road Streetscape Project 250,000 250,000
Russell Park Renovation 250,000 250,000
Howell Park Parking Lot 25,000 25,000
Donner Park Playground Lights 10,000 10,000
Bull Park Playground equipment 75,000 75,000
Transfers
To Storm Water Utility Fund 230,000 252,000 285,000 260,000 (25,000)
To Capital Project Funds 500,000 150,000 (150,000)
DIVISION TOTALS 730,000 382,049 666,926 1,090,000 423,074
Other Financing Uses 4,776
Restricted 83,835 420,413 452,987 77,851 (375,136)
Restricted/Designated
Ending Cash 83,835 420,413 452,987 77,851 (375,136)
Total Expenses and Cash 818,611 802,462 1,119,913 1,167,851 47,938
Resource Allocation
Operating 0 0 82,000 80,000 (2,000)
Capital Outlay 0 130,049 149,926 750,000 600,074
Transfers 730,000 252,000 435,000 260,000 (175,000)
Total Resources 730,000 382,049 666,926 1,090,000 423,074
48
Debt Service Fund
Purpose:
This fund accumulates the resources necessary to service all general long-term debt,
which is recorded in the City's General Long -Term Debt Account Group. The interest
and principal of the following governmental debt obligation is accounted for in this fund:
• SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax
Funding: Gas Tax and Water and Sewer Operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
Issues, Trends and Highlights:
• After FY2014, this fund will be eliminated unless new Governmental Debt is issued.
4e
Debt Service Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Cash Forward 72,585 75,350 73,113 0 (73,113)
Revenues
Transfer from Gas Tax Fund 71,000 71,000 0
Interest Eamings 2,548 (1,209) 0
Total Revenues 73,548 69,791 0 0 0
Other Financing Sources
Total Resources 146,133 145,141 73,113 0 (73,113)
DEBT SERVICE
Sun Trust - 1999 Refunding Revenue Bonds
Principal 63,684 67,712 69,203 (69,203)
Interest 7,099 4,316 1,457 (1,457)
TRANSFER OUT
To General Fund
2,453 (2,453)
DIVISION TOTALS 70,783 72,028 73,113 0 (73,113)
Other Financing Uses
Ending Cash 75,350 73,113 0 0 0
Total Expenses and Cash 146,133 145,141 73,113 0 (73,113)
Resource Allocation
Debt Service 70,783 72,028 70,660 0 (70,660)
Transfers 0 0 2,453 0 (2,453)
Total 70,783 72,028 73,113 0 (73,113)
50
Miscellaneous Grants
Purpose:
The Miscellaneous Grant Fund is used to present the budgets for a variety of mixed
use grants. The presentation represents the sum total of small grants not included in
other sections of the budget. The grants included are as follows:
In FY2012, the Energy Grant special revenue funds are used to account for monies
received and spent from the United States Department of Energy through the Florida
Energy and Climate Commission and an Energy Efficiency and Conservation Block
Grant (EECBG) through the City of Jacksonville as a subgrant recipient. Both grants
are part of the American Recovery and Reinvestment Act (ARRA) stimulus funding.
The grants will be used to provide financial assistance for the Atlantic Beach Energy
Reduction Program.
In FY2013, this fund also included a grant to retro fit and install wind protection for
some of the windows at City Hall.
Issues, Trends and Highlights:
• In FY 2011, the City secured $234,789 from the Florida Energy and Climate
Commission and $103,400 from the City of Jacksonville EECBG. These grants will
be used for a variety of projects, including funding energy audits at eleven City
facilities, replacing 23 HVAC (heating and cooling) systems at the eleven City
facilities, retrofitting lights at two baseball/softball fields with more energy efficient
lighting technology, procuring low emission vehicles — one fully electric vehicle The
grants also provide funding for energy efficient lighting at ten City buildings and
occupancy sensors at six City buildings.
• The Wind Retro -fit Grant total is $39,736 including a required match of $9,934
transferred from the General Fund in FY 2012 was re -budgeted for FY2013.
• There are no expenses proposed for FY2015 for this fund.
51
Miscellaneous Grants
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 0 (146,663) 0 0 0
Restricted/Designated
Cash Forward 0 (146,663) 0 0 0
Revenues
Grant Proceeds - Energy 157,724 157,380 0 0 0
Grant Proceeds - Wind 0 14,216 0 0 0
Transfer In Matching Funds 9,934 0 0 0 0
Total Revenues 167,658 171,596 0 0 0
Other Financing Sources 0 0 0 0 0
Total Resources 167,658 24,933 0 0 0
Expenditures
Operating Expenses 10,024 0
Capital Outlay
Energy Grant 304,297 0 0 0 0
Wind Retrofit Grant 0 18,954 0 0 0
Transfers
5,196
0 0
DIVISION TOTALS 314,321 24,150 0 0 0
Other Financing Uses 0 783 0 0 0
Restricted (146,663) 0 0 0 0
Restricted/Designated
Ending Cash (146,663) 0 0 0 0
Total Expenses and Cash 167,658 24,933 0 0 0
Resource Allocation
Operating 10,024 0 0 0 0
Capital Outlay 304,297 18,954 0 0 0
Transfers 0 5,196 0 0 0
Total Resources 314,321 24,150 0 0 0
52
Governmental Capital Project Fund
Purpose:
• To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that
are not recurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
• The Public Safety Building project is currently being re-evaluated. The budget for the
construction of a Public Safety Building has been included for $2,600,000 in FY2015.
• The FY2015 Budget includes funds for Marsh Master Plan improvements to be
constructed. The project includes marsh overlooks and kayak launches. This is to be
the fund that will track the Marsh Master Plan project over multiple years assisted by
additional funds from Grants, Convention Development Taxes, Donations and other
transfers.
• The FY2015 Budget includes a Florida Inland Navigation Grant of $125,000 to
partially fund the Marsh Overlooks and Kayak Launches.
52
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 2,215,475 2,778,866 2,724,230 2,936,351 212,121
Restricted/Designated 0 0 0 0 0
Cash Forward 2,215,475 2,778,866 2,724,230 2,936,351 212,121
Revenues
Grant Proceeds - F.I.N.D. 0 0 0 125,000 125,000
Grant Proceeds - D.E.P. 0 0 12,279 0 (12,279)
City of Jacksonville 0 0 50,000 0 (50,000)
Donations 6,970 0 0 0 0
Transfers - In
Half Cent Sales Tax 500,000 0 150,000 0 (150,000)
Convention Development Tax 0 0 125,500 85,000 (40,500)
Interest Earnings 95,688 (54,636) 90,000 20,000 (70,000)
Total Revenues 602,658 (54,636) 427,779 230,000 (197,779)
Other Financing Sources 0 0 0 0 0
Total Resources 2,818,133 2,724,230 3,152,009 3,166,351 14,342
Capital Outlay
Public Safety
Public Safety Building - Design 14,539 0 24,000 0 (24,000)
Public Safety Building - Construction 0 0 0 2,600,000 2,600,000
Park Improvements 0 0 0 0 0
Veteran's Memorial Park 10,577 0 0 0 0
Marsh Preserve Path Phase 1 0 0 41,658 0 (41,658)
Marsh Overlook and Kayak Launch 0 0 0 300,000 300,000
Dutton Rd. Imp. Design -Permit 0 0 150,000 25,000 (125,000)
DIVISION TOTALS 25,116 0 215,658 2,925,000 2,709,342
Other Financing Uses
Restricted
Restricted/Designated
Ending Cash
Total Expenses and Cash
Resource Allocation
Capital Outlay
Transfers
14,151 0 0 0 0
2,778,866
2,778,866
2,724,230 2,936,351
2,724,230 2,936,351
241,351 (2,695,000)
241,351 (2,695,000)
2,818,133 2,724,230 3,152,009 3,166,351 14,342
25,116 0 215,658 2,925,000 2,709,342
Total Resources 25,116 0 215,658 2,925,000 2,709,342
54
55
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Building Code Enforcement
C.D.B.G.
Tree Protection
Total Revenues
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
240,112 239,264 204,371 216,747 12,376
284,792 299,024 398,000 446,000 (28,649)
320,814 22,291 132,856 91,386 (41,470)
2,984 0 5,828 500 (5,328)
848,702 560,579 741,055 754,633 (63,071)
Expenses:
Planning and Zoning 153,509 151,766 143,085 152,292 9,207
C.D.B.G. 320,705 22,291 132,856 91,386 (41,470)
Building Code Enforcement 262,008 261,215 269,211 338,351 69,140
Tree Protection 0 0 0 12,821 12,821
Code Enforcement 86,603 87,498 61,286 64,455 3,169
Total Expenses 822,825 522,770 606,438 659,305 52,867
Resource Allocation:
Personnel Services 405,471 434,534 406,100 455,261 49,161
Operating Expenses 123,060 65,945 67,482 112,658 45,176
Capital Outlay 294,294 22,291 132,856 91,386 (41,470)
Transfers
Total Resource Allocation: 822,825 522,770 606,438 659,305 52,867
Summary of Authorized Positions
Planning and Zoning
Director of Planning and Zoning
Redevelopment and Zoning Coordinator
Administrative Assistant - Building and Zoning
Principal Planner
Building Code Enforcement
Building and Zoning Director
Building Official
Deputy Building Official
Administrative Assistant - Building and Zoning
Building Permit Clerk / Receptionist
Code Enforcement
Code Enforcement Officer
2013-2014 2014-2015
0.00 0.80
1.00 0.00
0.00 0.10
1.00 1.00
2.00 1.90
0.00 0.20
0.64 1.00
1.00 1.00
0.40 0.85
0.40 0.80
2.44 3.85
1.00 1.00
Total 5.44 6.75
56
Planning and Zoning
Purpose:
The Planning and Zoning Department administers zoning and land use related functions of the City
including: implementation and amendment of the Comprehensive Plan; review of applications for
Development Permits to verify consistency with land development regulations and the Comprehensive
Plan; compliance with requirements of State Growth Management laws; proposes amendments to city
land use regulations as appropriate; and implements studies, programs, and special projects as directed.
The Department also serves as City liaison with Northeast Florida Regional Council and Department of
Community Affairs and other State and Federal regulatory agencies as appropriate, and provides staff
support to the Community Development Board. Performs all administrative functions associated with
department activities and objectives.
Key Objectives:
• Mayport Road Corridor Revitalization efforts — Activities that support this Strategic Plan
priority continue.
• Work with the City Commission and city staff to maintain and improve the quality of life of
Atlantic Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning,
economic development, redevelopment, long range planning, marsh master planning, and public
works projects.
Issues, Trends and Highlights:
• Staff will be formulating economic development strategies, with particular emphasis on the
Mayport Road Corridor in the coming year. Creating a Community Redevelopment Agency
(CRA) will be explored, as will the creation of a formal Mayport Redevelopment Committee.
• Atlantic Beach is currently in the midst of a growth cycle, both residentially and commercially.
Permit fees are up 40.5% thus far in FY 2013-2014 compared to the same period in FY 2012-
2013. In the middle of such strong growth and development, Planning Department staff
expends a significant amount of time with local property owners, real estate agents, architects,
builders, and homeowners to assist them with their projects in growth cycles.
Workload Data:
The Community Development Depai lment is responsible for planning functions and land use and
zoning administration, including review of all Building Permit applications and new business tax
receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive
Plan. The Department also administers the City's tree ordinance, assists with the CDBG grant, and
provides staff support to the Community Development Board.
57
General Fund
Planning and Zoning
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 78,525 85,373 85,000 100,857 15,857
Overtime 0 0
Special Pay 5,645 3,395 4,000 0 (4,000)
Sub -Total 84,170 88,768 89,000 100,857 11,857
Benefits
FICA 6,002 6,694 6,850 7,717 867
Pension 32,584 31,791 21,315 15,481 (5,834)
Health and Life Insurance 6,653 9,076 11,852 16,655 4,803
Worker and Unemploy Comp 487 5,183 734 732 (2)
Sub -Total 45,726 52,744 40,751 40,585 (166)
Total Wages and Benefits
129,896 141,512 129,751 141,442 11,691
OPERATING EXPENSES
Professional Services 16,386 92 3,000 3,000 0
Contract Services 171 182 84 (84)
Local Travel 50 (50)
Communications 734 822 900 900 0
Postage
Utilities
Rentals and Leases 120
Insurance
Repairs and Maintenance 2,371 2,375
Printing and Publishing 1,257 3,481 5,250 4,000 (1,250)
Advertising and Promotions
Other Current Charges 589 0
Office Supplies 494 791 500 500 0
Operating Supplies 945 1,482 1,050 1,050 0
Books, Training, Memberships 1,135 440 2,500 1,400 (1,100)
Total Operating Expenses 23,613 10,254 13,334 10,850 (2,484)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 153,509
151,766 143,085 152,292 9,207
58
Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate -income persons and neighborhoods within that area of the
City designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City's CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
FY 2011 CDBG funds were approved to be used for continuing improvements to Donner Park,
including lights at the basketball court, a security camera in the park, security lighting at the
community center, sod for the baseball and soccer fields, and additional paved parking.
Funding levels to the CDBG program at the Federal level have been reduced. As a sub -grant
recipient, our allocation for FY 2012 was also reduced. With our $92,690 allotment, the City
assisted low-income and otherwise eligible residents with the costs of septic tank abandonment or
removal, hook-up to central sewer and payment of permit and impact fees, in compliance with the
City's mandatory conversion policy.
The funding allocation for FY 2013 in the amount of $79,064 was to be used for sidewalks and
drainage along Dutton Island Road. This project was not completed by year end and the remaining
money was carried over into FY 2014.
The leftover money from FY 2013 was carried over into FY 2014. This has resulted in a greater
amount of CDBG project money for FY 2014. $58,206 has gone towards the sidewalk and drainage
project along Dutton Island Road. $74,000 will be spent on Donner Park baseball field
improvements. There is $9,192 of FY 2014 money that will be carried over to FY 2015.
CDBG funds for FY 2015 will be spent on Francis Avenue drainage and paving projects. Atlantic
Beach has been granted $82,194 for FY 2015, and will carry over an additional $9,192 from FY
2014.
59
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
0 0 0 0 0
Revenues
Grant Proceeds 320,814 22,291 132,856 91,386 (41,470)
Total Revenues 320,814 22,291 132,856 91,386 (41,470)
Other Financing Sources
Total Resources 320,814 22,291 132,856 91,386 (41,470)
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens
Capital Outlay
Infrastructure Improvements
Buildings
Equipment
Land
43,631
277,074
DIVISION TOTALS 320,705
Other Financing Uses 109
22,291 132,856
91,386 (41,470)
22,291 132,856 91,386 (41,470)
Ending Cash 0 0 0 0
Total Expenses and Cash 320,814 22,291 132,856 91,386 (41,470)
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 43,631 0 0 0 0
Capital Outlay 277,074 22,291 132,856 91,386 (41,470)
320,705 22,291 132,856 91,386 (41,470)
60
Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building, mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
department strives to ensure a safe built environment for Atlantic Beach. The department
coordinates development activities with Planning, Utilities, Public Works, City of
Jacksonville Fire Department and several State of Florida Agencies including the Federal
Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed
contractors, architects and engineers properly navigate through the development
permitting process. The Building Department is also responsible for actively enforcing
the City adopted International Property Maintenance Code relating to dangerous and
substandard buildings and property conditions. The department provides administrative
support to other City departments and is responsible for supervising maintenance and
repair of City Hall and the Commission Chambers buildings and equipment.
Key Objectives:
• Offer exceptional customer service assisting applicants through the City of
Atlantic Beach development permitting process. A staff of four employees
manages the required submittals for plan review and inspection for all vertical
construction within the City, coordinating the approval process for several other
City departments.
• Monitor activities of City programs related to the Federal Emergency
Management Agency's Cominunity Rating System to reduce rising flood
insurance costs to property owners promulgated by the National Flood Insurance
Program. Continue enforcement of the City Flood Control ordinance for
development within FEMA's designated floodplains.
• Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind
insurance rates. Maintain standards for building plan review and inspection
paying special attention to hurricane force reactions on buildings.
• Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
• Provide administrative support to the Personnel, Planning, and Finance
department's office at City Hall receptionist counter.
Issue, Trends and Highlights:
• Due to local growth and an uptick in the economy, Building Department fees are
up 40.5% thus far in FY 2013-2014 compared to the same period in FY 2012-
2013.
61
• Building Department will be transitioning to One Solution online permitting
system in fall of 2014. This will streamline the permitting process and enable staff
to use their time more efficiently.
• Building Department Inspectors will have laptops in their cars starting in FY
2014-2015, which will enable them to conduct more work in the field. This will
save staff time and reduce city car usage, as staff will not have to visit city hall as
frequently.
• Continuing the scanning process for large plans and permits currently being
stored in City Hall vault. Scanning will reduce storage costs to properly retain
records as required by State law.
• Continuing to improve communication of development review process related to
coordination of comments and plan requirements for the Public Works and
Utilities Departments. The development review process has greatly improved
resulting in less time spent by applicants waiting for approval. The Building
Department has created a process to clear all expired permits requiring property
owners to obtain a final inspection.
• Maintain activities related to the Insurance Service Organization (ISO) rating for
the Community Rating System (CRS) program and the Building Effectiveness
Rating (BER) program. Our ratings for both programs, which help reduce
insurance rates, are well above the national average.
• The Building Department continues to assist with enforcement of the International
Property Maintenance Code and other City ordinances.
62
Building Code Enforcement
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013.2014 2014-2015 (Decrease)
Restricted 74,083 65,502 65,304 67,303 1,999
Operating Cash (19,092) 12,065 50,289 177,079 126,790
Cash Forward 54,991 77,567 115,593 244,382 128,789
Revenues
Building Permit Fees 235,263 229,073 319,000 340,000 21,000
Plan Check Fees 42,971 32,714 65,000 90,000 25,000
Re -inspection Fees 770 715 3,500 4,000 500
Radon Gas Fee 473 482 500 500 0
Construction Surcharge 471 482 500 500 0
Interest Earnings 1,619 (2,142) 5,000 5,000 0
Transfer from General Fund 0 31,000 0 0 0
Miscellaneous Revenues 3,225 6,700 4,500 6,000 1,500
Total Revenues 284,792 299,024 398,000 446,000 48,000
Other Financing Sources 217
Total Resources 339,783 376,808 513,593 690,382 176,789
Expenditures
Building Code Enforcement 262,008 261,215 269,211 338,351 69,140
DIVISION TOTALS 262,008 261,215 269,211 338,351 69,140
Other Financing Uses 208
Restricted 65,502 65,304 67,303 84,588 17,285
Operating Cash 12,065 50,289 177,079 267,443 90,364
Ending Cash 77,567 115,593 244,382 352,031 107,649
Total Expenses and Cash 339,783 376,808 513,593 690,382 176,789
Resource Allocation
Personnel Services 210,126 220,859 219,213 253,589 34,376
Operating Expenses 51,743 40,356 49,998 84,762 34,764
Capital Outlay 139 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources
262,008 261,215 269,211 338,351 69,140
AUTHORIZED PERSONNEL
Position 2013-2014 2014-2015
Building and Zoning Director 0.00 0.20
Building Official 0.64 1.00
Deputy Building Official 1.00 1.00
Building Permits Technician / Clerk II 0.40 0.85
Receptionist / Permits Clerk 0.40 0.80
2.44 3.85
6?
1
Building Code Enforcement Fund
Building
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 138,562 144,409 140,000 177,915 37,915
Overtime 0 1,000 1,000
Special Pay 2,727 2,626 5,700 0 (5,700)
Sub -Total 141,289 147,035 145,700 178,915 33,215
Benefits
FICA 10,694 10,736 11,146 13,689 2,543
Pension 34,341 41,344 41,615 30,309 (11,306)
Health and Life Insurance 21,718 19,444 17,752 27,508 9,756
Worker and Unemploy Comp 2,084 2,300 3,000 3,168 168
Sub -Total 68,837 73,824 73,513 74,674 1,161
Total Wages and Benefits
OPERATING EXPENSES
210,126 220,859 219,213 253,589 34,376
Professional Services 17 42 50 (50)
Contract Services 262 1,219 8,500 35,000 26,500
Local Travel 0
Communications 2,276 2,407 2,320 2,320 0
Postage 26 50 50 0
Utilities
Rentals and Leases 240
Insurance 888 909 948 990 42
Repairs and Maintenance 6,794 7,014 4,750 4,175 (575)
Printing and Publishing 420 476 800 800 0
Advertising and Promotions
Other Current Charges 2 0
Office Supplies 75 40 150 150 0
Operating Supplies 3,487 3,750 4,475 3,400 (1,075)
Books, Training, Memberships 1,933 1,128 1,350 2,850 1,500
Internal Service Charges 35,325 23,369 26,605 35,027 8,422
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
51,743 40,356 49,998 84,762 34,764
139
Total Capital Outlay 139 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 262,008 261,215 269,211 338,351 69,140
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
• To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
• Use available funds for projects that plant or replace trees along public right-of-
ways or on properties or lands in public use to provide needed shade, aesthetic
enhancement or the re-establishment of tree canopy in neighborhoods and along
public roadways.
• Planning department staff will be meeting with Duval County Agricultural
Extension office for tree preservation training. Additionally, staff will work with
Agricultural Extension office to do an analysis of Atlantic Beach's tree canopy
and its longevity.
Workload Data:
• These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
651
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Cash Forward
Revenues
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
3,509
6,493 6,493 12,321 5,828
Tree Mitigation Proceeds 2,106 4,456 500 (3,956)
Contributions/Donations 878 1,372 (1,372)
Total Revenues
Other Financing Sources
Total Resources
Expenditures
Contract Services
Operating supplies
DIVISION TOTALS
Other Financing Uses
Ending Cash
Total Expenses and Cash
Resource Allocation
2,984 0 5,828 500 (5,328)
6,493
0
6,493
6,493
6,493 12,321 12,821 500
12,821 12,821
0 0 12,821 12,821
6,493 12,321 0 (12,321)
6,493 12,321 12,821 500
Personnel Services 0 0 0 0 0
Operating Expenses 0 0 0 12,821 12,821
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
0 0 0 12,821 12,821
66
Code Enforcement
Purpose:
The Code Enforcement Division provides the City of Atlantic Beach with certified
professional services for the enforcement of adopted Ordinances and State of Florida
regulations relating to the health, safety and welfare of its citizens. The department is
created to enhance community revitalization through the enforcement of minimum
property standards. The program also effectively protects the socio-economic and
physical environment within well established neighborhoods through consistent
enforcement.
Key Objectives:
• Continue participation in the Mayport Road corridor project. The division is working
with the Community Oriented Policing (COPS) Unit in an effort to revitalize the Royal
Palms area as a part of the City strategic planning goals.
• To continue educating the public via the City website and brochures with information
related to the code enforcement process.
• To implement technology improvements and updates, including code enforcement
tracking software for complaint cases which will allow for more effective and efficient
code enforcement.
• To provide enforcement process training for other City departments to allow expansion of
code enforcement throughout the City workforce. This is in an effort to improve the
ability of other departments to assist with the enforcement process.
Issues, Trends and Highlights:
• Code Enforcement will be transitioning to One Solution online system in fall of 2014.
This will streamline the code complaint system and enable more efficient use of staff
time.
• Code Enforcement Officer will have laptop in car starting in FY 2014-2015, which will
enable more work to be conducted in the field. This will save staff time and reduce city
car usage, as staff will not have to visit city hall as frequently.
• Emphasis will continue to be placed on improving the conditions and maintenance of
properties in the Royal Palms, Fairway Villas and Aquatic Gardens neighborhoods.
67
General Fund
Code Enforcement
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 43,107 43,204 44,365 45,668 1,303
Overtime 61 0 0
Special Pay 628 625 0 0
Sub -Total 43,796 43,829 44,365 45,668 1,303
Benefits
FICA 3,307 3,256 3,394 3,494 100
Pension 10,793 18,931 2,662 2,740 78
Health and Life Insurance 6,930 6,069 5,915 7,083 1,168
Worker and Unemploy Comp 623 78 800 1,245 445
Sub -Total 21,653 28,334 12,771 14,562 1,791
Total Wages and Benefits
OPERATING EXPENSES
65,449 72,163 57,136 60,230 3,094
Professional Services
Contract Services
Local Travel
Communications 699 786 900 900 0
Postage 75 75
Utilities
Rentals and Leases 120
Insurance
Repairs and Maintenance 2,475
Printing and Publishing 51 783 100 100 0
Advertising and Promotions
Other Current Charges
Office Supplies 132 96 100 100 0
Operating Supplies 1,654 1,065 1,700 1,700 0
Books, Training, Memberships 1,417 10,130 1,350 1,350 0
Total Operating Expenses 4,073 15,335 4,150 4,225 75
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 17,081 0
Equipment 0
Total Capital Outlay 17,081 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 86,603 87,498 61,286 64,455 3,169
68
69
Public Safety
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Revenues:
General Fund Resources 4,722,477 4,829,306 4,977,753 5,358,650 380,897
Police Grants 109,396 81,225 83,375 70,000 (13,375)
Police Trust 43,247 27,214 29,517 27,190 (2,327)
Total Revenues 4,875,120 4,937,745 5,090,645 5,455,840 365,195
Expenses:
Police Services 3,518,713 3,615,269 3,691,126 4,048,011 356,885
Police Grants 109,396 81,225 83,375 70,000 (13,375)
Police Trust 48,100 46,548 52,263 50,000 (2,263)
Rescue Services 1,203,764 1,214,037 1,286,627 1,310,639 24,012
Total Expenses 4,879,973 4,957,079 5,113,391 5,478,650 365,259
Resource Allocation:
Personnel Services 3,420,773 3,475,855 3,455,977 3,785,796 329,819
Operating Expenses 1,344,320 1,374,330 1,467,031 1,510,854 43,823
Capital Outlay 114,880 106,894 182,883 177,000 (5,883)
Debt Service 0 0 0 0 0
Transfers 0 0 7,500 5,000 (2,500)
Total Resource Allocation: 4,879,973 4,957,079 5,113,391 5,478,650 365,259
Summary of Authorized Positions
2013-2014 2014-2015
Police
Public Safety Director 1.00 1.00
Commander 3.00 2.00
Office Manager 0.00 1.00
Lieutenant 0.00 2.00
Sergeant 6.00 6.00
Detective 3.00 3.00
Patrol Officer 15.00 14.00
Administrative Assistant 1.00 1.00
Communications Supervisor 1.00 1.00
Emergency Communications Officer 5.00 5.00
Police Records Specialist 1.00 1.00
Police Records Clerk 1.00 1.00
Police Records Clerk - (Part Time) 1.00 0.00
Property Evidence Records Clerk 1.00 1.00
Animal Control Officer 2.00 2.00
School Crossing Guard - (Part Time) 2.00 2.00
43.00 43.00
Fire, Rescue and Lifeguard Operations
Life Guard Captain - (Part Time)
Lifeguard Lieutenant - (Part Time)
Lifeguards - (Part Time)
Total Public Safety
2.00
4.00
12.00
18.00
2.00
4.00
12.00
18.00
61.00 61.00
70
Police Department
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the safety
and protection of lives and property through courteous and professional public
service, timely response to problems and relentless pursuit of criminals, while
always respecting each person's Constitutional Rights and personal dignity. Our
focus is to improve the quality of life in the City of Atlantic Beach by maintaining
community partnerships that promote safe streets and neighborhoods.
The police department operates eight (8) divisions which includes Administration,
Patrol, Investigations, Crime Suppression, Communications, Animal Control,
Crossing Guards, and Life Guards. Each of these divisions actively engages in
pro -active activities relative to community service, law enforcement and safety.
The Police Department members engage in criminal investigations, preventive
patrol, traffic enforcement, crime prevention, traffic crash investigations, SWAT
functions, DUI enforcement, record keeping, animal control, and support for the
Police Explorer Program. The Communications Division answers all 911 calls for
police, fire, and emergency medical responses within the city of Atlantic Beach.
Key Objectives 2014-15:
One major initiative for the Atlantic Beach Police Department for the 2014-15 year
is to continue and expand the educational component of the Pedestrian and Bicycle
Safety program. The goal is to continue to educate the public, enforce the laws,
and add safety enhancements where needed; all in an effort to reduce accidents and
injuries while raising awareness.
Other key objectives for the Police Department in 2014-15 include:
• To continue placing an emphasis on Community Oriented Policing. One
officer will continue to be assigned to the Community Oriented Policing
Unit full time, which will focus primarily in the Mayport Corridor area.
This officer's salary is mostly funded through a JAG grant. Other selected
patrol officers will receive training and certification for police bicycle
operations so that they can conduct bicycle patrols as a tool to better reach
out to and connect with the community. All officers will continue to get in
service training on the community oriented policing philosophies, which our
department has adopted as a whole.
71
• To continue with the Citizens Police Academy as a way to build
relationships with citizens and educate them on the work their Police
Department does.
• To continue focused traffic enforcement throughout the city, with an
emphasis on speed and DUI enforcement.
• To seek and utilize all available grant funding for all police operations and
emergency preparedness initiatives.
2013 Highlights:
The Community Oriented Policing (COPS) program and the Crime Suppression
Unit continued to operate city wide with a strong focus on the Mayport Corridor
area throughout the year. The dramatic improvement in the drug, transient and
prostitution problems since the Mayport Corridor Redevelopment initiative began.
Numerous educational and mentoring programs and events have been held at local
community centers for children within the neighborhoods.
In 2013, members of the Atlantic Beach Police Department made 726 arrests,
which include 237 DUI arrests.
Atlantic Beach had the lowest per capita (crimes per 1,000 residents) crime rate in
Duval County for 2013 and was lower than the state average. City wide, there was
a 12% increase as compared to 2012 (from 368 to 414); however our crime rate is
still below what it was in 2011.
Activity
2010
2011
2012
2013
Average Emergency Response
Time in minutes
1 min 47sec
2min 1 sec
2min 29sec
2min 55sec
Total Crime Rate Per 1,000
Population
35.73
37.33
28.86
32.22
Arrests
838
912
903
726
*Calls
29,889
26,200
21,831
21,906
Traffic citations
4,734
4,664
4,209
4,364
Index Crimes
488
473
367
414
*Note — The method of calculating calls for service with the Computer Aided Dispatch (CAD)
system was revised during 2011 which resulted the in significant reductions in this statistic.
72
General Fund
Police Administration
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 306,257 234,967 249,772 285,526 35,754
Overtime 288 47 150 200 50
Special Pay 11,064 3,256 1,325 960 (365)
Sub -Total 317,609 238,270 251,247 286,686 35,439
Benefits
FICA 23,379 17,717 19,196 21,935 2,739
Pension 88,804 83,534 63,373 65,061 1,688
Health and Life Insurance 35,953 18,455 17,843 34,491 16,648
Worker and Unemploy Comp 4,398 3,009 3,951 4,992 1,041
Sub -Total 152,534 122,715 104,363 126,479 22,116
Total Wages and Benefits 470,143 360,985 355,610 413,165 57,555
OPERATING EXPENSES
Professional Services 3,426 16,314 9,000 5,500 (3,500)
Contract Services 14,724 17,144 24,150 10,500 (13,650)
Local Travel 0
Communications 27,921 37,347 68,000 71,756 3,756
Postage 236 544 500 500 0
Utilities 17,723 15,614 15,500 15,500 0
Rentals and Leases 240 500 1,000 500
Insurance
Repairs and Maintenance 25,331 24,084 24,800 25,800 1,000
Printing and Publishing 7,592 9,289 8,500 8,500 0
Advertising and Promotions
Other Current Charges 2,642 2,338 1,000 1,000 0
Office Supplies 7,279 7,961 7,700 8,000 300
Operating Supplies 6,054 6,742 8,500 8,500 0
Books, Training, Memberships 2,268 2,581 4,000 3,750 (250)
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
115,436 139,958 172,150 160,306 (11,844)
17,974
70
33,000 33,000
Total Capital Outlay 17,974 70 0 33,000 33,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 603,553 501,013 527,760 606,471 78,711
7?
General Fund
Police Patrol
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 1,006,127 1,145,252 1,155,000 1,304,047 149,047
Overtime 72,664 70,505 78,500 73,500 (5,000)
Special Pay 92,254 118,509 46,230 46,890 660
Sub -Total 1,171,045 1,334,266 1,279,730 1,424,437 144,707
Benefits
FICA 90,096 99,250 105,275 111,122 5,847
Pension 379,178 400,806 452,134 444,671 (7,463)
Health and Life Insurance 189,313 217,451 232,373 248,908 16,535
Worker and Unemploy Comp 28,434 35,730 44,660 54,249 9,589
Sub -Total 687,021 753,237 834,442 858,950 24,508
Total Wages and Benefits 1,858,066 2,087,503 2,114,172 2,283,387 169,215
OPERATING EXPENSES
Professional Services 474 75 941 0 (941)
Contract Services 8,194 4,826 9,650 5,500 (4,150)
Local Travel 425 595 500 500 0
Communications 4,410 5,880 5,900 0 (5,900)
Postage
Utilities
Rentals and Leases 3,168 408 500 12,000 11,500
Insurance
Repairs and Maintenance 8,686 19,376 16,000 13,500 (2,500)
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 128,030 107,167 125,000 131,500 6,500
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses 153,387 138,327 158,491 163,000 4,509
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 52,032 73,407 73,000 137,000 64,000
Equipment 2,437 15,749 26,750 7,000 (19,750)
Total Capital Outlay 54,469 89,156 99,750 144,000 44,250
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 2,065,922
2,314,986 2,372,413
2,590,387 217,974
74
General Fund
Police Crime Suppression Unit
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 79,374 105,248 88,000 118,697 30,697
Overtime 6,356 7,932 4,000 6,000 2,000
Special Pay 16,378 19,930 9,847 10,194 347
Sub -Total 102,108 133,110 101,847 134,891 33,044
Benefits
FICA 10,526 12,924 11,000 13,534 2,534
Pension 36,326 49,560 54,067 53,644 (423)
Health and Life Insurance 22,017 18,439 20,298 21,604 1,306
Worker and Unemploy Comp 3,408 4,702 5,000 6,711 1,711
Sub -Total 72,277 85,625 90,365 95,493 5,128
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Investigations
174,385 218,735 192,212 230,384
50
441 882 900
0
0
38,172
(50)
(900)
7,465 5,932 7,000 9,050 2,050
940 1,065 1,100
1,000 (100)
1,000 3,000 2,000 3,000 1,000
Total Operating Expenses 9,846 10,879 11,050 13,050 2,000
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 184,231
229,614 203,262
243,434 40,172
General Fund
Police Investigations
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 139,438 100,006 109,552 115,261 5,709
Overtime 815 2,183 7,500 5,000 (2,500)
Special Pay 17,480 17,744 17,000 10,615 (6,385)
Sub -Total 157,733 119,933 134,052 130,876 (3,176)
Benefits
FICA 11,568 8,894 9,342 10,014 672
Pension 66,858 34,735 39,396 38,476 (920)
Health and Life Insurance 20,712 13,494 15,096 18,606 3,510
Worker and Unemploy Comp 3,782 3,298 4,011 4,966 955
Sub -Total 102,920 60,421 67,845 72,062 4,217
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges / Investigations
Office Supplies
Operating Supplies
Books, Training, Memberships
260,653 180,354 201,897 202,938
37
32
662
240
1,041
32 150 100 (50)
588 600 0 (600)
0
1,050 1,050
1,119 304 1,000 1,000 0
Total Operating Expenses 2,090 924 1,750 2,150 400
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
13,132
13,132 0 0 0 0
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS
275,875 181,278
203,647 205,088 1,441
76
General Fund
Police Dispatch
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 166,528 158,792 163,000 197,897 34,897
Overtime 7,325 13,482 11,000 9,000 (2,000)
Special Pay 31,050 7,888 7,000 5,240 (1,760)
Sub -Total 204,903 180,162 181,000 212,137 31,137
Benefits
FICA 15,315 13,349 15,005 16,232 1,227
Pension 51,617 61,027 16,063 20,331 4,268
Health and Life Insurance 30,291 28,912 28,760 45,870 17,110
Worker and Unemploy Comp 318 308 600 863 263
Sub -Total 97,541 103,596 60,428 83,296 22,868
Total Wages and Benefits
OPERATING EXPENSES
302,444 283,758 241,428 295,433
54,005
Professional Services
Contract Services
Local Travel 25 (25)
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 1,694 433 1,000 1,000 0
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses 1,694 433 1,025 1,000 (25)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 304,138 284,191 242,453 296,433 53,980
1
1
i
1
77'
Animal Control
Purpose•
The Mission of the Atlantic Beach Animal Control is to provide service to the public by
enforcing local animal ordinances, capture and impound animals running at large, investigate
reports of animal attacks or animal cruelty or neglect, issue citations for animal control
violations, prepare reports when necessary and investigate animal bites and coordinate handling
and care of animals in the city kennel.
Employees
The Animal Control Officers operate under the Police Department. There are two full time
Animal Control Officers to provide coverage seven days per week.
Training/Certifications
Atlantic Beach Animal Control Officers receive state certification through FACA (Florida
Animal Control Association). After the initial 40 hours of training is received, each Officer must
pass a state certification test. Annual continuing education is required to maintain certification.
Education/Community Outreach
The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within
the city and providing community outreach. Each year, several informative articles are written
for the local Tideview newsletter and the Beaches Leader to provide readers with useful
information on pet care, and reminders about local ordinances. Additionally, Animal Control
attends different venues throughout the community such as the local Wednesday market at Bull
Park and summer camp programs at the community center to provide education to citizens.
78
General Fund
Police Animal Control
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 41,349 52,186 58,000 59,502 1,502
Overtime 1,416 1,553 1,300 1,400 100
Special Pay 2,560 3,288 2,200 400 (1,800)
Sub -Total 45,325 57,027 61,500 61,302 (198)
Benefits
FICA 3,461 4,345 4,547 4,691 144
Pension 14,015 16,677 9,351 11,065 1,714
Health and Life Insurance 2,400 5,094 5,115 7,110 1,995
Worker and Unemploy Comp 588 796 960 1,144 184
Sub -Total 20,464 26,912 19,973 24,010 4,037
Total Wages and Benefits 65,789 83,939 81,473 85,312 3,839
OPERATING EXPENSES
Professional Services 622 550 400 500 100
Contract Services 1,784 973 2,000 750 (1,250)
Local Travel
Communications 441 588 1,908 1,344 (564)
Postage
Utilities 192 208 200 200 0
Rentals and Leases 240 1,050 1,050
Insurance
Repairs and Maintenance 428 535 800 800 0
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 4,131 6,677 6,815 6,550 (265)
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
7,838 9,531
12,123 11,194 (929)
Land
Buildings 38,000 (38,000)
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 38,000 0 (38,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 73,627 93,470 131,596 96,506 (35,090)
79
General Fund
Police School Guards
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
9,437
9,437
9,157 8,964
8,651 (313)
9,157 8,964 8,651 (313)
722 700 687 663 (24)
1,208 860
1,930 1,560
294 329 35
981
992 11
Total Wages and Benefits 11,367 10,717 9,945 9,643 (302)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
50 50 0
Total Operating Expenses 0 0 50 50 0
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS
11,367 10,717
9,995 9,693 (302)
80
Police Grants
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues, Trends and Highlights:
• For FY 2012, the Department received $105,574 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime
Suppression Unit (CSU) detective, and a portion of the Redevelopment Coordinator's
salary.
• For FY 2013, the Department received $82,000 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and one (1) Crime
Suppression Unit (CSU) detective.
• For FY 2014, the Department received $76,249 in Justice Assistance Grant (JAG)
funds to be used towards the salaries of one (1) Community Oriented Policing (COPs)
officer and one (1) Crime Suppression Unit detective.
• For FY 2015, the Department anticipates receiving Justice Assistance Grant (JAG)
funding to be used towards the salaries of one (1) Community Oriented Policing
Officer (COPs) and one (1) Crime Suppression Unit detective, however the exact
amount is unknown but is expected to be about $70,000.
81
Police Grant Funds
Police Department
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
0 0 0 0 0
Revenues
Grant Proceeds 109,396 81,225 83,375 70,000 (13,375)
Interest
Transfer from General Fund 0 0 0 0 0
Total Revenues 109,396 81,225 83,375 70,000 (13,375)
Other Financing Sources 0 0 0 0 0
Total Resources 109,396 81,225 83,375 70,000 (13,375)
Expenditures
Salaries and Wages
Operating Expenses
Professional Services
Contract Services
Communications
Rentals and Leases
Other Current Charges
Operating Supplies
Training
Total Operating Expenses
105,574 78,440 81,205 70,000 (11,205)
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
O 0 0 0 0
O 0 0 0 0
0 0 0 0 0
O 0 0 0 0
0
0 0 0 0
Capital Outlay
Vehicles 0 0 0 0
Equipment 3,822 2,785 2,170 0
Total Capital Outlay 3,822 2,785 2,170 0
0
(2,170)
(2,170)
Transfers
To Police Trust fund 0 0 0 0 0
To General Fund 0 0 0 0 0
To Various Grant Funds 0 0 0 0 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 109,396 81,225 83,375 70,000 (13,375)
Other Financing Uses 0 0 0 0 0
Ending Cash
Total Expenses and Cash
0
109,396
0 0 0 0
81,225 83,375
70,000 (13,375)
Resource Allocation
Personnel Services 105,574 78,440 81,205 70,000 (11,205)
Operating Expenses 0 0 0 0 0
Capital Outlay 3,822 2,785 2,170 0 (2,170)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 109,396 81,225 83,375 70,000 (13,375)
82
Police Special Revenue Funds
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. For the past 4 years, no General Fund resources have been
required to fund any police training. There is a sufficient reserve in the account to
continue to fund all police training for several more years.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios, related equipment and
to pay for monthly airtime for the Police Department to participate in countywide
emergency communications systems, which provides immediate communications
with the area law enforcement, fire, and rescue, and other emergency services
organizations. In FY 2014-15, these funds will be used to cover part of the
monthly radio airtime charges paid to the City of Jacksonville.
Contraband/Forfeiture Funds:
Purpose:
Revenue in this account is received from court dispositions including, but not
limited to, the seizure and forfeiture of property that has been used in felony
crimes. Federal and state forfeiture funds are tracked separately because each has
its own set of limitations.
The key objectives of these funds are to provide a funding source for Police to use
as matching funds for grants, to procure equipment, and to finance investigative
expenses for protracted operations.
The revenue generated from this source is very difficult to predict. The funding is
dependent on the investigations that are being conducted at any given time, and
the resulting seizures are often a result of chance.
83
Police Special Revenue Funds
Public Safety
Cash Forward
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
166,106 165,171 145,951 123,205 (22,746)
Revenues
State Forfeitures 5,888 4,515 0 0 0
Federal Forfeitures 0 0 0 0 0
Clerk -Court Costs 5,682 6,329 5,500 6,000 500
Radio Communications Fees 18,087 19,512 18,000 19,000 1,000
Interest 6,243 (3,142) 2,297 2,190 (107)
Miscellaneous 7,347 0 3,720 0 (3,720)
Total Revenues 43,247 27,214 29,517 27,190 (2,327)
Other Financing Sources 3,918 826 0 0 0
Total Resources 213,271 193,211 175,468 150,395 (25,073)
OPERATING EXPENSES
Contract Services
Investigations
Communications 30,001 16,742 19,000 19,000 0
Training
Printing and Publishing
Operating Supplies 0 0 0 0 0
Other Current Charges
Books, Training, Memberships 12,099 14,923 15,500 26,000 10,500
Total Operating Expenses 42,100 31,665 34,500 45,000 10,500
CAPITAL OUTLAY
Vehicles 0 0 263 0 (263)
Equipment 6,000 14,883 10,000 0 (10,000)
Total Capital Outlay 6,000 14,883 10,263 0 (10,263)
TRANSFERS
To General Fund 0 0 7,500
Total Transfers 0 0 7,500
5,000
5,000
(2,500)
(2,500)
DIVISION TOTALS 48,100 46,548 52,263 50,000 (2,263)
Other Financing Uses 0 712 0 0 0
Ending Cash 165,171 145,951 123,205 100,395 (22,810)
Total Expenses and Cash 213,271 193,211 175,468 150,395 (25,073)
84
Fire Division
Divisional Summary
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Resource Allocation
Personnel Services 172,352 171,424 178,035 195,535 17,500
Operating Expenses 1,011,929 1,042,613 1,075,892 1,115,104 39,212
Capital Outlay 19,483 0 32,700 0 (32,700)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 1,203,764 1,214,037 1,286,627 1,310,639 24,012
Expenses:
Fire Control / Rescue 993,757 1,020,036 1,051,992 1,083,254 31,262
Lifeguards 210,007 194,001 234,635 227,385 (7,250)
Total Expenses 1,203,764 1,214,037 1,286,627 1,310,639 24,012
Summary of Authorized Positions
Fire Department
Public Safety Director
2013-2014 2014-2015
0.0 0.0
Lifeguards
Lieutenant 2.0 2.0
Captain 4.0 4.0
Lifeguard 12.0 12.0
18.0 18.0
85
Fire Control and Rescue Services
Purpose:
The Fire and Emergency Medical Services in Atlantic Beach are provided through a
contract between the City of Atlantic Beach and the City of Jacksonville. Atlantic Beach
provides facilities and funding to Jacksonville, and Jacksonville staffs the Atlantic Beach
Fire Station. The agreement provides for an Advance Life Support (ALS) level of
emergency medical care for citizens, and the department members continue to provide
tours, blood pressure checks, and community services as requested.
Key Objectives:
• Maintain ALS level of service
• Maintain a quick response time to all incidents
• Utilize staff expertise to assure fire prevention and accident prevention programs
• Utilize staff expertise to assure adequate maintenance and testing of hydrant and water
systems
Workload Data:
Year
Alarms
Fire Rescue
Response Times
Fire Rescue
2000
177
805
4.86
4.41
2001
187
772
4.91
4.47
2002
173
820
4.50
4.36
2003
189
788
4.67
4.36
2004
230
820
4.19
4.16
2005
170
810
4.21
4.09
2006
163
833
4.11
4.04
2007
191
918
3.82
4.03
2008
218
810
3.50
4.28
2009
161
754
4.20
4.29
2010
181
833
4.83
4.38
2011
201
943
4.55
4.47
2012
178
969
4.85
4.97
2013
132
863
4.42
4.80
86
General Fund
Fire Control / Rescue
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
0
0
0 0 0 0
0 0 0 0
Total Wages and Benefits 0 0 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 976,050 1,005,332 1,035,492 1,066,254 30,762
Local Travel
Communications
Postage
Utilities 17,680 14,704 15,500 15,000 (500)
Rentals and Leases
Insurance
Repairs and Maintenance 27 1,000 2,000 1,000
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Intemal Service Charges
Total Operating Expenses 993,757 1,020,036 1,051,992 1,083,254 31,262
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DIVISION TOTALS 993,757
1,020,036 1,051,992
1,083,254 31,262
87
Lifeguards
Purpose:
The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection
of lives. An emphasis is placed on education and promoting awareness of the marine
environment and identifying potential dangers associated with recreating in an open water
environment. Ocean Lifeguards promote beach and ocean safety and provide efficient, effective
water rescues and Basic Life Support (BLS) prior to ambulance arrival.
Employees
The lifeguards are a division of the Public Safety Department and report to the Chief of Police.
Five lifeguards remain part time employees year round to provide seamless maintenance of the
program, including applicant processing, training, equipment and supply inventory. An
additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service.
Training/Certifications
Each year lifeguards begin practicing in January with formal testing and training in March. All
lifeguards have current First Responder training and certification. All guards attend either new
guard or returning guard training as well. Each guard has a minimum of 100 hours of training
before working a tower alone. All mid-level supervisors and above have current
EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA
Advanced Certification, which means all lifeguards are certified First Responders or above. The
two lifeguard vehicles (truck and mule) are BLS vehicles.
Beach Staffmg
From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday — Friday
it is staffed with 8 towers from 10am — 5pm. Saturdays and Sundays are staffed with 9 towers
from loam — 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins
the last weekend of April through Memorial Day and picks up after Labor Day through the end
of September.
Additional Services for 2015
This year the city is budgeting for additional lifeguard coverage on the beach. This will add
weekends in beginning in March and continuing into October which will be an added level of
service. The coverage during the extended months will be at a reduced staffing level, but will
include truck patrols, station coverage and incident response.
A Junior Lifeguard Program is also being implemented in 2015. This program will familiarize
youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques,
competition training, lifeguard training, marine life and safety, and physical fitness. The
program is designed to run for one week, 4 hours per day, with 10 participants attending per
week. There will be 4 different sessions that the program will be offered. This is done both as a
community outreach program and also as a way to promote education with local youth who may
have an interest in becoming an Atlantic Beach Lifeguard in the future.
88
General Fund
Lifeguards
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 156,191 154,938 160,602 175,603 15,001
Overtime
Special Pay
Sub -Total 156,191 154,938 160,602 175,603 15,001
Benefits
FICA 11,955 11,853 12,290 13,437 1,147
Pension
Health and Life Insurance
Worker and Unemploy Comp 4,206 4,633 5,143 6,495 1,352
Sub -Total 16,161 16,486 17,433 19,932 2,499
Total Wages and Benefits 172,352 171,424 178,035 195,535 17,500
OPERATING EXPENSES
Professional Services 1,514 2,916 2,500 2,500 0
Contract Services 772 1,755 1,600 1,600 0
Local Travel
Communications 1,438 1,364 6,600 8,000 1,400
Postage
Utilities 2,031 2,380 2,200 2,200 0
Rentals and Leases 120 550 550
Insurance
Repairs and Maintenance 4,157 3,493 2,200 2,700 500
Printing and Publishing 441 63 100 650 550
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 7,471 9,796 8,200 13,000 4,800
Books, Training, Memberships 228 810 500 650 150
Total Operating Expenses 18,172 22,577 23,900 31,850 7,950
CAPITAL OUTLAY
Land
Buildings 4,750 3,700
Infrastructure Improvements
Vehicles 13,123 29,000
Equipment 1,610
(3,700)
(29,000)
0
Total Capital Outlay 19,483 0 32,700 0 (32,700)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 210,007 194,001 234,635 227,385 (7,250)
89
Parks and Recreation
Combined Summary of Revenues and Expenses
Revenues:
General Fund Resources
Total Revenues
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
1,081,266 1,035,707 1,328,548 1,099,563 (228,985)
1,081,266 1,035,707 1,328,548 1,099,563 (228,985)
Expenses:
Programs & Special Events 392,553 388,147 396,863 364,353 (32,510)
Beautification 0 0 0 56,780 56,780
Maintenance & Improvements 688,713 647,560 931,685 678,430 (253,255)
Total Expenses
1,081,266 1,035,707 1,328,548 1,099,563 (228,985)
Resource Allocation:
Personnel Services 615,944 607,695 639,679 646,405 6,726
Operating Expenses 453,066 423,729 467,895 429,908 (37,987)
Capital Outlay 12,256 4,283 220,974 23,250 (197,724)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 1,081,266 1,035,707 1,328,548 1,099,563 (228,985)
Summary of Authorized Positions
Recreation Programs and Special Events
Parks and Recreation Director
Administrative Assistant
Recreation Coordinator
Recreation Leader (2 part-timers with hours equal to 1 full-time position.)
2013-2014 2014-2015
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
4.00 4.00
Beautification
Landscape and Park Maintenance Worker 1.00
Maintenance and Improvements
Park Maintenance Division Chief 1.00 1.00
Gardener 1.00 0.00
Park Ranger 5.00 5.00
7.00 6.00
Total Parks and Recreation
11.00 11.00
90
Active Parks:
Location of City Parks
Those parks primarily used for athletics or specialized recreation activities.
Typical facilities include baseball field(s), softball field(s), football field(s),
soccer field(s), restrooms, parking, recreation building, basketball courts,
tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non -athletic activities. Typical
facilities include nature, hiking, exercise trails, nature center, restrooms,
parking and picnic areas.
Preserve Parks: Parks that contain areas that are conducive to nature focused activities such as
fishing, kayaking/canoeing, bird watching/wildlife observation, hiking,
picnicking and camping. Typical facilities include fishing/boating facilities,
hiking trails, nature center, restrooms, parking and picnic areas. Future
development emphasizes eco -tourism aspects of use. * estimated
Park Summary
Name
Type
Acres
Location
River Branch Preserve
Passive
*370.0
Marshes on Westernmost Side of City
Beach
Passive
56.5
Atlantic Blvd. to end of Seminole Road
Dutton Island
Passive
27.0
West end of Dutton Island Road
Johansen Park
Passive
13.0
Seminole Rd & Park Terrace E. & W.
Russell Park
Active
12.0
800 Seminole Road
Howell Park
Passive
10.3
500 Seminole Road
Tideviews Preserve
Passive
8.0
Begonia St. and West 1st Street
Donner Park
Active
4.5
2072 George Street
Jordan Park
Active
3.5
1671 Francis Avenue
Bull Park
Active
3.0
716 Ocean Avenue
Rose Park
Active
1.75
Corner of Rose & Orchid Street
Veteran's Memorial
Park
Active
1.62
1 West First Street
Fairway Villas Park
Passive
0.4
Mayport Rd & Fairway Villas Lane
Frazier Park
Passive
0.4
Plaza St. (Median) Seminole Rd. & E. Coast
Waters Park
Passive
0.4
Seminole and 16th Avenue
Atlantic Beach Dog
Park
Active
1.6
262 Aquatic Drive
Marvin's Garden
Passive
0.3
Dewees Avenue at 16th Street
Total
512.67
91
Recreation Programs & Special Events
Purpose:
The Recreation Programs and Special Events Department is responsible for the recreational
activities and special events throughout the City. This department sponsors such programs as
basketball, flag football, summer camps, festivals, and senior and after-school programs through
the community centers and parks. The department sponsors city-wide events such as the Bowl
Bash, Family Fun Day and Campout, the Holiday Tree Lighting and Movies in the Park. In
addition, the department director works with the Cultural Arts and Recreation Advisory
Committee (CARAC) to offer cultural and recreation events such as the Tennis Tournament,
Acoustic and Songwriters' Concerts, and the Arts in the Park.
Key Objectives:
• To maintain and enhance current program and events
• Promote programs and events through social media
• To promote the health, safety, welfare and general well-being through recreation.
• Increase the number of events coordinated by the Recreation Committee
Issues, Trends and Highlights:
• Coordinated a fitness program at Jordan Park
• Coordinated a Fun Run @ the Marshfest event
• Increased the usage @ Adele Grage
• Coordinated a Building Dedication
Workload Data
FY -2013
Number of Events & Programs Coordinated
70
Number of Volunteers
80
Number of Meetings
188
Number of Rentals & Special Events
352
Number of press releases & posters for Events
68
Registration Programs & Revenue
7 registration programs and events
$40,460 in deposits
City Staff
3 full time; 1 part-time; 1 seasonal
92
General Fund
Recreation Programs and Special Events
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 187,973 177,728 190,478 183,113 (7,365)
Overtime 1,018 408 1,200 1,200 0
Special Pay 7,685 10,471 220 3,600 3,380
Sub -Total 196,676 188,607 191,898 187,913 (3,985)
Benefits
FICA 14,314 13,703 14,666 14,378 (288)
Pension 38,745 43,945 39,710 36,334 (3,376)
Health and Life Insurance 20,623 17,358 21,411 14,214 (7,197)
Worker and Unemploy Comp 4,370 4,759 5,227 5,924 697
Sub -Total 78,052 79,765 81,014 70,850 (10,164)
Total Wages and Benefits 274,728 268,372 272,912 258,763 (14,149)
OPERATING EXPENSES
Professional Services 127 142 (142)
Contract Services 23,759 25,992 25,000 10,520 (14,480)
Local Travel 701 559 500 600 100
Communications 4,979 4,791 5,000 5,300 300
Postage 137 15 200 250 50
Utilities 17,098 16,069 14,500 15,000 500
Rentals and Leases 3,599 1,938 3,200 3,000 (200)
Insurance
Repairs and Maintenance 449 948 500 500 0
Printing and Publishing 105 835 0 0 0
Advertising and Promotions
Other Current Charges 17,921 19,001 22,400 22,400 0
Office Supplies 491 804 700 500 (200)
Operating Supplies 8,516 10,844 13,789 10,500 (3,289)
Books, Training, Memberships 250 32 1,200 200 (1,000)
Grants & Aid to Other Organizations 39,820 37,820 36,820 36,820 0
Total Operating Expenses 117,825 119,775 123,951 105,590 (18,361)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 392,553 388,147 396,863 364,353 (32,510)
93
Parks Maintenance and Beautification
Purpose:
The Parks Maintenance and Beautification Division within the Public Works
Department manages the day to day maintenance and long term improvements of the
parks, beach, and beach accesses throughout the city and maintains and upgrades city
owned landscaped properties. The division responsibilities include, but are not limited
providing functional and safe recreational areas for the citizens of Atlantic Beach and
visitors who use the parks, keeping the plants and vegetation in landscaped areas
throughout the City aesthetically pleasing using native species when available, as well
as controlling invasive plant species. Specific duties include implementation of the
Marsh Preserves Master Plan, parks planning and parks building maintenance, irrigation
systems maintenance, landscape bed installation and maintenance, and administering
the beach access and other adoption programs.
Key Objectives:
• Continue to maintain and improve the quality of the parks and the beach.
• Make City parks and the beach great places for residents and visitors to recreate.
• Participate in development of the AB Parks Master Plan.
• Replace and/or repair playground equipment, tennis courts, sport fields, park
amenities, as needed.
• Continue maintenance and repair of the community centers and structures in the
parks.
• Provide manpower and support for recreation events in City parks throughout
the year.
Issues, Trends, Highlights:
• Continue implementation of the Marsh Preserves Master Plan.
• Plan and implement multiphase Capital Improvement Project for Russell Park
facilities.
• Continue working on grants and grant applications.
Workload Data:
Activity
Estimated
FY14-15
FY13-14
FY12-13
FY11-12
Acres of Park Land
513
513
513
493
Parks and Areas Maintained
18
18
18
18
Irrigation Systems
42
42
42
42
94
General Fund
Park Maintenance
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013.2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 208,347 202,849 228,713 206,117 (22,596)
Overtime 3,877 4,791 5,300 5,300 0
Special Pay 3,925 2,289 0 0 0
Sub -Total 216,149 209,929 234,013 211,417 (22,596)
Benefits
FICA 15,981 15,356 17,905 16,177 (1,728)
Pension 51,930 61,666 62,535 60,456 (2,079)
Health and Life Insurance 51,527 45,773 44,925 53,524 8,599
Worker and Unemploy Comp 5,629 6,599 7,389 7,710 321
Sub -Total 125,067 129,394 132,754 137,867 5,113
Total Wages and Benefits 341,216 339,323 366,767 349,284 (17,483)
OPERATING EXPENSES
Professional Services 4,475 18,249 25,520 19,000 (6,520)
Contract Services 165,130 139,561 166,455 161,100 (5,355)
Local Travel 97 100 500 400
Communications 3,816 6,720 6,315 7,876 1,561
Postage 24 20 20 0
Utilities 55,012 54,366 54,000 54,000 0
Rentals and Leases 2,787 3,013 3,000 3,000 0
Insurance
Repairs and Maintenance 36,311 7,545 5,200 5,000 (200)
Printing and Publishing 164 134 250 250 0
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 67,378 73,979 80,984 53,800 (27,184)
Books, Training, Memberships 144 290 2,100 1,350 (750)
Total Operating Expenses
CAPITAL OUTLAY
335,241 303,954 343,944 305,896 (38,048)
Land
Buildings
Infrastructure Improvements 12,256
Vehicles
Equipment
Total Capital Outlay 12,256
DEBT SERVICE
Principal
Interest
Other
196,140 (196,140)
4,283 24,834 19,000 (5,834)
4,250 4,250
4,283 220,974
23,250 (197,724)
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 688,713 647,560 931,685 678,430 (253,255)
95
Public Works
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Revenues:
General Fund Resources 1,490,071 1,457,343 1,806,498 1,562,524 (243,974)
Local Option Gas Taxes 420,121 417,835 415,500 435,909 20,409
Sanitation Utility 1,790,679 1,784,531 1,798,000 1,801,000 3,000
Storm Water Utility 991,477 1,074,115 1,212,475 1,135,500 (76,975)
Total Revenues
4,692,348 4,733,824 5,232,473 4,934,933 (297,540)
Expenses:
Public Works Admin. 476,977 473,932 641,032 501,828 (139,204)
Street and Road Maint. 742,514 744,960 878,136 791,071 (87,065)
Local Option Gas Tax 438,321 449,107 398,225 410,000 11,775
Sanitation Utility 1,796,910 1,765,164 1,817,765 1,803,754 (14,011)
Storm Water Utility 807,651 835,244 1,341,554 1,872,942 531,388
Fleet Maintenance 270,580 238,451 287,330 269,624 (17,706)
Total Expenses 4,532,953 4,506,858 5,364,042 5,649,219 285,177
Resource Allocation:
Personnel Services 1,040,898 1,055,066 1,102,396 1,009,883 (92,513)
Operating Expenses 2,880,010 2,755,134 2,938,374 2,997,567 59,193
Capital Outlay 36,891 74,578 680,774 1,047,900 367,126
Debt Service 211,059 210,682 211,338 210,826 (512)
Transfers 364,095 411,398 431,160 383,043 (48,117)
Total Resource Allocation: 4,532,953 4,506,858 5,364,042 5,649,219 285,177
Summary of Authorized Positions
2013-2014 2014-2015
Public Works Administration
Public Works Director 1.00 0.50
Deputy Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk - ( Part Time) 1.00 1.00
6.00 5.50
Street and Road Maintenance
Streets and Maintenance Division Director
Crew Chief
Building Maintenance Technician
Building / Sign Maintenance Worker
General Maintenance Worker
Storm Water Maintenance
Streets and Maintenance Division Director
Crew Chief
Heavy Equipment Operator
General Maintenance Worker
Sanitation
Heavy Equipment Operator
Total Public Works
0.60 0.40
0.50 0.50
1.00 1.00
1.00 1.00
3.75 3.75
6.85 6.65
0.40 0.30
0.50 0.50
1.90 1.90
1.25 1.25
4.05 3.95
0.40 0.40
17.30 16.50
96
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for administrative & engineering
support for the Public Works divisions (Administration, Streets, Stormwater Maintenance,
Building Maintenance, Parks Maintenance and Beautification, Sanitation, Equipment
Maintenance, etc), Public Utilities Distribution and Collection and Treatment Plans Divisions,
Public Works and Public Utilities Capital Improvement Programs and construction projects,
annual contracts, and customer requests related to Public Works and Utilities functions.
Key Objectives:
• Continue to complete new projects in
synchronization with the City
Commission's strategic planning
priorities.
• Complete the merge with Public
Utilities without interruption in
services. Identify and implement
efficiencies of joint operations.
Combine and coordinate efforts
between all staff and equipment.
submittal requirements for permit
applications.
• Continue to administer the Capital
Improvement Program by
completing projects at minimum cost
while assuring quality
construction.Continue master
planning and mapping of city
facilities using Geographic
Information System.
• Streamline plan reviews and ensure
building contractors understand
Issues, Trends, Highlights:
• Continue to provide construction engineering and inspection services on various concrete
projects, including water/sewer/stormwater upgrades and resurfacing.
• Provide engineering and administrative support for regulatory permits and permit
renewals.
• Continue training of supervisory staff via professional seminars.
• Continue contract administration for annual contracts, including asphalt, beach cleaning,
concrete, ditch spraying, general engineering consulting, fleet maintenance, hurricane
debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and
Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming,
point repairs, sanitation, stormwater jetting, street sweeping, surveying, and uniforms.
• Take over administration of the City Janitorial Contract.
97
General Fund
Public Works Administration
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 306,502 307,985 324,109 323,057 (1,052)
Overtime 1,060 271 200 200 0
Special Pay 5,167 738 15,741 4,800 (10,941)
Sub -Total 312,729 308,994 340,050 328,057 (11,993)
Benefits
FICA 23,087 22,775 26,356 25,101 (1,255)
Pension 74,842 82,411 93,637 68,534 (25,103)
Health and Life Insurance 27,390 28,957 32,142 28,528 (3,614)
Worker and Unemploy Comp 7,174 6,269 7,945 9,253 1,308
Sub -Total 132,493 140,412 160,080 131,416 (28,664)
Total Wages and Benefits 445,222 449,406 500,130 459,473 (40,657)
OPERATING EXPENSES
Professional Services 5,203 8,492 9,000 508
Contract Services 6,670 5,388 6,900 5,100 (1,800)
Local Travel 865 780 800 800 0
Communications 6,900 7,682 10,000 11,205 1,205
Postage 100 163 100 100 0
Utilities
Rentals and Leases 120
Insurance
Repairs and Maintenance 967 997 1,775 3,500 1,725
Printing and Publishing 135 55 356 300 (56)
Advertising and Promotions
Other Current Charges
Office Supplies 775 1,205 1,800 1,800 0
Operating Supplies 7,380 5,925 6,325 7,000 675
Books, Training, Memberships 2,640 2,331 2,800 3,550 750
Total Operating Expenses 31,755 24,526 39,348 42,355 3,007
CAPITAL OUTLAY
Land
Buildings 75,000 (75,000)
Infrastructure Improvements
Vehicles 25,496 (25,496)
Equipment 1,058 (1,058)
Total Capital Outlay 0 0 101,554 0 (101,554)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS
476,977 473,932
641,032 501,828 (139,204)
98
Streets and Maintenance
Purpose:
The Streets and Maintenance Division of the Public Works Department is responsible for maintaining and
improving the City's streets, rights-of-way, signs, and storm water conveyance and treatment systems.
Key Objectives:
• Continue improvement of signs, sidewalks
and rights -of way.
• Document roadway status in the City's GIS
database.
• Continue ten year plan for street
maintenance utilizing Pavement
Management System to update roadway
inventory and maintenance plan.
Issues, Trends and Highlights:
• Continue maintenance and replacement of
street signs and inventory.
• Continue maintenance of Town Center,
Atlantic Blvd. and Mayport Road medians
and Mayport Flyover area.
• Continue City Building Maintenance.
• This year's resurfacing project using Gas Tax and Half Cent Sales Tax funds will include Dutton
Island Rd, Beach Avenue, Selva Lakes Circle, Sturdivant Avenue, W. Plaza Drive,
Oceanwalk Drive N. and portions of Francis Avenue, Jasmine Street, W. 14th Street and
4th Street.
• Continue extending or creating new annual contract at the best possible cost while getting
satisfactory work.
Workload Data
Activity
Estimated
FY -13/14
FY -12/13
FY -11/12
FY -10/11
City Street Overall Condition Index
(OCI)
73.6
75.8
73.6
74.4
Tons of Asphalt Patching
80
85
80
95
Tons of Limerock
50
50
50
0
Miles of Paved Roadway (incl. FDOT)
57.2
57.2
57.2
57.2
Litter and Trash picked up on right of
ways and ditches (lbs)
137,295
102,330
121,485
115,030
City Buildings Maintained
54
54
55
99
General Fund
Public Works Streets Division
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 216,299 219,355 234,951 191,848 (43,103)
Overtime 446 964 1,000 1,000 0
Special Pay 11,896 2,544 2,600 2,600 0
Sub -Total 228,641 222,863 238,551 195,448 (43,103)
Benefits
FICA 16,769 15,952 18,362 14,959 (3,403)
Pension 60,685 76,442 53,695 45,215 (8,480)
Health and Life Insurance 40,301 53,894 46,035 49,403 3,368
Worker and Unemploy Comp 11,749 13,322 14,778 12,725 (2,053)
Sub -Total 129,504 159,610 132,870 122,302 (10,568)
Total Wages and Benefits 358,145 382,473 371,421 317,750 (53,671)
OPERATING EXPENSES
Professional Services 194 5,288 500 500 0
Contract Services 102,129 102,032 115,491 122,637 7,146
Town Center Maintenance 39,467 35,874 60,624 59,649 (975)
Transportation, Postage 24 51
Communications 4,648 8,398 5,928 10,678 4,750
Utilities 152,390 140,375 148,000 154,000 6,000
Rentals and Leases 3,025 2,798 2,750 22,972 20,222
Insurance
Repairs and Maintenance 10,247 2,822 1,000 1,000 0
Printing and Publishing 626 561 1,000 1,000 0
Advertising and Promotions
Other Current Charges
Office Supplies 125 55 150 150 0
Operating Supplies 33,855 38,173 44,212 45,175 963
Books, Training, Memberships 743 216 700 1,700 1,000
Mosquito Control 8,060 2,620 8,860 8,860 0
Total Operating Expenses 355,533 339,263 389,215 428,321 39,106
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 72,500 20,000 (52,500)
Vehicles 14,909 23,224 45,000 (45,000)
Equipment 13,927 25,000 25,000
Total Capital Outlay 28,836 23,224 117,500 45,000 (72,500)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 742,514 744,960 878,136 791,071 (87,065)
100
Local Option Gas Tax Fund
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and to support personnel costs for
maintenance of City streets and rights of way and debt service on projects related to the above
programs.
Key Objectives:
• To fund the Public Works Department's top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
• To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds.
Fund proceeds are pledged for debt service on these bonds and will be transferred to the
Debt Service Fund for such purpose (original loan proceeds were used to fund streets and
drainage improvements in Marsh Oaks).
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program. The FY 14/15 resurfacing project includes Dutton Island Rd from the
Park Gate to the parking area, W. 14th Street from Main Street to Begonia Street, Francis
Avenue from Donner Road to Jackson Road, Beach Avenue from Ahern St to 7th Street,
Jasmine Street from W. 6th Street north to the cul-de-sac, 4th Street from East Coast Drive to
Ocean Blvd, Selva Lakes Circle from Parkside Drive to Parkside Drive, Sturdivant Avenue from
Sherry Drive to Seminole Road, W. Plaza Drive from Tulip Street to Lily Street, and Oceanwalk
Drive N. from Oceanwalk Dr W. to Oceanforest Dr N.
Sidewalk and curb and gutter repairs are budgeted at $25,000.
A portion of the gas tax funds are transferred to the General Fund to partially pay for street and
road maintenance crews.
101
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 75,012 65,985 22,554 39,829 17,275
Restricted/Designated 0 0 0 0 0
Cash Forward 75,012 65,985 22,554 39,829 17,275
Revenues
Local Option Gas Taxes 414,225 423,141 413,000 434,909 21,909
Interest Earnings 5,896 (5,306) 2,500 1,000 (1,500)
Total Revenues 420,121
Other Financing Sources 9,173
Total Resources
Expenditures
417,835 415,500
435,909 20,409
504,306 483,820 438,054 475,738 37,684
Operating Expenses
Professional Services
Contract Services 330,766 305,607 218,000 250,000 32,000
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements 3,555 25,000 0 (25,000)
Core City Project
Paving
Transfers Out
To Debt Service 71,000 71,000
To General Fund 72,500 155,225 160,000 4,775
To Storm Water Utility Fund 33,000
DIVISION TOTALS 438,321 449,107 398,225 410,000 11,775
Other Financing Uses 12,159
Restricted 65,985 22,554 39,829 65,738 25,909
Ending Cash 65,985 22,554 39,829 65,738 25,909
Total Expenses and Cash 504,306 483,820 438,054 475,738 37,684
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 330,766 305,607 218,000 250,000 32,000
Capital Outlay 3,555 0 25,000 0 (25,000)
Debt Service 0 0 0 0 0
Transfers 104,000 143,500 155,225 160,000 4,775
Total Resources 438,321 449,107 398,225 410,000 11,775
102
Sanitation Fund
Purpose:
The Sanitation Department is responsible for overseeing the franchise refuse contractor's
compliance with their contractual obligations to the City, including removal of garbage, yard
waste, construction debris and recycling.
Key Objectives:
• Continue to monitor the contractor's
performance for strict contractual
compliance, including use of
liquidated damages, as necessary.
• Continue efforts to increase
recycling volumes in the City.
• Prepare for storm debris cleanup
efforts by ensuring contracts are in
place and vendors are prepared.
• Continue monthly meetings with
contractor.
• Continue efforts to resolve Solid
Waste Tippage Fee issue with City
of Jacksonville
Issues, Trends, Highlights:
• City's franchise hauler is Advanced Disposal.
• Sanitation contract includes white goods, tire pickup and pickup of City facilities.
• All commercial accounts are serviced by franchise hauler.
• In the process of implementing the renewed contract with Advanced Disposal, with the
hauler paying residential and commercial tippage fees at the Trail Ridge Landfill and
beginning single stream recycling using wheeled carts.
Activity
Estimated
FY -13/14
Number of Residential Accounts
4966
Number of Commercial Accounts
609
103
Sanitation Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 365,399 383,079 373,192 453,316 80,125
Operating Cash 296,244 267,258 306,269 206,379 (99,890)
Cash Forward 661,643 650,337 679,460 659,695 (19,765)
Revenues
Garbage Services 1,732,590 1,746,085 1,741,000 1,745,000 4,000
Interest Earnings 24,908 (13,981) 22,000 11,000 (11,000)
Commercial Franchise Fees 33,181 52,427 35,000 35,000 0
Recycled Goods Rebate 10,000 10,000
Disaster Relief Grants
Total Revenues 1,790,679 1,784,531 1,798,000 1,801,000 3,000
Other Financing Sources
Total Resources
9,756 0
2,452,322 2,444,624 2,477,460 2,460,695 (16,765)
Expenditures
Sanitation 1,796,910 1,765,164 1,817,765 1,803,754 (14,011)
DIVISION TOTALS 1,796,910 1,765,164 1,817,765 1,803,754 (14,011)
Other Financing Uses 5,075 0
Restricted 383,079 373,192 453,316 449,714 (3,603)
Operating Cash 267,258 306,269 206,379 207,227 849
Ending Cash 650,337 679,460 659,695 656,941 (2,754)
Total Expenses and Cash
Resource Allocation
2,452,322 2,444,624 2,477,460 2,460,695 (16,765)
Personnel Services 19,762 18,185 24,157 25,329 1,172
Operating Expenses 1,512,553 1,474,581 1,513,173 1,550,482 37,309
Capital Outlay 4,500 4,500 4,500 4,900 400
Debt Service 0 0 0 0 0
Transfers 260,095 267,898 275,935 223,043 (52,892)
Total Resources
1,796,910 1,765,164 1,817,765 1,803,754 (14,011)
AUTHORIZED PERSONNEL
Position
2013-2014 2014-2015
Heavy Equipment Operator 0.40 0.40
104
Sanitation Fund
Public Works Sanitation
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 11,889 10,681 16,185 16,669 484
Overtime 0 0 0 0
Special Pay 66 0 0 0
Sub -Total 11,955 10,681 16,185 16,669 484
Benefits
FICA 907 800 1,239 1,277 38
Pension 3,886 4,276 4,152 4,166 14
Health and Life Insurance 2,358 1,849 1,781 2,131 350
Worker and Unemploy Comp 656 579 800 1,086 286
Sub -Total 7,807 7,504 7,972 8,660 688
Total Wages and Benefits 19,762 18,185 24,157 25,329 1,172
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
11
1,328,892 1,304,328
4,775 50 (4,725)
1,341,275 1,405,000 63,725
1,921 1,189 1,175 1,224 49
6,856 6,435 7,000 6,471 (529)
54 0 0 0
174,830
162,618 158,948
137,737 (21,211)
Total Operating Expenses 1,512,553 1,474,581 1,513,173 1,550,482 37,309
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 4,500 4,500 4,500 4,900 400
Total Capital Outlay 4,500 4,500 4,500 4,900 400
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
To
Total Transfers
260,095 267,898
275,935 223,043 (52,892)
260,095 267,898 275,935 223,043 (52,892)
DIVISION TOTALS 1,796,910
1,765,164 1,817,765
1,803,754 (14,011)
105
Storm Water Drainage Fund
Purpose:
The Storm Water Utility is responsible for funding improvements and maintenance to reduce the impact
of severe weather by providing effective treatment and conveyance of the City's storm water and for
maintenance of City's existing stormwater facilities.
Key Objectives:
• Continue storm water collection,
conveyance and treatment system preventive
maintenance.
• Continue implementation of the updated
2012 Storm Water Master Plan Update.
Issues, Trends, Highlights:
• Continue storm water system inspections,
monitoring, and reporting required by the
National Pollutant Discharge Elimination
System (NPDES) and Municipal Separate
Storm Sewer System (MS4) permits.
• Monitored compliance with the City's NPDES storm water permit requirements and submitted
Annual MS4 Report to the Florida Department of Environmental Protection (FDEP) issuance date
June 1, 2011 expiration date May 31, 2016.
• MS4 Audit for 2013 was very successful with no significant issues presented.
• Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting using city personnel and equipment and contracted support for large pipe
systems.
• Reshaped over 1,745 linear feet of ditches, cleaned out approximately 50 catch basins, jetted and
cleaned 7,100 linear feet of storm sewer pipe lines, removing over 22 cubic yards of debris.
• Continued ditch spraying for invasive aquatic weeds, holding prices from 2006.
• Continued public education programs.
Workload Data
Activity
Estimated
FY -13/14
FY -12/13
FY -11/12
FY -10/11
Miles of Drainage Ditches
14.4
14.4
14.4
14.4
Miles of Storm Sewer
22
22
22
22
Number of Catch Basins
1,059
1,059
1,058
1044
Feet of Ditch Maintained
34,500
34,500
34,500
34,500
106
Storm Water Utility
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 386,677 360,207 355,109 387,337 32,228
Operating Cash 806,548 1,016,452 1,261,338 1,100,031 (161,307)
Cash Forward 1,193,225 1,376,659 1,616,447 1,487,368 (129,079)
Revenues
Storm Water Fees 683,430 854,612 854,000 853,500 (500)
Interest Earnings 45,047 (32,697) 50,000 22,000 (28,000)
FL D.E.P.
Other 200 23,475 (23,475)
Transfers
From Half Cent Sales Tax Fund 230,000 252,000 285,000 260,000 (25,000)
From Gas Tax Fund 33,000
Total Revenues 991,477 1,074,115 1,212,475 1,135,500 (76,975)
Other Financing Sources 917
Total Resources 2,184,702 2,451,691 2,828,922 2,622,868 (206,054)
Expenditures
Storm Water Utility 807,651 835,244 1,341,554 1,872,942 531,388
DIVISION TOTALS 807,651 835,244 1,341,554 1,872,942 531,388
Other Financing Uses 392 0
Restricted 360,207 355,109 387,337 378,855 (8,482)
Operating Cash 1,016,452 1,261,338 1,100,031 371,071 (728,960)
Ending Cash 1,376,659 1,616,447 1,487,368 749,926 (737,442)
Total Expenses and Cash 2,184,702 2,451,691 2,828,922 2,622,868 (206,054)
Resource Allocation
Personnel Services 217,769 205,002 206,688 207,331 643
Operating Expenses 378,823 372,706 497,308 464,785 (32,523)
Capital Outlay 0 46,854 426,220 990,000 563,780
Debt Service 211,059 210,682 211,338 210,826 (512)
Transfers 0 0 0 0 0
Total Resources 807,651 835,244 1,341,554 1,872,942 531,388
107
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 126,412 119,497 142,747 136,567 (6,180)
Overtime 840 560 600 600 0
Special Pay 11,208 2,318 2,600 2,600 0
Sub -Total 138,460 122,375 145,947 139,767 (6,180)
Benefits
FICA 10,281 8,871 10,970 10,697 (273)
Pension 37,338 44,194 21,412 19,368 (2,044)
Health and Life Insurance 24,106 21,730 20,277 28,399 8,122
Worker and Unemploy Comp 7,584 7,832 8,082 9,100 1,018
Sub -Total 79,309 82,627 60,741 67,564 6,823
Total Wages and Benefits 217,769 205,002 206,688 207,331 643
OPERATING EXPENSES
Professional Services 56,868 4,921 18,500 44,000 25,500
Contract Services 71,922 129,154 205,522 167,100 (38,422)
Local Travel
Communications 1,213 1,857 1,589 2,554 965
Postage 23 21 0 0 0
Utilities
Rentals and Leases 290 94 1,416 1,416 0
Insurance 17,330 22,007 14,693 16,130 1,437
Repairs and Maintenance 20,717 18,402 26,924 19,602 (7,322)
Printing and Publishing 769 871 800 650 (150)
Advertising and Promotions
Other Current Charges 570 570 570 600 30
Office Supplies 106 49 50 50 0
Operating Supplies 21,781 25,361 51,442 49,100 (2,342)
Books, Training, Memberships 3,121 2,804 2,678 2,700 22
Internal Service Charges 184,113 166,595 173,124 160,883 (12,241)
Total Operating Expenses 378,823 372,706 497,308 464,785 (32,523)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 46,854 405,000 930,000 525,000
Vehicles
Equipment 21,220 60,000 38,780
Total Capital Outlay 0 46,854 426,220 990,000 563,780
DEBT SERVICE
Principal 119,448 123,035 127,878 132,007 4,129
Interest 91,555 87,591 83,404 78,763 (4,641)
Other 56 56 56 56 0
Total Debt Service
TRANSFERS
To
To
211,059 210,682 211,338 210,826 (512)
Total Transfers 0 0 0 0 0
DIVISION TOTALS 807,651
835,244 1,341,554
1,872,942 531,388
108
Fleet Maintenance
Purpose:
The Fleet Maintenance Division is responsible for overseeing the fleet maintenance contractor's
compliance with their contractual obligation to the City, including services and repairs on all
City vehicles, heavy and small equipment. The contract includes routine lubrication, oil change,
mechanical repairs and other vehicle modifications as needed.
Key Objectives:
• Ensure covered City vehicles and are properly inspected and maintained
equipment are properly maintained for safety and efficiency to reduce the
for safety and efficiency. amount of non -contract work by
performing routine preventive
• Continue to monitor contractor's maintenance.
performance, to ensure an efficient
and effective service facility capable • Continue to review corrective action in
of handling a high volume of cases of vehicle or equipment abuse as
maintenance and repairs. reported by contractor.
• Continue a strict policy for
Department Head approval of non-
contract work.
• Ensure City vehicles and equipment
Issues, Trends, Highlights:
The City continues to experience a downward trend in vehicle repair costs and the contractor
received a bonus for keeping expenses below target level.
• Continue efforts to improve fleet fuel
efficiency by providing mileage reports
to Department Heads and researching
alternative operating procedures and
vehicles.
The Fleet Maintenance contract was rebid this year, saving the City $30,737.69 over last year's
target price. New contract started 2/1/14 expires on 1/31/19.
Workload Data:
Under the contract, the average number of work orders completed annually is about 868.
Workload Data
Activity
Estimated
FY -13/14
FY -12/13
FY -11/12
FY -10/11
Number of Vehicle & Equipment
888
831
890
845
Repairs
109
Fleet Maintenance
Public Works Fleet Maintenance
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub -Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub -Total
Total Wages and Benefits
OPERATING EXPENSES
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
0
0
0
0 0 0 0
0
0
0 0 0
0 0 0
Professional Services
Contract Services 268,014 234,528 279,000 258,650 (20,350)
Local Travel
Communications 1,225 1,821 1,030 1,674 644
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 1,341 2,102 1,300 1,300 0
Books, Training, Memberships
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
270,580 238,451 281,330 261,624 (19,706)
6,000
8,000 2,000
Total Capital Outlay 0 0 6,000 8,000 2,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
0
0 0 0 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS
270,580 238,451 287,330 269,624 (17,706)
110
Public Utilities
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Revenues:
Water Utility 3,341,712 2,986,924 3,200,567 3,128,832 (71,735)
Sewer Utility 10,388,262 5,360,937 5,601,067 5,174,920 (426,147)
Total Revenues 13,729,974 8,347,861 8,801,634 8,303,752 (497,882)
Expenses:
Water Utility
Water Plant 681,392 746,853 1,103,287 745,907 (357,380)
Water Distribution 814,892 851,067 917,741 1,551,090 633,349
Administrative / Non Div. 1,295,988 1,273,642 1,270,213 1,277,589 7,376
Total 2,792,272 2,871,562 3,291,241 3,574,586 283,345
Sewer Utility
Sewer Collection 1,282,174 927,158 1,260,998 1,119,768 (141,230)
Sewer Treatment 7,034,167 1,724,301 3,003,844 1,638,322 (1,365,522)
Administrative / Non Div. 1,992,175 2,674,308 2,529,945 2,539,721 9,776
Total 10,308,516 5,325,767 6,794,787 5,297,811 (1,496,976)
Total Expenses 13,100,788 8,197,329 10,086,028 8,872,397 (1,213,631)
Resource Allocation:
Personnel Services 1,810,046 1,788,598 1,848,278 1,947,401 99,123
Operating Expenses 3,197,134 2,679,126 3,117,460 2,914,120 (203,340)
Capital Outlay 6,013,337 932,440 2,463,352 1,459,000 (1,004,352)
Debt Service 1,588,318 2,167,305 2,027,078 1,936,709 (90,369)
Transfers 491,953 629,860 629,860 615,167 (14,693)
Total Resource Allocation: 13,100,788 8,197,329 10,086,028 8,872,397 (1,213,631)
Summary of Authorized Positions
Administraion
Public Works Director
Public Utilities Director - (1/2 year funded )
Deputy Public Works Director
Special Projects Manager
Cross Connection Administrator / GIS Technician
Water Utility
Utility Plant Division Director
Water Plant Superintendent
Conveyance Division Director
Utilities Collection / Distribution Operators
Meter Readers
Sewer Utility
Utility Plant Division Director
Wastewater Plant Superintendent
Conveyance Division Director
Wastewater / Water Operators
Lift Station Technician
Utilities Collection / Distribution Operators
Heavy Equipment Operator
Heavy Equipment Operator (Part Time)
Wastewater / Water Operator - (Part Time)
2013-2014 2014-2015
0.00
1.00
0.00
1.00
1.00
0.50
1.00
0.50
2.00
0.00
0.50
1.00
0.50
6.00
1.00
2.00
0.70
0.00
4.00
0.50
0.50
1.00
0.00
1.00
0.50
1.00
0.50
2.00
2.00
0.50
1.00
0.50
6.00
1.00
2.00
0.70
0.00
4.00
22.70 24.70
111
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Restricted 3,420,246 3,363,139 3,614,742 3,647,915 33,173
Operating Cash 2,176,994 3,047,225 2,024,203 706,636 (1,317,567)
Cash Forward 5,597,240 6,410,364 5,638,945 4,354,551 (1,284,394)
Revenues
Grants 0 0 558,250 0 (558,250)
Inside City Charges 4,814,847 4,713,088 4,620,000 4,610,500 (9,500)
Outside City Charges 3,056,971 2,985,283 3,014,660 3,015,000 340
Cut -in -Fees 7.064 8,530 7,600 8,000 400
Service Charges 95,715 92,885 80,000 85,300 5,300
Delinquent Charges 110,758 160,620 170,000 159,300 (10,700)
Water / Sewer Connection Charges 0 15,011 3,000 12,000 9,000
Water Cross Connection 1,050 800 1,500 1,000 (500)
Water Impact Fees 0 0 0 0 0
Interest Earnings 173,135 (94,603) 137,000 70,000 (67,000)
Miscellaneous 51,032 196,715 54,206 51,000 (3,206)
Assessments 3,163 0 8,901 87,520 78,619
System Development Charges 128,955 221,744 114,850 183,000 68,150
Financed Charges 28,527 47,788 31,667 21,132 (10,535)
Loan Proceeds 5,258,757 0 0 0 0
Total Revenues 13,729,974 8,347,861 8,801,634 8,303,752 (497,882)
Other Financing Sources 215,990 0 0 0 0
Total Resources 19,543,204 14,758,225 14,440,579 12,658,303 (1,782,276)
Expenditures
Water Production 681,392 746,853 1,103,287 745,907 (357,380)
Sewer Treatment 7,034,167 1,724,301 3,003,844 1,638,322 (1,365,522)
Distribution and Collection 2,097,066 1,778,225 2,178,739 2,670,858 492,119
Non -Divisional 3,288,163 3,947,950 3,800,158 3,817,310 17,152
DIVISION TOTALS 13,100,788 8,197,329 10,086,028 8,872,397 (1,213,631)
Other Financing Uses 32,052 921,951 0 0 0
Restricted 3,363,139 3,614,742 3,647,915 3,238,170 (409,745)
Operating Cash 3,047,225 2,024,203 706,636 547,735 (158,900)
Ending Cash 6,410,364 5,638,945 4,354,551 3,785,906 (568,645)
Total Expenses and Cash 19,543,204 14,758,225 14,440,579 12,658,303 (1,782,276)
Resource Allocation
Personnel Services 1,810,046 1,788,598 1,848,278 1,947,401 99,123
Operating Expenses 3,197,134 2,679,126 3,117,460 2,914,120 (203,340)
Capital Outlay 6,013,337 932,440 2,463,352 1,459,000 (1,004,352)
Debt Service 1,588,318 2,167,305 2,027,078 1,936,709 (90,369)
Transfers 491,953 629,860 629,860 615,167 (14,693)
Totals 13,100,788 8,197,329 10,086,028 8,872,397 (1,213,631)
112
Water Utility Fund
Purpose:
The Water Production and Water Distribution Divisions operate and maintain four water treatment
plants, nine potable water wells, and the distribution system to supply potable water and fire protection.
Key Objectives:
• To protect the public health through compliance with local, state and federal regulatory
requirements for drinking water standards
• To maintain water supply and facilities to provide fire protection
• To insure adequate quantity and quality of future water supplies throughout the service area
through proper maintenance and planning
• To protect existing water facilities through accurate system mapping and data entry into the GIS
system
• To operate and maintain the system as efficiently as possible to ensure the rates paid by our
customers remain some of the lowest in the region.
Issues, Trends and Highlights:
• Over the last several years, water consumption dropped off fairly dramatically. A combination of
factors, including conservation, the economic downturn, vacant apartments and mobile home
parks, installation of private wells and retrofitting homes with water conserving plumbing
fixtures may have accounted for the decreased water use. With the new planned subdivisions,
consumption should begin to increase.
• The St. Johns River Water Management District (SJRWMD) continues to work on the Water
Supply Plan and Minimum Flows and Levels (MFLs). The plan may show Northeast Florida
area as a potential Priority Water Caution Area with possible limits on withdrawals from the
Floridan Aquifer. In addition, the SJRWMD may require cost participation from all utilities to
pay for regional projects that will meet the MFL requirements. The City will continue working
with other utilities and the District to determine potential effects on water supply allocations and
costs and protect the City's interests.
Workload Data
Activity
FY -12
FY -13
FY -14 (est.)
FY -15 (est.)
Million Gallons Treated
830
726
750
800
Miles of distribution system
maintained
102
102
102
104
Number of Active Accounts
8050
8050
8150
8330
113
Sewer Utility Fund
Purpose:
The Sewer Collection and Sewer Treatment Divisions operate and maintain wastewater collection,
transmission and treatment facilities. These facilities include the treatment plant, reclaimed water
facilities, lift stations, force mains, gravity mains, services, and the effluent pumping system and outfall
force mains which discharge to the St. Johns River. Biosolids, the treated product of wastewater
treatment, are disposed of at Trail Ridge Landfill.
Key Objectives:
• To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements
• To maintain and improve facilities and equipment to extend the life of the system
• To rehabilitate the sewer collection system as recommended in the Capital Improvement
Program outlined in the Sewer Master Plan Update
• To protect the system by continually updating sewer maps and data using the GIS system
• To operate and maintain the system as efficiently as possible to ensure the rates paid by our
customers remain some of the lowest in the region.
• To beneficially reuse treated effluent by providing reclaimed water for irrigation.
Issues, Trends and Highlights:
• Reclaimed water facilities are under construction. The City will be providing reclaimed water for
golf course and residential irrigation
• New DEP Permit conditions include a phosphorus limit which may require some plant
modifications
Workload Data
Activity
FY12
FY13
FY14 (est.)
FY15 (est.)
Millions of Gallons Treated
750
660
700
770
Miles of Sewer Lines Maintained
88
89
93
95
Miles of Reclaimed Water Main
0
0
0
3
*Number of Lift Stations
Maintained
31*
31*
31*
32*
Sewer Services Maintained
7463
7545
7568
7748
*Includes stormwater pump station.
114
I
Public Utilities Fund
Administrative and Non- Divisional
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
OPERATING EXPENSES
Professional Services 0 0 0 0 0
Contract Services 771 817 400 500 100
Insurance 159,212 167,676 156,273 151,157 (5,116)
Other Current Charges 0 0 0 0 0
Internal Service Charges 1,047,909 982,292 986,547 1,113,777 127,230
Total Operating Expenses
DEBT SERVICE
1,207,892 1,150, 785 1,143, 220 1,265,434 122,214
Utility Revenue Bonds -1996/2010
Principal 29,607 30,174 34,166 33,769 (397)
Interest 20,752 19,642 19,042 17,764 (1,278)
Other
Utility Revenue Bonds - 2004
Principal 705,364 726,870 752,676 778,482 25,806
Interest 542,591 519,312 494,148 466,867 (27,281)
Other 344 344 344 126 (218)
State Revolving Fund Loan
Principal 456,224 168,369 326,698 158,329
Interest 247,598 242,587 235,136 (7,451)
75 149,561 0 (149,561)
Utility Revenue 2010 new issues
Principal 49,815 51,603 1,788
Interest 30,712 28,979 28,085 26,264 (1,821)
Suntrust - 1999 Revenue Refunding
Principal 79,587 84,607 86,464 0 (86,464)
Interest 8,874 5,392 1,821 0 (1,821)
Total Debt Service 1,417,831 2,119,217 2,027,078 1,936,709 (90,369)
TRANSFERS
To General Fund 491,953 629,860 629,860 615,167 (14,693)
Total Transfers 491,953 629,860 629,860 615,167 (14,693)
DIVISION TOTALS 3,117,676 3,899,862 3,800,158 3,817,310 17,152
115
Water Utility Fund
Water Production Division
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 212,190 215,081 219,758 212,154 (7,604)
Overtime 2,081 1,070 1,000 1,000 0
Special Pay 12,638 8,462 9,125 9,125 0
Sub -Total 226,909 224,613 229,883 222,279 (7,604)
Benefits
FICA 16,626 16,462 17,589 17,008 (581)
Pension 52,691 58,144 66,044 62,226 (3,818)
Health and Life Insurance 28,244 25,871 25,775 29,054 3,279
Worker and Unemploy Comp 5,163 6,057 6,619 7,308 689
Sub -Total 102,724 106,534 116,027 115,596 (431)
Total Wages and Benefits 329,633 331,147 345,910 337,875 (8,035)
OPERATING EXPENSES
Professional Services 9,730 10,644 86,852 16,500 (70,352)
Contract Services 154,985 150,324 193,403 145,000 (48,403)
Local Travel 629 509 700 700 0
Communications 2,612 3,549 3,700 3,720 20
Postage 235 35 200 200 0
Utilities 119,526 106,398 106,000 106,000 0
Rentals and Leases 579 340 400 400 0
Insurance
Repairs and Maintenance 18,057 10,174 21,719 14,662 (7,057)
Printing and Publishing 541 177 550 550 0
Advertising and Promotions
Other Current Charges 4,600 5,405 4,900 4,900 0
Office Supplies 1,742 1,482 1,300 1,300 0
Operating Supplies 31,016 29,675 51,285 38,600 (12,685)
Books, Training, Memberships 3,297 5,199 5,483 5,500 17
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
347,549 323,911 476,492 338,032 (138,460)
89,180 244,068 60,000 (184,068)
20,559 (20,559)
4,210 2,615 16,258 10,000 (6,258)
4,210 91,795
280,885 70,000 (210,885)
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 681,392 746,853 1,103,287 745,907 (357,380)
116
Water Utility Fund
Water Distribution Division
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 171,090 158,272 161,959 222,887 60,928
Overtime 11,663 9,992 14,000 14,000 0
Special Pay 10,761 6,960 10,875 10,875 0
Sub -Total 193,514 175,224 186,834 247,762 60,928
Benefits
FICA 14,499 12,784 14,296 18,959 4,663
Pension 43,051 48,650 35,522 52,013 16,491
Health and Life Insurance 22,635 22,641 26,410 41,147 14,737
Worker and Unemploy Comp 6,565 5,411 5,857 9,194 3,337
Sub -Total 86,750 89,486 82,085 121,313 39,228
Total Wages and Benefits 280,264 264,710 268,919 369,075 100,156
OPERATING EXPENSES
Professional Services 452 1,716 11,716 1,500 (10,216)
Contract Services 126,428 122,110 135,188 119,800 (15,388)
Local Travel 766 392 500 500 0
Communications 6,410 5,418 5,538 5,538 0
Postage 7 20 20 0
Utilities 2,037 1,945 2,000 2,100 100
Rentals and Leases 1,572 1,091 900 900 0
Insurance
Repairs and Maintenance 30,790 30,307 30,100 35,357 5,257
Printing and Publishing 2,831 337 567 600 33
Advertising and Promotions
Other Current Charges
Office Supplies 120 381 600 600 0
Operating Supplies 173,648 163,802 173,000 173,000 0
Books, Training, Memberships 1,761 2,452 2,100 2,100 0
Total Operating Expenses
CAPITAL OUTLAY
346,822 329,951 362,229 342,015 (20,214)
Land
Buildings
Infrastructure Improvements 183,816 249,211 198,635 820,000 621,365
Vehicles 82,225 20,000 (62,225)
Equipment 3,990 7,195 5,733 (5,733)
Total Capital Outlay 187,806 256,406 286,593 840,000 553,407
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 814,892 851,067 917,741 1,551,090 633,349
117
Sewer Utility Fund
Sewer Collection Division
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 210,934 213,127 223,585 216,556 (7,029)
Overtime 7,300 4,288 6,000 6,000 0
Special Pay 19,059 30,722 6,125 6,125 0
Sub -Total 237,293 248,137 235,710 228,681 (7,029)
Benefits
FICA 17,823 18,469 18,035 17,499 (536)
Pension 52,548 58,829 67,194 63,518 (3,676)
Health and Life Insurance 20,978 27,950 32,360 34,141 1,781
Worker and Unemploy Comp 7,544 7,876 8,210 9,213 1,003
Sub -Total 98,893 113,124 125,799 124,371 (1,428)
Total Wages and Benefits 336,186 361,261 361,509 353,052 (8,457)
OPERATING EXPENSES
Professional Services 0 400 400 0
Contract Services 358,411 210,431 262,644 212,000 (50,644)
Local Travel 1,481 2,125 1,499 1,500 1
Communications 2,746 3,303 5,000 4,480 (520)
Postage
Utilities 60,439 71,246 71,100 71,500 400
Rentals and Leases 531 170 300 300 0
Insurance
Repairs and Maintenance 28,170 20,694 30,956 25,786 (5,170)
Printing and Publishing 74 200 200 0
Advertising and Promotions
Other Current Charges 0 0
Office Supplies
Operating Supplies 27,837 30,879 37,200 39,200 2,000
Books, Training, Memberships 1,014 1,346 1,350 1,350 0
Total Operating Expenses 480,629 340,268 410,649 356,716 (53,933)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
465,359 203,199
22,430
457,215 365,000 (92,215)
22,210 45,000 22,790
9,415 (9,415)
Total Capital Outlay 465,359 225,629 488,840 410,000 (78,840)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,282,174
927,158 1,260,998
1,119,768 (141,230)
118
Sewer Utility Fund
Sewer Treatment Division
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 545,696 530,990 564,398 563,093 (1,305)
Overtime 5,544 4,290 4,000 4,000 0
Special Pay 51,364 30,085 12,944 12,944 0
Sub -Total 602,604 565,365 581,342 580,037 (1,305)
Benefits
FICA 44,386 41,822 44,482 44,382 (100)
Pension 137,730 145,994 165,189 160,936 (4,253)
Health and Life Insurance 65,653 63,965 65,178 83,999 18,821
Worker and Unemploy Comp 13,590 14,334 15,749 18,045 2,296
Sub -Total 261,359 266,115 290,598 307,362 16,764
Total Wages and Benefits 863,963 831,480 871,940 887,399 15,459
OPERATING EXPENSES
Professional Services 3,986 42,480 50,666 20,000 (30,666)
Contract Services 186,946 116,078 238,797 180,000 (58,797)
Local Travel 345 379 300 300 0
Communications 6,272 5,133 6,490 6,490 0
Postage 3,518 1,064 2,000 2,000 0
Utilities 447,182 203,105 228,000 225,000 (3,000)
Rentals and Leases 2,057 1,579 1,500 1,500 0
Insurance
Repairs and Maintenance 46,293 40,753 53,822 50,493 (3,329)
Printing and Publishing 694 295 1,450 1,450 0
Advertising and Promotions
Other Current Charges 19,350 13,513 11,478 7,150 (4,328)
Office Supplies 1,228 904 1,200 1,300 100
Operating Supplies 92,012 102,890 123,067 109,500 (13,567)
Books, Training, Memberships 4,359 6,038 6,100 6,740 640
Total Operating Expenses
CAPITAL OUTLAY
814,242 534,211 724,870 611,923 (112,947)
Land
Buildings
Infrastructure Improvements 5,355,962
Vehicles
Equipment
Total Capital Outlay 5,355,962
DEBT SERVICE
213,452 1,402,856 100,000 (1,302,856)
136,158 25,000 25,000
9,000 4,178 14,000 9,822
358,610 1,407,034 139,000 (1,268,034)
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 7,034,167
1,724,301 3,003,844
1,638,322 (1,365,522)
119
Pension Funds
Combined Summary of Revenues and Expenses
Revenues:
General Pension
Police Pension
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
3,004,666
1,547,361
2,046,752
1,130,248
2,146,476
1,398,547
2,127,619 (18,857)
1,440,505 41,958
Total Revenues 4,552,027 3,177,000 3,545,023 3,568,124 23,101
Expenses:
General Pension 759,309 932,396 1,181,530 957,880 (223,650)
Police Pension 669,072 705,610 762,628 753,118 (9,510)
Total Expenses 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
Resource Allocation:
Personnel Services 0 0 0 0 0
Operating Expenses 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 1,428,381 1,638,006 1,944,158 1,710,998 (233,160)
Summary of Authorized Positions
Pension
* Plan Administrator - Duties currently under Finance Department
2013-2014 2014-2015
120
Pension Funds
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards.
Key Objectives:
• The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
• To monitor the Plan's fund manager for compliance with the Plan's investment
policy and recommend changes to the policy, if necessary, to assure the plan's
participants and recipients that the benefits specified in the Plan will be available.
• To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes.
• To provide employees with an annual individual retirement benefit statement.
Issues, Trends and Highlights:
• Total Net Assets as of September 30, 2013 for the General Pension fund were
$13,770,711. This represents an increase of $1,076,884 over 2012.
• Total Net Assets as of September 30, 2013 for the Police Pension fund were
$7,331,629. This represents an increase of $396,936 over 2012.
• The City contributions to the General Pension Fund are projected to decrease
$87,367 in FY 2015 to $863,613.
• The City contributions to the Police Pension Fund are projected to increase
$10,811 in FY 2015 to $574,014.
• The City closed the General Pension Plan as of September 2008 and established a
defined contribution plan for new employees with a match of up to 6% of pay.
121
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Cash Forward
Revenues
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
10,652,015 12,813,704 13,830,113 14,795,059 964,946
Earnings on Investments 1,819,825 789,991 1,000,000 1,100,000 100,000
Employer Contributions 998,516 1,044,392 950,980 863,613 (87,367)
Employee Contributions 186,325 180,750 195,496 164,006 (31,490)
Other 31,619 0
Total Revenues 3,004,666 2,046,752 2,146,476 2,127,619 (18,857)
Other Financing Sources
Total Resources 13,656,681 14,860,456 15,976,589 16,922,678 946,089
Expenditures
Benefits Paid
Retirement Benefits 655,424 729,446 1,061,530 844,400 (217,130)
Contribution Refunds 7,273 118,126 12,000 12,000 0
Subtotal 662,697 847,572 1,073,530 856,400 (217,130)
Operating Expenses
Professional Services 81,860 71,877 91,000 85,000 (6,000)
Contract Services 0
Insurance 3,254 2,782 3,376 3,529 153
Printing 46 0 83 50 (33)
Office Supplies 0
Books, Training 1,467 1,080 5,000 5,000 0
Internal Service Charges 9,985 9,085 8,541 7,901 (640)
Subtotal 96,612 84,824 108,000 101,480 (6,520)
DIVISION TOTALS 759,309 932,396 1,181,530 957,880 (223,650)
Other Financing Uses 83,668 97,947
Ending Cash 12,813,704 13,830,113 14,795,059 15,964,798 1,169,739
Total Expenses and Cash 13,656,681 14,860,456 15,976,589 16,922,678 946,089
Resource Allocation
Personnel Services
Operating Expenses 759,309 932,396 1,181,530 957,880 (223,650)
Capital Outlay
Debt Service
Transfers
Total Resources 759,309 932,396 1,181,530 957,880 (223,650)
122
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2011-2012 2012-2013 2013-2014 2014-2015 (Decrease)
Cash Forward 6,163,596 7,106,051 7,641,934 8,277,853 635,919
Revenues
Insurance Premium Tax Sec 185 88,795 91,077 88,806 91,077 2,271
Earnings on Investments 842,796 417,243 632,000 660,000 28,000
Employer Contributions 540,103 517,935 563,203 574,014 10,811
Employee Contributions 75,667 77,406 114,538 115,414 876
Other 26,587 0 0 0
Total Revenues 1,547,361 1,130,248 1,398,547 1,440,505 41,958
Other Financing Sources 64,166 111,245
Total Resources 7,775,123 8,347,544 9,040,481 9,718,358 677,877
Expenditures
Benefits Paid
Retirement Benefits 599,459 651,941 672,000 666,501 (5,499)
Contribution Refunds 5,478 0 17,000 15,000 (2,000)
Subtotal 604,937 651,941 689,000 681,501 (7,499)
Operating Expenses
Professional Services 54,877 45,361 61,000 60,000 (1,000)
Contractual Services 0
Insurance 3,254 2,782 3,376 3,529 153
Printing 15 31 20 (11)
Office Supplies 0
Books, Training 857 1,080 5,000 4,200 (800)
Internal Service Charges 5,132 4,446 4,221 3,868 (353)
Subtotal 64,135 53,669 73,628 71,617 (2,011)
Transfers
DIVISION TOTALS 669,072 705,610 762,628 753,118 (9,510)
Other Financing Uses
Ending Cash 7,106,051 7,641,934 8,277,853 8,965,240 687,387
Total Expenses and Cash 7,775,123 8,347,544 9,040,481 9,718,358 677,877
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Resources
669,072 705,610 762,628
669,072 705,610 762,628
753,118 (9,510)
753,118 (9,510)
123
Budget Policy Highlights
The City Manager will propose to the City Commission a budget that is in accordance with the
following guidelines.
• The City Manager will hold strategic planning sessions at the beginning of each budget
preparation cycle.
• The proposed budget will include appropriations sufficient to deliver at least the current
level of service for all programs.
• Proposed changes to levels of service will be addressed as separate issues in the budget
workshops for consideration.
• The proposed budget will be presented using the current ad valorem tax rate.
• The proposed budget will be balanced, meaning that available resources plus projected
revenues will equal the budgeted expenses plus projected ending cash.
• The projected ending cash balance will exceed all legal required restrictions plus meet or
exceed the City Commission designated 25% operating reserve for all major funds.
• The reserve balance is calculated as 25% of the sum of payroll expenses and operating
expenses of the budget being proposed. Debt service has its own reserve requirement.
• The proposed budget will include funding for all authorized positions.
• The proposed budget will include the 3% across the board merit increase per City
Commission adopted resolution.
• The proposed budget document will include a ten-year financial projection of the major
operating funds.
• The proposed budget will fully fund the pension benefit using the dollar amount
designated by the respective pension plan's actuaries for both police and general
employees.
• All future changes to the pension plan benefits will be evaluated for the long-term impact
on the City before that change is implemented.
• Capital items will be included in the proposed budget if either previously designated by
the City Commission or if identified in an adopted plan. Basic items necessary to deliver
the service level proposed will also be included. Discretionary capital items will be
included in workshop discussions for prioritization and funding.
124
City of Atlantic Beach
Schedule of Interfund Transfers
Operating Budget Fiscal Year 2015
General Fund
From Water Utility
From Sewer Utility
From Sanitation Fund
From Gas Tax Fund
From Police Forfeiture Fund
Transfer
In
Transfer
Out
196,230
418,937
223,043
160,000
5,000
Police Forfeiture Fund
To General Fund
5,000
Local Option Gas Tax Fund
To General Fund
160,000
Convention Development Tax Fund
To Capital Project Fund
85,000
Half Cent Sales Tax Fund
To Storm Water Utility Fund
260,000
Capital Project Fund
Convention Development Tax Fund
85,000
Water Utility Fund
To General Fund
196,230
Sewer Utility Fund
To General Fund
418,937
Sanitation Fund
To General Fund
223,043
Storm Water Utility
From Half Cent Sales Tax Fund
260,000
Total Transfers
1,348,210
1,348,210
Sewer Utility
Convention
Dev. Taxes
Water Utility
Capital
Project Fund
Sanitation
General Fund
Half Cent
\ Sales Tax
Gas Tax
Storm Water
Police
Forfeitures
125
City of Atlantic Beach
Schedule of Available Cash Balances
Major Funds
FY -2015 Utility Rate
Projected 25% Operating Stabilization
Ending Balance Reserve Fund
Reserve for
Customer
Deposits
In Trust or
Designated
Utility
Renewal and
Replacement
Debt Service
Reserve
Total
Restricted
Cash
FY -2015
Remaining
Available
Cash
General Fund
5,851,726
2,734,247
2,734,247
3,117,479
Convention Development Tax
49,748
0
49,748
Gas Tax
65,738
0
65,738
1/2 Cent Sales Tax
77,851
0
77,851
Building Department
352,031
84,588
84,588
267,443
Public Utilities
3,785,906
969,172
400,000
531,973
250,000
1,087,025
3,238,170
547,735
Storm Water Utility
749,926
168,029
210,826
378,855
371,072
Sanitation
656,941
449,714
449,714
207,227
Debt Service
0
0
0
0
Miscellaneous funds
341,746
100,395
100,395
241,351
Pension Trust Funds
24,930,038
24,930,038
24,930,038
0
Totals
36,861,651
4,405,749
400,000
531,973
25,030,433
250,000
1,297,851
31,916,007
4,945,644
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2014/2015
Land, Equipment,
Buildings & Computers &
Infrastructure Software Vehicles Total
City Administration
City Clerk
Laptops and Agenda Software $ 5,950 $5,950
Information Technology
Phone System 102,500 102,500
PD Laptop Replacement (13) 32,500 32,500
Mail Server and Upgraded Microsoft Exchange Software 25,000 25,000
Redline Radios to WP3, WP4, Adele Grage 25,000 25,000
PD Video Server Network 12,500 12,500
Email Archive Server 10,000 10,000
Network Upgrades 8,000 8,000
Replace Network Monitoring Server 8,000 8,000
Total City Administration
0 229,450 20,000 229,450
Public Safety
Administration
Software for Wireless Downloads from In -Car Cameras
Video System for Sallyport, Holding Cells, & Interview Room
Police Patrol
Portable Radios (3)
Remote Camera System
Body Worn Cameras (5)
Interceptor Sedans & Mobile Radios (3)
Capital Projects Fund
Design & Construction of New Police Building
2,600,000
20,000 20,000
13,000 13,000
12,000 12,000
7,000 7,000
5,000 5,000
120,000 120,000
2,600,000
Total Public Safety
2,600,000 57,000 120,000 2,777,000
Public Works
Streets Division
Bike Racks & Street Lights 20,000 20,000
Mower Replacements - Backhoes (2) 25,000 25,000
Fleet Maintenance
Wheel Balancer 5,000 5,000
Battery Tester 3,000 3,000
Half Cent Sales Tax Capital Improvements
Seminole Streetscape Project 250,000 250,000
Sidewalk on Sturdivant - Design & Construction 130,000 130,000
City Hall Parking Lot Lighting - Last Section 10,000 10,000
Community Development Block Grant
Francis Ave Drainage Improvements 91,386 91,386
Sanitation
30 Yard Roll -off Container 4,900 4,900
Stormwater
Compact Excavator 60,000 60,000
South End of Seminole Road Drainage CIP 650,000 650,000
Saltair Drainage Improvements 250,000 250,000
Begonia Street W. 6th to W 9th - Design Only 30,000 30,000
Total Public Works
1,421,386 97,900 0 1,529,286
Parks and Recreation
Park Maintenance and Improvements
20' Flatbed Equipment Trailer 4,250 4,250
127
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2014/2015
Land, Equipment,
Buildings & Computers &
Infrastructure Software Vehicles Total
New Gas Powered Utility Vehicle 19,000 19,000
Half Cent Sales Tax Capital Improvements
Russell Park Renovation 250,000 250,000
Bull Park Playground Equipment & Swing 75,000 75,000
Howell Park Parking Lot Improvements 25,000 25,000
Donner Park Playground Lights 10,000 10,000
Capital Improvement Fund
Marsh Overlook & Kayak Launches 300,000 300,000
Dutton Island Road Improvements 25,000 25,000
Total Parks and Recreation
685,000 4,250 19,000 708,250
Public Utility Fund
Water System
Variable Frequency Drive for Pump @ WP # 1
Truck for Meter Reader
Replace WM on Seminole Rd. 5 -Way to Atlantic Blvd. 700,000
Connect WM at A1A @ Mallard Cove - Construction 120,000
Well Logging - 6 Wells 30,000
Update Models 30,000
Sewer Utility
Lift Station Vehicle & Autocrane
Pickup Truck
Spare Recirculation Pump
Replace Effluent Outfall Line - Sherman Point (Cost Share; 320,000
Fence/Wall at WWTP 80,000
Replace Irrigation System With Reuse System 20,000
Lining of Wetwell at Mimosa Cove Lift Station 15,000
Lining of Wetwell at Fairway Villas Lift Station 15,000
Clean and Televise Effluent Gravity Outfall to ICW 15,000
10,000
14,000
20,000
10,000
20,000
700,000
120,000
30,000
30,000
45,000 45,000
25,000 25,000
14,000
320,000
80,000
20,000
15,000
15,000
15,000
Total Public Utility
1,345,000 24,000 90,000 1,459,000
Grand Total $6,051,386 $412,600 $249,000 $6,702,986
128
City of Atlantic Beach
Element -Object Classifications
12-00 Salaries and Wages
Full-time, part-time and elected official's base salary and/or wages.
14-00 Overtime
Payment in addition to regular salaries and wages for services performed in excess of the
regular work hour requirement. This classification code includes overtime hours paid at
straight -time, as well as time -and -a -half. Comp time payout at fiscal -year-end or upon
service termination is considered payment of overtime.
15-00 Special Pay
Additional pays, such as longevity pay, car allowance, phone allowance, education
incentive, clothing allowance, out -of -position pay, personal leave cash -ins and payouts,
etc.
21-00 FICA Taxes
Social Security matching / Medicare matching by the City.
22-01 City Contribution to 401
Amounts contributed by City to City Manager's retirement fund in lieu of defined benefit
retirement plan.
22-02 City Contribution to 457
Amounts contributed by City to employees' 457 plan in lieu of defined benefit retirement
plan, per individual employment contract.
22-03 City Contribution — Benefit Group — General
Amounts contributed by City to defined benefit retirement plan for general employees.
22-04 City Contribution — Benefit Group — Police
Amounts contributed by City to defined benefit retirement plan for sworn police officers.
23-01 Health Insurance
Health insurance premiums and benefits paid for employees and others by contract.
125s
City of Atlantic Beach
Element -Object Classifications
23-02 Life Insurance
Life insurance premiums and benefits paid for employees.
24-00 Workers' Compensation
Premiums and benefits paid for Workers' Compensation insurance.
25-00 Unemployment Compensation
Direct bill, reimbursable amounts charged by the State for unemployment compensation.
31-00 Professional Services
Legal, medical (including employee physicals, drug screenings, hepatitis/flu shots, and
medical laboratory tests), engineering, architectural, and the City Attorney's litigation
expenses.
31-02 City Attorney Retainer
Monthly retainer paid to the City Attorney.
32-00 Accounting and Auditing
Services received from independent certified public accountants.
34-00 Other Contractual Services
Janitorial and other services procured by contract or agreement with persons, firms,
corporations, or other governmental units, for example:
Lawn service
Pest Control
Ditch spraying
Polygraph testing
Uniform cleaning
Beach cleaning
Security system monitoring
Permits from governmental
agencies (unless related
to a capital project)
Tree removal
Asphalt work
Concrete sidewalk pouring
Street sweeping
Water and soil laboratory testing
Sludge hauling
Towing
Employee assistance program fees
Vehicle tags/titles/registration (see 64-01)
Customized printing (embroidering,
decals, signs, plaques, etc.)
130
City of Atlantic Beach
Element -Object Classifications
34-00 Other Contractual Services (cont.)
Infrastructure repairs also included in this classification are, for example:
Point repairs to lines
Pump and motor repairs
Chlorinator replacement parts
Fence repairs
34-0X Specific Contracts
Electrical troubleshooting
Tower or lift station repairs
Irrigation system repairs
Contract expenses for fire services provided by the City of Jacksonville, sanitation services
provided by Advanced Disposal Services, fleet and equipment maintenance services
provided by First Vehicle Services, Town Center maintenance, Mayport Flyover
maintenance, etc.
35-00 Investigations
Confidential expenditures handled pursuant to criminal investigations.
36-00 Pension Benefits
Benefits paid to participants in the pension plans.
40-00 Travel and Per Diem
Public transportation or mileage per diem reimbursement for use of private vehicles while
conducting City business.
Note: All costs incurred for seminars or conferences, including mileage per diem
reimbursement, will be charged to 55-00 Training.
41-00 Communications
Periodic service charges for land telephone lines, cellular telephones, modem lines, cable
television connections, pagers, Internet user charges, radio airtime, etc.
Note: Purchase of a telephone handset or replacement pager would be charged to 52-00
Operating Supplies. Installation of a new phone line or charges for switching a user on the
existing phone tree would be charged to 46-00 Repair and Maintenance, as it represents a
repair or maintenance to a piece of equipment.
131
City of Atlantic Beach
Element -Object Classifications
42-00 Transportation, Postage, Messenger
Outgoing freight and express mail charges, such as Federal Express, postage, messenger
and courier services.
Note: Freight on items purchased is charged to the same element -object classification as
the items acquired.
43-00 Utilities
Electricity provided by an outside vendor and used for City operations.
43-01 Utilities — City Provided
Water, sewer, storm water and garbage disposal services provided by the City of Atlantic
Beach for City facilities.
44-00 Rentals and Leases
Amounts paid for the lease or rent of land, buildings, or equipment, including vehicles.
Note: Not to be used for copier maintenance charges use 46-00 Repair and Maintenance.
45-00 Insurance
Insurance, other than workers' compensation, carried for the protection of the local
government, such as fire, theft, casualty, general and professional liability (including
notary services), auto coverage, surety bonds, etc.
46-00 Repair and Maintenance
Costs incurred for the repair and maintenance of buildings or equipment (other than fleet
vehicles and equipment maintained by First Vehicles Services — see 46-01 below).
Note: Equipment is described as any movable, stand-alone item, versus something that is
permanently affixed to a structure or infrastructure. A submersible pump repair would be
charged to this classification.
46-01 Fleet and Equipment Maintenance — First Vehicles Services
Contract and non -contract costs incurred through First Vehicles Services for repairs and
maintenance to fleet vehicles and small equipment.
Note: Maintenance of fleet vehicles not performed by or through First Vehicles Services,
such as car washes, should be charged to 46-00 Repair and Maintenance.
132
City of Atlantic Beach
Element -Object Classifications
47-00 Printing and Publishing
Cost of printing, including advertisements in newspapers and periodicals, binding, and
other reproduction services which are contracted for or purchased from outside vendors.
This includes printing of stationery and envelopes with the City logo, business cards, other
forms, microfilming and film developing.
Note: Help wanted advertisements, bids and request for proposals advertisements,
ordinance notices and meeting notices placed in newspapers or periodicals will be charged
to the requesting department and/or project.
48-00 Promotional Activities
Any type of promotional advertising.
49-00 Other Current Charges
Includes current charges not otherwise classified — could include a contingency amount for
unanticipated, emergency needs.
51-00 Office Supplies
Materials and supplies, such as preprinted forms, paper, maps, pens, plain stationery or
envelopes without the City logo, that are used in an office environment. The general rule
for office supplies includes those items that are consumable within a one year operating
cycle and that have to be reordered on a frequent basis, such as staples, computer paper,
calculator paper and ribbons, etc.
Note: Office equipment with a longer life and a cost of < $1,000, such as calculators,
staplers, hole punches, file cabinets, printers, desks, shelving, etc., would be charged to
52-00 Operating Supplies.
52-00 Operating Supplies
Supplies consumed in the conduct of operations — may include food, coffee, road and other
signs, lubricants, chemicals, laboratory supplies, raincoats, boots, uniforms (purchased, not
rentals), recording tapes, film, transcript supplies, toilet paper, paper towels, soap and other
non -capital office equipment individually < $1,000, for example: computer printers, file
cabinets, desks, weed eaters, etc. (see element -object 64-02 for additional information on
computer equipment).
Note: Computer software < $5,000 would be charged to 52-00 Operating Supplies. If the
software cost is > or = $5,000, it would be capitalized in element -object 64-02.
133
City of Atlantic Beach
Element -Object Classifications
52-01 Gasoline
Monthly allocation based on usage from pump at 1200 Sandpiper Lane.
52-02 Diesel
Monthly allocation based on usage from pump at 1200 Sandpiper Lane and charges
incurred for direct purchase of diesel for emergency generators.
53-00 Road and Material Supplies
Those materials and supplies used exclusively in the repair or reconstruction of roads, such
as lime rock and cold patch.
Note: Road signs should be charged to 52-00 Operating Supplies. Asphalt and concrete
repairs should be charged to 34-00 Other Contractual Services.
54-00 Books, Subscriptions, and Memberships
Books, subscriptions, memberships, licenses not related to specific training.
55-00 Training
All costs associated with training, including travel, books, registration, etc.
59-00 Depreciation
Non-cash charge that represents the systematic allocation of the capital asset's historical
cost over its estimated useful service life.
71-00 Principal
Principal paid related to debt issues.
72-00 Interest
Interest paid related to debt issues.
73-00 Other Debt Service Costs
Debt service -related expenses, e.g, bond administration costs.
134
City of Atlantic Beach
Element -Object Classifications
81-00 Aid to Government Agencies
Assistance in funding for the: Jacksonville Beach fireworks, City of Jacksonville Sea &
Sky Show, enrichment programs at Atlantic Beach Elementary & Mayport Middle School,
and recreation facility maintenance.
83-00 Grants and Aid to Citizens
All grants, subsidies, and contributions to individuals, such as improvements to privately
owned homes through CDBG grant funding.
91-00 Interfund Transfers
Transfer between funds that do not represent operating expenditures.
13f.
City of Atlantic Beach
Element -Object Classifications
Capital Assets
Expenditures charged to element classifications 61, 62, or 63 will be assigned unique
project numbers by the Finance Department for cost capitalization tracking purposes.
Project costs to be capitalized will include permits, surveys, appraisals, taxes, design,
architectural, construction and construction engineering, and administration costs.
61-00 Land
Land acquisition cost.
61-02 Easements
Costs associated with acquiring utility easements/right-of-ways.
62-00 Buildings
Office buildings, garages, park and recreational buildings, and building improvements.
63 -XX Infrastructure
Structures, and facilities other than buildings, such as: roads, curbs, gutters, docks, fences,
landscaping, lighting systems, parking areas, drainage systems, athletic fields, land
improvements, pipes, lift stations, etc.
64-00 Machinery and Equipment
Equipment purchased that meets the capitalization policy, e.g., individual item > or =
$1,000 with an estimated useful life of greater than one year following the date of
acquisition. These items will be tagged and monitored through the Sunguard Public Sector
fixed asset application.
64-01 Motor Vehicles
Vehicles, trailers, boats, etc., that require registration with the Division of Motor Vehicles
or other state agency. Note: Vehicle registration renewals and replacement titles should
be charged to 34-00 Other Contractual Services. If the registration or title charge is for a
new vehicle and the expense is incurred in a fiscal year other than the year of vehicle
acquisition, the charge would be coded to 34-00.
64-02 Computer Equipment
Computer equipment purchased that meets the capitalization policy (see 64-00 above).
Note: If the cost of computer equipment is bundled, e.g., monitor, tower, software, etc., is
quoted as one price, the total cost would be capitalized, if it meets the capitalization policy.
Capitalization policy for computer software is cost must be > or = $5,000.
136
City of Atlantic Beach
Long -Term Financial Plan
Fiscal Year 2014-2015
137
Cash Balance Forward
Revenues
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Actual Actual Estimate Budget Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj.
FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24
5,234,895 5,999,741 6,178,222 5,944,240 5,851,726 4,964,501 4,435,179 3,920,416 3,615,067 3,399,836 3,270,074 3,317,220 3,411,113
Taxes 5,085,545 5,069,752 4,952,246 5,189,041 5,344,633 5,504,890 5,669,952 5,839,965 6,015,075 6,195,436 6,381,206 6,572,546 6,769,624
Licenses and Permits 858,635 830,708 862,823 857,743 883,375 909,775 936,964 964,967 993,807 1,023,511 1,054,104 1,085,612 1,118,063
Intergovernmental Revenues 1,492,847 1,567,424 1,594,074 1,704,051 1,754,839 1,807,150 1,861,031 1,916,528 1,973,690 2,032,567 2,093,211 2,155,673 2,220,010
Charges for Services 2,264,601 2,161,325 2,214,609 2,323,795 2,392,428 2,463,110 2,535,903 2,610,870 2,688,076 2,767,588 2,849,476 2,933,810 3,020,664
Fines and Forfeitures 78,843 224,294 203,700 82,700 85,181 87,736 90,369 93,080 95,872 98,748 101,711 104,762 107,905
Miscellaneous Revenues 292,779 280,707 246,035 166,635 138,790 126,911 120,442 114,235 111,214 118,592 120,244 121,944 123,694
Interfund Transfers 824,048 975,454 1,070,974 1,003,210 1,017,474 1,042,803 868,806 1,089,506 1,116,739 1,144,699 1,173,409 1,202,887 1,233,155
Total Revenues 10,897,298 11,109,664 11,144,461 11,327,175 11,616,720 11,942,375 12,083,467 12,629,150 12,994,473 13,381,143 13,773,360 14,177,234 14,593,115
Other Financing Sources 298,180
Total Resources 16,430,373 17,109,405 17,322,683 17,271,415 17,468,445 16,906,875 16,518,646 16,549,566 16,609,541 16,780,979 17,043,434 17,494,454 18,004,228
Expenditures by Department
Goveming Body 41,279 40,225 42,985 41,665 42,204 42,756 43,318 43,889 44,471 45,062 45,664 46,277 46,901
City Administration 2,428,057 2,363,786 2,566,090 2,618,835 2,894,889 2,954,273 2,820,670 2,925,649 3,027,427 3,057,158 3,102,205 3,135,564 3,217,248
Planning and Zoning 153,509 151,766 143,085 152,292 168,967 171,940 177,351 180,155 184,568 188,887 192,687 194,256 200,597
Public Safety 4,809,080 4,916,804 5,039,039 5,423,106 5,959,912 5,787,658 5,989,761 6,104,115 6,266,346 6,353,050 6,508,659 6,777,923 6,916,832
Public Works - Streets 1,490,071 1,457,343 1,806,498 1,562,523 1,759,306 1,775,999 1,802,205 1,822,126 1,803,297 1,910,694 1,914,139 1,927,770 1,986,924
Parks and Recreation 1,081,266 1,035,707 1,328,548 1,099,563 1,135,480 1,181,378 1,191,432 1,268,506 1,276,483 1,309,579 1,321,129 1,344,363 1,412,035
General Govemment 427,370 782,697 452,198 521,705 543,187 557,693 573,493 590,057 607,114 646,475 641,730 657,188 677,830
Total Expenditures 10,430,632 10,748,328 11,378,443 11,419,689 12,503,945 12,471,697 12,598,230 12,934,498 13,209,705 13,510,905 13,726,214 14,083,341 14,458,368
Revenues Less Expenditures 466,666 361,336 -233,982 -92,514 -887,225 -529,322 -514,763 -305,348 -215,232 -129,762 47,146 93,893 134,748
Other Financing Uses 182,855
Total Cash Reserves 5,999,741 6,178,222 5,944,240 5,851,726 4,964,501 4,435,179 3,920,416 3,615,067 3,399,836 3,270,074 3,317,220 3,411,113 3,545,861
Restricted Cash 2,850,086 2,842,745 2,634,885 2,734,247 2,873,099 2,937,827 3,008,709 3,094,933 3,164,373 3,247,605 3,316,287 3,398,897 3,500,404
Unrestricted Cash 3,149,655 3,335,477 3,309,355 3,117,479 2,091,402 1,497,352 911,707 520,134 235,463 22,469 933 12,216 45,457
Total Exp. & Cash Reserves 16,430,373 17,109,405 17,322,683 17,271,415 17,468,445 16,906,875 16,518,646 16,549,566 16,609,541 16,780,979 17,043,434 17,494,454 18,004,228
Resource Allocation
Personnel Services 7,043,936 7,002,341 7,005,850 7,255,618 7,694,000 7,833,389 8,017,511 8,229,020 8,399,706 8,593,237 8,753,751 8,951,743 9,229,995
Operating 3,156,407 3,168,637 3,533,690 3,681,371 3,798,395 3,917,919 4,017,325 4,150,714 4,257,785 4,397,182 4,511,398 4,643,845 4,771,620
Capital Outlay 220,355 546,350 838,903 482,700 1,011,550 720,389 563,394 554,765 552,214 520,486 461,064 487,753 456,753
Transfers Out 9,934 31,000 0 0 0 0 0 0 0 0 0 0 0
o al Expenditures 10,430,632 10,748,328 11,378,443 11,419,689 12,503,945 12,471,697 12,598,230 12,934,498 13,209,705 13,510,905 13,726,214 14,083,341 14,458,368
City of Atlantic Beach
Total Revenues and Expenditures
General Fund
mPersonnel Services INNOperating mCapital =Transfers -s-Revenues
139
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24
Cash Balance Forward 75,012 65,985 22,554 39,829 65,738 91,231 116,638 141,887 166,901 191,599 215,894 239,696 262,908
Revenues
Local Option Gas Taxes 414,225 423,141 413,000 434,909 443,607 452,479 461,529 470,759 480,175 489,778 499,574 509,565 519,757
Interest Earnings 5,896 -5,306 2,500 1,000 986 1,368 1,750 2,128 2,504 2,874 3,238 3,595 3,944
Other Revenues
Total Revenue 420,121 417,835 415,500 435,909 444,593 453,848 463,278 472,888 482,678 492,652 502,812 513,161 523,700
Expenses
Operating 330,766 305,607 218,000 250,000 257,500 265,225 273,182 281,377 289,819 298,513 307,468 316,693 326,193
Capital 3,555 0 25,000 0 0 0 0 0 0 0 0 0 0
Transfers 104,000 143,500 155,225 160,000 161,600 163,216 164,848 166,497 168,162 169,843 171,542 173,257 174,990
Total Expenses 438,321 449,107 398,225 410,000 419,100 428,441 438,030 447,874 457,980 468,356 479,010 489,950 501,183
Net Change in Cash Balance -18,200 -31,272 17,275 25,909 25,493 25,407 25,249 25,014 24,698 24,296 23,802 23,211 22,517
Net Change in Working Capital -9,173 12,159
Ending Cash Balance 65,985 22,554 39,829 65,738 91,231 116,638 141,887 166,901 191,599 215,894 239,696 262,908 285,425
Restricted 65,985 22,554 39,829 65,738 91,231 116,638 141,887 166,901 191,599 215,894 239,696 262,908 285,425
Designated
Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Detail Restricted
Restricted for Streets 65,985 22,554 39,829 65,738 91,231 116,638 141,887 166,901 191,599 215,894 239,696 262,908 285,425
65,985 22,554 39,829 65,738 91,231 116,638 141,887 166,901 191,599 215,894 239,696 262,908 285,425
600
500 500
400
300
200
100
City of Atlantic Beach
Total Revenues and Expenditures
Gas Tax Fund
Nfb NO( ^h eco 1,(k Nib Noy (10 �^ ��' �� �.�`
-.00 O O �O -0 -0
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=Operating =Capital i iTransfers --Revenues
141
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24
Cash Balance Forward 661,643 650,337 679,460 659,695 656,941 655,420 652,922 649,357 650,630 650,943 650,205 648,317 645,180
Revenues
Charges For Services 1,732,590 1,746,085 1,741,000 1,745,000 1,797,350 1,851,271 1,906,809 1,964,013 2,022,933 2,083,621 2,146,130 2,210,514 2,276,829
Commercial Franchise Fees 33,181 52,427 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000
Construction Debris / Misc 0 0 0 0 0 0 0 0 0 0 0 0 0
Recycle Rebate 10,000 11,000 12,000 13,000 14,000 15,000 16,000 17,000 18,000 19,000
Interest Eamings 24,908 -13,981 22,000 11,000 13,139 13,108 13,058 12,987 13,013 13,019 13,004 12,966 12,904
Total Revenue 1,790,679 1,784,531 1,798,000 1,801,000 1,856,489 1,911,379 1,967,867 2,026,000 2,085,946 2,147,640 2,211,134 2,276,480 2,343,733
Expenses
Personnel Services 19,762 18,185 24,157 25,329 26,079 27,145 28,254 29,409 30,611 31,863 33,166 34,522 35,935
Operating 1,512,553 1,474,581 1,513,173 1,550,482 1,596,996 1,644,906 1,694,254 1,745,081 1,797,434 1,851,357 1,906,897 1,964,104 2,023,027
Capital 4,500 4,500 4,500 4,900 5,200 5,200 205,200 5,200 5,200 5,200 5,200 5,200 5,200
Debt 0 0 0 0 0 0 0 0 0 0 0 0 0
Transfers 260,095 267,898 275,935 223,043 229,734 236,626 43,725 245,037 252,388 259,960 267,758 275,791 284,065
Total Expenses 1,796,910 1,765,164 1,817,765 1,803,754 1,858,010 1,913,877 1,971,432 2,024,727 2,085,632 2,148,379 2,213,021 2,279,618 2,348,227
Net Change in Cash Balance -6,231 19,367 -19,765 -2,754 -1,521 -2,498 -3,565 1,273 313 -739 -1,887 -3,137 -4,494
Net Change in Working Capital -5,075 9,756
Ending Cash Balance 650,337 679,460 659,695 656,941 655,420 652,922 649,357 650,630 650,943 650,205 648,317 645,180 640,686
Restricted 448,103 440,166 453,316 449,714 463,202 477,169 441,558 504,882 520,108 535,795 551,955 568,604 585,757
Unrestricted 202,235 239,294 206,379 207,228 192,218 175,753 207,798 145,748 130,835 114,410 96,362 76,576 54,929
Thousands
3,000
2,500
2,000
1,500
1,000
500
0
City of Atlantic Beach
Total Revenues and Expenses
Sanitation Fund
NI' t•" r•t` t•43 NC) <‘ Nib N(b el'ti^ et:' ti, el`
Personnel Services Operating mCapital =Transfers -s—Revenues
143
Cash Balance Forward
Revenues
Charges for Services
Storm Water Fees
Total Charges for Services
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
Actual Actual Estimated Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24
1,193,225 1,376,659 1,616,447 1,487,368 749,926 506,014 577,725 557,114 513,898 552,209 630,941 754,598 574,091
683,430 854,612 854,000 853,500 870,570 887,981 905,741 923,856 942,333 961,180 980,403 1,000,011 1,020,012
683,430 854,612 854,000 853,500 870,570 887,981 905,741 923,856 942,333 961,180 980,403 1,000,011 1,020,012
Grant Proceeds
Interest Earnings 45,047 -32,697 50,000 22,000 14,999 10,120 11,554 11,142 10,278 11,044 12,619 15,092 11,482
Transfer In - Gas Tax 33,000
Transfer In - 1/2 Cent Tax 230,000 252,000 285,000 260,000 260,000 260,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000
Transfer In - General Fund
Other Revenues 200 23,475
Total Revenue 991,477 1,074,115 1,212,475 1,135,500 1,145,569 1,158,102 1,202,296 1,219,998 1,237,611 1,257,224 1,278,022 1,300,103 1,316,493
Expenses
Personnel Services 217,769 205,002 206,688 207,331 225,055 232,403 240,002 247,859 255,985 264,390 273,083 282,074 291,376
Operating 378,823 372,706 497,308 464,785 478,729 493,090 507,883 523,120 538,813 554,978 571,627 588,776 606,439
Capital 0 46,854 426,220 990,000 475,000 150,000 265,000 282,000 195,000 150,000 100,000 400,000 25,000
Debt 211,059 210,682 211,338 210,826 210,697 210,897 210,022 210,235 209,502 209,124 209,656 209,760 209,760
Transfers
Total Expenses 807,651 835,244 1,341,554 1,872,942 1,389,481 1,086,391 1,222,907 1,263,214 1,199,300 1,178,491 1,154,365 1,480,610 1,132,575
Net Change in Cash Balance 183,826 238,871 -129,079 -737,442 -243,912 71,711 -20,611 -43,216 38,311 78,733 123,657 -180,507 183,919
Net Change in Working Capita 392 -917
Ending Cash Balance 1,376,659 1,616,447 1,487,368 749,926 506,014 577,725 557,114 513,898 552,209 630,941 754,598 574,091 758,010
Restricted 360,207 355,109 387,337 378,855 386,643 392,270 396,993 402,980 408,202 413,966 420,833 427,472 434,214
Designated
Unrestricted 1,016,452 1,261,338 1,100,031 371,071 119,371 185,454 160,121 110,919 144,007 216,975 333,764 146,619 323,796
3
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E
0
City of Atlantic Beach
Total Revenues and Expenditures
Storm Water Utility
omPersonnel Services mOperating =Debt I= Capital =Transfers —.-Revenues
145
Cash Balance Forward
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
1/2 Cent Discretionary Sales Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24
167,095 83,835 420,413 452,987 77,851 114,562 215,190 545,339 901,444 1,323,930 1,763,429 2,145,332 2,619,664
Revenues
Tax Proceeds 648,258 684,187 690,000 712,864 727,121 741,664 756,497 771,627 787,059 802,801 818,857 835,234 851,938
Interest 3,258 -7,123 9,500 2,000 389 573 1,076 2,727 4,507 6,620 8,817 10,727 13,098
Grant Proceeds / Other Misc. 310
Total Revenue 651,516 677,374 699,500 714,864 727,511 742,237 757,573 774,354 791,567 809,420 827,674 845,960 865,037
Expenses
Operating Expenses - Paving 82,000 80,000 80,800 81,608 82,424 83,248 84,081 84,922 85,771 86,629 87,495
Capital - Marsh Master Plan 6,618 626
Capital - Other 55,259 390,000 100,000 150,000
Capital Parks 68,172 149,300 360,000 250,000 150,000 60,000 50,000 75,000
Transfer to Capital Projects Fund 500,000 150,000
Transfer to Stormwater Utility 230,000 252,000 285,000 260,000 260,000 260,000 285,000 285,000 285,000 285,000 285,000 285,000 285,000
Transfer to Debt Service
Total Expenses 730,000 382,049 666,926 1,090,000 690,800 641,608 427,424 418,248 369,081 369,922 445,771 371,629 372,495
Net Change in Cash Balance -78,484 295,325 32,574 -375,136 36,711 100,629 330,149 356,105 422,486 439,499 381,903 474,332 492,542
Net Change in Working Capital -4,776 41,253
Ending Cash Balance 83,835 420,413 452,987 77,851 114,562 215,190 545,339 901,444 1,323,930 1,763,429 2,145,332 2,619,664 3,112,206
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Designated
Unrestricted 83,835 420,413 452,987 77,851 114,562 215,190 545,339 901,444 1,323,930 1,763,429 2,145,332 2,619,664 3,112,206
200
1,000
800
600
co
0
400
200
City of Atlantic Beach
Total Revenues and Expenditures
Half Cent Sales Tax
t\n) p\t` Nh NCO t(k Nttb \°b�O � • ( 1n �•t`
�O �O �O �O �O �O -0 A(1'
�O �O �O �O �O �O
=Transfers am Operating —Capital -Revenue
147
Cash Balance Forward
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY -12 FY -13 FY -14 FY -15 FY -16 FY -17 FY -18 FY -19 FY -20 FY -21 FY -22 FY -23 FY -24
5,597,240 6,410,364 5,638,945 4,354,551 3,785,907 3,189,813 3,594,587 4,280,592 4,734,137 4,881,219 4,883,831 4,814,932 4,241,430
Revenues
Charges For Services 7,871,818 7,698,371 7,634,660 7,625,500 7,864,265 8,086,600 8,314,938 8,549,442 8,790,277 9,037,614 9,291,630 9,552,504 9,820,421
Assessments / Impact Fees 103,434 195,390 113,050 161,000 159,390 157,796 156,218 154,656 153,109 151,578 150,063 148,562 147,076
Other Revenues 5,754,722 454,100 1,053,924 517,252 500,042 483,513 474,736 476,007 478,057 476,463 471,868 466,019 456,200
Total Revenue 13,729,974 8,347,861 8,801,634 8,303,752 8,523,697 8,727,909 8,945,892 9,180,104 9,421,443 9,665,655 9,913,560 10,167,084 10,423,698
Expenses
Personnel Services 1,810,046 1,788,598 1,848,278 1,947,401 1,957,548 2,020,230 2,084,989 2,151,900 2,221,035 2,292,474 2,366,296 2,442,585 2,521,428
Operating 3,197,134 2,679,126 3,117,460 2,914,120 3,008,796 3,106,689 3,207,918 3,312,604 3,420,879 3,532,876 3,648,734 3,768,600 3,892,627
Capital 6,013,337 932,440 2,463,352 1,459,000 1,700,000 720,000 475,000 745,000 1,096,500 1,280,000 1,385,000 1,921,500 745,000
Debt 1,588,318 2,167,305 2,027,078 1,936,708 1,832,357 1,838,357 1,836,899 1,844,286 1,845,013 1,848,105 1,853,681 1,859,477 1,865,456
Transfers 491,953 629,860 629,860 615,167 621,090 637,860 655,081 672,769 690,934 709,589 728,748 748,424 768,632
Total Expenses 13,100,788 8,197,329 10,086,028 8,872,396 9,119,791 8,323,135 8,259,887 8,726,559 9,274,361 9,663,043 9,982,459 10,740,586 9,793,143
Net Change in Cash Balance 629,186 150,532 -1,284,394 -568,644 -596,094 404,774 686,005 453,545 147,082 2,612 -68,899 -573,502 630,555
Net Change Working Capital 183,938 -921,951 0 0 0 0 0 0 0 0 0 0 0
Ending Cash Balance 6,410,364 5,638,945 4,354,551 3,785,907 3,189,813 3,594,587 4,280,592 4,734,137 4,881,219 4,883,831 4,814,932 4,241,430 4,871,985
Restricted 3,363,139 3,614,742 3,647,916 3,238,170 3,203,246 3,251,182 3,296,109 3,347,863 3,397,193 3,449,571 3,505,126 3,562,562 3,621,918
Designated 0 0 0 0 0 0 0 0 0 0 0 0 0
Unrestricted 3,047,225 2,024,203 706,635 547,737 -13,433 343,405 984,482 1,386,274 1,484,026 1,434,260 1,309,806 678,868 1,250,066
Detail Restricted
12 13 14 15 16 17 18 19 20 21 22 23 24
Bond Debt Service Reserve 952,991 1,300,383 1,216,247 1,087,025 1,024,414 1,028,014 1,027,139 1,031,572 1,032,008 1,033,863 1,037,209 1,040,686 1,044,274
Rate Stabilzation Fund 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000
Customer Deposits 535,365 522,605 532,769 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973
Renewal and Replacement 500,000 517,358 500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Operating Reserve ( 25%) 974,783 874,396 998,900 969,172 996,858 1,041,195 1,086,997 1,134,318 1,183,212 1,233,735 1,285,945 1,339,902 1,395,672
3,363,139 3,614,742 3,647,916 3,238,170 3,203,246 3,251,182 3,296,109 3,347,863 3,397,193 3,449,571 3,505,126 3,562,562 3,621,918
. 16
c
O
14
12
10
8
6
4
2
0
City of Atlantic Beach
Total Revenues and Expenses
Public Utilities
oh41
0 0 0 OOHO1, 10 fie H0 OO OHOO41OO11 011 01'li le (V fle le 10 011
imPersonnel Services milOperating Expenses
=Transfers
mICapital Outlay
=Debt Service
-4—Revenues
149
GLOSSARY
Ad valorem Tax - a tax levied on the assessed value, net of any exemptions, of real or personal
property. This is commonly referred to as "property tax".
Adopted Budget - The financial plan of revenues and expenditures for a fiscal year ( October 1
September 30) as approved by the City Commission.
Amendment - A change to the adopted budget which may increase or decrease a fund total.
Appropriation - A specific amount of funds authorized by the City Commission to which financial
obligations and expenditures may be made.
Assessed Value - A value established by the property appraiser for all real or personal property for
use as the base for levying property taxes.
Bond - A written promise to pay a sum of money on a specific date at a specific interest rate as
detailed in a bond ordinance.
Bond Covenants - An agreement between the City and lenders which specifies a payment
schedule, terms, security, pledges, use of funds and reserves to be held.
Budget Calendar - The schedule of key dates for the process of adopting and executing an adopted
budget.
Budget Document - The official written statement of the annual fiscal year financial plan for the
City as presented by the City Manager.
Budget Hearing - The public hearing conducted by the City Commissioners to consider and adopt
the annual budget.
Budget Message - A brief written statement presented by the City Manager to explain the principal
budget issues and to provide policy recommendations to the City Commissioners.
Capital Improvement Plan - A plan for capital expenditures to be incurred each year over a fixed
number of years. The plan sets forth each capital project and identifies the expected beginning and
ending year for each project and the amount to be expended in each year and a method of funding for
those projects.
Capital Needs - The identification of public facilities needed within the community.
150
Capital Outlay - Expenditures that result in the addition of a capital asset ( fixed asset costing
$1,000 or more with useful life of greater than one year).
Capital Projects - The acquisition, construction or improvement of designated fixed assets such as
land and buildings.
Cash Reserves - Moneys either restricted or designated which are set aside in a fund and which are
appropriated to ensure sufficient cash is available for the following fiscal year.
City Commissioner - The governing body of the City of Atlantic Beach composed of five elected
officials. The duties and responsibilities of the Commission are established by Florida Statutes and
the City's Code of Ordinances.
City Manager - The chief administrative officer of the City appointed by the City Commission.
Contingency - A budgetary reserve to provide for emergency or unanticipated expenditures during
the fiscal year.
Contracting Out - Legal agreement whereby the City pays a private business or individual to
provide the public with a service or product.
Credit Ratings - An independent rating service's evaluation of the credit worthiness of notes and
bonds. Ratings influence the cost of borrowing funds.
Debt - Funds owed as a result of borrowing.
Debt Service - The expense of retiring such debt as loans and bond issues. It includes principal and
interest payments, and payment for the paying agents, registrars and escrow agents.
Debt Service Reserve - Moneys set aside to ensure that funds will be available in the event that
pledged revenues fall short of expectations.
Deficit - The excess of expenditures over revenues during a fiscal year.
Department - A basic organizational unit of the City which is functionally unique in its service
delivery.
Depreciation - The periodic expiration of an asset's useful life. Depreciation is a requirement in
the proprietary fund types including the Enterprise and Internal Service Funds.
Encumbrance - The commitment of appropriated funds to purchase an item or service.
Enterprise Fund - A governmental accounting fund in which the services provided are financed
and operated similarly to those of a private business enterprise, i.e., to be self supporting through
151
user charges or other fees.
Expenditure - Decrease in fund financial resources for the procurement of assets or the cost of
goods and / or services received.
Final Millage - The tax rate adopted in the final public hearing of a taxing authority.
Fiscal Year - The annual budget year for the City which runs from October 1 through September
30. The abbreviation to designate fiscal year is "FY".
Franchise Agreement - Agreement between the City and a provider of public services, such as
cable television or garbage collection, which imparts certain standards on the company and provides
for the payment of franchise fees to the City.
Fund - A fiscal and accounting entity with a self balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
Fund Balance - The excess of fund assets over fund liabilities. These unspent funds can be
included as revenues in the following year's budget. A negative fund balance is sometimes referred
to as a deficit.
General Fund - The governmental accounting fund supported by ad valorem property taxes,
licenses and permits, service charges, and other general revenues to provide city-wide operating
services. This may be referred to as the Operating Fund.
General Obligation Bond - A bond secured by the pledge of the issuing jurisdiction's full faith,
credit and taxing authority and is voter approved.
Grant - A contribution of assets ( usually cash ) by one governmental unit or other organization to
another made for a specific purpose.
Impact Fee - Monetary payments made by builders or developers to defray the public cost of
providing infrastructure capital to a development.
Infrastructure - Public support structures such as roads, street lighting, water and sewer lines and
storm drainage.
Intergovernmental Revenue - Revenue received from another governmental unit for a specific
purpose.
Levy - To impose taxes, special assessments, or service charges. Another term for a millage rate.
152
License or Permit Fee - A charge for specific items as required or approved by local and state
regulations for example, building permits and mobile home licenses.
Line - Item Budget - A budget that lists each account category separately along with the dollar
amount budgeted for each account, such as office supplies, overtime or buildings.
Long Term Debt. - Debt with the maturity date being more than one year after issuance.
Mandate - Any responsibility, action or procedure that is imposed by one government entity on
another through constitutional, legislative, administrative, executive or judicial action as a direct
order or that is required as a condition of aid.
Matching Requirement - A jurisdictions contribution to a project or function required by a
grantor. Matching requirements are frequently imposed as a proportionate share of the overall
contribution.
Mill or Millage Rate - (1 / 1,000) of one dollar, used in computing taxes by multiplying the rate
times the taxable value divided by 1,000. Example: millage rate of 3.71 per thousand; taxable value
of $50,000 = $50,000 divided by 1,000 = $50 multiplied by 3.71 = 185.5.
Non -Departmental Expenditures - Expenditures which benefit all or a portion of City
departments, such as property and liability insurance.
Object Code - An account to which an expenditure or expense is recorded in order to accumulate
and categorize the various types of payments that are made by governments. Certain object codes are
mandated by the Uniform Accounting System chart of accounts.
Operating Expenditures - Also known as Operating and Maintenance Costs, these are the
expenses of the day to day operations which exclude capital costs, such as office supplies,
maintenance of equipment and utilities.
Personal Services - Also known as Salary , Wages and Benefits related to the compensation of
employees.
Privatization - The government policy of allowing or contracting with the private sector for the
provision of public services.
Property Tax - Same as definition for ad valorem tax.
Proposed Millage - The tax rate certified to the property appraiser by each taxing authority.
Real Property - Land and the buildings and other structures attached to it that are taxable under
state law.
153
Reserve - An account used to indicate that a portion of a fund's balance is restricted for a specific
purpose and is therefore, not available for general appropriation.
Revenue - Funds that a government receives as income. These receipts may include tax payments,
interest earnings, service charges, grants and intergovernmental receipts.
Revenue Bonds - Bonds usually sold for the construction of a capital project that will produce
revenue for the governmental unit issuing the bonds. The revenue is pledged and used for the
payment of principal and interest on the bonds.
Special Assessment - A compulsory levy imposed on certain properties to defray part or all of the
costs of a specific improvement or service deemed to primarily benefit those properties.
Tax Base - The total property valuation on which each taxing authority levies it's tax rates.
Tax roll - The certificate of assessed taxable value prepared by the property appraiser and presented
to the taxing authority by July 1, or later if an extension is granted by the State, each year.
Tax Year - The calendar year in which ad valorem property taxes are levied to finance the ending
fiscal year budget. For example, the tax roll for the 1998 calendar year would be used to calculate
the ad valorem taxes levied for the FY 1998-99 budget.
Tentative Millage - The tax rate adopted in the first public hearing of a taxing authority. Under
state law, the authority may reduce, but not increase without individual notification, the tentative
millage during the final budget hearing.
Truth In Millage Law - also known as the TRIM Bill. A 1980 law enacted by the Florida
Legislature which changed the budget process for local taxing authorities. It was designed to keep
the public informed about the taxing intentions of the various authorities.
Uniform Accounting System - The chart of accounts prescribed by the Office of the State
Comptroller designed to standardize financial information to facilitate comparisons and evaluation of
reports.
User Fees - The charges for direct receipt of public services.
Unencumbered Balance - The amount of an appropriation that is neither expended nor
encumbered. It is essentially the amount of funds still available for future needs.
Voted Millage - Property tax levies authorized by voters within a taxing authority. Bond issues
that are backed by property taxes are a common reason for a voted millage in the State of Florida. A
bond issue of this type is called a General Obligation Bond.
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