Annual Budget for 2005-2006 -v City of
Atlantic Beach, Florida
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Annual Budget
2005 — 2006
City of Atlantic Beach, Florida
Annual Budget
2005 - 2006
Mayor
John S. Meserve
City Commission 11-\.1\j
Richard M. Beaver r� ✓��
Sylvia N. Simmons \
Paul B.Parsons
J. Dezmond Waters III � _ _Cr?
J-1City Attorney
Alan C. Jensen 0.219r
City Manager
Jim R. Hanson
City Clerk
Donna L. Bussey
City of Atlantic Beach
Annual Budget
Fiscal Year 2005-2006
Table of Contents
Introduction
Budget Message I-VII
Calendar 1
Ad Valorem Tax Millage Resolution 2-3
Budget Ordinance 4
Combined Summary of all Funds, Revenues and Expenditures 5
Combined Summary of Expenditures by Department 6
Graph of Total Revenues and Expenses by fund Type 7
Citywide Organizational Charts 8-15
Graph of General Fund Revenues and Expenses 16
Graph of Where Your Tax Dollar Goes 17
Schedules and Graphs of 2005 Millage Rates 18
Schedule and Graph of Ten Years of Millage History 19
Combined Summary of Revenues and Expenditures General Fund 20
Summary of General Fund Revenues 21-22
Summary of General Fund Expenditures by Division 23
Summary of Special Revenue Funds 24
Summary of Enterprise Funds 25
Summary of Trust and Agency Funds 26
Governing Body
Summary of Governing Body 28
City Commission 29-30
City Administration
Summary of City Administration 32
City Clerk 33
City Manager 35
Finance 37
Information Technology 39
Human Resources 41
Legal Counsel 43
General Government
Summary of General Government 46
General Government Non-Departmental 47
Convention Development Tax 49
Half Cent Discretionary Sales Tax 51
Debt Service 53
Capital Improvement Fund 55
Planning,Zoning and Building
Summary of Planning, Zoning and Building 58
Planning and Zoning 59
Community Development Block Grant 61
Building 63
Tree Protection 65
Public Safety
Summary of Public Safety 68
Police 69
Administration 72
Patrol 73
Crime Suppression Unit 74
Detectives 75
Dispatch 76
Animal Control 77
Police School Guards 78
Police Grant Funds 79
Police Special Revenue Fund 82
Fire Department
Summary of Fire Department 84
Fire Control & Rescue 86
Lifeguards 87
Code Enforcement 88
Parks and Recreation
Summary of Parks and Recreation 90
Location of City Parks 91
Parks Administration 92
Park Activities 94
Beautification 95
Park Maintenance 97
Public Works
Summary of Public Works 100
Public Works Administration 101
Street and Road Maintenance 103
Local Option Gas Tax 105
Sanitation 107
Storm Water Utility 110
Fleet Maintenance 113
Utility Revenue Bond Construction 115
Public Utilities
Summary of Public Utilities 118
Water Utility Fund 119
Administrative 121
Water Production 122
Water Distribution 123
Sewer Utility Fund 124
Administrative 126
Sewer Collection 127
Treatment Division 128
Pension Funds
Summary of Pension Funds 130
General Employee Pension 132
Police Employee Pension 133
Supplemental Information
Budget Policy Highlights 134
Schedule of Interfund Transfers 135
Diagram of Internal Fund Transfers 136
Certification of Taxable Value 137
Schedule of Capital Outlay 138-140
Schedule of Cash Balances 141
Element Object Classifications, Account Descriptions 142-147
Long Term Financial Plan 148-161
Glossary 162-167
Budget Message
r �SJ
To: The Honorable Mayor and City Commission f ;
From: Jim Hanson, City Manager r\
\Ji31�r'
Date: October 1, 2005
The budget for fiscal year 2005-06 is balanced in accordance with state law
and includes contingency levels of at least 25% in accordance with the The proposed budget is
policy established by the City Commission. balanced and includes a
25%+contingency in all
The budget is prepared with conservative estimates and contains ten-year operating funds.
plans for all major operating funds. In addition to maintaining current
service levels, several capital projects from the Water, Sewer and
Stormwater Master Plans are included.
Strategic Nanning;
Funding to accomplish many of the items included in the strategic plan
adopted by the City Commission in April 2005 is either included in this
budget. Those strategic plan issues and other projects that require funding
are listed in order of priority:
1) Mayport Road Medians; The cost of design of medians in Mayport
Road is included in the FY 04-05 budget and the estimated Atlantic The cities of Atlantic
Beach share for construction is included in the Half Cent Sales Tax Beach and Jacksonville,
Fund in FY 05-06. Because only a portion of Mayport Road is in along with the FDOT,
Atlantic Beach, but the plan for the medians extends all the way to will share in funding to
the Mayport Naval Station, considerable effort has been spent to install medians in
coordinate with the City of Jacksonville and the Florida Department Mayport Rd. over the
of Transportation for project planning and funding. FDOT funds next two years. This
for this project will not be available until July of 2006. Design is budget includes Atlantic
scheduled to be complete by June of 2006. The City of Beach's share of the
Jacksonville will administer the construction project for all three cost
entities.
2) Personnel and Benefits; City staff continues to study ways to
improve the city's ability to recruit and retain employees. An
update to the city's pay plan has been completed. The result of the
study indicated that a number of positions were in need of
reclassification as a result of changing market conditions. Included
in this budget is one half of the implementation cost of the study.
This budget includes a 3% merit increase for city employees in
I
accordance with commission's policy for progression through the
pay plan. In addition to the pay plan implementation and the merit
increase, the city employees will receive a 3% cost of living
adjustment.
The required contributions to the city's pension plans and the The City's cost for the
estimated cost of health insurance next year constitute substantial pension plans continues
increases in most city departments. City contributions to the to climb.
Pension Funds will increase by $67,936 next year; $15,136 of
which will be for the General Employee Pension Plan and another
$52,800 for the Police Pension. The total contribution to the
pension plans in the upcoming fiscal year will be just over
$842,000. Health insurance costs are expected to increase by
approximately$54,000 in the coming year.
3) Hopkins Creek Retention Pond; Identified as the largest and most A new regional
urgent stormwater project in Atlantic Beach, the Hopkins Creek retention pond in the
Retention Pond Project has been the subject of continuing Hopkins Creek area will
negotiations for acquisition of the necessary property. Funds for relieve flooding
both the property acquisition and the estimated construction costs problems for many
were included in the city's FY 04-05 budget, The land acquisition homeowners.
costs will have to be added to the FY 05-06 budget midyear as the
land was not acquired before the end of the year as expected.
Fortunately, a state grant for $400,000 has been awarded to offset
some of the cost of this project and the revenue is shown in the
Stormwater Fund for the next year.
4) Water/Sewer/ Funds; Finding ways to continue to provide
necessary funding for the maintenance of the water and sewer The volume of water
systems as well as the continued progress on the capital projects sales continues to
listed in the master plans has become increasingly difficult in recent decline making funding
years. The volume of water and sewer sales has declined each of to meet bond coverage
the last five years by over 10% even though the number of requirements and for
customers has steadily increased by 1 to 2% per year. During the capital projects difficult
current fiscal year, sales are down an additional 6.9%. After to find
considerable study by the city staff and comparison with other local
water suppliers, it appears that this reduction is a result of
conservation efforts. The amount of water produced from the city's
water plants has steadily declined during this period and the water
loss(production less sales) has been brought down to under 12%on
a yearly basis in accordance with national EPA recommendations.
Many other local utilities are experiencing similar declines in
consumption. The most recent decline in sales volume is
undoubtedly the result of the adoption of inclining block water rates
designed to encourage conservation, which were put into effect last
II
October.
With continuing increases in the operating costs it has been difficult
to maintain the city's bond coverage ratio and have an adequate
amount of funds available for capital projects recommended in the
water and sewer master plans. To make more money available for
capital projects, the proposed transfer of funds to the General Fund
has been cut in half in this year's budget for a reduction of
$231,856. However, lowering the transfer does not help in the
coverage calculation. A 3% rate increase was also adopted with this
budget to help fund rising operational costs.
The ten-year financial plan for the water and sewer funds does not
show adequate funding in future years. There are three ways to
solve the problem. The first is an expectation that water sales will
begin to increase in the future. Sales volumes for the current fiscal
year have been particularly low as a result of the hurricanes that
occurred last fall as well as the new conservation rate. Future
revenue projections have no increase in volume, but a moderate
increase in sales would help these projections dramatically. An
increase in the expected annual rate increase of three percent is
another viable way to provide more money for capital projects and
reach the bond coverage ratio. One last way to help resolve the
funding issue is to transfer less to the General Fund for several
years.
5) Bike Paths/Sidewalks; Continued development of the Pedpath
system is included in the strategic plan. A total of $150,000 has
been included in the Half Cent Sales Tax Fund for building a
portion of the Pedpath on Main Street. Staff prepared a priority list
using a ranking system to help decide which new sidewalk
extensions are needed most. Available funds in the FY 04-05
budget were used for the top priorities on that list and the next three
projects include extensions of the sidewalks on Francis, Royal
Palms and Sailfish streets. These sidewalks were funded using
half-cent sales tax funds.
6) Information Technology System and Strategic Plan; A consultant's A new long-term plan
report recommending a variety of steps to increase reliability of the for IT recommends
city's computer networks and enhance operations of city continued development
departments was presented to the City Commission during the of the GIS and
budget workshops. This Plan recommended the replacement of the document management
city's mainframe AS/400 computer and continued development of systems and an
the city's geographic information system (GIS) and document additional staff member.
management processes. Also recommended is an additional IT
III
computer technician to be able to keep up the increased need for
maintenance, troubleshooting and support of developing
programs. Necessary funding is included in this budget to
accomplish most of the recommendations. This additional staff
member has been added after careful consideration at the budget
workshops.
7) Welcome Sign; The cost to construct a welcome sign to be placed A welcome sign for
on Atlantic Boulevard and shared with the City of Neptune Beach Atlantic Blvd will be
is included in the Convention Development Tax Fund budget along shared between Atlantic
with a budgeted reimbursement for half the cost to be paid by the Beach and Neptune
City of Neptune Beach.
8) Beautification (Public Art); Funds in the amount of $45,000 are
included in this budget under the heading of beautification in the
Convention Development Tax Fund which would fund the purchase
and installation of public art at various places around the city.
Storm Water Fund;
The Storm Water Fund has never had a dedicated revenue source sufficient
to cover its costs. The four dollar ($4.00) per month stormwater fee
generates just under $400,000/ year in revenues, which is only about 35%
of the total fund costs. The required transfer from other funds to make up
the difference is eliminated for this FY 06 budget because of the previous
funding for the Hopkins Creek project and the addition of a State grant for
$400,000. However, in future years, transfers are expected to range from
$870,000/year to over$1,000,000.
Aside from continuing costs to maintain the city's system of ditches, pipes Several storm water
and other stormwater facilities are two major construction projects to projects are anticipated
reduce flooding; the Hopkins Creek retention pond and additional piping to in the 10 year plan
the Ocean & 13th St. intersection. In the 10-year plan, several of the including the
projects recommended in the Stormwater Master Plan are listed. The reconstruction of the
largest of these will be the reconstruction of the system serving the Royal Royal Palms drainage
Palms subdivision. system.
Sanitation Fund;
The projection for the current budget year shows an unanticipated decline
in the Sanitation Fund balance by just under $21,000. This is due to the
debris clean up costs resulting from the hurricanes last fall. The state and
federal governments have reimbursed most of the funds spent by the city,
but some costs are still in dispute.
IV
Projections for FY-06 include a projected 10% rate increase to be effective The first rate change in
in March of 2006. The 5-year contract for our waste hauler will expire in 10 years is anticipated
May of next year and bids will be taken by March. A rate increase should when a new waste
be considered after future costs are known. The City's rate for sanitation contract is bid next
services has not been changed since 1995 when it was lowered in spring.
association with a change in pickup schedule from five days per week to
two. In recent years, our cost for sanitation services have continued to rise
through cost indexing clauses in the service contracts. A special provision
was recently added to the contract to compensate the hauler for unusual
increases in gas prices.
Revenues;
The most positive part of the city's budget is an increase in the property tax
digest to 1.16 billion dollars. This budget is funded with a millage of Continued strong
2.9974 reduced from the current millage of 3.0394 resulting in a revenue growth in the tax digest
estimate for FY-06 of$3,410,968. This is an increase of$482,558, which shows the desirability of
will help offset the reduction in the transfer from the water and sewer funds Atlantic Beach
of$231,856. Most of the other General Fund revenues are relatively flat in
growth for the upcoming fiscal year using state estimates.
Intergovernmental revenues including state revenue sharing funds, the
local government half cent sales tax, the motor fuel tax rebate and funds
from the City of Jacksonville for lifeguards and Neptune Beach fire
protection are estimated to increase by 2% overall. Fines and forfeitures
are also estimated to go up by 2% next year. Funds estimated from the
Better Jacksonville Half Cent Sales Tax are expected to increase by 2.2%
to $690,000 and Gas Tax Funds are estimated to be $556,000: an increase
of 5.1%.
Miscellaneous Items;
Work is being or has been completed on a number of big projects funded in
the FY 04-05 budget including a City Hall expansion, construction of a
new water tank, addition of a Skatepark, the first multi-purpose path on
Plaza Drive and security/ telemetry upgrades at the water and wastewater
plants. While not funded by Atlantic Beach, the beach renourishment
project has been the subject of considerable time and effort of many staff
members.
Several new grants are included in this year's budget. A $400,000 grant New grants totaling
from the state Department of Environmental Protection to help pay some of $718,000 are included
the costs for the Hopkins Creek Retention Pond construction has been in next year's budget.
awarded. Two new grants under the Federal Justice Assistance Grant
Program are included; one for $73,000 to fund the salary of two of the
community service unit officers for a second year and another for $65,000
V
to purchase a computer aided dispatch system. Two grants from the
Homeland Security Program are also expected. One is for $138,000 to
improve the security systems at the water and wastewater plants and a
second for $42,000 is approved to purchase a new SWAT vehicle and
related equipment for the Police Department.
One major project funded this year is the renovation and expansion of the
Public Safety building at $475,000. The dispatch office has been
particularly cramped through the addition of new electronic equipment
over many years.
Conclusion;
The City of Atlantic Beach remains in very good financial condition
although there are several challenges to be overcome in the future, The City of Atlantic
particularly in the water, sewer and sanitation funds. Service levels in Beach remains in very
many city departments were increased in recent years and those higher good financial
service levels will continue into the future. A Skatepark and several other condition, but has
new recreation facilities have been added. The city has diligently worked challenges to overcome
on the list of capital projects outlined in the water, sewer and stormwater
master plans. One particularly gratifying and publicly visible result is that
the storm water system "works" far better than in the past with street
flooding from heavy rain events either eliminated entirely or dramatically
reduced in many areas.
The property tax base continues to show very strong growth. Although The concern over
property values have increased nationwide, those in Atlantic Beach appear loosing community
to be growing faster than in most of the country. The resulting boom in character in the face of
reconstruction has generated a community dialog on possible changes to rapid redevelopment is a
the zoning and land use codes to balance the rapid reinvestment in the good problem to have.
community with the need to maintain the city's unique character. This is a
"good problem" to have and makes Atlantic Beach the envy of most other
communities.
The strategic planning process was also an indicator of the strength of the Strategic planning has
community. While many cities have very difficult times just finding ways enabled the City
to make the ends meet, the Atlantic Beach Commission has been able to Commission to improve
use the planning process as a way to envision and accomplish many our quality of life in
improvements which increase the quality of life for all of our citizens. many ways.
New parks and recreation facilities, storm water improvements, increasing
maintenance levels and a well-maintained water and sewer system are
important examples.
This budget is the result community input, strong City Commission
guidance and the hard work of all the city staff members who helped
VI
assemble the document. I look forward to continuing to working with our
city commission, citizens of Atlantic Beach and city staff to accomplish the
goals set forth in this spending plan.
Respectfully submitted,
Hanson
City Manager
VII
City of Atlantic Beach
Budget Calendar
Fiscal Year 2005-2006
Date Required Action Responsibility
April 6,7 Strategic Planning Workshops Department Heads
Finance Director
City Manager
City Commission
April 18 Draft Ten Year CIP Requirements To Finance Director Department Heads
April 18 to Review ten year CIP requests Department Heads
May 1 Finance Director
City Manager
April 1 to Preparation of budget requests on-line, current year budget review. Department Heads
May 1
May 1 Submit Detail Budget Requests on-line and submit program Department Heads
description pages
May 1 to May Review of on-line requests, CIP Requests, Meetings with Department Department Heads
30 Heads for explanations and justifications. Program pages are also to Finance Director
be included in discussions. City Manager
May 15 to Preparation of Proposed Budget Department Heads
July 15 Finance Director
City Manager
July 20 to State Revenue Sharing Estimates provided Department of
July 31 Revenue
July 1 Receive Certification of Taxable Value Property Appraiser
July 12 or City Commission to adopt proposed millage rate and schedule a public City Commission
July 24 hearing to consider the Tentative Millage and Tentative Budget. This
information is to be presented to the property appraiser within 35 days
from the date of certification, (August 4th )
August 1 Proposed Budget submitted to the City Commission City Manager
Finance Director
August 24 Tax notifications to be mailed within 55 days of Certification, (TRIM Property Appraiser
notice of proposed property taxes).
August 8 to City Commission Workshops to review the Proposed Budget to be Department Heads
August 30 held on August 9, 22, 23 and 24th. Finance Director
City Manager
City Commission
August 27 to Advertise in newspaper for public hearing on adoption of Tentative Finance Director
September 12 Budget and Proposed Millage (The property appraiser will also notify City Clerk
property owners). Property Appraiser
September 12 Hold Public Hearing to adopt the Tentative Budget and Millage (F.S. City Commission
200.065).
September 24 Publish TRIM notice in public newspaper Finance Director
September 26 Final Hearing to approve Budget and Millage Rate City Commission
1
RESOLUTION NO. 05-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA LEVYING THE AD VALOREM PROPERTY
TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON
ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND
ENDING SEPTEMBER 30, 2006; STATING THE
PERCENTAGE BY WHICH THE MILLAGE TO BE
LEVIED EXCEEDS THE ROLLED-BACK RATE; AND,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach,
Florida,to pass a resolution levying the millage rate for ad valorem property taxes for municipal
purposes on all taxable property within the city limits of the City of Atlantic Beach, Florida, for
the fiscal year beginning October 1, 2005 and ending September 30, 2006; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied,
and also, to state the percentage by which the millage rate to be levied exceeds the rolled-back
rate as computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly
considered the budgetary requirements of the City; has adopted a tentative budget for the fiscal
year beginning October 1,2005 and ending September 30, 2006, based on a millage rate of
2.9974 mills on the taxable property within the City; and has acted in accordance with the terms,
provisions, and procedures contained in section 200.065, Florida Statutes;
NOW,THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on
the taxable property within the city limits of the City of Atlantic Beach, Florida, during the fiscal
year beginning Octoberl, 2005 and ending September 30, 2006, is hereby set at the rate of
2.9974 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled-back
rate of 2.6620 is 12.60.
3. This resolution shall take effect immediately upon its passage and adoption by the
City Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,
Florida on the 26th day of September 2005.
CERTIFICATION
I certify this to be a true and correct copy of
the record in my office.
WITNESSETH my hand and official seal of the
City of Atlantic Beach,Florida,
this the i.P.th ay Of .J, '�I r 20 C,= 2
r'A„ ,.,i : 57.1,01•44”City Clerk
;I
iy 1,..
, •
John *' es: e
Mayo y. esi,ing Officer
App oved as to form and correctness:
iala , Ile.'Z6e-------
/*tan C.Je5 e:, Esquire
/City Atto,,.ey
ATT ST: `
Ao,,,i,a, o 1
Donna L. Bussey
City Clerk
CERTIFICATION
I certify this to be a true and correct copy of
the record in my office.
WITNESSETH my hand and official seal of the
City of Atlantic Beach, Florida,
xiithis„the 2 'da f Se-ember 2O. ,
1
Resolution 05-09 � ` 01/L'1467'i City Clerk 3
Page 2
ORDINANCE NO. 20-05-72
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND
ENDING SEPTEMBER 30, 2006.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September
12, 2005, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1,
2005 and ending September 30, 2006 in the amount of$23,772,994.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
that;
1. The fiscal Year 2005/2006 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this /,21A day of September 2005.
Pass i ty the City Commission on second and final reading this c-L, day of
Se iiitlit:r2005.
1 kik
JohMe erve
May Pre *ding Officer
Ap roved as ti form and correctness:
17,10 , --////‘-/C----
tan C.,le en, Esquire
/City A ' rney
ATTEST:
/y
HT1 is a( I 44 '
Donna L. Bussey
City Clerk CERTIFICATION
I certify this to be a true and correct copy of
the record in my office.
WITNESSETH my hand and official seal of the
City of Atlantic Beach,Florida,
this a+f` day o. Oc# bzr 20 05,
OP
Ar)611A(10 a 44' ity Clerk
4
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 20042005 2005-2006 (Decrease)
Cash Forward 27,446,583 24,187,312 23,912,693 22,476,594 (1,436,099)
Revenues
General Fund 8,965,241 9,104,743 9,502,208 9,951,978 449,770
Special Revenue Funds 1,573,426 1,618,681 1,845,411 1,874,011 28,600
Debt Service Fund 497,339 71,748 73,535 71,100 (2,435)
Capital Project Fund 117,765 1,313 286 0 (286)
Enterprise Funds 8,649,805 9,430,044 10,486,597 9,053,702 (1,432,895)
Trust and Agency Funds 1,571,999 1,514,621 1,584,577 1,717,384 132,807
Total Reveunes 21,375,575 21,741,150 23,492,614 22,668,175 (824,439)
Other Financing Sources 1,197,041 170,046 0 0 0
Total Resources 50,019,199 46,098,508 47,405,307 45,144,769 (2,260,538)
Expenditures
General Fund 8,665,956 9,201,335 11,169,351 9,848,739 (1,320,612)
Special Revenue Funds 1,976,520 1,522,400 2,503,069 2,430,911 (72,158)
Debt Service Fund 546,178 71,092 72,435 71,505 (930)
Capital Project Fund 157,513 10,477 27,936 0 (27,936)
Enterprise Funds 13,678,854 9,338,160 10,436,482 10,615,105 178,623
Trust and Agency Funds 593,889 612,340 719,440 806,734 87,294
DIVISION TOTALS 25,618,910 20,755,804 24,928,713 23,772,994 (1,155,719)
Other Financing Uses 212,977 1,430,011 0 0 0
Cash Reserves 24,187,312 23,912,693 22,476,594 21,371,775 (1,104,819)
Total Expenses and Cash 50,019,199 46,098,508 47,405,307 45,144,769 (2,260,538)
Resource Allocation
Personal Services 7,270,136 7,615,295 7,888,117 8,616,078 727,961
Operating Expenses 7,531,503 7,147,033 8,082,275 8,543,058 460,783
Capital Outlay 7,023,631 2,112,261 4,167,365 4,147,196 (20,169)
Debt Service 2,249,756 1,771,904 1,649,009 1,677,585 28,576
Transfers 1,543,884 2,109,311 3,141,947 789,077 (2,352,870)
Total 25,618,910 20,755,804 24,928,713 23,772,994 (1,155,719)
5
Summary of All Departments
Combined Summary of Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Expenses:
Governing Body 42,256 43,456 45,520 45,938 418
City Administration 1,703,957 1,788,178 1,965,212 2,093,283 128,071
General Government 1,885,031 1,443,258 3,762,723 1,764,771 (1,997,952)
Planning and Building 555,670 524,910 780,490 554,382 (226,108)
Public Safety 3,866,279 4,045,221 4,173,947 4,697,567 523,620
Parks and Recreation 905,037 846,828 981,371 1,007,580 26,209
Public Works 8,273,868 4,891,746 5,010,606 6,007,079 996,473
Public Utilities 7,792,923 6,559,867 7,489,404 6,795,660 (693,744)
Pension 593,889 612,340 719,440 806,734 87,294
Total Expenses 25,618,910 20,755,804 24,928,713 23,772,994 (1,155,719)
Resource Allocation:
Personal Services 7,270,136 7,615,295 7,888,117 8,616,078 727,961
Operating Expenses 7,531,503 7,147,033 8,082,275 8,543,058 460,783
Capital Outlay 7,023,631 2,112,261 4,195,301 4,147,196 (48,105)
Debt Service 2,249,756 1,771,904 1,649,009 1,677,585 28,576
Transfers 1,543,884 2,109,311 3,114,011 789,077 (2,324,934)
Total Resource Allocation: 25,618,910 20,755,804 24,928,713 23,772,994 (1,155,719)
Summary of Authorized Positions
2004-2005 2005-2006
Department
Governing Body 5.00 5.00
City Administration 24.00 25.00
General Government 0.00 2.00
Planning and Building 8.00 5.00
Public Safety 63.00 63.00
Parks and Recreation 12.00 12.00
Public Works 18.00 18.00
Public Utilities 24.00 24.00
Pension
154.00 154.00
6
City of Atlantic Beach Revenues
FY-2006 Operating Budget
Trust and Agency Funds
7.6%
General Fund
43.9%
Enterprise Funds
39.9%
Debt Service Fundi j Special Revenue Funds
0.3% 8.3%
City of Atlantic Beach Expenditures
FY-2006 Operating Budget
General Fund
41.4%
Special Revenue Funds
10.2%
Debt Service Fund
0.3% Trust and Agency Funds
3.4%
Enterprise Funds j
44.7%
7
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
JUDICIAL LEGISLATIVE EXECUTIVE
BRANCH BRANCH BRANCH
VOTERS
CITY
COMMISSION
I
CITY CITY CITY
ATTORNEY CLERK MANAGER
PLANNING&ZONING HUMAN RESOURCES FINANCE
DEPARTMENT DEPARTMENT DEPARTMENT
BUILDING PUBLIC SAFETY PARKS&RECREATION
DEPARTMENT DEPARTMENT DEPARTMENT
PUBLIC WORKS PUBLIC UTILITIES
DEPARTMENT DEPARTMENT
8
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
GOVERNING BODY AND CITY ADMINISTRATION DEPARTMENTS
CITY
COMMISSION
MAYOR COMMISSIONERS
(4.0)
HCITY CITY CITY ATTORNEY
CLERK MANAGER (Contracted)
SECRETARY ADMINISTRATIVE
ASSISTANT
SECRETARY/ BOARD LIAISON
---] RECORDS CLERK PART TIME
City of Atlantic beach
Organizational Chart
Finance Department
FINANCE
DIRECTOR
CUSTOMER SERVICE DEPUTY FINANCE UTILITY BILLING J
SUPERVISOR DIRECTOR SUPERVISOR
I I I I
METER CUSTOMER PURCHASING ACCOUNTANT ACCOUNTS PAYABLE UTILITY
READERS SERVICES AGENT CLERK SPECIALIST
(2.0) REPRESENTATIVES
(2.0)
8
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
BUILDING DEPARTMENT 1 GENERAL GOVERNMENT MAINTENANCE
BUILDING
OFFICIAL
DEPUTY BUILDING BUILDING PERMIT TECHNICIAN / PAINTER II
OFFICIAL CLERK II
(0.50) I
PAINTER I
RECEPTIONIST/ PERMITS CLERK
(0.50)
HUMAN RESOURCES DEPARTMENT PLANNING & ZONING DEPARTMENT
HUMAN RESOURCES COMMUNITY
DIRECTOR DEVELOPMENT
DIRECTOR
BUILDING PERMIT TECHNICIAN /
HUMAN RESOURCES CLERK II
ASSISTANT (0.50)
RECEPTIONIST / PERMITS CLERK
(0.50)
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC SAFETY DEPARTMENT
PUBLIC SAFETY
DIRECTOR
ADMINISTRATIVE LIFEGUARD DEPUTY POLICE CODE ENFORCEMENT NETWORK
ASSISTANT CAPTAINS CHIEF OFFICER ADMINISTRATOR
PART TIME(2)
1
RECORD SPECIALISTS! LIFEGUARD FIRE NETWORK
CLERKS LIEUTENANTS (Contracted) TECHNICIAN 3
PART TIME(4)
d POLICE RECORDS LIFEGUARDS
CLERK PART TIME(12)FTE
LIEUTENANTS H COMMUNICATIONS ANIMAL CONTROL
(2) SUPERVISOR OFFICERS
d PROPERTY EVIDENCE (2)
RECORDS CLERK
SERGEANTS LEMERGENCY
(4) COMMUNICATION
_ SCHOOL CROSSING OFFICERS
GUARDS (5)
PART TIME(3) — PATROL OFFICERS
(19)
DETECTIVES
(2)
Iv
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS
DIRECTOR
ADMINISTRATIVE STREETS&MAINTENANCE PUBLIC WORKS TECHNICAL
ASSISTANT DIVISION DIRECTOR INSPECTOR DESIGNER
DISPATCHER CREW
CHIEF
CLERK HEAVY EQUIPMENT
PART TIME OPERATORS (3.0)
MECHANIC
GENL. MAINTENANCE
WORKERS
-5
H SIGN/BUILDING
MAINT. WORKER
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC UTILITIES DEPARTMENT
PUBLIC UTILITIES
DIRECTOR
CONVEYANCE DIVISION SPECIAL PROJECTS PLANTS DIVISION CROSS CONNECTION
DIRECTOR MANAGER DIRECTOR ADMINISTRATOR&
G.I.S.TECHNICIAN
UTILITY COLLECTION/ WATER PLANT WASTEWATER PLANT UTILITY COLLECTION/
DISTRIBUTION OPERATOR SUPERINTENDENT SUPERINTENDENT DISTRIBUTION OPERATOR
(5) I (1)
WASTEWATER/WATER WASTEWATER/WATER
OPERATOR OPERATOR
(1) (6),(4 PT)
HEAVY EQUIPMENT
OPERATOR
(1),(1 PT)
.p
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PARKS & RECREATION DEPARTMENT
PARKS&RECREATION
DIRECTOR
RECREATION PARKS MAINTENANCE ADMINISTRATIVE BEAUTIFICATION RECREATION LEADER
COORDINATOR DIVISION CHIEF ASSISTANT DIVISION CHIEF PART TIME
PARK CITY
RANGERS GARDENER
(5.0)
General Fund Revenues
Taxes
49.9%
Fines and Forfeitures
Licenses and Permits 1.5%
4.5% Interfund Transfers
4.7%
Miscellaneous Revenues
1s%
Intergovernmental Revenues L Charges for Services
22.9% 14.8%
General Fund Expenditures
Code Enforcement Building
0.6% 24%
Administration
_._.._.� 17.9%
Police Planning and Zoning
32.7% ,t 1.9%
City Clerk
2.3%
Legal Council
1.0%
General Government
4.2%
City Commission Parks and Recreation
0.5% 8.8%
Fire Beautification
10.7% 1.5%
Streets and Roads
15.6%
16
City of Atlantic Beach
Office of the Property Appraiser Final 2005 Millages
Where Your Tax Dollar Goes
School Board
46.1%
Atlantic Beach
16.4%
Inland Navigation
0.2%
Water Management
2.5%
Duval County
34.8%
17
Office of the Property Appraiser
Duval County Florida
Summary of 2005 Final Millages
Urban Duval Water Florida 2005
Service School County Management Inland Final
District District Board Government District Navigation Millages
Neptune Beach 2.9000 8.4250 6.3593 0.4620 0.0385 18.1848
Town of Baldwin 3.0974 8.4250 6.3593 0.4620 0.0385 18.3822
Atlantic Beach 2.9974 8.4250 6.3593 0.4620 0.0385 18.2822
Duval County 0.0000 8.4250 9.6500 0.4620 0.0385 18.5755
Jacksonville Beach 3.9071 8.4250 6.3593 0.4620 0.0385 19.1919
2005 Final Millages
25
20 L- 19.1919
18.1848 18.3822 18.2822 18.5755
iI
I
15 -
10 -
5
0
Neptune Beach Town of Baldwin Atlantic Beach Duval County Jacksonville Beach
2005 Final Millages for Beaches ,
5
4
3
2
1
0
Neptune Beach Atlantic Beach Jacksonville Beach
18
City of Atlantic Beach
Ten Year Operating Millage Comparison
1996 to 2005
Atlantic Jacksonville Neptune
YeIr Beach Beach Beach
2005 2.9974 3.9071 2.9000
2004 3.0394 3.9071 2.9000
2003 3.0394 3.9071 2.9000
2002 3.1721 3.9071 2.9000
2001 3.0323 3.9071 2.6400
2000 3.1721 3.9071 2.7421
1999 3.1721 3.9071 3.1021
1998 3.1721 3.9071 3.1458
1997 2.9221 3.9071 3.4194
1996 2.9221 3.9071 3.5393
5
i It --
4 4 —• - ' Airv a,[ ; ear ,
3r—
I I 11 111
i
2 , I I I I I I I I I
1 e, I I I I I I I I
0 ., a ._... A ,,,r.,• A vz.. n ...St n k4 : n iA A ii i
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
• Atlantic Beach ❑ Jax Beach ■ Neptune Beach
19
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 5,362,031 5,657,626 5,262,182 3,595,039 (1,667,143)
Revenues
Taxes 4,042,238 4,192,901 4,408,080 4,966,301 558,221
Licenses and Permits 441,807 386,970 416,000 451,620 35,620
Intergovernmental Revenues 1,989,659 2,129,645 2,232,508 2,277,127 44,619
Charges for Services 1,431,004 1,389,710 1,335,432 1,477,497 142,065
Fines and Forfeitures 145,002 142,503 151,300 153,917 2,617
Miscellaneous 170,098 242,136 250,558 161,807 (88,751)
Interfund Transfers 745,433 620,878 708,330 463,709 (244,621)
Total Reveunes 8,965,241 9,104,743 9,502,208 9,951,978 449,770
Other Financing Sources
Total Resources 14,327,272 14,762,369 14,764,390 13,547,017 (1,217,373)
Expenditures
City Administration 1,746,213 1,831,634 2,010,732 2,139,221 128,489
Community Development 105,461 129,190 177,702 191,026 13,324
Building 264,318 314,063 324,308 233,523 (90,785)
General Government 731,376 1,023,745 2,156,559 410,866 (1,745,693)
Public Safety 3,642,270 3,812,821 3,987,760 4,328,257 340,497
Public Works 1,271,281 1,243,054 1,530,919 1,538,266 7,347
Parks and Recreation 905,037 846,828 981,371 1,007,580 26,209
DIVISION TOTALS 8,665,956 9,201,335 11,169,351 9,848,739 (1,320,612)
Other Financing Uses 3,690 298,852
Cash Reserves 5,657,626 5,262,182 3,595,039 3,698,278 103,239
Total Expenses and Cash 14,327,272 14,762,369 14,764,390 13,547,017 (1,217,373)
Resource Allocation
Personal Services 5,236,169 5,377,462 5,518,605 6,065,443 546,838
Operating Expenses 2,675,673 2,796,167 3,338,759 3,257,800 (80,959)
Capital Outlay 254,834 216,410 361,532 525,496 163,964
Debt Service 0
Transfers 499,280 811,296 1,950,455 0 (1,950,455)
Total 8,665,956 9,201,335 11,169,351 9,848,739 (1,320,612)
20
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Taxes and Franchise Fees
Real Estate Tax-Current 2,530,175 2,719,108 2,928,410 3,410,968 482,558
Real Estate Tax-Prior Year (4,220) 95 0
Sub-Total Ad Valorem Taxes 2,525,955 2,719,203 2,928,410 3,410,968 482,558
Electric Franchise Fees 543,918 531,484 560,000 590,000 30,000
Communication Franchise 0
Gas Franchise 446 7,051 5,000 5,000 0
Cable T.V. Franchise 0
Sub-Total Franchise Fees 544,364 538,535 565,000 595,000 30,000
Electric Public Service Tax 355,151 351,752 350,000 377,248 27,248
Communication Tax 581,898 552,716 533,895 551,697 17,802
Gas Tax 32,567 26,850 28,475 29,025 550
Fuel Oil Tax 236 126 200 200 0
Sub-Total Utility Taxes 969,852 931,444 912,570 958,170 45,600
Penalties and Interest on Taxes 2,067 3,719 2,100 2,163 63
Total Taxes and Franchise Fees 4,042,238 4,192,901 4,408,080 4,966,301 558,221
Licenses and Permits
City Occupational Licenses 88,163 87,611 86,000 88,580 2,580
Building Permits 345,670 294,679 325,200 357,700 32,500
City Pet Licenses 2,359 212 0 0 0
Other 5,615 4,468 4,800 5,340 540
Total Licenses and Permits 441,807 386,970 416,000 451,620 35,620
Intergovernmental Revenues
Municipal Revenue Sharing 289,076 356,560 418,195 453,454 35,259
Mobile Home License 7,867 10,327 9,200 9,300 100
Alcoholic Beverage Licenses 10,790 10,814 11,000 11,300 300
Half Cent Sales Tax 1,262,468 1,313,798 1,320,000 1,361,242 41,242
Motor Fuel Tax Rebate 2,920 2,932 3,100 3,193 93
Duval County/Misc. Grants 5,385 3,078 48,013 4,550 (43,463)
Neptune Beach 40,785 57,588 35,670 35,670 0
County Occupational Licenses 29,734 23,963 26,500 27,030 530
Duval County Shared Revenues 340,634 350,585 360,830 371,388 10,558
Total Intergovernmental 1,989,659 2,129,645 2,232,508 2,277,127 44,619
21
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Charges for Services
Internal Service Charges 1,306,099 1,240,614 1,178,054 1,315,661 137,607
911 Interlocal Agreement 69,690 70,630 72,600 74,778 2,178
Public Safety Fees 1,039 1,015 800 800 0
Department of Transportation 46,667 70,012 75,978 78,258 2,280
Reimb.of Fire Service Expenses 6,862 6,857 7,400 7,400 0
Animal Control Fees 647 582 600 600 0
Total Charges for Services 1,431,004 1,389,710 1,335,432 1,477,497 142,065
Fines and Forfeitures
Fines and Forfeitures 135,477 125,392 130,000 137,917 7,917
Parking Tickets 4,890 4,305 10,000 5,000 (5,000)
Violations of Ordinances 4,635 12,806 11,300 11,000 (300)
Total Fines and Forfeitures 145,002 142,503 151,300 153,917 2,617
Miscellaneous Revenues
Interest Earnings 72,824 63,571 80,000 90,000 10,000
Special Assessments 14,348 29,531 0 0
Impact Fees 18,835 15,000 15,302 302
Property Loss Reimbursements 4,831 11,787 8,000 8,000 0
Surplus Property Sales 29,237 6,637 9,000 9,000 0
Contributions and Sales 4,600 8,046 11,464 5,305 (6,159)
Other 25,423 122,564 127,094 34,200 (92,894)
Total Miscellaneous Revenues 170,098 242,136 250,558 161,807 (88,751)
Interfund Transfers
From Water Utility 148,526 122,982 157,572 81,150 (76,422)
From Sewer Utility 275,834 231,609 292,633 150,706 (141,927)
From Sanitation Utility 212,180 218,545 225,100 231,853 6,753
From Convention Dev.Tax Fund 60,000 0 0
From Gas Tax Fund 48,893 47,639 0 0
Other 103 33,025 (33,025)
Total Interfund Transfers 745,433 620,878 708,330 463,709 (244,621)
Grand Total 8,965,241 9,104,743 9,502,208 9,951,978 449,770
22
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
City Administration
City Commission 42,256 43,456 45,520 45,938 418
City Manager 235,492 207,696 218,919 229,880 10,961
City Clerk 202,002 259,934 207,866 228,270 20,404
Finance and Administration 1,029,028 856,341 832,825 874,047 41,222
Information Technology 0 230,989 315,166 473,070 157,904
Human Resources 153,839 160,274 177,634 187,447 9,813
Legal Counsel 83,596 72,944 212,802 100,569 -112,233
Total 1,746,213 1,831,634 2,010,732 2,139,221 128,489
Community Development 105,461 129,190 177,702 191,026 13,324
Building Department 264,318 314,063 324,308 . 233,523 -90,785
General Government 731,376 1,023,745 2,156,559 410,866 -1,745,693
Police Department
Administration 510,480 566,681 595,063 620,060 24,997
Patrol 1,626,162 1,852,201 1,868,865 2,083,996 215,131
Crime Sippression Unit 0 0 17,500 31,418 13,918
Detective 174,143 51,931 99,618 93,891 (5,727)
Dispatch 265,052 245,479 256,448 285,120 28,672
Animal Control 92,979 84,709 85,607 90,268 4,661
School Crossing Guards 7,265 7,928 11,579 12,785 1,206
Total 2,676,081 2,808,929 2,934,680 3,217,538 282,858
Fire
Fire Control/Rescue 767,651 790,984 827,104 874,171 47,067
Lifeguards 148,310 159,390 168,218 176,969 8,751
Total 915,961 950,374 995,322 1,051,140 55,818
Code Enforcement 50,228 53,518 57,758 59,579 1,821
Public Works
Administration 424,017 416,282 409,890 469,649 59,759
Fleet Maintenance 226,700 231,666 232,043 266,900 34,857
Streets and Road Maintenance 620,564 595,106 888,986 801,717 (87,269)
1,271,281 1,243,054 1,530,919 1,538,266 7,347
Parks and Recreation
Administration 136,714 131,279 136,514 155,333 18,819
Beautification 0 119,430 146,537 144,944 -1,593
Maintenance and Improvements 639,132 447,146 545,365 541,948 (3,417)
Activities 129,191 148,973 152,955 165,355 12,400
Total 905,037 846,828 981,371 1,007,580 26,209
Grand Total 8,665,956 9,201,335 11,169,351 9,848,739 -1,320,612
23
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 1,890,605 1,547,984 1,601,994 944,336 (657,658)
Revenues
Community Dev. Block Grant 170,570 69,911 247,502 129,833 (117,669)
Convention Dev.Tax Fund 81,304 87,376 186,550 128,000 (58,550)
Better Jax Half Cent Sales Tax 662,187 668,320 695,000 702,336 7,336
Local Option Gas Tax Fund 516,337 525,600 536,000 564,042 28,042
Police Grant Funds 101,186 228,956 134,916 318,000 183,084
Police Special Revenue Funds 36,226 35,037 31,665 31,800 135
Tree Protection Fund 5,616 3,481 13,778 0 (13,778)
Total Reveunes 1,573,426 1,618,681 1,845,411 1,874,011 28,600
Other Financing Sources 86,849 48,628 0 0 0
Total Resources 3,550,880 3,215,293 3,447,405 2,818,347 (629,058)
Expenditures
Community Dev. Block Grant 170,570 69,911 247,502 129,833 (117,669)
Convention Dev.Tax Fund 160,000 2,183 200,482 178,000 (22,482)
Better Jax Half Cent Sales Tax 289,964 335,761 1,305,311 1,104,400 (200,911)
Local Option Gas Tax Fund 1,116,656 870,399 532,609 649,368 116,759
Police Grant Funds 104,428 215,863 147,134 318,000 170,866
Police Special Revenue Funds 119,581 16,537 39,053 51,310 12,257
Tree Protection Fund 15,321 11,746 30,978 0 (30,978)
DIVISION TOTALS 1,976,520 1,522,400 2,503,069 2,430,911 (72,158)
Other Financing Uses 26,376 90,899 0 0 0
Cash Reserves 1,547,984 1,601,994 944,336 387,436 (556,900)
Total Expenses and Cash 3,550,880 3,215,293 3,447,405 2,818,347 (629,058)
Resource Allocation
Personal Services 0 122,143 133,444 73,000 (60,444)
Operating Expenses 284,556 148,357 165,004 438,143 273,139
Capital Outlay 1,283,900 527,021 1,716,370 1,594,400 (121,970)
Debt Service
Transfers 408,064 724,879 488,251 325,368 (162,883)
Total 1,976,520 1,522,400 2,503,069 2,430,911 (72,158)
24
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 11,377,202 7,436,022 6,571,665 6,621,780 50,115
Revenues
Water Utility 2,474,035 2,501,163 2,665,497 2,743,581 78,084
Sewer Utility 3,773,978 3,754,947 3,884,571 3,879,953 (4,618)
Sanitation 1,259,145 1,396,375 1,300,019 1,362,300 62,281
Storm Water Utility 1,101,285 1,771,866 2,636,510 1,067,868 (1,568,642)
Utility Bond Construction 41,362 5,693 0 0 0
Total Reveunes 8,649,805 9,430,044 10,486,597 9,053,702 (1,432,895)
Other Financing Sources 1,095,529 83,749 0 0 0
Total Resources 21,122,536 16,949,815 17,058,262 15,675,482 (1,382,780)
Expenditures
Water Utility 3,027,554 2,595,113 2,622,908 2,550,821 (72,087)
Sewer Utility 4,765,369 3,964,754 4,866,496 4,244,839 (621,657)
Sanitation 1,236,744 1,437,395 1,320,733 1,424,581 103,848
Storm Water Utility 1,233,968 939,705 1,626,345 2,394,864 768,519
Utility Bond Construction 3,415,219 401,193 0 0 0
DIVISION TOTALS 13,678,854 9,338,160 10,436,482 10,615,105 178,623
Other Financing Uses 7,660 1,039,990 0 0 0
Cash Reserves 7,436,022 6,571,665 6,621,780 5,060,377 (1,561,403)
Total Expenses and Cash 21,122,536 16,949,815 17,058,262 15,675,482 (1,382,780)
Resource Allocation
Personal Services 1,541,013 1,613,283 1,619,568 1,775,102 155,534
Operating Expenses 4,470,339 4,092,576 4,475,572 4,742,914 267,342
Capital Outlay 5,327,384 1,358,353 2,089,463 2,027,300 (62,163)
Debt Service 1,703,578 1,700,812 1,576,574 1,606,080 29,506
Transfers 636,540 573,136 675,305 463,709 (211,596)
Total ' 13,678,854 9,338,160 10,436,482 10,615,105 178,623
25
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 8,478,931 9,471,704 10,374,570 11,239,707 865,137
Revenues
General Employee Pension 923,285 901,076 957,756 1,015,029 57,273
Police Employee Pension 648,714 613,545 626,821 702,355 75,534
Total Reveunes 1,571,999 1,514,621 1,584,577 1,717,384 132,807
Other Financing Sources 14,663 855 0 0 0
Total Resources 10,065,593 10,987,180 11,959,147 12,957,091 997,944
Expenditures
General Employee Pension 325,516 323,703 381,990 405,798 23,808
Police Employee Pension 268,373 288,637 337,450 400,936 63,486
DIVISION TOTALS 593,889 612,340 719,440 806,734 87,294
Other Financing Uses 0 270 0 0 0
Cash Reserves 9,471,704 10,374,570 11,239,707 12,150,357 910,650
Total Expenses and Cash 10,065,593 10,987,180 11,959,147 12,957,091 997,944
Resource Allocation
Personal Services 492,954 502,407 616,500 702,533 86,033
Operating Expenses 100,935 109,933 102,940 104,201 1,261
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
0
Total 593,889612,340 719,440 806,734 87,294
26
S�
?7
Governing Body
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 42,256 43,456 45,520 45,938 418
Total Revenues 42,256 43,456 45,520 45,938 418
Expenses:
City Commission 42,256 43,456 45,520 45,938 418
Total Expenses 42,256 43,456 45,520 45,938 418
Resource Allocation:
Personal Services 36,847 37,661 38,896 40,038 1,142
Operating Expenses 5,409 5,795 6,624 5,900 (724)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 42,256 43,456 45,520 45,938 418
Summary of Authorized Positions
2004-2005 2005-2006
City Commission
Mayor 1 1
City Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Tree Conservation Board
Pension Board of Trustees
•
28
City Commission
Code: 001-1001-511
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected mayor/Commission, who serves two-year terms,
and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues,Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual strategic planning sessions and solicits input from City Boards, City Staff, and
citizens for Commission consideration.
•
29
Governing Body
City Commission
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 34,000 34,806 35,925 37,002 1,077
Overtime
Special Pay
Sub-Total 34,000 34,806 35,925 37,002 1,077
Benefits
FICA 2,601 2,663 2,748 2,831 83
Pension
Health and Life Insurance
Worker and Unemploy Comp 246 192 223 205 (18)
Sub-Total 2,847 2,855 2,971 3,036 65
Total Wages and Benefits 36,847 37,661 38,896 40,038 1,142
OPERATING EXPENSES
Professional Services 13 12
Contract Services
Local Travel
Communications ,
Postage ,
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 213 668 700 600 (100)
Advertising and Promotions
Other Current Charges 400 724 800 76
Office Supplies
Operating Supplies 883 728 800 800 0
Books,Training,Memberships 3,900 4,387 4,400 3,700 (700)
Internal Service Charges
Total Operating Expenses 5,409 5,795 6,624 5,900 (724)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 42,256 43,456 45,520 45,938 418
30
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31
City Administration
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 1,703,957 1,788,178 1,965,212 2,093,283 128,071
Transfers 0 0 0 0 0
Total Revenues 1,703,957 1,788,178 1,965,212 2,093,283 128,071
Expenses:
City Clerk 202,002 259,934 207,866 228,270 20,404
City Manager 235,492 207,696 218,919 229,880 10,961
Finance and Accounting 1,029,028 856,341 832,825 874,047 41,222
Information Technology 0 230,989 315,166 473,070 157,904
Human Resources 153,839 160,274 177,634 187,447 9,813
Legal Counsel 83,596 72,944 212,802 100,569 (112,233)
Total Expenses 1,703,957 1,788,178 1,965,212 2,093,283 128,071
Resource Allocation:
Personal Services 1,245,918 1,317,105 1,294,450 1,441,684 147,234
Operating Expenses 405,464 407,701 634,082 507,399 (126,683)
Capital Outlay 52,575 63,372 36,680 144,200 107,520
Transfers 0 0 0 0 0
Total Resource Allocation: 1,703,957 1,788,178 1,965,212 2,093,283 128,071
Summary of Authorized Positions
2004-2005 2005-2006
City Clerk
City Clerk 1 1
Secretary/Records Clerk 1 1
Secretary 1 1
3 3
City Manager
City Manager 1 1
Administrative Assistant 1 1
Board Liaison-(Part Time) 1 1
3 3
Finance
Finance Director 1 1
Deputy Finance Director 1 1
Accountant 1 1
Purchasing Agent 1 1
Utility Billing Supervisor 1 1
Utility Specialist 1 1
Accounts Payable Clerk 1 1
Customer Service Super. 1 1
Customer Service Rep. 2 2
Meter Reader 2 2
12 12
Information Technology
Computer Network Administrator 1 1
Computer Network Technician 2 3
3 4
Human Resources
Human Resources Director 1 1
Human Resources Assistant 1 1
2 2
Legal Counsel
City Attorney 1 1
Total 24 25
I32
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for a variety of duties including those
listed below.
• Administrative functions of the City Commission
• Secretary to the Code Enforcement Board
• Member of the Board Member Review Committee
• Custodian of official City records; coordination records management in accordance
with state guidelines
• Processing and issuing occupational licenses
• Conducting municipal elections
Key Objective:
• Continue document imaging program begun in 2001
• Reduce the volume of obsolete records by purging/destroying documents that have
met state retention requirements
• Continue to upgrade and improve records filing, retrieval and research capabilities
• Convert microfilm and microfiche to imaging to eliminate the need for the
reader/printer and the maintenance on the equipment
Issues,Trends and Highlights:
The following documents have now been imaged to compact disc and are accessible
on the City's computer network: Minutes of the meetings of the City Commission and
all City Boards and standing committees from inception through 2003; Ordinances
and Resolutions from day one through 2003; Agenda Packets 1999—2004: Audits
1938—2003; Budgets 1958—2004; Bid Files 1996—2002; Vendor Files 1998—
2002; 22,616 Building Plans; 697 Personnel Files
Shredded approximately 230 cubic feet of documents that had met state retention
requirements.
Processed 650 Skate Park waivers between mid May 2005 to beginning of July 2005
Since September 2004,the City Clerk's office has had a complete turnover of its
staff. The new staff has been actively involved in learning the responsibilities and
duties of the office and how to effectively and efficiently serve the public.
Workload data
Activity FY—05 (Est.) FY—04 FY—03
Meetings attended 47 43 38
Lien Letters prepared 600 701 786
Occupational Licenses issued(new) 263 246 207
Occupational Licenses renewed 855 833 784
33 '
City Administration
City Clerk
Actual Actual Estimate Budget Increase
PERSONAL SERVCES 2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Wages
Salaries and Wages 97,664 113,413 92,745 103,109 10,364
Overtime 277 292 1,300 1,300 0
Special Pay 4,670 23,460 13,993 6,600 (7,393)
Sub-Total 102,611 137,165 108,038 111,009 2,971
Benefits
FICA 7,813 10,418 8,265 8,492 227
Pension 11,074 15,241 18,227 14,779 (3,448)
Hearth and Life Insurance 12,171 17,445 10,237 11,381 1,144
Worker and Unemploy Comp 1,069 576 453 447 (6)
Sub-Total 32,127 43,680 37,182 35,099 (2,083)
Total Wages and Benefits 134,738 180,845 145,220 146,108 888
OPERATING EXPENSES
Professional Services 39 12 172 (172)
Contract Services 832 5,760 2,592 6,220 3,628
Local Travel 21 183 300 117
Communications 1,583 1,436 1,540 1,700 160
Postage 10,018 9,754 1,400 900 (500)
Utilities
Rentals and Leases 200
Insurance
Repairs and Maintenance 3,200 2,636 3,500 4,500 1,000
Printing and Publishing 46,473 53,027 44,000 55,742 11,742
Advertising and Promotions
Other Current Charges 195 88 300 300 0
Office Supplies 706 667 938 1,000 62
Operating Supplies 2,114 4,855 2,362 4,500 2,138
Books,Training,Memberships 2,104 633 5,659 7,000 1,341
Internal Service Charges
Total Operating Expenses 67,264 79,089 62,646 82,162 19,516
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 202,002 259,934 207,866 228,270 20,404
34
City Manager
Code: 001-1002-512
Purpose:
To administer and enforce the enactments of the City Commission,to assist the
Commission in making policy and program decisions, and to otherwise administer the
affairs of the City.
Key Objectives:
• Prepare a long-range financial plan
• To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
• Provide the Commission with adequate,pertinent and clear information to allow them to
make prudent decisions
• Insure that the handling of citizen complaints is done in an efficient,timely and
professional manner
• Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in democratic government
• Carry out the goals, objectives and policies established by the City Commission
35
City Administration
City Manager
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 156,183 143,458 152,000 158,222 6,222
Overtime 37 214 300 200 (100)
Special Pay 8,036 5,763 11,067 11,371 304
Sub-Total 164,256 149,435 163,367 169,793 6,426 ,
Benefits
FICA 11,279 10,253 12,498 12,989 491
Pension 14,953 14,048 15,580 16,184 604
Health and Life Insurance 20,155 17,447 9,935 11,028 1,093
Worker and Unemploy Comp 967 647 739 686 (53) •
Sub-Total 47,354 42,395 38,752 40,887 2,135
Total Wages and Benefits 211,610 191,830 202,119 210,680 8,561
OPERATING EXPENSES .
Professional Services 4,427 184 1,500 1,500 0
Contract Services 23
Local Travel 287 45 400 400 0
Communications 1,549 1,890 2,000 2,100 100
Postage
Utilities
Rentals and Leases
Insurance 2,843 3,223 0 •
Repairs and Maintenance
Printing and Publishing 872 227 600 600 0
Advertising and Promotions
Other Current Charges 42 100 100 0
Office Supplies 590 601 1,000 1,000 0
Operating Supplies 2,841 1,413 2,000 3,000 1,000
Books,Training,Memberships 6,929 8,283 9,200 10,500 1,300
Internal Service Charges
Total Operating Expenses 20,403 15,866 16,800 19,200 2,400
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 3,479 0
Total Capital Outlay 3,479 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To 0
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 235,492 207,696 218,919 229,880 10,961
36
Finance and Administration
Code: 001-1003-513
Purpose:
This department is responsible for the administration of all financial affairs of the City, including:
investments,budget preparation,annual financial report generation,payroll tax reporting,
regulatory and management reporting, grant and pension financial reporting, utility billing,
purchasing,and vendor payables.
Key Objectives:
• To continue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term financial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To assist management with financial and performance analysis to aid in decision making
• To prepare and present to the Mayor and Commission policies to guide decisions on when rate
increases will be needed
Issues,Trends and Highlights:
• Successfully migrated the City's financial statements to the new reporting model. This year the
department will work on implementing the fixed asset requirements for GASB 34 implementation.
Workload Data
Measurement FY-04 FY-03 FY-02 FY-01
Utility Bills Generated 91,367 92,791 91,492 90,297
Delinquent Notices Generated 21,763 22,943 23,280 21,534
Final Bills Processed 2,743 2,405 2,300 2,034
Accounts Payable Checks Processed 5,871 5,946 5,384 5,859
Purchase Orders Processed 2,650 2,880 3,055 3,060
General Ledger Funds Maintained 29 27 35 36
Debt Instruments Managed 2 2 3 3
Grants Financially Administered 8 9 10 20
37
City Administration
Finance Department
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2006-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 509,632 430,177 445,000 476,636 31,636
Overtime 12,600 5,877 5,500 5,500 0
Special Pay 17,812 15,562 15,600 15,600 0
Sub-Total 540,044 451,616 466,100 497,736 31,636
Benefits
FICA 40,365 33,727 35,733 38,077 2,344
Pension 57,451 53,561 64,037 64,396 359
Health and Life Insurance 111,369 99,252 51,690 68,246 16,556
Worker and Unemploy Comp 7,472 5,223 6,200 5,935 (265)
Sub-Total 216,657 191,763 157,660 176,654 18,994
Total Wages and Benefits 756,701 643,379 623,760 674,390 50,630
OPERATING EXPENSES
Professional Services 41,646 44,857 41,494 46,000 4,506
Contract Services 19,702 149 2,250 (2,250)
Local Travel 72 216 300 300 0
Communications 19,776 6,137 6,000 6,000 0
Postage 28,223 39,937 46,000 49,428 3,428
Utilities 0
Rentals and Leases 581 872 600 600 0
Insurance 3,305 2,967 0
Repairs and Maintenance 49,107 41,488 36,195 34,600 (1,595)
Printing and Publishing 13,444 9,877 41,846 30,304 (11,542)
Advertising and Promotions
Other Current Charges 20 2 0
Office Supplies 6,942 5,865 6,500 5,400 (1,100)
Operating Supplies 30,286 15,380 13,300 13,475 175
Books,Training,Memberships 10,127 9,668 12,300 13,550 1,250
Internal Service Charges 0
Total Operating Expenses 223,231 177,415 206,785 199,657 (7,128)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 12,645 12,945 0
Equipment 36,451 22,602 2,280 (2,280)
Total Capital Outlay 49,096 35,547 2,280 0 (2,280)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 0
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,029,028 856,341 832,825 874,047 41,222
38
Information Technology Division
Purpose: To insure the timely and efficient administration, maintenance,
utilization, support and planning for all city technology and telecommunications
systems, in order to enhance and facilitate mission critical services to the City
Staff and Citizens in a reliable, cost-effective manner.
Key Objectives for 2005-06:
1. Upgrade AS400 and HTE Systems
2. Continue Replacement Schedule for Hardware and Upgrades for
Software
3. Establish policies and training relative to City IT Hardware and
Software Usage
4. Continue Security Upgrades throughout the City Facilities and
• obtain Homeland Security Grants as much as possible
5. Continue Web Site Development for Web Based Applications
6. Enhance reliability and stability of IT Systems Citywide
7. Assist in the Installation of New Telephone System at City Hall
8. Assist in Public Safety Building Enhancements/Remodeling
Highlights for 2004-05
1. Mail Server and two (2)Files Servers were replaced
2. New company was selected for Web Site Development and
Hosting
3. Consultants were utilized to provide long term guidance and
planning for critical IT systems
4. Worked on wiring and networking for City Hall Expansion
5. Assisted with continuing process on Security Upgrades at City
Facilities
6. Upgraded Several Critical Software Programs
7. Assisted in the development of Policies and Training for City
Staff
39
City Administration
Information Technology
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
'
Wages
Salaries and Wages 107,248 130,000 181,918 51,918
Overtime 5,395 6,000 2,000 (4,000) '.;
Special Pay 456 436 381 (55) 1
Sub-Total 0 113,099 136,436 184,299 47,863
Benefits
FICA 8,463 10,860 14,099 3,239
Pension 15,501 20,384 26,076 5,692 •
Health and Life Insurance 10,421 10,223 20,554 10,331
Worker and Unemploy Comp 461 662 789 127 :
Sub-Total 0 34,846 42,129 61,518 19,389
Total Wages and Benefits 0 147,945 178,565 245,817 67,252
OPERATING EXPENSES
•
Professional Services 184
• Contract Services 8,086 21,000 19,700 (1,300)
Local Travel 0
Communications 10,727 7,500 6,500 (1,000)
Postage 113 300 300 0
Utilities •
Rentals and Leases
Insurance 1,528
Repairs and Maintenance 14,824 40,334 37,553 (2,781)
Printing and Publishing 3,103 700 700 0
Advertising and Promotions ,
Other Current Charges
Office Supplies 549 500 500 0
Operating Supplies 10,645 21,867 9,800 (12,067)
Books,Training,Memberships 5,460 10,000 8,000 (2,000)
Total Operating Expenses 0 55,219 102,201 83,053 (19,148)
CAPITAL OUTLAY
Land
Buildings 14,728 (14,728)
Infrastructure Improvements
Vehicles
Equipment 27,825 19,672 144,200 124,528
Total Capital Outlay 0 27,825 34,400 144,200 109,800
DEBT SERVICE
Principal
Interest
Other •
Total Debt Service 0 0 0 0 0
TRANSFERS ,
To General Fund
Total Transfers 0 0 0 0 0
DIVISION TOTALS 0 230,989 315,166 473,070 157,904
40
Human Resources
Code: 550-1010-513
Purpose:
The Human Resource Department is responsible for supporting Human Resources,payroll
(employee and retiree), risk management, employee benefit programs(health, life, dental, vision,
and pre-tax 457/401 investments), workers' compensation insurance and claims, employer
insurance and claims (property, liability, automobile, etc.), negotiation of and administration of
three union contracts (Local 630 "Blue Collar", Local 630 "White Collar" and Police unions),
and processing employee retirements.
Key Objectives:
• Complete contract negotiations with City's three unions
• Conduct periodic Employee Informational Briefings
• Continue Supervisory training
Issues,Trends, Highlights:
• Completed "all" employee Harassment training
• Completed three City Wide supervisory training classes
• Completed three union contract negotiations for October 2004 involving one impasse
with Special Magistrate hearings
• Negotiated with union for changes to General employee pension plan to increase
employee contribution rate by one percent and to decrease benefit multiplier, for new
employees, to two-point-five percent.
• Negotiate changes with union for changes to Police pension plan to increase employee
contribution rate by one percent.
• Change health insurance to Aetna effective September 1, 2004 with approximately a 40%
savings in overall premiums.
• Increased annual Flexible Spending Accounts contribution elections by 59%.
• Completed Employee Health/Wellness Screening with over 56 employees participating.
• Completed the 3rd Annual Employee Picnic and Recognition in November 2004.
• Implemented new Personal Leave employee options in December 2004 to allow
employee to select flexible leave "cash in" dates and additional leave accrual limits.
41
City Administration
Human Resources
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 88,361 94,228 101,061 109,865 8,804
Overtime 1,611 1,572 800 800
Special Pay 5,372 8,092 7,627 10,980 3,353
Sub-Total 95,344 103,892 108,688 121,645 12,957
Benefits
FICA 7,195 7,849 7,627 9,306 1,679
Pension 9,999 12,060 14,348 15,748 1,400
Health and Life Insurance 16,318 15,872 6,375 9,445 3,070
Worker and Unemploy Comp 542 421 446 476 30
Sub-Total 34,054 36,202 28,796 34,975 6,179
Total Wages and Benefits 129,398 140,094 137,484 156,620 19,136
OPERATING EXPENSES
Professional Services 13 12,600 (12,600)
Contract Services 12,450 3,553 8,200 4,450 (3,750)
Local Travel 37 504 504 .
Communications 850 771 700 900 200
Postage 71 108 120 150 30
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 3,900 4,095 4,260 8,016 3,756
Printing and Publishing 1,248 875 1,500 3,000 1,500
Advertising and Promotions
Other Current Charges 3 5 0
Office Supplies 1,656 1,307 1,550 1,500 (50)
Operating Supplies 76 3,385 4,820 2,775 (2,045)
Books,Training,Memberships 4,137 6,081 6,400 9,532 3,132
Internal Service Charges 0
Total Operating Expenses 24,441 20,180 40,150 30,827 (9,323)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 0
I Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
; Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 0
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 153,839 160,274 177,634 187,447 9,813
42
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion,negotiation, litigation,etc.,requested by the City
Commission, City Manager or City staff.
Key Objectives:
• The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission,prosecutes and defends, for an on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues,Trends and Highlights:
• Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continue to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
43
City Administration
Legal Counsel
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance 13,471 13,012 7,302 8,069 767
Worker and Unemploy Comp
Sub-Total 13,471 13,012 7,302 8,069 767
Total Wages and Benefits 13,471 13,012 7,302 8,069 767
OPERATING EXPENSES
Professional Services 70,125 59,038 205,000 92,000 (113,000)
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books,Training,Memberships 894 500 500 0
Internal Service Charges
Total Operating Expenses 70,125 59,932 205,500 92,500 (113,000)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 83,596 72,944 212,802 100,569 (112,233)
44
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45
General Government
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 731,376 1,023,745 2,156,559 410,866 (1,745,693)
Convention Development 81,304 87,376 186,550 128,000 (58,550)
Half Cent Sales Tax 662,187 668,320 695,000 702,336 7,336
Debt Service 497,339 71,748 73,535 71,100 (2,435)
Capital Project Fund 117,765 1,313 286 0 (286)
Total Revenues 2,089,971 1,852,502 3,111,930 1,312,302 (1,799,628)
Expenses:
General Government 731,376 1,023,745 2,156,559 410,866 (1,745,693)
Convention Development 160,000 2,183 200,482 178,000 (22,482)
Half Cent Sales Tax 289,964 335,761 1,305,311 1,104,400 (200,911)
Debt Service 546,178 71,092 72,435 71,505 (930)
Capital Project Fund 157,513 10,477 27,936 0 (27,936)
Total Expenses 1,885,031 1,443,258 3,762,723 1,764,771 (1,997,952)
Resource Allocation:
Personal Services 0 0 0 86,429 86,429
Operating Expenses 232,096 209,230 231,104 312,937 81,833
Capital Outlay 547,477 346,640 1,508,729 1,293,900 (214,829)
Debt Service 546,178 71,092 72,435 71,505 (930)
Transfers 559,280 816,296 1,950,455 0 (1,950,455)
Total Resource Allocation: 1,885,031 1,443,258 3,762,723 1,764,771 (1,997,952)
Summary of Authorized Positions
2004-2005 2005-2006
General Government
Painter Il 1.00
Painter I 1.00
0.00 2.00
46
General Government
Code: 001-1009-519
Purpose:
This program is responsible for the non-departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry,painting,plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations or
capital projects are also accounted for in this program area.
Issues,Trends and Highlights:
• Transfer of the two painters and related operating supplies to this division to better
segregate the building maintenance expenses from the Building Department code
enforcement costs.
• Replacement of two heating and air conditioner units at City Hall.
• Replacement of the copier machine in South End of City Hall.
• Annual contribution to the Jacksonville Beach Fourth of July celebration fireworks is
included.
• Replacement of City Hall phone system.
47
General Fund
General Government
Actual Actual Estimate Budget Increase 1
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 56,193 56,193 I
Special Pay
Sub-Total 0 0 0 56,193 56,193
Benefits
FICA 4,299 4,299
Pension 8,055 8,055 1
Health and Life Insurance 13,805 13,805
Worker and Unemploy Comp 4,077 4,077 i
Sub-Total 0 0 0 30,236 30,236 I
Total Wages and Benefits 0 0 0 86,429 86,429
OPERATING EXPENSES
Professional Services 250 900 900
Contract Services 22,540 10,333 11,600 13,350 1,750
Local Travel
Communications 2,909 2,172 2,300 2,810 510
Postage 12,008 11,000 10,000 10,500 500
Utilities 17,316 18,049 19,900 20,800 900
Rentals and Leases 2,376 1,782 3,000 3,000 0
Insurance 103,192 117,021 107,916 121,377 13,461 i
Repairs and Maintenance 30,713 22,346 22,688 48,200 25,512
Printing and Publishing 1,242 1,589 2,400 2,900 500
Other Current Charges 18,371 10,215 15,200 6,100 (9,100)
Office Supplies 1,727 2,394 2,600 2,700 100
Operating Supplies 19,452 11,590 8,500 15,300 6,800
Books,Training,Memberships
I
Total Operating Expenses 232,096 208,491 206,104 247,937 41,833
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 3,958 76,500 76,500
Total Capital Outlay 0 3,958 0 76,500 76,500
I
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To Debt Service 424,600 0
To Storm Water Utility 50,978 770,814 1,816,319 (1,816,319)
To Sewer Utility Fund 100,000 (100,000)
To Pension Funds 23,702 0
To Internal Service Funds 0
To Other Misc. 40,482 34,136 (34,136)
Total Transfers 499,280 811,296 1,950,455 0 (1,950,455)
DIVISION TOTALS 731,376 1,023,745 2,156,559 410,866 (1,745,693)
48
Convention Development Tax Fund
Code: 120-0000-Various
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2%of the collections on the rental of living quarters,net of a 1%administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement,or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
These funds have been specifically restricted by City of Atlantic Beach Resolution 91-5
to acquire and develop municipal parks, lifeguard stations or athletic fields.
Highlights:
• The construction of a new skateboard park was completed in FY05 with supplemental
fund donations from the Rotary Club, City of Jacksonville and other private sources.
• Next year,the City will contribute $25,000 to a Beaches Museum. This is the second of
five installments for the project.
• A new welcome sign is planned as a joint project beteen the City of Atlantic Beach and
Neptune Beach.
49
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
• Cash Forward 161,873 82,139 168,539 154,607 (13,932)
Revenues
Convention Development Tax 79,179 81,028 83,550 85,500 1,950
Interest Earnings 2,125 1,348 3,000 3,500 500
Donations and Contributions 100,000 39,000 (61,000)
Transfer-In from Fund 131 5,000 0 0 0
Total Reveunes 81,304 87,376 186,550 128,000 (58,550)
Other Financing Sources 1,207
Total Resources 243,177 170,722 355,089 282,607 (72,482)
Expenditures
Promotions 739 5,000 5,000
Atlantic Beach Elementry Track 25,000 25,000
Beaches Museum Installment 25,000 25,000 0
Skateboard Park 1,444 175,482 (175,482)
Welcome Sign 78,000 78,000
Steet Improvements 100,000
Beautification 45,000 45,000
Transfer to General Fund 60,000
DIVISION TOTALS 160,000 2,183 200,482 178,000 (22,482)
Other Financing Uses 1,038
Ending Cash 82,139 168,539 154,607 104,607 (50,000)
Total Expenses and Cash 243,177 170,722 355,089 282,607 (72,482)
Resource Allocation
Operating Expenses 0 739 25,000 55,000 30,000
Capital Outlay 100,000 1,444 175,482 123,000 (52,482)
Transfers 60,000 0 0 0 0
Total 160,000 2,183 200,482 178,000 (22,482)
50
Half Cent Discretionary Sales Tax Fund
Code: 131-0000
Purpose:
To provide for the collection and spending of the recently approved additional half cent
sales tax. These funds are to be restricted for use for capital projects that are similar in
nature to those of the Better Jacksonville Plan. These projects will typically include
General Government projects such as streets,public facilities or parks.
Issues,Trends and Highlights:
• Plaza entrance to the Post Office improvements to be completed
• Construction of additional pedestrian paths
• City Hall Expansion completed
• Mayport Road Medians construction funds budgeted.
• Public Safety Building Renovations
• Five Point Intersection Improvements
51
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Restricted 343,397 692,781 1,071,829 461,518 (610,311)
Restricted/Designated ,
Cash Forward 343,397 692,781 1,071,829 461,518 (610,311)
Revenues
Half Cent Sales Tax 583,616 598,876 675,000 690,336 15,336
Grant Proceeds-F.I.N.D. 59,094
Inter-local Agreements 66,914 0 0
Donations 5,000
Interest Earnings 6,657 10,175 20,000 12,000 (8,000)
Other 175
Total Reveunes 662,187 668,320 695,000 702,336 7,336
Other Financing Sources 46,489
Total Resources 1,005,584 1,407,590 1,766,829 1,163,854 (602,975)
Expenditures
Operating Expenses
AB Elementry Improvements 10,000 10,000
Capital Outlay
Skateboard Park 12,650 7,747 6,577 (6,577)
Dutton Island Phase III 18,187
Dewees Coquina Drainage 120,717
Town Center Phase III 496 140,544
Church Street 136,414
Plaza Entrance to Post Office 100,000 (100,000)
Bike Paths on Seminole to Plaza 15,082 247,355 (247,355)
Ped Paths Main Street Area 150,000 150,000
City Flail Expansion 1,500 54,185 444,040 (444,040)
Mayport Road Medians 38,068 81,000 291,000 210,000
Security Systems;Parks and Utilities 75,135 159,864 (159,864)
Welcome Sign/Landscaping 3,200 (3,200)
Public Safety Building Renovation 13,275 475,000 461,725
Five Points Improvements 250,000 (250,000)
Windscreens for City Buildings 10,000 10,000
Fivepoints Intersection Improvements 77,600 77,600
Sidewalks on Francis,Royal and Sailfish 90,800 90,800
Transfers 0
To Storm Water Utility Fund 0
To Other Funds 5,000 0
To Sewer Utility Fund
DIVISION TOTALS 289,964 335,761 1,305,311 1,104,400 (200,911)
• Other Financing Uses 22,839
Restricted 692,781 1,071,829 461,518 59,454 (402,064)
Restricted/Designated
Ending Cash 692,781 1,071,829 461,518 59,454 (402,064)
Total Expenses and Cash 1,005,584 1,407,590 1,766,829 1,163,854 (602,975)
Resource Allocation
Operating 10,000 10,000
Capital Outlay 289,964 330,761 1,305,311 1,094,400 (210,911)
Transfers 0 5,000 0 0 0
Total Resources 289,964 335,761 1,305,311 1,104,400 (200,911)
52
Debt Service Fund
Code: 200-0000-580
Purpose:
This fund accumulates the resources necessary to service all general long-term debt,
which is recorded in the City's General Long-Term Debt Account Group. The interest
and principal of the following governmental debt obligations are accounted for in this
fund:
• SunTrust Revenue Note
Status: Matures January 1, 2006
Rate: Varies between 4.4%to 5.85%
Payments: Quarterly
Security: Non-Ad valorem tax revenues
Purpose: Payoff balloon payment on Florida Municipal Loan Council Pooled Loan
Program—Revenue Bonds, renovate the Public Safety Building, renovate
Lifeguard building, and fund some park improvements
• SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax, funding sources are Gas Taxes and Water and Sewer
Operating revenues
Purpose: Refund City of Gulf Breeze Note#2 to reduce interest rate on debt
53
Debt Service Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 122,815 73,976 74,632 75,732 1,100
Revenues
Transfer from General Fund 424,600
Transfer from Gas Tax Fund 71,579 71,086 72,435 70,000 (2,435)
Interest Earnings 1,160 662 1,100 1,100 0
Total Reveunes 497,339 71,748 73,535 71,100 (2,435)
Other Financing Sources
Total Resources 620,154 145,724 148,167 146,832 (1,335)
DEBT SERVICE
Sun Trust 1995 Revenue Note
Principal 468,257
Interest 6,342
Sun Trust-1999 Refunding Revenue Bonds
Principal 44,192 45,550 48,950 50,066 1,116
Interest 27,387 25,542 23,485 21,439 (2,046)
DIVISION TOTALS 546,178 71,092 72,435 71,505 (930)
Other Financing Uses
Ending Cash 73,976 74,632 75,732 75,327 (405)
Total Expenses and Cash 620,154 145,724 148,167 146,832 (1,335)
Resource Allocation
Debt Service 546,178 71,092 72,435 71,505 (930)
Total 546,178 71,092 72,435 71,505 (930)
54
Governmental Capital Project Fund
Code: 300-0000-Various
Purpose:
• To build up cash reserve balances for future capital expenditures, including major purchases
of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that are not
reoccurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in order to
separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issues,Trends and Highlights:
This fund is currently not needed due to the creation of the Half Cent Sales Tax Special Revenue
Fund.
55
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Restricted 214,999 0 27,650 0 (27,650)
Restricted/Designated 0 0 0 0
Cash Forward 214,999 0 27,650 0 (27,650)
Revenues
Dutton Island Pier
F.I.N.D.Grant - Design
F.I.N.D.Grant -Construction 48,059
Adele Grage
Donations 69,397 1,000
Miscellaneous
Interest Earnings 309 313 286 0 (286)
Total Reveunes 117,765 1,313 286 0 (286)
Other Financing Sources 36,814 0
Total Resources 332,764 38,127 27,936 0
(27,936)
' Capital Outlay
Park Improvements
Dutton Park-Fishing Pier Const. 71,744
Adele Grage 69,813
Rose Park 8,037
Veteran's Memorial Park 7,919 10,477
Transfers
To General Fund 27,936 (27,936)
DIVISION TOTALS 157,513 10,477 27,936 0 (27,936)
Other Financing Uses 175,251 0
Restricted 0 27,650 0 0 0
Restricted/Designated 0 0 0 0 0
Ending Cash 0 27,650 0 0 0
Total Expenses and Cash 332,764 38,127 27,936 0 (27,936)
Resource Allocation
Capital Outlay 157,513 10,477 0 0 0
Transfers 0 0 27,936 0 (27,936)
' Total Resources 157,513 10,477 27,936 0 (27,936)
56
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57
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 369,779 443,253 502,010 424,549 (77,461)
C.D.B.G. 170,570 69,911 247,502 129,833 (117,669)
Tree Protection 5,616 3,481 13,778 0 (13,778)
Total Revenues 545,965 516,645 763,290 554,382 (208,908)
Expenses:
Planning and Zoning 105,461 129,190 177,702 191,026 13,324
C.D.B.G. 170,570 69,911 247,502 129,833 (117,669)
Building 264,318 314,063 324,308 233,523 (90,785)
Tree Protection 15,321 11,746 30,978 0 (30,978) ,
Total Expenses 555,670 524,910 780,490 554,382 (226,108)
Resource Allocation:
Personal Services 333,065 386,649 396,477 340,934 (55,543)
Operating Expenses 84,978 124,715 206,997 196,448 (10,549)
Capital Outlay 137,627 13,546 177,016 17,000 (160,016)
Transfers
Total Resource Allocation: 555,670 524,910 780,490 554,382 (226,108)
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Planning and Zoning
Community Development Director 1.00 1.00
Building Official 0.00 0.20
Receptionist/Permits Clerk 0.50 0.00 0.50
Building Permits Technician/Clerk II 0.50 0.50 0.50
1.50 2.20
Building
Building Official 1.00 0.80
Deputy Building Official 1.00 1.00
Building Permits Technician/Clerk II 0.50 0.50 0.50
Receptionist I Permits Clerk 0.50 2.00 0.50
Painter II 1.00 0.00
Painter I 1.00 0.00
6.50 2.80
Total 8.00 5.00
58
Planning and Zoning
Code: 001-1005-515
Purpose:
The Planning, Zoning and Community Development Department administers zoning and land
use related functions of the City including: implementation of the Comprehensive Plan; review
of applications for Development Permits to verify consistency with land development regulations
and the Comprehensive Plan; compliance with requirements of State Growth Management laws;
proposes amendments to city land use regulations as appropriate; and implement studies,
programs, and special projects as directed by City Manager and City Commission. The
Department also serves as City liaison with Northeast Florida Regional Council and Department
of Community Affairs and other State and Federal regulatory agencies as appropriate, and
provides staff support to Community Development Board. Performs all administrative functions
associated with department activities and objectives.
Key Objectives:
• Complete Strategies for Managing Community Character project pursuant to direction
form City Commission and Professional Services Agreement with Winter&Company.
• Further limited revisions to Zoning and Land Development Regulations will be required
to make the Land Development Regulations consistent with the 2015 Comprehensive
Plan. Revisions related to above referenced community character project may also
proceed during the coming Fiscal Year.
• Funding for planning, design and construction of additional bike paths.
• Mayport Road improvements — Continue to coordinate with the City of Jacksonville,
FDOT and the MPO related to median construction and right-of-way enhancements.
Continue to maintain current level of Code Enforcement and continue to support efforts
of Mayport Waterfront's Partnership.
Issues,Trends and Highlights:
• The City of Atlantic Beach is now in compliance with State Growth Management laws
with completion of the 2015 EAR based amendments to the City's Comprehensive Plan.
• The first phase of the City's bike path system has been completed. Policy and budget
decisions with respect to the next phase of the bikeway are required.
59
General Fund
Planning and Zoning
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 65,592 71,271 76,632 109,168 32,536
Overtime 327 40 0 0 0
Special Pay 171 7 26 180 154
Sub-Total 66,090 71,318 76,658 109,348 32,690
Benefits
FICA 5,375 5,841 5,864 8,365 2,501
Pension 8,166 8,974 11,324 14,971 3,647
Health and Life Insurance 14,712 14,918 7,541 11,797 4,256
Worker and Unemploy Comp 433 350 366 1,820 1,454
Sub-Total 28,686 30,083 25,095 36,953 11,858
Total Wages and Benefits 94,776 101,401 101,753 146,301 44,548
OPERATING EXPENSES
Professional Services 785 13,930 60,875 30,000 (30,875)
Contract Services 2,324 . 500 (1,824) '
Local Travel 16 50 50
Communications 451 401 500 500 0
Postage 42 169 200 200 0
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 1,942 2,150 2,200 50
Printing and Publishing 4,497 5,657 3,000 3,000 0
, Advertising and Promotions
Other Current Charges 6 100 100 0
Office Supplies 1,097 851 800 800 0
Operating Supplies 1,219 1,926 3,000 4,375 1,375
' Books,Training,Memberships 2,572 2,913 3,000 3,000 0
Internal Service Charges 0
Total Operating Expenses 10,685 27,789 75,949 44,725 (31,224)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 0
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
1 To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 105,461 129,190 177,702 191,026 13,324
60
Community Development Block Grant Fund
Code: 110-1005-515
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate income persons and neighborhoods within that area of
the City designated as the CDBG Project Area. Federal HUD funds are awarded to the City
of Atlantic Beach in accordance with the terms of an Interlocal Agreement with the City of
Jacksonville.
Key Objectives:
Continue to fund infrastructure improvements within the CDBG Project Area, with a focus
on provision of central water and sewer services, sidewalks, street paving and other
neighborhood improvements that enhance the physical character of neighborhoods and
improve the quality of life within the overall CDBG project area.
Issues,trends and Highlights
A substantial portion of the coming grant year funds will also be used to assist low and
moderate-income households with septic tank to central sewer conversions consistent with
the City's mandatory conversion policy.
Workload Data:
The Community Development Block Grant program is administered by the Community
Development Director with assistance from the Deputy Finance Director in the preparation of
reimbursement requests and financial accounting requirements. The Directors of Public
Utilities and Public Works serve a project management role with CDBG funded
infrastructure projects.
61
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds 170,570 69,911 247,502 129,833 (117,669)
Total Reveunes 170,570 69,911 247,502 129,833 (117,669)
Other Financing Sources
Total Resources 170,570 69,911 247,502 129,833 (117,669)
Expenditures
Salaries and Benefits 0 0 0 0 0
Operating Expenses
Contract Services 5,280
Operating Supplies
Aid to Private Citizens 32,151 57,585 70,486 129,833 59,347
Capital Outlay
Infrastructure Improvements 121,371 12,326 177,016 0 (177,016)
Equipment 11,768
DIVISION TOTALS 170,570 69,911 247,502 129,833 (117,669)
Other Financing Uses 0
Ending Cash 0 0 0 0 0
Total Expenses and Cash 170,570 69,911 247,502 129,833 (117,669)
Resource Allocation
Personal Services 0 0 0 0 0
Operating Expenses 37,431 57,585 70,486 129,833 59,347
Capital Outlay 133,139 12,326 177,016 0 (177,016)
170,570 69,911 247,502 129,833 (117,669)
62
Building
Code: 001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with
zoning codes and ordinances,regulations and standards set forth by the City and other
regulatory bodies. Also, the department reviews building plans and oversees the City
permit issuance process,performs prompt and thorough inspections at various stages of
construction, and investigates complaints and enforces building code violations. The
department is also responsible for painting related building and structure maintenance.
Key Objectives:
• Maintain certification program
• Permitting On-line
• Maintain review/inspection program of City owned property
• Pursue condemnation program of identified locations
• Increase public awareness of building code
Issue,Trends and Highlights:
• Improve contractor awareness of neighborhoods/safety
• Create and maintain a building maintenance program by creating a schedule for
painting all City structures and other appurtenances. The costs related to this
program have been moved to the General Government division to isolate those
expenses from the costs related to enforcing the building code.
• Assist in the Renovation and Expansion project for City Hall.
Workload Data
Activity Est. FY-05 FY-04 FY-03
Permits Reviewed and Issued 2,539 1,904 2,098
Plan Reviews 1,116 1,050 1,294
Inspections *3,840 3,722 4,148
• Additional inspections for roofing, doors, windows and garage doors required by
Florida Building Code as of March 2002.
63
General Fund
Building
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 139,845 183,243 198,013 130,838 (67,175)
Overtime 625 454 400 550 150
Special Pay 16,771 10,743 9,000 8,820 (180)
Sub-Total 157,241 194,440 207,413 140,208 (67,205)
Benefits
FICA 11,495 14,281 15,868 10,726 (5,142)
Pension 18,582 24,088 29,609 18,754 (10,855)
Health and Life Insurance 34,670 39,823 25,425 14,691 (10,734)
Worker and Unemploy Comp 16,301 12,616 16,409 10,254 (6,155)
Sub-Total 81,048 90,808 87,311 54,425 (32,886)
Total Wages and Benefits 238,289 285,248 294,724 194,633 (100,091)
OPERATING EXPENSES
Professional Services 970 534 1,200 800 (400)
Contract Services 1,358 1,998 3,600 3,550 (50)
Local Travel 104 135 100 100 0
Communications 3,124 3,115 3,200 2,690 (510)
Postage 50 150 100 (50)
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 873 2,695 3,350 3,050 (300)
Printing and Publishing 1,860 1,678 2,500 2,000 (500)
Advertising and Promotions
Other Current Charges 23
Office Supplies 1,101 1,577 1,100 1,100 0
Operating Supplies 7,878 10,230 8,900 4,500 (4,400)
Books,Training,Memberships 4,273 5,560 5,484 4,000 (1,484)
Internal Service Charges 0
Total Operating Expenses 21,541 27,595 29,584 21,890 (7,694)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 17,000 17,000
Equipment 4,488 1,220
Total Capital Outlay 4,488 1,220 0 17,000 17,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 2642318 314,063 324,308 233,523 (90,785)
64
Tree Protection Fund
Code: 112-1005-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances
governing protected trees and landscaping requirements. Funding sources will include
contributions, donations,and permit proceeds for tree removal and site clearings
(mitigation). The funds generated are to be used for planting of trees within the City of
Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well-being of the citizens of Atlantic
Beach,through the preservation of natural plant communities,the installation of
landscaping, and the protection of trees on public and private property
• To promote the conservation of energy and limited fresh water resources by encouraging
the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made environments
in order to reduce the harmful effects of development and use on vegetation; and,
thereby, improve the quality of life through the abatement of noise, glare,dust, and air
pollution
Issues,Trends and Highlights:
• Use available tree mitigation funds annually to re-establish canopy on private property
through Beautification Committee tree giveaway program
• Trees planted on Seminole Road. Researching other areas for planting.
Workload Data:
• These funds are requested through the City Commission as projects arise and meet the
requirements of the ordinance. They are primarily expended under the recommendations
of the Tree Conservation Board,the Beautification Advisory Committee and the City
Manager. The past use of this fund has been minimal, but should increase some as the
knowledge of the uses and size of the fund grows.
65
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 35,171 25,466 17,201 1 (17,200)
Revenues
Tree Mitigation Proceeds
Contributions/Donations 5,616 3,481 13,778 0 (13,778)
Total Reveunes 5,616 3,481 13,778 0 (13,778)
Other Financing Sources
Total Resources 40,787 28,947 30,979 1 (30978)
Expenditures
Contract Services 13,966 11,746 30,978 0 (30,978)
Operating supplies 1,355 0
DIVISION TOTALS 15,321 11,746 30,978 0 (30,978)
Other Financing Uses
Ending Cash 25,466 17,201 1 1 0
Total Expenses and Cash 40,787 28,947 30,979 1 (30,978)
Resource Allocation
Personal Services 0 0 0 0 0
Operating Expenses 15,321 11,746 30,978 0 (30,978)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
15,321 11,746 30,978 0 (30,978)
66
S1
\r)Sil 9f
67
Public Safety
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 3,642,270 3,812,821 3,987,760 4,328,257 340,497
Police Grants 101,186 228,956 134,916 318,000 183,084
Police Trust 36,226 35,037 31,665 31,800 135
Total Revenues 3,779,682 4,076,814 4,154,341 4,678,057 523,716
Expenses:
Police Services 2,676,081 2,808,929 2,934,680 3,217,538 282,858
Police Grants 104,428 215,863 147,134 318,000 170,866
Police Trust 119,581 16,537 39,053 51,310 12,257
Rescue Services 915,961 950,374 995,322 1,051,140 55,818
Code Enforcement 50,228 53,518 57,758 59,579 1,821
Total Expenses 3,866,279 4,045,221 4,173,947 4,697,567 523,620
Resource Allocation:
Personal Services 2,529,328 2,742,942 2,838,170 3,023,808 185,638
Operating Expenses 1,084,896 1,112,699 1,234,356 1,291,663 57,307
Capital Outlay 217,463 189,477 95,779 382,096 286,317
Debt Service • 0 0 0 0 0
Transfers 34,592 103 5,642 0 (5,642)
Total Resource Allocation: 3,866,279 4,045,221 4,173,947 4,697,567 523,620
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Police
Public Safety Director 90% 0.9 0.9
Deputy Police Chief 1.0 1.0
Lieutenant 2.0 2.0
Sergeant 5.0 5.0
Detective 1.0 1.0
Patrol Officer 19.0 19.0
Administrative Assistant 1.0 1.0
Communications Supervisor 1.0 1.0
Emergency Communications Officer 5.0 5.0
Police Records Specialist 1.0 1.0
Police Records Clerk 1.0 1.0
Property Evidence Records Clerk 1.0 1.0
Animal Control Officer 2.0 2.0
School Crossing Guard-(Part Time) 3.0 3.0
43.9 43.9
Fire,Rescue and Lifeguard Operations
Public Safety Director 10% 0.1 0.1
Life Guard Captain-(Part Time) 2.0 2.0
Lifeguard Lieutenant-(Part Time) 4.0 4.0
Lifeguards-(Part Time) 12.0 12.0
18.1 18.1
Code Enforcement
Code Enforcement Officer 1.0 1.0
Total Public Safety 63.0 63.0
68
Police Division
Divisional Summary of General Fund
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Resource Allocation
Personal Services 2,347,115 2,422,157 2,503,573 2,740,492 236,919
Operating Expenses 261,049 276,632 352,189 343,200 (8,989)
Capital Outlay 67,917 110,140 78,918 133,846 54,928
Debt Service 0 0 0 0 0 '
Transfers 0 0 0 0 0
Total 2,676,081 2,808,929 2,934,680 3,217,538 282,858
Expenses:
Administrative 510,480 566,681 595,063 620,060 24,997
Patrol 1,626,162 1,852,201 1,868,865 2,083,996 215,131
Crime Suppression 0 0 17,500 31,418 13,918
Detective 174,143 51,931 99,618 93,891 (5,727)
Dispatch 265,052 245,479 256,448 285,120 28,672
Animal Control 92,979 84,709 85,607 90,268 4,661
School Guard 7,265 7,928 11,579 12,785 1,206
Total Expenses 2,676,081 2,808,929 2,934,680 3,217,538 282,858`
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Police
Public Safety Director 90% 0.9 0.9
Deputy Police Chief 1.0 1.0
Lieutenant 2.0 2.0
Sergeant 5.0 5.0
Detective 1.0 1.0
Patrolman 19.0 19.0
Administrative Assistant 1.0 1.0
Communications Supervisor 1.0 1.0
Emergency Communications Officer 5.0 5.0
Secretary 1.0 1.0
Records Specialists/Clerk 2.0 2.0
Animal Control Officer 2.0 2.0
School Crossing Guard 3.0 3.0
43.9 43.9
69
Police
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the
safety and protection of lives and property through courteous and
professional public service, problem solving, crime prevention, and law
enforcement.
The Police Department operates seven (7) divisions including
Administration, Patrol, Investigations, Communications, Animal Control,
Crossing Guards, and Lifeguards. Each of these divisions actively engages
in pro-active activities relative to community service, law enforcement and
safety. The Police Department members engage in criminal investigations,
preventive patrol, traffic enforcement, crime prevention, traffic crash
investigations, SWAT functions, DUI enforcement, record keeping, animal
control, and support for the Police Explorer Program. The Communications
Division handles all 911 calls for police, fire, and emergency medical
responses.
Key Objectives 2005-06:
Improve officer recruitment and retention
Continue the increased traffic enforcement throughout the city, with an
emphasis on Speed and DUI enforcement
Continue the implementation of technology including mobile video cameras,
computers, and less-than-lethal force equipment to enhance performance and
safety for citizens and police officers, and to seek alternative funding
sources for their purchases
Provide supervisory training for all officers in preparation for future
assignments and responsibilities
Encourage all officers to pursue college classes and degrees
70
2004 Highlights:
Reduction in Overall Crime Rate
Crime Suppression Unit has continued to address specific problem areas
especially Mayport Road re: drugs and prostitution.
Successful grants with FDOT, Safe Neighborhoods, Byrne Memorial, and
LLEBG grants
Enhancement of Police Explorer Program
Participation in Buckle Up campaign to encourage the use of seatbelts
Increased Crime Prevention Programs in the Community
Workload Data
Activity 2002 2003 2004
Avg Emg Response 3.349 3.778 Under 3 Minutes
Time in Minutes
Total Crime Rate 40.65 39.78 38.68
Per 1,000 Population
Arrests 882 1074 849
Responses 22,313 22,888 23,354
Traffic Citations 5,345 5,214 4812
Index Crimes 561 557 538
71
General Fund
Police Administration
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 236,604 251,239 262,000 290,663 28,663
Overtime 2,472 3,232 4,800 2,500 (2,300) I
Special Pay 19,706 26,939 27,000 21,570 (5,430) ,
Sub-Total 258,782 281,410 293,800 314,733 20,933
Benefits
FICA 18,906 20,244 25,780 24,077 (1,703)
Pension 32,145 35,092 43,060 50,839 7,779
Health and Life Insurance 34,235 34,843 16,603 18,495 1,892
Worker and Unemploy Comp 15,973 13,409 15,003 14,141 (862)
Sub-Total 101,259 103,588 100,446 107,552 7,106
Total Wages and Benefits 360,041 384,998 394,246 422,285 28,039
OPERATING EXPENSES
Professional Services 3,141 3,707 2,500 6,000 3,500
Contract Services 18,859 30,923 30,300 32,800 2,500
Local Travel 12 0
Communications 22,389 25,657 13,000 14,000 1,000
Postage 533 408 500 500 0
Utilities 10,193 10,266 10,000 10,000 0
Rentals and Leases 1,785 1,451 950 1,000 50
Insurance 18,500 (18,500)
Repairs and Maintenance 23,175 22,117 31,450 52,700 21,250
Printing and Publishing 18,089 20,337 18,600 18,600 0
Advertising and Promotions 0 ,
Other Current Charges 1,002 2,920 4,000 4,000 0
Office Supplies 7,086 6,465 8,700 8,700 0
Operating Supplies 40,557 38,023 47,317 35,300 (12,017)
Books,Training,Memberships 3,630 10,625 15,000 10,000 (5,000)
Internal Service Charges 0
Total Operating Expenses 150,439 172,911 200,817 193,600 (7,217)
CAPITAL OUTLAY
Land
Buildings 3,440
Infrastructure Improvements
Vehicles
Equipment 5,332 4,175 4,175
Total Capital Outlay 0 8,772 0 4,175 4,175
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
I Total Transfers 0 0 0 0 0
I
DIVISION TOTALS 510,480 566,681 595,063 620,060 24,997
72
General Fund
Police Patrol
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 800,171 917,660 1,002,000 1,127,099 125,099
Overtime 134,786 152,461 150,000 100,000 (50,000)
Special Pay 70,445 106,725 82,154 82,429 275
Sub-Total 1,005,402 1,176,846 1,234,154 1,309,528 75,374
Benefits
FICA 74,722 88,492 94,413 100,433 6,020
Pension 123,180 135,226 162,126 210,829 48,703
Health and Life Insurance 182,590 184,436 123,171 139,194 16,023
Worker and Unemploy Comp 93,379 80,808 90,783 88,441 (2,342) I
Sub-Total 473,871 488,962 470,493 538,897 68,404
Total Wages and Benefits 1,479,273 1,665,808 1,704,647 1,848,425 143,778
OPERATING EXPENSES
Professional Services
Contract Services 108 474 600 (600)
Local Travel
Communications .
Postage
Utilities
Rentals and Leases 2,208 2,321 2,200 2,300 100
Insurance
Repairs and Maintenance 25,429 5,796 10,500 9,500 (1,000)
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 58,435 67,133 76,000 84,100 8,100
Books,Training,Memberships 10,064 12,015 14,000 10,000 (4,000)
Internal Service Charges
Total Operating Expenses 96,244 87,739 103,300 105,900 2,600
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 38,767 83,694 41,020 110,271 69,251
Equipment 11,878 14,960 19,898 19,400 (498)
Total Capital Outlay 50,645 98,654 60,918 129,671 68,753
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
' DIVISION TOTALS 1,626,162 1,852,201 1,868,865 2,083,996 215,131
73
General Fund
Police Crime Suppression Unit
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages 0
Salaries and Wages
Overtime 12,000 12,000
Special Pay 0
Sub-Total 0 0 0 12,000 12,000
Benefits
FICA 918 918
Pension 0
Health and Life Insurance 0
Worker and Unemploy Comp 0
Sub-Total 0 0 0 918 918
Total Wages and Benefits 0 0 0 12,918 12,918
OPERATING EXPENSES
� I
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases 0
Insurance
Repairs and Maintenance 0
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 4,500 4,000 (500)
Books,Training,Memberships 3,000 4,500 1,500
Investigations 10,000 10,000 0
Total Operating Expenses 0 0 17,500 18,500 1,000
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 0
Equipment 0
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 0 0 17,500 31,418 13,918
74
General Fund
Police Detectives
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 81,173 25,333 45,341 48,347 3,006
Overtime 19,562 2,562 8,000 8,000 0
Special Pay 19,948 5,574 11,684 11,085 (599)
Sub-Total 120,683 33,469 65,025 67,432 2,407
Benefits
FICA 8,896 2,552 4,975 5,159 184
Pension 11,067 5,755 7,086 8,956 1,870
Health and Life Insurance 20,425 2,949 3,464 3,863 399
Worker and Unemploy Comp 10,800 2,226 3,968 3,781 (187)
Sub-Total 51,188 13,482 19,493 21,759 2,266
Total Wages and Benefits 171,871 46,951 84,518 89,191 4,673
OPERATING EXPENSES
Professional Services
Contract Services 233 25 100 200 100
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges/Investigations
Office Supplies
Operating Supplies 1,308 1,808 3,500 3,000 (500)
Books,Training,Memberships 731 433 1,500 1,500 0
Internal Service Charges
Total Operating Expenses 2,272 2,266 5,100 4,700 (400)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehides 10,000 (10,000)
Equipment 2,714 0
Total Capital Outlay 0 2,714 10,000 0 (10,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 174,143 51,931 99,618 93,891 (5,727)
75
General Fund
Police Dispatch
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 165,346 136,386 160,000 194,433 34,433
Overtime 16,726 36,674 25,000 15,000 (10,000)
Special Pay 7,598 6,654 7,700 8,000 300
Sub-Total 189,670 179,714 192,700 217,433 24,733
Benefits
FICA 14,099 13,375 17,052 16,634 (418)
Pension 10,743 12,867 15,782 16,653 871
Health and Life Insurance 47,611 34,644 26,116 28,957 2,841
Worker and Unemploy Comp 1,090 701 898 843 (55)
Sub-Total 73,543 61,587 59,848 63,087 3,239
Total Wages and Benefits 263,213 241,301 252,548 280,520 27,972
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel 21 26 0
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 7 800 800
Printing and Publishing 813 900 1,000 100
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 1,570 299 1,500 500 (1,000)
Books,Training,Memberships 241 3,040 1,500 2,300 800
Internal Service Charges
Total Operating Expenses 1,839 4,178 3,900 4,600 700
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 0
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 265,052 245,479 256,448 285,120 28,672
76
General Fund
Police Animal Control
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 41,848 47,481 30,000 49,837 19,837
Overtime 2,868 3,099 4,500 4,500 0
Special Pay 1,233 715 2,500 750 (1,750)
Sub-Total 45,949 51,295 37,000 55,087 18,087
Benefits
FICA 3,495 3,898 3,978 4,214 236
Pension 4,641 6,234 7,639 7,143 (496)
Health and Life Insurance 10,473 11,431 6,770 7,499 729
Worker and Unemploy Comp 1,344 2,467 1,348 1,175 (173)
Sub-Total 19,953 24,030 19,735 20,031 296
Total Wages and Benefits 65,902 75,325 56,735 75,118 18,383
OPERATING EXPENSES
Professional Services 26 540 500 500 0
Contract Services 354 5,772 500 (5,272)
Local Travel
Communications 38
Postage
Utilities 1,589 124 200 200 0
Rentals and Leases
100 100 0
Insurance
Repairs and Maintenance 1,797 238 2,000 2,000 0
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 4,864 6,790 8,800 8,500 (300)
Books,Training,Memberships 1,175 1,654 3,500 3,350 (150)
Internal Service Charges
Total Operating Expenses 9,805 9,384 20,872 15,150 (6,722)
CAPITAL OUTLAY
Land
Buildings 3,000 (3,000)
Infrastructure Improvements 5,000 (5,000)
Vehicles 17,272 0
Equipment 0
Total Capital Outlay 17,272 0 8,000 0 (8,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 92,979 84,709 85,607 90,268 4,661
77
General Fund
Police School Guards
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 5,800 6,796 9,346 10,423 1,077
Overtime 0
Special Pay 0
Sub-Total 5,800 6,796 9,346 10,423 1,077
Benefits
FICA 444 520 715 797 82
Pension 0
Health and Life Insurance 0
Worker and Unemploy Comp 571 458 818 815 (3)
Sub-Total 1,015 978 1,533 1,612 79
Total Wages and Benefits 6,815 7,774 10,879 12,035 1,156
OPERATING EXPENSES
Professional Services
• Contract Services
Local Travel •
Communications
Postage
Utilities 154 154 150 150 0
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 296 400 500 100
Books,Training,Memberships 150 100 (50)
Internal Service Charges
Total Operating Expenses 450 154 700 750 50
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
1 Total Transfers 0 0 0 0 0
DIVISION TOTALS 7,265 7,928 11,579 12,785 1,206
78
Police Grants
Purpose: To enhance Public Safety operations and utilize available grants to provide the
funding for public safety initiatives.
Federal funding sources were reduced in the federal budget this year. Grant applications have
been submitted, and the following summaries are provided to explain the initiatives and the
current status of each project:
1. Justice Assistance Grant 1 (JAG 1)
The JAG 1 is similar to the past Local Law Enforcement Block Grant programs in some
ways. The funding comes from the Federal Government, it is administered by the State of
Fla.,and it is divided up by county. The various criminal justice agencies compete for the
funding, and the City of Jacksonville Division of Community Affairs provides a
recommendation to the State for funding in Duval County.
This year, Atlantic Beach requested approximately $95,000 in funding to help cover the
personnel expenses for the Crime Suppression Unit. Last year Atlantic Beach received
about $93,000. The recommendation from the Division of Community Affairs was for
Atlantic Beach to receive approximately $73,000 for 2005-06. No match is required for
this funding. There is a high probability that this will be funded.
2. Justice Assistance Grant 2(JAG 2)
This grant is similar to the past Byrne Grant Program. The funding is federal,
administered by the State, and allocated by county. Its focus will be on criminal justice,
and it requires the approval of 51% of the municipalities in the county. One of the
approved programs is for criminal justice equipment and technological improvements.
In May 2005,the preliminary approval was received for Atlantic Beach to receive$65,000
to install and implement a new Computer Aided Dispatch system in Public Safety. There
is no match required for this funding.
3.Homeland Security
This funding is federal, and passed down to Jacksonville under its new Urban designation
for Homeland Security Funding. The money is basically up to Jacksonville to allocate for
high hazard locations,and for improving response capabilities to terrorist incidents.
The police department provided two(2)projects for consideration:
Security at Utility Plants: to provide intrusion detection and video systems to monitor
utility plants for approximately$138,000;and
SWAT enhancements: to provide a vehicle for SWAT operations, and to provide
additional equipment and training for SWAT members for approximately$42,000.
79
As of May 2005, it appears as though Jacksonville has approved our requests and is
planning to fund them for$180,000. There is no match required for this funding.
4. Florida Department of Transportation Grants
This funding is solely administered by the state, and it designates funding for a variety of
possible traffic related projects. DUI enforcement and Speed/Aggressive Driving
enforcement are two such projects.
This year,the police department has submitted two(2)project papers for FDOT review:
DUI Enforcement, which includes a dedicated patrol vehicle and speed measuring
equipment for approximately$47,0091;and
Speed/Aggressive Driving, which includes a dedicated patrol vehicle, speed measuring
equipment,and an automated Uniform Traffic Citation system for the writing,storage,and
retrieval of citations for approximately$127,0138.
These do not require a match, and no information has been received relative the
probabilities for funding.
5. Bulletproof Vest Partnership
This funding reimburses the department for 50%of the costs of soft body armor. This is a
federal program,and the police department expects to be funded for approximately$4,500
in 2005-06.
80
Police Grant Funds
Police Department
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease) '
Cash Forward 10,368 14,839 12,218 0 (12,218)
Revenues
Grant Proceeds 69,411 187,811 100,745 318,000 217,255
Interest 41 110 35 (35) ,
Transfer from Radio Trust 9,000 0
Transfer from General Fund 40,482 34,136 (34,136)
Transfer from Police Trust 22,734 0
Transfer from Within Police Grants 553 0
Total Reveunes 101,186 228,956 134,916 318,000 183,084
Other Financing Sources 7,713 0
Total Resources 119,267 243,795 147,134 318,000 170,866
Expenditures
Salaries and Wages 122,143 133,444 73,000 (60,444)
Operating Expenses
Professional Services
Contract Services
Local Travel
Communications 9,290 3,628 0
Postage 522 0
Rentals and Leases 8,323 0
Repair and Maintenance 0
Utilities
Other Current Charges 0
Operating Supplies 26,952 3,415 40 (40)
Training 2,047 2,000 2,000
Total Operating Expenses 36,242 17,935 40 2,000 1,960
Capital Outlay
Vehicles 42,626 25,000 25,000
Equipment 65,328 33,056 8,561 218,000 209,439
Total Capital Outlay 65,328 75,682 8,561 243,000 234,439
Transfers
To Police Trust fund 2,858 0
To General Fund 103 5,089 (5,089)
To Various Grant Funds 0
Total Transfers 2,858 103 5,089 0 (5,089)
DIVISION TOTALS 104,428 215,863 147,134 318,000 170,866
Other Financing Uses 15,714
Ending Cash 14,839 12,218 0 0 0
' Total Expenses and Cash 119,267 243,795 147,134 318,000 170,866
Resource Allocation
Personal Services 0 122,143 133,444 73,000 (60,444)
Operating Expenses 36,242 17,935 40 2,000 1,960
Capital Outlay 65,328 75,682 8,561 243,000 234,439
Debt Service
Transfers 2,858 103 5,089 0 (5,089)
Total Resources 104,428 215,863 147,134 318,000 170,866
81
Police Special Revenue Funds
Purpose:
The Police Special Revenue Funds receive revenue from several distinct sources. There is restricted
funding from a surcharge on Uniform Traffic Citations that is dedicated to police training. Additional
restricted revenue in this account is received from the seizure and forfeiture of property that has been
used in felony crimes. Historically, when available, the City has funded police training from these
funds. When there are insufficient revenues in these funds, the training is then funded with General
Fund resources.
Key Objectives:
The key objectives of these funds is to provide a funding source for Police Training, to use as
matching funds for grants, and to procure equipment and finance investigative expenses for protracted
operations. The sources of these funds includes:
1. Court Case Proceeds
2. State Contraband Forfeitures
3. Federal Contraband Forfeitures
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted fund is to provide revenue for an emergency radio communications
system,and to enhance automation in the Police Department.
Objective:
The objective of this funding is to purchase radios and related equipment for the Police Department to
participate in countywide emergency communications system, which will provide immediate
communication with the area law enforcement, fire and rescue, and other emergency services
organizations.
Issues,Trends and Highlights:
Beginning in 2003-04,this funding is being used to cover the monthly costs/air time for public safety
radios
Both of the above funds are combined in the budget presentation.
82
Police Special Revenue Funds
Public Safety
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 100,694 14,840 34,272 26,884 (7,388)
Revenues •
Confiscated Property 403 0 :
Court Case Revenues 6,829 6,819 6,000 6,250 250
Radio Communications Fees 25,413 27,488 25,000 25,000 0
Interest 1,126 327 665 550 (115) •
Miscellaneous 0
Transfer from Other Funds 2,858 0
Total Reveunes 36,226 35,037 31,665 31,800 135
, Other Financing Sources 932
Total Resources 136,920 50,809 65,937 58,684 (7,253)
OPERATING EXPENSES
Contract Services 0
Investigations 0
Communications 16,537 25,500 38,000 12,500 '
Training 0
Printing and Publishing 0
Operating Supplies 1,118 0
Other Current Charges 0
Books,Training,Memberships 7,650 13,000 13,310 310
Total Operating Expenses 8,768 16,537 38,500 51,310 12,810 '
CAPITAL OUTLAY
Vehicles 0
' Equipment 79,079 0
' Total Capital Outlay 79,079 0 0 0 0
TRANSFERS
To Police Grant&Trust Funds 31,734 553 0 (553)
Total Transfers 31,734 0 553 0 (553)
DIVISION TOTALS 119,581 16,537 39,053 51,310 12,257
Other Financing Uses 2,499
Ending Cash 14,840 34,272 26,884 7,374 (19,510)
Total Expenses and Cash 136,920 50,809 65,937 58,684 (7,253)
83
Fire Department
Purpose: The Fire and Emergency Medical Services in Atlantic Beach are
provided through a contract between the City of Atlantic Beach and the City
of Jacksonville. Atlantic Beach provides facilities and funding to
Jacksonville, and Jacksonville staffs the Atlantic Beach Fire Station. The
agreement provides for an Advance Life Support (ALS) level of emergency
medical care for citizens, and the department members continue to provide
tours, blood pressure checks, and community services as requested.
Key Objectives:
Maintain ALS level of service
Maintain a quick response time to all incidents
Utilize staff expertise to assure fire prevention and accident prevention
programs
Utilize staff expertise to assure adequate maintenance and testing of hydrant
and water systems
Workload Data 2000 2001 2002 2003 2004
Fires 177 187 173 189 230
*Response Time 4.87 4.91 4.50 4.67 4.20
Rescue 805 772 820 788 820
*Response Time 4.41 4.47 4.36 4.75 4.16
*Response Times in Minutes
84
Fire Division
Divisional Summary
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2006-2006 (Decrease)
Resource Allocation
Personal Services 138,538 152,737 150,828 156,687 5,859
Operating Expenses 772,284 793,982 836,194 889,203 53,009
Capital Outlay 5,139 3,655 8,300 5,250 (3,050)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 915,961 950,374 995,322 1,051,140 55,818
Expenses:
Fire Control/Rescue 767,651 790,984 827,104 874,171 47,067
Lifeguards 148,310 159,390 168,218 176,969 8,751
Total Expenses 915,961 950,374 995,322 1,051,140 55,818
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Fire Department
Public Safety Director 0.1 0.1 0.1
0.1 0.1
Lifeguards
Lieutenant 2.0 2.0
Captain 3.0 3.0
Lifeguard 15.0 15.0
20.0 20.0
85
General Fund
Fire Control / Rescue
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages '
Salaries and Wages 8,679 9,166 9,598 10,091 493
Overtime
Special Pay 1,093 1,655 1,300 1,204 (96)
Sub-Total 9,772 10,821 10,898 11,295 397
Benefits
FICA 677 709 834 864 30
Pension
Health and Life Insurance 1,399 1,357 713 795 82
Worker and Unemploy Comp 880 747 840 789 (51)
Sub-Total 2,956 2,813 2,387 2,448 61
Total Wages and Benefits 12,728 13,634 13,285 13,743 458
OPERATING EXPENSES
Professional Services
Contract Services 748,061 770,503 793,619 817,428 23,809
Local Travel
Communications
Postage
Utilities 6,862 6,847 8,000 8,000 0
Rentals and Leases 200 0 (200)
Insurance
Repairs and Maintenance 12,000 35,000 23,000
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges
Total Operating Expenses 754,923 777,350 813,819 860,428 46,609
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DIVISION TOTALS 767,661 790,984 827,104 874,171 47,067 ;
86
General Fund
Lifeguards
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 107,843 121,123 119,051 124,630 5,579
Overtime
Special Pay
Sub-Total 107,843 121,123 119,051 124,630 5,579
Benefits
FICA 8,297 9,266 9,107 9,534 427
Pension
Health and Life Insurance 57
Worker and Unemploy Comp 9,613 8,714 9,385 8,780 (605)
Sub-Total 17,967 17,980 18,492 18,314 (178)
Total Wages and Benefits 125,810 139,103 137,543 142,944 5,401
OPERATING EXPENSES
Professional Services 3,169 2,366 4,750 4,750 0
Contract Services 267 116 400 400 0
Local Travel 250 (250)
Communications • 1,025 947 2,332 2,332 0
Postage
Utilities 1,405 1,254 1,670 1,670 0
Rentals and Leases
Insurance
Repairs and Maintenance 2,472 661 1,800 8,100 6,300
Printing and Publishing 783 718 300 650 350
Advertising and Promotions
Other Current Charges
Office Supplies 26 18 100 100 0
Operating Supplies 6,508 8,352 9,125 9,125 0
Books,Training,Memberships 1,706 2,200 1,648 1,648 0
Internal Service Charges 0
Total Operating Expenses 17,361 16,632 22,375 28,775 6,400
' CAPITAL OUTLAY
. Land
Buildings 1,800 (1,800)
Infrastructure Improvements
Vehicles 1,400 0
Equipment 3,739 3,655 6,500 5,250 (1,250)
Total Capital Outlay 5,139 3,655 8,300 5,250 (3,050)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS .
To 0
To 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 148,310 159,390 168,218 176,969 8,761
87
Code Enforcement
Purpose:
The Code Enforcement Department is responsible for the investigation and enforcement
of City Code violations, preparation of cases to be brought before the Code Enforcement
Board, and public information relative to the understanding and interpretation of the
Code.
The Code Enforcement Officer also serves as the City's Safety Coordinator. In that
capacity, he works with employees relative to establishing and complying with safety
standards. He also chairs the Safety Committee, which reviews all accidents and injuries
to City employees.
Key Objectives 2005-06:
Continue review and revision of City Codes
Issues and Trends 2004-05:
Completing an update and re-write of the Chapter 12 of City Code
Started Animal Control Hearings by the Code Enforcement Board for non-payment of
fines
Improved the public awareness of City Codes
Assisted other departments throughout the City
Workload Data 2000 2001 2002 2003 2004
Investigations 1,795 2,851 2832 2970 3103
In Compliance 2,814 2790 3042 3076
Pending 62 104 32 59
Appealing 1 1 0 0
88
General Fund
Code Enforcement
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 32,507 34,582 36,466 40,322 3,856
Overtime 37 0
Special Pay 371 961 1,394 300 (1,094)
Sub-Total 32,878 35,580 37,860 40,622 2,762
Benefits
FICA 2,497 2,702 2,897 3,108 211
Pension 3,679 4,427 5,453 5,780 327
Health and Life Insurance 129 147 144 195 51
Worker and Unemploy Comp 4,492 3,049 3,971 3,924 (47)
Sub-Total 10,797 10,325 12,465 13,007 542
Total Wages and Benefits 43,675 45,905 50,325 53,629 3,304
OPERATING EXPENSES
Professional Services 56 87 50 100 50
Contract Services 50 200 150
Local Travel 7 100 100 0
Communications 646 602 700 750 50
Postage 25 50 25
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 47 720 50 550 500
Printing and Publishing 1,928 975 800 1,200 400
Advertising and Promotions
Other Current Charges 0
Office Supplies 795 944 408 500 92
Operating Supplies 853 2,104 2,900 1,000 (1,900)
Books,Training,Memberships 2,221 2,181 2,350 1,500 (850)
Internal Service Charges 0
Total Operating Expenses 6,553 7,613 7,433 5,950 (1,483)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 50,228 53,518 57,758 59,579 1,821
89
Parks and Recreation
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 905,037 846,828 981,371 1,007,580 26,209
Total Revenues 905,037 846,828 981,371 1,007,580 26,209
Expenses:
Park Administration 136,714 131,279 136,514 155,333 18,819
Recreation Activities 129,191 148,973 152,955 165,355 12,400
Beautification 0 119,430 146,537 144,944 (1,593)
Maint. &Improvements 639,132 447,146 545,365 541,948 (3,417)
Total Expenses 905,037 846,828 981,371 1,007,580 26,209
Resource Allocation:
Personal Services 479,427 475,564 488,423 540,530 52,107
Operating Expenses 394,665 355,410 468,226 467,050 (1,176)
Capital Outlay 30,945 15,854 24,722 0 (24,722)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 905,037 846,828 981,371 1,007,580 26,209
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Park Administration
Parks and Recreation Director 1.00 1.00
Administrative Assistant 1.00 1.00
2.00 2.00
Recreation Activities
Recreation Coordinator 1.00 1.00
Recreation Leader(Part Time) 1.00 1.00
2.00 2.00
Beautification
Beautification Division Chief 1.00 1.00
Gardener 1.00 1.00
2.00 2.00
Maintenance and Improvements
Park Maintenance Division Chief 1.00 1.00
Park Ranger 5.00 5.00
6.00 6.00
Total Parks and Recreation 12.00 12.00
90
Location of City Parks
Active Parks: Those parks primarily used for athletics or specialized recreation
activities. Typical facilities include baseball field(s), softball field(s), football field(s),
soccer field(s),restrooms,parking, recreation building, basketball courts,tennis courts
and walking trails.
Passive Parks: Those parks that are primarily used for non-athletic activities. Typical
facilities include nature,hiking, exercise trails, nature center, restrooms, parking and
picnic areas.
Park Summary
Name Type Acres Location
Beach Passive 56.5 Atlantic Blvd. to end of Seminole Road
Dutton Island Passive 27.0 West end of Dutton Road
Johansen Park Passive 13.0 Seminole Rd& Park Terrace E. & W.
Russell Park Active 12.0 200 Seminole Road
Howell Park Passive 10.3 500 Seminole Road
Tideviews Passive 8.0 Begonia St. and West 1St Street
Donner Park Active 4.5 2072 George Street
Jordan Park Active 3.5 1671 Francis Avenue
Bull Park Active 3.0 716 Ocean Avenue
Rose Park Passive 1.75 Corner of Rose & Orchid Street
Fairway Villas Park Passive 0.4 Mayport Rd& Fairway Villas Lane
Fraiser Park Passive 0.4 Plaza St. (Median) Seminole Rd. & E. Coast
Mandalay Park Passive 0.4 Seminole and 16th Avenue
Veteran's Memorial
Park Passive 1.62 1 West First Street
Marvin's Garden Passive 0.3 Dewees Avenue
Total 143.12
91
Parks and Recreation
Code: 001-6010-572
Purpose:
The Parks and Recreation Department is responsible for the recreational activities
throughout the City and special events programs. This department sponsors programs
such as youth baseball, softball,basketball, youth and adult flag football, cheerleading,
summer camps and Community Theater, and events such as "Acoustic Night" and"Song
Writer's Concert".
Key Objectives:
• To re-design and renovate the dune crossover at the 16th Street beach access.
• To increase the programs to include a New Year's Eve event and kayak tour.
• To increase the number of event attendees through marketing
Issues,Trends and Highlights:
• Completed a new skateboard park, and held a grand opening
• Installed a new basketball court at Veteran's Park
• Installed a new sculpture in Russell Park
• Assisted the Oceanside Rotary Club in raising funds for the new skateboard park.
• Increased the number of events to include Father and Family Fun Day and the Art in the
Park event.
Workload Data:
• Attended approximately 100 meetings in FY 04-05 held by the City Commission, City
Manager and the Recreation Committee
• Scheduled approximately 17 activities during FY 04-05, including the Camp Out, Tree
Lighting, summer camp, acoustic night, song writers and the art show to name a few.
• Provided summer lunches for the summer camps
• Increased the number of families in the Healthy Families Program, which is a free family
support program
92
General Fund
Parks Administration
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 80,574 88,622 72,900 97,469 24,569
Overtime 228 312 400 500 100
Special Pay 3,078 3,691 1,142 3,304 2,162
Sub-Total 83,880 92,625 74,442 101,273 26,831
Benefits
FICA 5,893 6,629 5,684 7,747 2,063
Pension 9,732 11,757 14,054 13,971 (83)
Health and Life Insurance 11,674 6,077 10,355 11,476 1,121
Worker and Unemploy Comp 5,260 3,846 7,409 6,866 (543)
Sub-Total 32,559 28,309 37,502 40,060 2,558
Total Wages and Benefits 116,439 120,934 111,944 141,333 29,389
OPERATING EXPENSES
Professional Services 12 0 '
Contract Services 4,695 79 12,100 1,000 (11,100)
Local Travel 8 150 200 50 ,
Communications 6,986 4,828 4,500 5,000 500 ,
• Postage 148 189 200 200 0
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 635 745 1,000 1,000 0
Printing and Publishing 1,200 (1,200)
Advertising and Promotions
Other Current Charges
Office Supplies 4,406 1,119 920 800 (120)
Operating Supplies 2,293 1,759 2,900 4,200 1,300
Books,Training,Memberships 1,112 1,606 1,600 1,600 0 •
Internal Service Charges •
Total Operating Expenses 20,275 10,345 24,570 14,000 (10,570) •
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 0
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
' Principal
• Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 136,714 131,279 136,514 155,333 18,819 •
93
General Fund
Park Activities
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages 1
Salaries and Wages 41,648 44,602 47,712 53,726 6,014
Overtime 2,031 1,406 1,600 1,600 0
Special Pay 3,303 4,350 3,800 1,300 (2,500) ,
Sub-Total 46,982 50,358 53,112 56,626 3,514
Benefits
FICA 3,565 3,824 3,994 4,332 338
Pension 2,890 2,728 4,275 4,530 255
Health and Life Insurance 6,004 5,863 3,397 3,782 385
Worker and Unemploy Comp 3,867 3,294 3,761 3,785 24
Sub-Total 16,326 15,709 15,427 16,429 1,002
Total Wages and Benefits 63,308 66,067 68,539 73,055 4,516
OPERATING EXPENSES
Professional Services 172 0
Contract Services 31,277 10,897 7,000 7,000 0
Local Travel 300 300 0
Communications 1,773 3,478 686 (686)
Postage 0
Utilities 16,417 16,278 17,000 17,000 0
Rentals and Leases 904 946 700 600 (100)
Insurance 0
Repairs and Maintenance 430 300 (130)
Printing and Publishing 1,232 60 300 300 0
Advertising and Promotions 0
Other Current Charges 34,404 45,000 56,500 11,500 •
Office Supplies 126 0
Operating Supplies 14,280 10,898 13,000 10,300 (2,700)
Books,Training,Memberships 5,647 0
Internal Service Charges 0
Total Operating Expenses 65,883 82,906 84,416 92,300 7,884
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 0
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE '
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 129,191 148,973 152,955 165,355 12,400
94
Beautification
Code: 001-6025-541
Purpose:
The Beautification Division of Parks and Recreation is responsible for the city owned properties
that are landscaped,the administration of the tree protection program,maintenance of various
irrigation systems and to make improvements to the landscaped areas throughout the city.
Key Objectives:
• Work with JEA on line clearing program.
• Maintain the landscape areas around 5 points.
• Expand the tree program to private property.
• Assist citizens in beautifying and maintaining public property.
Issues,Trends and Highlights:
• Trimmed trees at City Hall, Donner and Jordan Parks.
• Worked with JEA on tree trimming around power lines.
• Met with homeowner to assist with storm damaged trees.
• Assisted in the landscaping upgrades at 7th Street beach access.
• Upgraded the City pest and Weed control.
95
General Fund
Beautification
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 45,982 54,149 57,646 3,497
Overtime 131 200 200 0
Special Pay 71 1,400 (1,400)
Sub-Total 0 46,184 55,749 57,846 2,097
Benefits
FICA 3,082 4,253 4,425 172
Pension 6,697 8,097 8,263 166
Health and Life Insurance 16,829 8,992 9,978 986
Worker and Unemploy Comp 3,286 4,396 4,182 (214)
Sub-Total 0 29,894 25,738 26,848 1,110
Total Wages and Benefits 0 76,078 81,487 84,694 3,207
OPERATING EXPENSES
Professional Services 12
Contract Services 15,178 20,000 20,000 0
Local Travel
Communications 2,179 1,300 1,400 100
Postage 148 150 (150)
Utilities 6,836 8,000 9,000 1,000
Rentals and Leases 322 400 400 0
Insurance
Repairs and Maintenance 200 400 200
Printing and Publishing 1,017 500 500 0
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 17,571 28,200 28,400 200
Books,Training,Memberships 89 100 150 50
Internal Service Charges 0
Total Operating Expenses 0 43,352 58,850 60,250 1,400
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 6,200 (6,200)
Vehicles
Equipment
Total Capital Outlay 0 0 6,200 0 (6,200)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 0 119,430 146,537 144,944 (1,593)
96
Parks Maintenance
Code: 001-6020-572
Purpose:
The Parks Maintenance Department is responsible for providing safe recreational
activities throughout the City. The primary concern is the citizens of Atlantic Beach and
those who use our parks.
Key Objectives:
• Replace windows and doors to the Adele Grage Theater
• Upgrade the electrical system in Town Center
• Install a floating dock on the canoe launch at Tide Views Park
Issues,Trends and Highlights:
• Installed lights on the Basketball Court at Russell Park
• Renovated the boardwalks at Ahern St., 6th, 11th, 13th, 18th and 20`h streets.
• Installed a shower at the 4th street and 12th street beach accesses.
Workload Data
Activity Est. FY-05 FY-04 FY-03
Park Inspections 24 24 24
Acres of Park Land Maintained 143.12 143.12 141
Number of contractors supervised 7 7 7
Meetings attended 35 30
97
General Fund
Park Maintenance & Improvements
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 181,069 125,909 141,500 162,481 20,981
Overtime 3,031 7,155 8,000 5,000 (3,000)
Special Pay 6,078 6,432 8,000 1,000 (7,000)
Sub-Total 190,178 139,496 157,500 168,481 10,981
Benefits
FICA 13,859 10,545 12,469 12,889 420
Pension 21,795 19,393 22,028 23,290 1,262
Health and Life Insurance 56,784 34,820 22,498 25,001 2,503
Worker and Unemploy Comp 17,064 8,231 11,958 11,787 (171)
Sub-Total 109,502 72,989 68,953 72,967 4,014
Total Wages and Benefits 299,680 212,485 226,453 241,448 14,995
OPERATING EXPENSES
Professional Services 392 540 0
Contract Services 180,518 152,852 205,990 205,000 (990)
Local Travel
Communications 3,055 3,888 4,500 4,500 0
Postage
Utilities 23,342 15,704 15,900 16,000 100
Rentals and Leases 2,967 2,970 • 2,500 2,500 0
Insurance
Repairs and Maintenance 29,826 2,897 13,700 14,500 800
Printing and Publishing 2,429 2,521 1,500 2,000 500
Advertising and Promotions
Other Current Charges 0
Office Supplies 0
Operating Supplies 65,543 37,221 56,000 56,000 0
Books,Training,Memberships 435 214 300 (300)
Internal Service Charges 0
Total Operating Expenses 308,507 218,807 300,390 300,500 110
CAPITAL OUTLAY
Land 0
Buildings 6,157 11,975 0
Infrastructure Improvements 2,850 16,422 (16,422)
Vehicles 0
Equipment 21,938 3,879 2,100 (2,100)
Total Capital Outlay 30,945 15,854 18,522 0 (18,522)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 639,132 447,146 545,365 541,948 (3,417)
98
is1
Y,fit"i'M1`Cll.\ i
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99
Public Works
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Fund Resources 1,271,281 1,243,054 1,530,919 1,538,266 7,347
Local Option Gas Taxes 516,337 525,600 536,000 564,042 28,042
Sanitation Utility 1,259,145 1,396,375 1,300,019 1,362,300 62,281
Storm Water Utility 1,101,285 1,771,866 2,636,510 1,067,868 (1,568,642)
Bond Construction 41,362 5,693 0 0 0
Total Revenues 4,189,410 4,942,588 6,003,448 4,532,476 (1,470,972)
' Expenses:
Public Works Admin. 424,017 416,282 409,890 469,649 59,759
Street and Road Maint. 620,564 595,106 888,986 801,717 (87,269)
Local Option Gas Tax 1,116,656 870,399 532,609 649,368 116,759
Sanitation Utility 1,236,744 1,437,395 1,320,733 1,424,581 103,848
Storm Water Utility 1,233,968 939,705 1,626,345 2,394,864 768,519
Bond Construction 3,415,219 401,193 0 0 0
Fleet Maintenance 226,700 231,666 232,043 266,900 34,857
Total.Expenses 8,273,868 _ 4,891,746 5,010,606 6,007,079 996,473
Resource Allocation:
Personal Services 809,748 760,785 807,965 917,092 109,127
Operating Expenses 2,114,849 2,309,759 2,216,535 2,525,227 308,692
Capital Outlay 4,488,885 656,177 1,070,825 1,795,500 724,675
Debt Service 334,734 226,704 207,572 212,039 4,467
Transfers 525,652 938,321 707,709 557,221 (150,488)
Total Resource Allocation: 8,273,868 4,891,746 5,010,606 6,007,079 996,473
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Public Works Administration
Public Works Director 1.00 1.00
Technical Designer 1.00 1.00
Public Works Inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk-(Part Time) 1.00 1.00
6.00 6.00
Street and Road Maintenance
Streets and Maintenance Division Director 0.60 0.60
Crew Chief 0.50 0.50
Heavy Equipment Operator 0.30 0.30
Mechanic 0.85 0.85
Sign/Building Maintenance 0.90 0.90
General Maintenance Worker 3.75 3.75
6.90 6.90
Storm Water Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Heavy Equipment Operator 2.60 2.60
Sign/Building Maintenance 0.10 0.10
Mechanic 0.15 0.15
General Maintenance Worker 1.25 1.25
5.00 5.00
Sanitation
Heavy Equipment Operator 0.10 0.10
Total Public Works 18.00 18.00
100
Public Works Administration
Code: 001-5001-541
Purpose:
The Public Works Administration Department is responsible for engineering and administrative support
for the Public Works divisions, Public Works Capital Improvement Program and construction projects,
and customer requests related to Public Works functions.
Key Objectives:
• Continue to complete new projects in • Continue to administer the Capital
synchronization with the City Improvement Program by completing
Commission's strategic planning projects at minimum cost while assuring
priorities quality construction
• Continue to provide in-house design on • Streamline plan reviews and ensure
projects using Technical Designer, building contractors understand
• This year's project include George & submittal requirements for permit
Dudley Drainage, Post Office Entrance applications.
Modifications, Headworks at WWTP#2,
Kestner Road Water Main, Plaza Road • Continue master planning and mapping
Bike Path, Beach Avenue Water Main, of city facilities using Geographic
and W. 3rd and Main Street Sidewalks. Information System
Issues,Trends,Highlights:
• Prepared and delivered the annual National Pollutant Discharge Elimination System(NPDES)
report.
• Provided construction engineering and inspection on other projects including water/sewer, storm
water, concrete and paving projects.
• Engineering and administrative support provided for regulatory permits and permit renewals.
• Provided construction engineering and inspection services on major projects, including Town
Center Stormwater,Country Club Lane Stormwater Replacement Project, George and Dudley
Street Drainage Improvements,Plaza Road Bike Path,and many additional minor projects.
• Continued training of supervisory staff,via professional seminars, including the 2005 National
Hurricane Conference,NPDES Stormwater Program MS4 Retreat, Florida Stormwater
Association's(FSA)2004 Winter Conference,and FSA's TMDL Workshop.
• Continued organization of City maps and prepared for document imaging and archiving of files.
• Continued inspection of water,sewer, paving,curbing, sidewalk and drainage improvements in
several new subdivisions, including Hidden Paradise,Paradise Oaks,Paradise Preserve and
Scheidel Court.
• Continued contract administration for annual contracts, including asphalt,concrete,ditch
spraying,engineering, fleet maintenance,janitorial, lawn service,Atlantic Blvd./Town Center
medians, mosquito control, palm tree trimming,pest control, sanitation, stormwater jetting, street
sweeping, surveying, and uniforms.
101
General Fund
Public Works Administration
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 228,516 179,645 230,000 260,072 30,072
Overtime 183 48 200 200 0
Special Pay 9,946 10,546 3.300 3,600 300
Sub-Total 238,645 190,239 233,500 263,872 30,372
Benefits
FICA 18,142 14,400 17,863 20,186 2,323
Pension 25,314 30,351 34,695 35,755 1,060
Health and Life Insurance 30,281 24,207 17,240 19,189 1,949
Worker and Unemploy Comp 24,371 11,858 13,422 12,662 (760)
Sub-Total 98,108 80,816 83,220 87,792 4,572
Total Wages and Benefits 336,753 271,055 316,720 351,664 34,944
OPERATING EXPENSES
Professional Services 166 79,258 27,000 40,000 13,000
Contract Services 7,556 8,882 10,600 10,665 65
Local Travel 2,316 963 2,600 4,100 1,500
Communications 11,853 10,514 9,200 9,500 300
Postage 524 30 400 400 0
Utilities 6,842 5,246 0
Rentals and Leases 743 0
Insurance 1,306 1,481 0
Repairs and Maintenance 7,137 5,578 8,200 7,670 (530)
Printing and Publishing 1,136 3,371 1,200 1,200 0
Advertising and Promotions 0
Other Current Charges 1,020 0
Office Supplies 1,583 1,521 2,000 2,000 0
Operating Supplies 11,379 12,128 13,690 13,250 (440)
Books,Training,Memberships 3,935 5,143 5,600 6,500 900
Internal Service Charges0
Total Operating Expenses 56,476 135,135 80,490 95,285 14,795
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 6,820 0
Vehicles 20,000 20,000
Equipment 23,968 10,092 12,680 2,700 (9,980)
Total Capital Outlay 30,788 10,092 12,680 22,700 10,020
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 424,017 416,282 409,890 469,649 59,759
102
Streets and Road Maintenance
Code: 001-5002-541
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets,right-of-ways, signs,and storm water conveyance and
treatment systems.
Key Objectives:
• Continue improvement of signs, sidewalks • Continue maintenance and replacement of
and right-of ways street signs and inventory
• Document roadway status in the City's GIS • Continue maintenance of Town Center,
database Atlantic Blvd.medians and Mayport Flyover
area in accordance with the Interlocal
• Continue ten year plan for street Agreement with Neptune Beach
maintenance utilizing Pavement
Management System to update roadway
inventory and maintenance plan
Issues,Trends and Highlights:
Milling and paving of Core City streets.
Workload Data
Activity Est. FY-04/05 FY-03/04 FY-02/03
FY-05/06
Tons of Asphalt Patching 150 163 150 120
Tons of Limerock 600 200 400 500
Miles of Paved Roadway(incl. FDOT) 57.2 57.2 57.2 56.6
103
General Fund
Public Works Streets Division
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 172,766 170,296 188,090 210,720 22,630
Overtime 530 1,334 1,800 1,500 (300)
Special Pay 5,679 6,103 6,500 6,560 60
Sub-Total 178,975 177,733 196,390 218,780 22,390
Benefits
FICA 13,625 13,540 14,341 16,737 2,396
Pension 20,502 23,997 29,154 30,204 1,050
Health and Life Insurance 42,153 40,806 23,240 31,809 8,569
Worker and Unemploy Comp 19,576 12,553 15,788 15,826 38
Sub-Total 95,856 90,896 82,523 94,576 12,053
Total Wages and Benefits 274,831 268,629 278,913 313,356 34,443
OPERATING EXPENSES
Professional Services 12,843 16,999 43,812 7,800 (36,012)
Contract Services 105,277 105,853 145,581 149,530 3,949
Town Center Maintenance 28,326 61,386 57,100 47,000 (10,100)
Transportation,Postage 25 63 100 37
Communications 1,600 4,362 4,481 4,481 0
Utilities 71,874 76,443 84,308 90,000 5,692
Rentals and Leases 2,299 2,726 3,396 3,500 104
Insurance 0
Repairs and Maintenance 2,594 7,575 14,895 22,000 7,105
Printing and Publishing 1,131 854 1,400 1,250 (150)
Advertising and Promotions 0
Other Current Charges 60 0
Office Supplies 499 489 500 500 0
Operating Supplies 58,004 43,434 56,100 59,000 2,900
Books,Training,Memberships 1,030 607 1,200 1,200 0
Internal Service Charges 0
Total Operating Expenses 285,537 320,753 412,836 386,361 (26,475)
CAPITAL OUTLAY
Land
Buildings 15,000 8,000 (7,000)
Infrastructure Improvements 180,000 30,000 (150,000)
Vehicles 35,544 20,000 20,000
Equipment 24,652 5,724 2,237 44,000 41,763
Total Capital Outlay 60,196 5,724 197,237 102,000 (95,237)
DEBT SERVICE
Principal 0
Interest 0
Other 0
Total Debt Service 0 0 0 0 0
TRANSFERS
To 0
To
0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 620,564 595,106 888,986 801,717 (87,269)
104
Local Option Gas Tax Fund
Code: 130-5002-541
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, right-of ways, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, signalization, and
pavement markings, equipment and structures for storage of equipment, and debt service on
projects related to the above programs.
Key Objectives:
• To fund the Street and Road Maintenance Divisions top prioritized street paving,
resurfacing, sidewalk, and curb and gutter repair projects.
• To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds.
Fund proceeds are pledged for debt service on these bonds and will be transferred to the
Debt Service Fund for such purpose (original loan proceeds were used to fund streets and
drainage improvements in Marsh Oaks).
Issues, Trends and Highlights:
Milling and paving of streets for FY 2003-2005 were limited to those streets within the Core City
Project. City road maintenance efforts will begin again in FY 2005-2006 with projects selected
as prioritized by the ongoing pavement management program.
Sidewalks repairs are budgeted at$50,000.
105
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Restricted 1,239,102 717,919 297,935 301,326 3,391
Restricted/Designated 0 0 0 0 0 .
Cash Forward 1,239,102 717,919 297,935 301,326 3,391
Revenues
Local Option Gas Taxes 502,361 520,810 529,000 556,042 27,042
Interest Earnings 13,976 4,790 7,000 8,000 1,000
Total Reveunes 516,337 525,600 536,000 564,042 28,042
Other Financing Sources 79,136
Total Resources 1,834,575 1,243,519 833,935 865,368 31,433
Expenditures
Operating Expenses •
Professional Services
Contract Services 186,794 43,815 190,000 190,000
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements 30,080 50,000 50,000 0
Core City Project 616,390 76,728 0
Paving 84,000 84,000
Transfers Out
To Debt Service 71,579 71,086 72,435 70,000 (2,435)
To General Fund 48,893 47,639 0
To Storm Water Utility Fund 193,000 601,051 410,174 255,368 (154,806)
DIVISION TOTALS 1,116,656 870,399 532,609 649,368 116,759
Other Financing Uses 7!5,185
Restricted 717,919 297,935 301,326 216,000 (85,326)
Ending Cash 717,919 297,935 301,326 216,000 (85,326)
Total Expenses and Cash 1,834,575 1,243,519 833,935 865,368 31,433
Resource Allocation
Personal Services 0 0 0 0 0
Operating Expenses 186,794 43,815 0 190,000 190,000
Capital Outlay 616,390 106,808 50,000 134,000 84,000
Debt Service 0 0 0 0 0
Transfers 313,472 719,776 482,609 325,368 (157,241)
Total Resources 1,116,656 870,399 532,609 649,368 116,759
106
Sanitation Fund
Code: 420-4201-534
Purpose:
The Sanitation Department is responsible for overseeing the refuse contractor's compliance with
their contractual obligation to the City, including removal of garbage, yard waste, construction
debris and recycling.
Key Objectives:
• Continue to monitor the contractor's . Continue monthly meetings with
performance for strict compliance contractor
with the new contract,which
provides for liquidated damages
Issues,Trends, Highlights:
Sanitation contract includes tire pickup and pickup of City facilities.
All commercial accounts are now being serviced by franchise hauler.
City's franchise hauler, Browning-Ferris Industries of Florida, Inc. (BFI), purchased by Capital
Environmental Resource Inc. (CERI), is now doing business as Waste Services of Florida.
Activity Est. FY-04/05 FY-03/04 FY-02/03
FY-05/06
Number of Residential Accounts 5000 4966 4716 4716
Number of Commercial Accounts 650 650 633 633
107
Sanitation Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Restricted 298,123 309,186 359,349 330,183 (29,166)
Operating Cash 350,377 363,350 337,420 345,872 8,452
Cash Forward 648,500 672,536 696,769 676,055 (20,714)
Revenues
Garbage Services 1,250,113 1,282,852 1,284,000 1,350,300 66,300 ,
Interest Earnings 9,032 8,020 12,000 12,000 0
Disaster Relief Grants 105,503 4,019 (4,019)
Total Reveunes 1,259,145 1,396,375 1,300,019 1,362,300 62,281
Other Financing Sources 1,635 65,253
Total Resources 1,909,280 2,134,164 1,996,788 2,038,355 41,567
Expenditures
Sanitation 1,236,744 1,437,395 1,320,733 1,424,581 103,848 .
' DIVISION TOTALS 1,236,744 1,437,395 1,320,733 1,424,581 103,848
Other Financing Uses
Restricted 309,186 359,349 330,183 356,145 25,962
Operating Cash 363,350 337,420 345,872 257,629 (88,243)
Ending Cash 672,536 696,769 676,055 613,774 (62,281)
Total Expenses and Cash 1,909,280 2,134,164 1,996,788 • 2,038,355 41,567
Resource Allocation
Personal Services 4,255 4,463 4,409 4,707 298
Operating Expenses 1,020,309 1,208,639 1,087,724 1,180,221 92,497
Capital Outlay 0 5,748 3,500 7,800 4,300
Debt Service 0 0 0 0 0
Transfers 212,180 218,545 225,100 231,853 6,753
Total Resources 1,236,744 1,437,395 1,320,733 1,424,581 103,848
AUTHORIZED PERSONNEL
Position Allocation 2004-2005 2005-2006
Heavy Equipment Operator 0.10 0 0
108
Sanitation Fund
Public Works Sanitation
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease) I
PERSONAL SERVCES
Wages
Salaries and Wages 2,591 2,924 3,040 3,234 194
Overtime 54 17 (17)
Special Pay 133 58 60 126 66
Sub-Total 2,724 3,036 3,117 3,360 243
Benefits
FICA 204 231 230 247 17
Pension 363 363 454 464 10
Health and Life Insurance 693 587 342 379 37
Worker and Unemploy Comp 271 246 266 257 (9)
Sub-Total 1,531 1,427 1,292 1,347 55
Total Wages and Benefits 4,255 4,463 4,409 4,707 298
•
OPERATING EXPENSES
Professional Services 1
Contract Services 875,426 1,075,269 955,000 1,034,635 79,635
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 14 16 2
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges 2,922
Office Supplies ,
Operating Supplies 3,250 3,998 5,000 1,002
Books,Training,Memberships
Internal Service Charges 144,883 - 127,197 128,712 140,570 11,858 -
Total Operating Expenses 1,020,309 1,208,639 1,087,724 1,180,221 92,497
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 5,748 3,500 7,800 4,300
Total Capital Outlay 0 5,748 3,500 7,800 4,300
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 212,180 218,545 225,100 231,853 6,753
To City Provided Utilities
To
Total Transfers 212,180 218,545 225,100 231,853 6,753
DIVISION TOTALS 1,236,744 1,437,395 1,320,733 1,424,581 103,848
1 o'
Storm Water Utility
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Restricted 322,769 350,832 364,096 373,368 9,272
Operating Cash 377,330 208,924 983,232 1,984,125 1,000,893
Cash Forward 700,099 559,756 1,347,328 2,357,493 1,010,165
Revenues
Storm Water Fees 370,451 372,845 375,000 377,500 2,500
Interest Earnings 6,464 8,970 35,000 35,000 0
Fl.Dept of Environmental Protection 367,303 400,000 400,000
Disaster Relief Grants 553 17 (17)
Water Mgt.Dist.Grant-Const. 17,293
Other 340 0
Transfers
From Half Cent Sales Tax Fund
From Gas Tax Fund 193,000 601,051 410,174 255,368 (154,806)
From General Fund 164,067 770,814 1,816,319 (1,816,319)
Total Reveunes 1,101,285 1,771,866 2,636,510 1,067,868 (1,568,642)
Other Financing Sources
Total Resources 1,801,384 2,331,622 3,983,838 3,425,361 (558,477)
Expenditures
Storm Water Utility 1,233,968 939,705 1,626,345 2,394,864 768,519
DIVISION TOTALS 1,233,968 939,705 1,626,345 2,394,864 768,519
Other Financing Uses 7,660 44,589
Restricted 350,832 364,096 373,368 390,901 17,533
Operating Cash 208,924 983,232 1,984,125 639,596 (1,344,529)
Ending Cash 559,756 1,347,328 2,357,493 1,030,497 (1,326,996)
Total Expenses and Cash 1,801,384 2,331,622 3,983,838 3,425,361 (558,477)
Resource Allocation
Personal Services 193,909 216,638 207,923 247,365 39,442
Operating Expenses 341,819 372,146 406,437 430,460 24,023
Capital Outlay 363,506 124,217 804,413 1,505,000 700,587
Debt Service 334,734 226,704 207,572 212,039 4,467
Transfers 0 0 0 0 0
Total Resources 1,233,968 939,705 1,626,345 2,394,864 768,519
110
Storm Water Utility Fund.
Code: 470-0000-538
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe weather
by providing effective treatment and removal of the City's storm water.
Key Objectives:
• Continue storm water preventive • Continue storm water system inspections,
maintenance program and reshaping the monitoring, and reporting required by the
ditches National Pollutant Discharge Elimination
System(NPDES)permit
• Implement additional areas of the Storm
Water Master Plan, and maintenance of
drainage systems.
Issues,Trends,Highlights:
• Completed construction of Core City Storm Water Improvements Project.
• Monitored compliance with NPDES storm water permit requirements and submitted Annual
Report to the Florida Department of Environmental Protection(FDEP)on April 7,2005.
• New drainage system installed at Country Club Lane, Town Center Phase III, Town Center
Stormwater Pumping Station,and George&Dudley Drainage Improvements(CDBG).
• Provided professional training for two employees to operate storm water equipment and two
employees on erosion and:;,2dimentation control practices.
• Contracted to perform preventive maintenance on storm drain lines and catch basins, including
vacuuming and water jetting.
• Reshaped over 12,000 linear feet of ditches, cleaned out approximately 250 catch basins and
jetted and cleaned 9,000 linear feet of storm sewer pipe lines.
• Extended contract for ditch spraying for invasive weeds.
• Continued storm water monitoring at baffle boxes and public education program using coastal
environment interactive model.
Activity Est. FY-04/05
FY-05/06
Miles of Drainage Ditches 14.4 14.4
Miles of Storm Sewer 22 22
Number of Catch Basins 926 926
Feet of Ditch Maintained 34,500 34,500
11
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 122,187 139,185 137,860 171,289 33,429
Overtime 519 2,081 896 1,200 304
Special Pay 3,302 6,226 4,635 3,500 (1,135)
Sub-Total 126,008 147,492 143,391 175,989 32,598
Benefits
FICA 9,579 11,219 10,893 13,463 2,570
Pension 17,232 20,534 24,214 24,552 338
Health and Life Insurance 28,538 26,352 16,959 19,930 2,971
Worker and Unemploy Comp 12,552 11,041 12,466 13,431 965
Sub-Total 67,901 69,146 64,532 71,376 6,844
Total Wages and Benefits 193,909 216,638 207,923 247,365 39,442
OPERATING EXPENSES
Professional Services 16 27,666 23,783 5,050 (18,733)
Contract Services 113,984 128,722 140,000 155,500 15,500
Local Travel
Communications 661 1,179 1,300 1,300 0
Postage 543 18 0
Utilities 500 500 0
Rentals and Leases 431 472 0
Insurance 19,507 22,563 3,056
Repairs and Maintenance 30,093 28,710 28,000 26,621 (1,379)
Printing and Publishing 2,138 1,382 1,302 1,500 198
Advertising and Promotions
Other Current Charges 654
Office Supplies 308 185 400 400 0
Operating Supplies 33,893 27,556 40,240 42,680 2,440
Books,Training,Memberships 1,443 1,742 2,611 2,000 (611)
Internal Service Charges 158,309 153,860 148,794 172,346 23,552
Total Operating Expenses 341,819 372,146 406,437 430,460 24,023
CAPITAL OUTLAY
Land 602,413 (602,413)
Buildings
Infrastructure Improvements 323,506 124,217 202,000 1,430,000 1,228,000
Vehicles 37,214 0
Equipment 2,786 75,000 75,000
Total Capital Outlay 363,506 124,217 804,413 1,505,000 700,587
DEBT SERVICE
Principal 96,674 67,803 71,298 98,559 27,261
Interest 237,846 158,688 135,892 113,272 (22,620)
Other 214 213 382 208 (174)
Total Debt Service 334,734 226,704 207,572 212,039 4,467
TRANSFERS
To miscellaneous other funds
1 To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,233,968 939,705 1,626,345 2,394,864 768,519
112
Fleet Maintenance
Code: 001-5004-549
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance
contractor's compliance with their contractual obligation to the City, including services and
repairs on all City vehicles and small equipment. The contract includes routine lubricating, oil
change, mechanical repairs and other vehicle modifications as needed.
Key Objectives:
• Ensure City vehicles and equipment • Ensure City vehicles and equipment
are properly maintained for safety are properly inspected and
and efficiency maintained for safety and efficiency
to reduce the amount of non-contract
• Continue to monitor contractor's work by preventive maintenance
performance, to ensure an efficient
and effective service facility capable • Continue to review corrective action
of handling a high volume of in cases of vehicle or equipment
maintenance and repairs abuse as reported by contractor
• Continue a strict policy for • Obtain new equipment maintenance
Department Head approval of non- contract with current level of service
contract work
Issues,Trends,Highlights:
The City continues to experience a downward trend in vehicle repair costs and contractor
received a bonus for keeping expenses below target level.
Workload Data:
Under the contract,the average number of work orders completed annually is about 967.
Workload Data
Activity Est. FY-04/05 FY-03/04 FY-02/03
FY-05/06
Number of Vehicle Repairs 1200 1114 866 930
11:
Fleet Maintenance
Public Works Fleet Maintenance
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total 0 0 0 0 0
Total Wages and Benefits 0 0 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 217,589 224,027 226,420 233,000 6,580
Local Travel
Communications 994 1,450 1,100 1,500 400
Postage
Utilities 938 80 0
Rentals and Leases
Insurance 583 662 0
Repairs and Maintenance 902 6,300 6,300
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 3,810 2,150 1,528 2,100 572
Books,Training,Memberships
Internal Service Charges 0
Total Operating Expenses 223,914 229,271 229,048 242,900 13,852
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 2,786 2,395 2,995 24,000 21,005
Total Capital Outlay 2,786 2,395 2,995 24,000 21,005
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 0
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 226,700 231,666 232,043 266,900 34,857
114
Utility Revenue Bond Construction
Purpose:
The purpose of this program is to provide funding for Water, Sewer and Storm Water System
Improvements through the issuance of revenue bonds. Funding for the projects include proceeds from
the 1996 Utility Revenue Bond and interest and investment earnings on those proceeds.
Issues,Trends and Highlights:
• Upon project completion, costs are allocated to the applicable Water, Sewer or Storm Water Fund,
based on the percentage of work performed in each area,as provided by the vendor or engineering
study.
• These monies have fully expended. Below is a table indicating the use of the bond proceeds.
1996 Utility Revenue Bond Project Summary
Description Project Revised Budget Est.Expenditures Balance
Number FY 1995-2004 FY 2005
AB Sewer Plant Exp. ABS-2 1,293,719 1,293,719 0
AB Sewer Main Rehabilitation AS9601 264,777 264,777 0
New Well-WTP#2 AW9601 141,744 141,744 0
Water Main Upgrades AW9602 837,220 837,220 0
Beach Ave Improvements AW9603 855,129 855,129 0
City Property Meters AW9604 13,920 13,920 1 0
Project Inspect/Oversight AW9606 108,876 108,876 0 __
Buccaneer Waste Water Improvmt=. BS9601 2,597,122 2,597,122 0 __
Enlarge&Rehab-WTP#3 BW-7 634,264 634,264 0
Core City Storm Water Improvements CORE99 3,883,890 3,883,890 0
Water&Sewer-Oak Harbor OW9601 1,079,028 1,079,028 0
Water Tank Relocation—WP#2 PU0314 257,030 257,030 0
Core City Sewer Rehabilitation PW0002 709,627 709,627 0
Core City Sewer Improvements PW0003 368,426 368,426 0
Core City Water Improvements PW0004 1,255,536 1,255,536 0
Sherry Drive Reconstruction PW0106 746,760 746,760 0
Storm Water Master Plan SU9601 570,432 570,432 0
Total 15,617,500 15,617,500 0
115
Utility Bond Construction Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Cash Forward 4,086,328 1,312,893 0 0 0
Revenues
Bond Proceeds
Interest Earnings 41,362 5,693 0 0
Total Reveunes 41,362 5,693 0 0 0
Other Financing Sources 600,422
Total Resources 4,728,112 1,318,586 0 0 0
Expenditures
Bond Construction 3,415,219 401,193 0
DIVISION TOTALS 3,415,219 401,193 0 0 0
Other Financing Uses 917,393 0
Operating Cash 1,312,893 0 0 0 0
Ending Cash 1,312,893 0 0 0 0
Total Expenses and Cash 4,728,112 1,318,586 0 0 0
Resource Allocation
Personal Services
Operating Expenses
Capital Outlay 3,415,219 401,193 0 0 0
Debt Service
Transfers
Total Resources 3,415,219 401,193 0 0 0
116
,,iv,),
rJ'
` Ar.�- ISt
r�
�JF3l>r.
117
Public Utilities
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
Water Utility 2,474,035 2,501,163 2,665,497 2,743,581 78,084
Sewer Utility 3,773,978 3,754,947 3,884,571 3,879,953 (4,618)
Total Revenues 6,248,013 6,256,110 6,550,068 6,623,534 73,466
Expenses:
Water Utility
Water Plant 1,042,568 916,847 750,971 877,652 126,681
Water Distribution 805,068 534,741 771,546 598,086 (173,460)
Administrative/Non Div. 1,179,918 1,143,525 1,100,391 1,075,083 (25,308)
Total 3,027,554 2,595,113 2,622,908 2,550,821 (72,087)
Sewer Utility
Sewer Collection 727,860 690,358 996,835 792,713 (204,122)
Sewer Treatment 2,109,320 1,563,822 2,144,973 1,790,291 (354,682)
Administrative/Non Div. 1,928,189 1,710,574 1,724,688 1,661,835 (62,853)
Total 4,765,369 3,964,754 4,866,496 4,244,839 (621,657)
Total Expenses 7,792,923 6,559,867 7,489,404 6,795,660 (693,744)
Resource Allocation:
Personal Services 1,342,849 1,392,182 1,407,236 1,523,030 115,794
Operating Expenses 3,108,211 2,511,791 2,981,411 3,132,233 150,822
Capital Outlay 1,548,659 827,195 1,281,550 514,500 (767,050)
Debt Service 1,368,844 1,474,108 1,369,002 1,394,041 25,039
Transfers 424,360 354,591 450,205 231,856 (218,349)
Total Resource Allocation: 7,792,923 6,559,867 7,489,404 6,795,660 (693,744)
Summary of Authorized Positions
2004-2005 2005-2006
Water Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Water Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Utilities Collection/Distribution Operators 3.00 3.00
Cross Connection Administrator/GIS Technician 0.50 0.50
Sewer Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Wastewater Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Wastewater/Water Operators 6.00 6.00
Utilities Collection/Distribution Operators 3.00 3.00
Heavy Equipment Operator 1.00 1.00
Heavy Equipment Operator(Part Time) 1.00 1.00
Wastewater/Water Operator-(Part Time) 4.00 4.00
Cross Connection Administrator/GIS Technician 0.50 0.50
24.00 24.00
118
Water Utility Fund
Codes: 400-5502-533 and 400-5504-533
Purpose:
The Water Production and Water Distribution Divisions operate and maintain four water
treatment plants,eight potable water wells, and the distribution system to supply potable
water and fire protection.
Key Objectives:
• To insure adequate quantity and quality of future water supplies throughout the
service area through proper maintenance and planning
• To protect existing water facilities through accurate system mapping
• To maintain water supply and facilities to provide fire protection
• To protect the public health through compliance with local, state and federal
regulatory requirements for drinking water standards
Issues,Trends and Highlights:
• Continued implementation of Water Master Plan recommendations, including
replacing a water main on Beach Ave. from 10th St.to 14t St. Completed
construction of new 300,000 gallon elevated tank. Master Plan implementation
will be at a greatly reduced rate due to lack of funds available for capital.
• Consumption and production have dropped over the last few years, leading to a
revenue shortage. A combination of factors, including conservation, large leaks
repaired by commercial customers, installation of private wells and construction
of new homes with water conserving plumbing fixtures and smaller yards may
account for the decreased water use.
• Increased state and federal security requirements, including Vulnerability
Assessments, Emergency Response Plans and improved security measures at
treatment plants have increased costs while doing little to upgrade the overall
level of service or maintain the system
• Cost increases for operations include electricity, chemicals and fuel.
Workload Data
Activity FY-05 (est) FY-04 FY-03
Billion Gallons Treated 1.150 1.071 1.167
Miles of distribution system maintained 89 87 85
*Service Orders Completed 1355 1308 1150
119
Water Utility Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Restricted 1,381,568 1,446,688 1,370,846 1,403,789 32,944
Operating Cash 912,018 476,663 477,051 486,697 9,645
Cash Forward 2,293,586 1,923,351 1,847,897 1,890,486 42,589
Revenues
Grants 60,354 11,304 349 0 (349)
Inside City Charges 1,183,120 1,206,854 1,382,921 1,425,460 42,539
Outside City Charges 781,788 770,916 777,407 801,321 23,914
Cut-in-Fees 40,679 32,520 38,000 38,000 0
Service Charges 112,030 127,758 128,000 130,000 2,000
Delinquent Charges 141,323 151,377 163,000 165,000 2,000
Water Connection Charges 52,258 60,244 37,000 37,000 0
Backflow Prevention Inspections 6,500 4,995 6,200 6,200 0
Water Impact Fees 45,148 142,153 60,000 50,000 (10,000)
Interest Earnings 29,147 20,184 41,260 45,000 3,740
Miscellaneous 21,688 (35,652) 22,860 37,100 14,240
Financed Charges 8,510 8,500 8,500 0
Total Reveunes 2,474,035 2,501,163 2,665,497 2,743,581 78,084
Other Financing Sources 183,284 18,496
Total Resources 4,950,905 4,443,010 4,513,394 4,634,067 120,673
Expenditures
Water Plant 1,042,568 916,847 750,971 877,652 126,681
Water Distribution 805,068 534,741 771,546 598,086 (173,460)
Non-Divisional 1,179,918 1,143,525 1,100,391 1,075,083 (25,308)
DIVISION TOTALS 3,027,554 2,595,113 2,622,908 2,550,821 (72,087)
Other Financing Uses
Restricted 1,446,688 1,370,846 1,403,789 1,422,485 18,695
Operating Cash 476,663 477,051 486,697 660,761 174,065
Ending Cash 1,923,351 1,847,897 1,890,486 2,083,246 192,760
Total Expenses and Cash 4,950,905 4,443,010 4,513,394 4,634,067 120,673
Resource Allocation
Personal Services 520,912 536,227 537,689 567,732 30,043
Operating Expenses 1,227,728 934,589 1,017,103 1,130,617 113,514
Capital Outlay 708,979 458,502 402,783 254,500 (148,283)
Debt Service 421,409 542,813 507,761 516,822 9,061
Transfers 148,526 122,982 157,572 81,150 (76,422)
Totals 3,027,554 2,595,113 2,622,908 2,550,821 (72,087)
120
Water Utility Fund
Administrative and Non- Divisional
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
OPERATING EXPENSES
Professional Services 65,930 2,740 0
Contract Services 2,044 1,010 2,000 1,100 (900)
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 53,199 59,234 49,198 55,516 6,318
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges 53,397 17,722 0
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges 435,413 397,024 383,860 420,495 36,635
Total Operating Expenses 609,983 477,730 435,058 477,111 42,053
DEBT SERVICE
Utility Revenue Bonds
Principal 110,903 153,211 161,109 222,710 61,601
Interest 272,304 351,679 307,071 255,957 (51,114)
Other 263 263 864 470 (394)
{ Suntrust-1999 Revenue Refunding
Principal 23,291 24,006 25,799 26,386 587
interest 14,648 13,654 12,918 11,299 (1,619)
Other 0
Total Debt Service 421,409 542,813 507,761 516,822 9,061
TRANSFERS
To General Fund 148,526 122,982 157,572 81,150 (76,422)
To Storm Water Utility Fund 0
To Other Miscellaneous Funds 0
Total Transfers 148,526 122,982 157,572 81,150 (76,422)
DIVISION TOTALS 1,179,918 1,143,525 1,100,391 1,075,083 (25,308)
121
Water Utility Fund
Water Production Division
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 154,031 163,414 171,138 185,403 14,265
Overtime 4,913 3,732 4,000 5,000 1,000
Special Pay 15,635 18,907 14,000 14,000 0
Sub-Total 174,579 186,053 189,138 204,403 15,265
Benefits
FICA 13,188 14,048 14,622 15,637 1,015
Pension 17,432 20,874 25,590 26,575 985
Health and Life Insurance 22,551 21,112 13,646 13,547 (99)
Worker and Unemploy Comp 10,662 8,233 9,398 9,086 (312)
Sub-Total 63,833 64,267 63,256 64,845 1,589
Total Wages and Benefits 238,412 250,320 252,394 269,248 16,854
OPERATING EXPENSES
Professional Services 62,647 11,838 15,170 6,000 (9,170)
Contract Services 127,472 121,604 180,000 232,500 . 52,500
Local Travel
Communications 5,653 7,079 5,500 5,700 200
Postage 2,317 2,346 2,500 2,500 0
Utilities 79,808 76,032 84,500 86,000 1,500
Rentals and Leases 493 545 600 700 100
Insurance 0
Repairs and Maintenance 12,573 19,173 21,200 31,754 10,554
Printing and Publishing 4,445 1,480 4,000 4,500 500
Advertising and Promotions 0
Other Current Charges 8,250 9,075 11,000 11,000 0
Office Supplies 1,272 1,747 2,800 2,000 (800)
Operating Supplies 54,601 27,235 46,100 46,750 650
Books,Training,Memberships 6,414 6,766 7,160 7,000 (160)
0
Total Operating Expenses 365,945 284,920 380,530 436,404 55,874
CAPITAL OUTLAY
Land 0
Buildings
Infrastructure Improvements 428,259 379,222 118,047 70,000 (48,047)
Vehicles 0
Equipment 9,952 2,385 102,000 102,000
Total Capital Outlay 438,211 381,607 118,047 172,000 53,953
DEBT SERVICE
Principal 0
Interest 0
Other 0
Total Debt Service 0 0 0 0 0
TRANSFERS
To 0
To 0
Total Transfers 0 0 0 0 0
1 DIVISION TOTALS 1,042,568 916,847 750,971 877,652 126,681
i
122
Water Utility Fund
Water Distribution Division
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 156,692 167,384 175,000 187,677 12,677
Overtime 26,289 20,234 18,000 18,000 0
Special Pay 16,411 14,964 16,600 16,750 150
Sub-Total 199,392 202,582 209,600 222,427 12,827
Benefits
FICA 14,975 15,224 16,034 17,016 982
Pension 17,788 21,465 26,513 26,901 388
Health and Life Insurance 35,106 33,942 19,348 21,510 2,162
Worker and Unemploy Comp 15,239 12,694 13,800 10,630 (3,170)
Sub-Total 83,108 83,325 75,695 76,057 362
Total Wages and Benefits 282,500 285,907 285,295 298,484 13,189
OPERATING EXPENSES
Professional Services 56,061 8,603 0 10,000 10,000
Contract Services 46,029 30,049 47,000 48,500 1,500
Local Travel
Communications 3,295 4,756 4,000 4,000 0
Postage 54 50 50 0
Utilities 1,163 1,243 1,200 1,200 0
Rentals and Leases 1,268 1,094 1,500 1,500 0
Insurance
Repairs and Maintenance 25,770 27,359 26,565 29,352 2,787
Printing and Publishing 719 2,321 1,000 1,300 300
Advertising and Promotions
Other Current Charges
Office Supplies 952 700 700 0
Operating Supplies 115,228 92,640 114,500 117,000 2,500
Books,Training,Memberships 2,213 2,922 5,000 3,500 (1,500)
Internal Service Charges
Total Operating Expenses 251,800 171,939 201,515 217,102 15,587
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 260,457 28,871 282,000 60,000 (222,000)
Vehicles 2,240 20,000 20,000
Equipment 10,311 45,784 2,736 2,500 (236)
Total Capital Outlay 270,768 76,895 284,736 82,500 (202,236)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 805,068 534,741 771,546 598,086 (173,460)
123
Sewer Utility Fund
Codes: 410-5506-535 and 410-5508-535
Purpose:
The Sewer Collection and Sewer Treatment Divisions operate and maintain two
wastewater treatment plants designed to treat a total of 4.9 million gallons of wastewater
per day(MGD). These divisions also operate and maintain lift stations, force mains,
sewer collection piping,the effluent pumping system and outfall force mains which
discharge to the St. Johns River. Biosolids,the treated product of the wastewater
treatment plants, are disposed of at Trail Ridge Landfill.
Key Objectives:
• To protect the environment and the public health by maintaining compliance with
local, state and federal regulatory requirements
• To maintain and improve facilities and equipment to extend the life of the system
• To implement the Capital Improvement Program outlined in the Sewer Master
Plan
• To protect the system by continually updating sewer maps using the GIS system
Issues,Trends and Highlights:
• Master Plan implementation will be at a greatly reduced rate due to lack of funds
available for capital.
• Regulatory issues, especially the Total Maximum Daily Load(TMDL)
requirement to reduce nitrogen levels have the possibility of requiring major
capital improvements in the future. Staff continues to work with the other beach
cities regarding the TMDL, as well as the Copper Mixing Zone issue.
• Several key components of the operating budget have increased in price including
electricity,chemicals, and fuel.
Workload Data
Activity FY05 (est) FY04 FY-03
Millions of Gallons Treated 890 886 942
Miles of Gravity Sewer Maintained 64 63 62
Number of Lift Stations Maintained 32* 30 29
*Number of Service Orders 250 182 379
*Includes stormwater pump station.
124
Sewer Utility Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2006-2006 (Decrease)
Restricted 1,481,730 1,572,130 1,493,758 1,616,853 123,095
Operating Cash 2,166,959 1,395,356 1,185,913 80,893 (1,105,020)
Cash Forward 3,648,689 2,967,486 2,679,671 1,697,746 (981,925)
Revenues 1
Inside City Charges 1,812,448 1,809,268 1,938,276 1,996,417 58,141
Outside City Charges 1,534,146 1,447,037 1,546,164 1,590,336 44,172
Sewer Connection Charges 167,784 376,523 240,000 240,000 0
Sewer Assessments 46,700 0
State Revenue Charges 142,732 93,173 0
Interest Earnings 43,468 28,104 52,200 53,200 1,000
Miscellaneous Revenues 361 (58,351) 6,936 (6,936)
Grant Proceeds 25,269 995 (995)
Transfer from General Fund 100,000 (100,000) '
EMPA/Dept.of Community Affairs 26,339 33,924
Total Reveunes 3,773,978 3,754,947 3,884,571 3,879,953 (4,618)
Other Financing Sources 310,188
Total Resources 7,732,855 6,722,433 6,564,242 5,577,699 (986,543)
Expenditures
Sewer Collection 727,860 690,358 996,835 792,713 (204,122)
Sewer Treatment 2,109,320 1,563,822 2,144,973 1,790,291 (354,682)
Non-Divisional 1,928,189 1,710,574 1,724,688 1,661,835 (62,853)
DIVISION TOTALS 4,765,369 3,964,754 4,866,496 4,244,839 (621,657)
Other Financing Uses 78,008
Restricted 1,572,130 1,493,758 1,616,853 1,616,573 (280)
Operating Cash 1,395,356 1,185,913 80,893 (283,713) (364,606)
Ending Cash 2,967,486 2,679,671 1,697,746 1,332,860 (364,886)
Total Expenses and Cash 7,732,855 6,722,433 6,564,242 5,577,699 (986,543)
Resource Allocation
Personal Services 821,937 855,955 869,547 955,298 85,751
Operating Expenses 1,880,483 1,577,202 1,964,308 2,001,616 37,308
Capital Outlay 839,680 368,693 878,767 260,000 (618,767)
Debt Service 947,435 931,295 861,241 877,219 15,978
Transfers 275,834 231,609 292,633 150,706 (141,927)
Totals 4,765,369 3,964,754 4,866,496 4,244,839 (621,657)
125
Sewer Utility Fund
Administrative and Non- Divisional
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Ii
OPERATING EXPENSES
Professional Services 69,428 2,860 0
Contract Services 154 0
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 83,742 94,966 134,428 144,448 10,020
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges 79,771 5,536
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges 471,825 444,308 436,386 489,462 53,076
Total Operating Expenses 704,920 547,670 570,814 633,910 63,096
DEBT SERVICE
Utility Revenue Bonds
Principal 257,424 263,986 277,593 383,732 106,139
Interest 637,644 615,117 529,088 441,018 (88,070)
Other 360 567 1,486 809 (677)
Suntrust-1999 Revenue Refunding
Principal 31,927 32,908 35,365 36,171 806
Interest 20,080 18,717 17,709 15,489 (2,220)
Other
Total Debt Service 947,435 931,295 861,241 877,219 15,978
TRANSFERS
To General Fund 275,834 231,609 292,633 150,706 (141,927)
To Storm Water Utility Fund
To Other Miscellaneous Funds
II
Total Transfers 275,834 231,609 292,633 150,706 (141,927)
DIVISION TOTALS 1,928,189 1,710,574 1,724,688 1,661,835 (62,853)
126
Sewer Utility Fund
Sewer Collection Division
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 142,466 151,794 164,103 176,362 12,259
Overtime 15,242 14,626 15,000 5,000 (10,000)
Special Pay 18,579 25,951 14,200 15,000 800
Sub-Total 176,287 192,371 193,303 196,362 3,059
Benefits
FICA 13,209 14,539 14,788 15,022 234
Pension 16,197 19,988 24,539 25,279 740
Health and Life Insurance 33,038 28,485 19,346 21,456 2,110
Worker and Unemploy Comp 14,945 13,502 16,000 9,775 (6,225)
Sub-Total 77,389 76,514 74,673 71,532 (3,141)
Total Wages and Benefits 253,676 268,885 267,976 267,894 (82)
OPERATING EXPENSES
Professional Services 3,419 33 500 50,500 50,000
Contract Services 250,519 157,429 270,000 246,000 (24,000)
Local Travel 0
Communications 2,003 2,764 . 2,000 2,420 420
Postage 0
Utilities 35,030 32,854 37,000 40,000 3,000
Rentals and Leases 751 549 2,000 2,000 0
Insurance 0
Repairs and Maintenance 18,578 20,201 20,850 17,199 (3,651)
Printing and Publishing 1,438 614 500 700 200
Advertising and Promotions 0
Other Current Charges 0
Office Supplies 0
Operating Supplies 34,749 24,461 33,500 34,000 500
Books,Training,Memberships 3,305 2,108 1,000 2,000 1,000
Intemal Service Charges 0
Total Operating Expenses 349,792 241,013 367,350 394,819 27,469
CAPITAL OUTLAY
Land 0
Buildings 0
Infrastructure Improvements 118,170 153,310 353,000 130,000 (223,000)0
Vehicles
Equipment 6,222 27,150 8,509 (8,509)
Total Capital Outlay 124,392 180,460 361,509 130,000 (231,509)
DEBT SERVICE
Principal 0
Interest 0
Other 0
Total Debt Service 0 0 0 0 0
TRANSFERS
To 0
To 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 727,860 690,358 996,835 792,713 (204,122
127
Sewer Utility Fund
Sewer Treatment Division
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 344,955 360,185 385,000 459,201 74,201
Overtime 23,784 29,272 23,500 25,000 1,500
Special Pay 35,316 29,567 32,215 32,215 0
Sub-Total 404,055 419,024 440,715 516,416 75,701
Benefits
FICA 30,034 31,002 36,961 39,506 2,545
Pension 39,022 48,702 60,465 63,790 3,325
Health and Life Insurance 73,166 70,177 42,275 47,061 4,786
Worker and Unemploy Comp 21,984 18,165 21,155 20,631 (524)
Sub-Total 164,206 168,046 160,856 170,988 10,132
Total Wages and Benefits 568,261 587,070 601,571 687,404 85,833
OPERATING EXPENSES
Professional Services 32,670 48,156 113,985 90,000 (23,985)
Contract Services 246,121 209,873 298,241 251,500 (46,741)
Local Travel 0
Communications 7,503 7,775 7,125 7,500 375
Postage 175 353 400 700 300
Utilities 353,731 344,617 391,100 395,500 4,400
Rentals and Leases 2,697 3,936 3,000 3,000 0
Insurance 0
Repairs and Maintenance 52,073 49,233 86,131 83,262 (2,869)
Printing and Publishing 3,663 2,926 3,500 3,500 0
Advertising and Promotions 0
Other Current Charges 14,750 14,250 16,000 16,000 0
Office Supplies 1,310 2,246 3,100 3,000 (100)
Operating Supplies 104,259 97,159 98,600 110,925 12,325
Books,Training,Memberships 6,819 7,995 4,962 8,000 3,038
Internal Service Charges
Total Operating Expenses 825,771 788,519 1,026,144 972,887 (53,257)
CAPITAL OUTLAY
Land 0
Buildings 0
Infrastructure Improvements 701,692 101,761 477,951 130,000 (347,951)
Vehicles 27,689 13,675 (13,675)
Equipment 13,596 58,783 25,632 (25,632)
Total Capital Outlay 715,288 188,233 517,258 130,000 (387,258)
DEBT SERVICE
Principal 0
Interest 0
Other 0
Total Debt Service 0 0 0 0 0
TRANSFERS
To 0
To 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 2,109,320 1,563,822 2,144,973 1,790,291 (354,682)
128
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y
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s. LI F319 r"
129
Pension Funds
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
Revenues:
General Pension 923,285 901,076 957,756 1,015,029 57,273
Police Pension 648,714 613,545 626,821 702,355 75,534
Total Revenues 1,571,999 1,514,621 1,584,577 1,717,384 132,807
Expenses:
General Pension 325,516 323,703 381,990 405,798 23,808
Police Pension 268,373 288,637 337,450 400,936 63,486
Total Expenses 593,889 612,340 719,440 806,734 87,294
Resource Allocation:
Personal Services 492,954 502,407 616,500 702,533 86,033
Operating Expenses 100,935 109,933 102,940 104,201 1,261
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 593,889 612,340 719,440 806,734 87,294
Summary of Authorized Positions
Allocation 2004-2005 2005-2006
Pension
Plan Administrator-Duties currently under Finance Department
130
Pension
Code: 600-8000-518
Purpose:
The General Employee and Police Employee Pension Funds are funded by contributions
from both the City, and the employees. Some funding is also provided from Police
supplemental benefits. These benefits are a result of casualty insurance premium tax
monies collected by and received from the sate of Florida, in accordance with Florida
State Statute, Chapter 185. Interest from investment earnings on Plan assets also assists
in funding the Plan. The assets within these funds are held in trust for the future benefits
of the employees and are directed by two separate pension boards.
Key Objectives:
• The funding objective for both plans is to establish and receive contributions, expressed
as a percent of active member payroll, which will remain approximately level from year
to year and will not have to be increased for future generations of citizens in the absence
of benefit improvements.
To monitor the Plan's fund manager for compliance with the Plan's investment policy
and recommend changes to the policy, if necessary,to assure the plan's participants and
recipients that the benefits specified in the Plan will be available.
• To keep the plan current as to compliance with IRS code requirements and any State or
Federal changes.
• To provide employees with an annual individual retirement benefit statement.
Issues,Trends and Highlights:
• Total Net Assets as of September 30, 2004 for the Police Pension fund was $4,329,143.
This represents an increase of$324,908 over 2003.
• Total Net Assets as of September 30, 2004 for the General Pension fund was $6,024,197.
This represents an increase of$577,374 over 2003.
131
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease) I
Cash Forward 4,857,273 5,458,859 6,035,962 6,611,728 575,766
Revenues
Earnings on Investments 537,623 458,411 422,000 462,000 40,000
Employer Contributions 315,106 381,518 464,893 480,029 15,136
Employee Contributions 59,712 61,147 70,863 73,000 2,137
Transfers from General Fund 10,844 0
Total Reveunes 923,285 901,076 957,756 1,015,029 57,273
Other Financing Sources 3,817
Total Resources 5,784,375 6,359,935 6,993,718 7,626,757 633,039
Expenditures
Benefits Paid
Retirement Benefits 264,634 255,974 316,000 340,000 24,000
Contribution Refunds 7,511 5,455 8,500 8,500 0
Subtotal 272,145 261,429 324,500 348,500 24,000
Operating Expenses
Professional Services 50,738 58,063 52,875 53,000 125
Insurance 2,283 2,274 1,440 1,098 (342)
Printing 50 (50)
Books,Training 350 1,937 2,000 2,000 0
Other 1,125 1,200 75
Subtotal 53,371 62,274 57,490 57,298 (192)
DIVISION TOTALS 325,516 323,703 381,990 405,798 23,808
Other Financing Uses 270
Ending Cash 5,458,859 6,035,962 6,611,728 7,220,959 609,231
Total Expenses and Cash 5,784,376 6,359,935 6,993,718 7,626,757 633,039
Resource Allocation
Personal Services 272,145 261,429 324,500 348,500 24,000
Operating Expenses 53,371 62,274 57,490 57,298 (192) '
Capital Outlay
Debt Service
Transfers
Total Resources 325,516 323,703 381,990 405,798 23,808
132
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2002-2003 2003-2004 2004-2005 2005-2006 (Decrease)
,
Cash Forward 3,621,658 4,012,845 4,338,608 4,627,979 289,371
Revenues
Insurance Premium Tax Sec 185 88,641 95,429 88,806 90,000 1,194
Earnings on Investments 380,038 319,374 303,000 323,000 20,000
Employer Contributions 155,752 172,348 208,555 261,355 52,800
' Employee Contributions 24,283 26,394 26,460 28,000 1,540
Total Reveunes 648,714 613,545 626,821 702,355 75,534
Other Financing Sources 10,846 855
Total Resources 4,281,218 4,627,245 4,965,429 5,330,334 364,905
Expenditures
Benefits Paid
Retirement Benefits 220,258 235,311 285,000 347,033 62,033
Contribution Refunds 551 5,667 7,000 7,000 0
Subtotal 220,809 240,978 292,000 354,033 62,033
Operating Expenses
Professional Services 45,492 45,423 42,025 43,000 975
Insurance 1,722 1,661 1,035 1,528 493
Printing 15 (15)
Office Supplies 375 375 0
Books,Training 350 575 2,000 2,000 0
Subtotal 47,564 47,659 45,450 46,903 1,453
Transfers
DIVISION TOTALS 268,373 288,637 337,450 400,936 63,486
Other Financing Uses
Ending Cash 4,012,845 4,338,608 4,627,979 4,929,398 301,419
Total Expenses and Cash 4,281,218 4,627,245 4,965,429 5,330,334 364,905
Resource Allocation
Personal Services 220,809 240,978 292,000 354,033 62,033
Operating Expenses 47,564 47,659 45,450 46,903 1,453
Capital Outlay
Debt Service
Transfers 0 0 0 0 0
Total Resources 268,373 288,637 337,450 400,936 63,486
133
Budget Policy Highlights
The City Manager will propose to the City Commission a budget that is in accordance with the
following guidelines.
• The City Manager will hold strategic planning sessions at the beginning of each budget
preparation cycle.
• The proposed budget will include appropriations sufficient to deliver at least the current
level of service for all programs.
• Proposed changes to levels of service will be addressed as separate issues in the budget
workshops for consideration.
• The proposed budget will be presented using the current ad valorem tax rate.
• The proposed budget will be balanced, meaning that available resources plus projected
revenues will equal the budgeted expenses plus projected ending cash.
• The projected ending cash balance will exceed all legal required restrictions plus meet or
exceed the City Commission designated 25%operating reserve for all major funds.
• The reserve balance is calculated as 25%of the sum of payroll expenses and operating
expenses of the budget being proposed. Debt service has its own reserve requirement.
• The proposed budget will include funding for all authorized positions.
• The proposed budget will include the 3%across the board merit increase per City
Commission adopted resolution.
• The proposed budget document will include a ten-year financial projection of the major
operating funds.
• The proposed budget will fully fund the pension benefit using the dollar amount
designated by the respective pension plan's actuaries for both police and general
employees.
• All future changes to the pension plan benefits will be evaluated for the long-term impact
on the City before that change is implemented.
• Capital items will be included in the proposed budget if either previously designated by
the City Commission or if identified in an adopted plan. Basic items necessary to deliver
the service level proposed will also be included. Discretionary capital items will be
included in workshop discussions for prioritization and funding.
134
City of Atlantic Beach
Schedule of Interfund Transfers
Operating Budget Fiscal Year 2006
Transfer Transfer
In Out
General Fund
From Water Utility 81,150
From Sewer Utility 150,706
From Sanitation Fund 231,853
Local Option Gas Tax Fund
To Storm Water Utility Fund 255,368
To Debt Service 70,000
Debt Service Fund
From Local Option Gas Tax Fund 70,000
Water Utility Fund
To General Fund 81,150
Sewer Utility Fund
To General Fund 150,706
Sanitation Fund
To General Fund 231,853
Storm Water Utility Fund
From Local Option Gas Tax Fund 255,368
Total Transfers 789,077 789,077
135
City of Atlantic Beach
Interfund Transfers
Operating Budget Fiscal Year 2006
Water Utility $81,150 Debt Service
Fund
$70,000
$150,706 General Fund
Sewer Utility
Gas Tax Fund
$231,853
$231,853
Sanitation
Utility Storm Water
Utility
136
Certification of Final Taxable Value 1 DR-422
SECTION I Pursuant to s. 200.065 (1),(5), F.S. R.01/03
2005 Year To ATLANTIC BEACH (USD3)
(Name of Taxing Authority)
County X Municipality Multi-County/Water Management
DUVAL
[ School Independent Dependent Municipal Service (County)
Special Dist. Special Dist. Taxing Unit(MSTU)
(1) Current Year Gross Taxable Value (From Line 4, Form DR-420) $ 1,185,391,233
(2) Final Current Year Gross Taxable Value (From applicable Form DR-403 Series $ 1,215,336,902
(3) Percentage of Change in Taxable Value [(Line 2 divided by Line 1) - 1]X 100 +2.53
I do hereby certify the values show herein to be correct to the best of my knowledge and be-f.Witne my had and officisig ature
at Jacksonville Florida. /0/3 f c`))
Signature a i .perty Appraiser/Date of Certification
Notice: This completed form must be returned to the Property Appraiser no later than:
5:00 P.m. October 6 ,2005
FAILURE TO DO SO COULD CAUSE LOSS OF REVENUE TO YOUR TAXING AUTHORITY.
MILLAGE RATE ADOPTED BY RESOLUTION OR ORDINANCE AT FINAL BUDGET HEARING PURSUANT TO S. 200.065(2)(d), F.S.
SECTION II
(4) VOTED DEBT Service Millage $ per$1,000
(4a)OTHER VOTED Millage $ per$1,000
(In Excess of the Millage Cap and not to Exceed Two Years)
(5) NON-VOTED Operating Millage Rate(From Resolution or Ordinance)
A. PRINCIPAL TAXING AUTHORITY(County, Municipality, $ 2.9974 per$1,000
or Independent Special District*)
B. Dependent Special District* $ per$1,000
Name
C. Municipal Service Taxing Unit(MSTU)* $ per$1,000
Name
D. SCHOOL DISTRICT: Required Local Effort $ per$1,000
Discretionary $ per$1,000
Capital Outlay $ per$1,000
Additional $ per$1,000
E. WATER MANAGEMENT DISTRICT:
DISTRICT LEVY $ per$1,000
Basin $ per$1,000
' gglough 9-only if,.the.rnuttage us ta.,be administratively adju + •
#A 439T-, f . t-n � �.tif,.<q t. .... .> .... .. ._.. ,- ,, >,,.y ..4x ;-
COUNTIES,,111 NICIPALITIES,!SCHOOLS,and WATER MANAGEMENT DISTRICTS,MAY-adtust the nd€j vot+�d
'r it age:rate ONLY rt the percentage shown an Line 3 is,greater.than±1%pursuant
(6) Unadjusted Gross Ad Valorem Proceeds
(Line 1 X Line 5 (A, D,or E, As Applicable)divided by 1000) $
(7) Adjusted Millage Rate(Only if Line 3 is Greater than±1%).
(Line 6 divided by Line 2) X 1000 $
MSTiI's;and.$pecia(D stricts':(As Determined by Department of Community'Affairs)SMay
adjust.the iron-voted millage rate ONLY`if the percentage..shown on Line 3 is greater than+;3%°:pursuant to s:200 065(5),FS
(8) Unadjusted Gross Ad Valorem Proceeds
(Line 1 X Line 5 (B or C, As Applicable) divided by 1000) $
(9) Adjusted Millage Rate(Only if Line 3 is Greater than±3%).
(Line 8 divided by Line 2) X 1000 $
I do hereby certify the millage show to be correct to the best of my knowledge and belief.Witness my hand and official signature at
CITY OF A TIC BEACH , Florida,this the 6TH day of 0CT0RFF ,2005
CITY MANAGER 800 SEMINOLE ROAD, ATLANTIC BEACH, FL.
Signature : Chief At inistrative Offiper and Title Mailing Address 137
A IC BEACH FL. 32233 (904) 247-5807 (904) 247-5877
City State Zip Phone# Fax#
See Instructions on Reverse Side
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2005-2006
Buildings,
Land and
Improv. Equipment Vehicles Total
City Administration
Information Technology
Replace firewall server, upgrade for SCADA 25,000 25,000
AS/400 with HTE upgrades 92,000 92,000
Server with Back-up software 25,000 25,000
Personal Computers for IT staff 2,200 2,200
Total City Administration 0 144,200 0 144,200
General Government
General Fund
Laser Color Printer 7,500 7,500
Copy Machine for South End City Hall 24,000 24,000
Phone System-City Hall 45,000 45,000
Convention Development Tax
Welcome Sign 78,000 78,000
Beautification 45,000 45,000
Half Cent Sales Tax Fund
Wind Screens 10,000 10,000
Total General Government 123,000 86,500 0 209,500
Planning,Zoning and Building
Building Department
Vehicle 17000 17,000
Total Planning,Zoning and Building 0 0 17,000 17,000
Public Safety
Police Department
Police Administration
Public Safety Remodel 475,000
Replacement of computer equipment 4,175 4,175
Security System at utility plants 138,000
Patrol
Laser speed monitoring device 4,000 4,000
Patrol Vehicles and equipment(3) 110,271 110,271
Laptop Computers(7) 15,400 15,400
Swat Equipment 15,000 15,000
Swat Vehicle 25,000 25,000
Dispatch 0
Computer Aided Dispatch 65,000 65,000
138
Buildings,
Land and
Improv. Equipment Vehicles Total
Life Guards 0
Towers 4,050 4,050
Rescue Board 1,200 1,200
Total Public Safety 475,000 246,825 135,271 857,096
Public Works
Public Works Administration
Vehicle for Public Works Inspector 20,000 20,000
Laptop for Public Works Director 2,700 2,700
Streets Division
Concrete floor for shed 8,000 8,000
Atlantiv Blvd Median Rehab 20,000 20,000
Roll-off concrete pads 10,000 10,000
Compact Sweeper 23,000 23,000
Riding Mower 11,000 11,000
Truck 20,000 20,000
Pavement Management System 10,000 10,000
0
Local Option Gas Tax
Parking Lot City Hall Paving 84,000 84,000
Sidewalk replacement 50,000 50,000
Half Cent Sales Tax
Mayport Road Median Project 291,000 291,000
Multi-Purpose Walkways 150,000 150,000
Five Point Intersection Improvements 77,600 77,600
Sidewalks on Sailfish, Royal and Plaza 90,800 90,800
0
Sanitation
30 Yard Roll-off Container 3,800 3,800
Portable Scale for Hurricane Debris 4,000 4,000
Storm Water Utility
Hopkins Creek Retention Pond-Construction 1,300,000 1,300,000
Ocean and 13th Drainage Improvements 130,000 130,000
Trailer Mounted Mini Vactron 70,000 70,000
Hydro Seed Equipment 5,000 5,000
Fleet Maintenance
Tire Changer 6,500 6,500
AC recovery and recycler 3,000 3,000
Shop lighting 4,500 4,500
Fuel Pump Replacement 10,000 10,000
Total Public Works 2,211,400 153,500 40,000 2,404,900
Water Utility
Water Production
Fence at Water Plant#1 70,000 70,000
Replace Influent Res.#1 &2 valves at WP#1 22,000 22,000
Replace Genset at Water Plant#3 80,000 80,000
139
Buildings,
Land and
improv. Equipment Vehicles Total
Water Distribution
Replace 4"water main at Sailfish&Plaza to Sea Oats apts. 60,000 60,000
Truck 20,000 20,000
ARC GIS Publisher 2,500 2,500
Total Water Utility 130,000 104,500 20,000 254,500
Sewer Utility
Sewer Collection
Replace sewer crossing ditch at Palm Landing 30,000 30,000
Mayport sewer crossing point repairs 50,000 50,000
Replace Genset at lift station B 50,000 50,000
Sewer Treatment
Rehab Sidestream Clarifier 100,000 100,000
Replace Fencing at wastewater treatment plant 1 15,000 15,000
Refurbish Sludge Container 15,000 15,000
Total Sewer Collection 210,000 50,000 0 260,000
Grand Total 3,149,400 785,525 212,271 4,147,196
140
City of Atlantic Beach
Schedule of Available Cash Balances
Major Funds
FY-06
FY-2006 Utility Rate Reserve for Utility Total Remaining
Projected 25%Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available
Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash
General Fund 3,698,278 2,330,811 300,000 2,630,811 1,067,467
Convention Development Tax 104,607 0 104,607
Gas Tax 216,000 0 216,000
1/2 Cent Sales Tax 59,454 0 59,454
Water Utility 2,083,246 244,875 200,000 473,571 250,000 254,039 1,422,485 660,761
Sewer Utility 1,332,860 576,905 200,000 250,000 589,668 1,616,573 -283,713
Storm Water Utility 1,030,497 169,456 221,445 390,901 639,596
Sanitation 613,774 356,145 356,145 257,629
Debt Service 75,327 75,327 75,327 0
Miscellaneous funds 7,375 7,375 0 0 7,375 0
Pension Trust Funds 12,150,357 12,150,357 12,150,357 0
Totals 21,371,775 3,678,192 400,000 4731571 12,457,732 500,000 1,140,479 18,649,974 2,721,801
r-+
City of Atlantic Beach
Element-Object Classifications
31-00 Professional Services
Legal and medical expenses, including employee physicals, drug screenings,hepatitis and
flu shots, and medical laboratory tests, as well as, City Attorney litigation expenses.
31-02 City Attorney Retainer
Monthly retainer paid to the City Attorney.
32-00 Accounting and Auditing
Services received from independent certified public accountants.
34-00 Other Contractual Services
Janitorial and other services procured by contract or agreement with persons, firms,
corporations, or other governmental units, for example:
Lawn service Tree removal
Pest Control Asphalt work
Ditch spraying Concrete sidewalk pouring
Polygraph testing Street sweeping
Uniform cleaning Water and soil laboratory testing
Beach cleaning Sludge hauling
Security system monitoring Towing
Permits from governmental Employee assistance program fees
agencies(unless related Motor vehicle tags/titles/registration
to a capital project)
Infrastructure repairs also included in this classification are, for example:
Point repairs to lines Electrical troubleshooting
Pump and motor repairs Tower or lift station repairs
Chlorinator replacement parts Irrigation system repairs
Fence repairs
34-0X Specific Contracts
Contract expenses for fire services provided by the City of Jacksonville, sanitation services
provided by BFI, fleet and equipment maintenance services provided by First Vehicle
Services, Town Center maintenance, Mayport Flyover maintenance, etc.
142
City of Atlantic Beach
Element-Object Classifications
35-00 Investigations
Confidential expenditures handled pursuant to criminal investigations.
36-00 Pension Benefits
Benefits paid to participants in the pension plans.
40-00 Travels and Per Diem
Public transportation or mileage per diem reimbursement for use of private vehicles while
conducting City business.
Note: All costs incurred for seminars or conferences, including mileage per diem reimbursement,
will be charged to 54-00 Books, Subscriptions, Memberships, Training.
41-00 Communications
Periodic service charges for land telephone lines, cellular telephones, modem lines, cable
television connections, pagers, Internet user charges, radio airtime, etc.
Note: Purchase of a telephone handset or replacement pager would be charged to 52-00
Operating Supplies. Installation of a new phone line or charges for switching a user on the
existing phone tree would be charged to 46-00 Repair and Maintenance, as it represents a
repair or maintenance to a piece of equipment.
42-00 Freight, Postage, Messenger
Outgoing freight and express mail charges, such as Federal Express,postage, messenger
and courier services.
Note: Freight on items purchased is charged to the same element-object classification as the items
acquired.
43-00 Utilities
Electricity provided by an outside vendor and used for City operations.
43-01 Utilities—City Provided
Water, sewer, storm water and garbage disposal services provided by the City of Atlantic
Beach for City facilities.
143
City of Atlantic Beach
Element-Object Classifications
44-00 Rentals and Leases
Amounts paid for the lease or rent of land,buildings, or equipment, including vehicles.
Note: Not to be used for copier maintenance charges use 46-00 Repair and Maintenance.
45-00 Insurance
Insurance, other than workers' compensation, carried for the protection of the local
government, such as fire, theft, casualty, general and professional liability(including
notary services), auto coverage, surety bonds, etc.
46-00 Repair and Maintenance
Costs incurred for the repair and maintenance of buildings or equipment(other than fleet
vehicles and equipment maintained by First Vehicles Services—see 46-01 below).
Note: Equipment is described as any movable, stand-alone item, versus something that is
permanently affixed to a structure or infrastructure. A submersible pump repair would be
charged to this classification.
46-01 Fleet and Equipment Maintenance—First Vehicles Services
Contract and non-contract costs incurred through First Vehicles Services for repairs and
maintenance to fleet vehicles and small equipment.
Note: Maintenance of fleet vehicles not performed by or through First Vehicles Services, such as
car washes, should be charged to 46-00 Repair and Maintenance.
47-00 Printing and Publishing
Cost of printing, including advertisements in newspapers and periodicals, binding, and
other reproduction services which are contracted for or purchased from outside vendors
includes printing of stationery and envelopes with the City logo,business cards, purchase
orders and other forms, etc.,microfilming and film developing.
Note: Help wanted advertisements, bids and request for proposals advertisements, or ordinance
notices and meeting notices placed in newspapers or periodicals will be charged to the
requesting department and/or project.
144
City of Atlantic Beach
Element-Object Classifications
48-00 Promotional Activities
Includes any type of promotional advertising.
49-00 Other Current Charges
Includes current charges not otherwise classified—could include a contingency amount for
unanticipated, emergency needs.
51-00 Office Supplies
Materials and supplies, such as preprinted forms, paper, maps,pens,plain stationery or
envelopes without the City logo, etc.,that are used in an office environment general rule is
office supplies includes those items that are consumable within a one year operating cycle
and that have to be reordered on a frequent basis, such as staples, computer paper,
calculator paper and ribbons, etc.
Note: Office equipment with a longer life and a cost of< $1,000, such as calculators, staplers,
hole punches, file cabinets, printers, desks, shelving, etc., would be charged to 52-00
Operating Supplies.
52-00 Operating Supplies
Supplies consumed in the conduct of operations—may include food, coffee, road and other
signs, lubricants, chemicals, laboratory supplies, raincoats, boots, uniforms(purchased, not
rentals), recording tapes, film, transcript supplies,toilet paper, paper towels, soap and other
non-capital office equipment individually < $1,000, for example: computer printers, file
cabinets, desks, weed eaters, etc. (see element-object 64-02 for additional information on
computer equipment).
Note: Computer software <$5,000 would be charged to 52-00 Operating Supplies. If the
software cost is>or=$5,000, it would be capitalized in element-object 64-02.
52-01 Gasoline
Monthly allocation based on usage from pump at 1200 Sandpiper Lane and charges
incurred for direct purchase of gasoline for the police motorcycle.
52-02 Diesel
Monthly allocation based on usage from pump at 1200 Sandpiper Lane and charges
incurred for direct purchase of diesel for emergency generators.
145
City of Atlantic Beach
Element-Object Classifications
53-00 Road Materials and Supplies
Those materials and supplies used exclusively in the repair or reconstruction of roads, such
as lime rock and cold patch.
Note: Road signs should be charged to 52-00 Operating Supplies. Asphalt and concrete repairs
should be charged to 34-00 Other Contractual Services.
54-00 Books, Subscriptions,Memberships,Training
Includes books, subscriptions, memberships, training and educational costs, licenses, such
as computer software licenses, etc.
Note: When travel costs are incurred to attend a seminar or conference, all expenses associated
with the travel, including registration fees,per diem mileage and meal allowance, should
be entered on a Travel Advance form and charged to this element-object classification.
Requisitions are not to be used for travel or registration expenses.
59-00 Depreciation
Expense to reflect the systematic and rational allocation of the historical cost of a capital
asset over its estimated useful service life.
71-00 Principal
Principal paid related to debt issues.
72-00 Interest
Interest paid related to debt issues.
73-00 Other Debt Service Costs
Debt service-related expenses, e.g, bond administration costs.
83-00 Aid to Citizens and Others
Includes all grants, subsidies, and contributions to individuals, such as improvements to
privately owned homes through CDBG grant funding.
91-00 Transfers
Includes all transfers between funds that do not represent operating expenditures.
146
City of Atlantic Beach
Element-Object Classifications
Capital Assets
All expenditures charged to element classifications 61,62, or 63 will be assigned a unique
projects number by the Finance Department for cost capitalization tracking purposes.
Project costs to be capitalized will include permits, surveys, appraisals, design,
architectural, construction and construction engineering, and administration costs.
61-00 Land
Land acquisition, easements, and right-of-ways.
62-00 Buildings
Office buildings, garages,parks and recreational buildings, and building improvements.
63-XX Improvements Other Than Buildings
Structures, facilities and infrastructure other than buildings, such as roads,curbs, gutters,
docks, fences, landscaping, lighting systems,parking areas, storm drains, athletic fields,
land improvements,pipes, lift stations, etc.
64-00 Machinery and Equipment
Equipment purchased that meets the capitalization policy, e.g., individual item> or=
$1,000 with an estimated useful life of at least two years following the date of acquisition.
These items will be tagged and monitored through the H.T.E. fixed asset application.
64-01 Motor Vehicles
Vehicles, trailers,boats, etc.,that require registration with the Division of Motor Vehicles
or other state agency.
Note: Vehicle registration and titles for new or used vehicles should be charged to 34-00 Other
Contractual Services.
64-02 Computer Equipment
Computer equipment purchased that meets the capitalization policy (see 64-00 above).
Note: If the cost of computer equipment is bundled,e.g., monitor,tower, software, etc., is quoted
as one price,the total cost would be capitalized, if it meets the capitalization policy.
Capitalization policy for computer software is cost must be>or =$5,000.
147
City of Atlantic Beach
Long-Term Financial Plan
.1 Inj\JV r
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Fiscal Year 2005-2006
148
City of Atlantic Beach
General Fund
Total Revenues and Expenditures
20
15
ci)
5
0
m 7 m -n m 71 71 11 1 m m �
-< -< -< -c -< -c -< -c -c -< -<
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Revenues Capital Outlay
`x= Personal Services Transfers Out
Operating Expenses
149
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Actual Actual Estimate Budget Proj. Proj. Pro). Proj. Proj. Proj. Proj. Proj. Proj.
FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15
Cash Balance Forward 5,362,031 5,657,626 5,262,182 3,595,039 3,698,278 3,145,886 2,862,186 2,713,298 2,570,619 2,173,911 2,226,711 2,381,580 2,526,602
Revenues
Taxes 4,042,238 4,192,901 4,408,080 4,966,301 5,195,229 5,437,004 5,892,381 5,962,157 6,247,175 6,548,331 6,886,573 7,202,905 7,558,392
Licenses and Permits 441,807 386,970 416,000 451,620 485,275 479,348 493,844 508,783 524,176 540,038 556,382 573,224 590,578
Intergovernmental Revenues 1,989,859 2,129,645 2,232,508 2,277,127 2,342214 2,414,428 2,489,319 2,566,988 2,647,543 2,731,094 2,817,756 2,907,648 3,000,896
Charges for Services 1,431,004 1,389,710 1,335,432 1,477,497 1,521,822 1,567,477 1,614,501 1,662,938 1,712,824 1,764,209 1,817,135 1,871,649 1,927,798
Fines and Forfeitures 145,002 142,503 151,300 153,917 158,535 163,291 168,189 173,235 178,432 183,785 189,298 194,977 200,827
Miscellaneous Revenues 170,098 242,136 250,558 161,807 184,444 169,806 162,876 160,240 157,840 147,870 151,439 158,125 164,571
InterfundTransfers 745,433 620,878 708,330 463,709 716,431 737,924 760,061 782,863 806,349 830,539 855,456 881,119 907,553
Total Revenues 8,965,241 9,104,743 9,502,208 9,951,978 10,583,948 10,969,075 11,381,172 11,817,201 12,274,339 12,745,866 13,254,039 13,789,648 14,350,615
Other Financing Sources
Total Resources 14,327,272 14 762 369 14 764 390 13 547 017 14 282 226 14 114 961 14 243,358 14 530 500 14 844 958 14,919 777 15 :0 750 16 171 227 16 877,216
Expenditures by Department
Governing Body 42,256 43,458 45,520 45,938 47,312 48,727 50,185 51,686 53,232 54,825 56,465 58,155 59,895
City Administration 1,703,957 1,788,178 1,965,212 2,093,283 2,059,502 2,135,105 2,207,362 2,285,348 2,680,541 2,442,895 2,534,535 2,637,588 2,733,188
Planning and Zoning 105,461 129,190 177,702 191,026 200,888 208,530 217,869 224,753 233,324 242,229 251,482 261,096 271,085
Building 284,318 314,063 324,308 233,523 226,984 235,578 244,510 271,794 281,444 273,478 283,903 294,743 306,011
Public Safety 3,642,270 3,812,821 3,987,760 4,328,257 4,866,624 4,907,249 5,050,297 5,221,170 5,414,986 5,617,837 5,792,999 6,011,753 6,218,392
Public Works-Streets 1,271,281 1,243,054 1,530,919 1,538,266 1,757,165 1,763,919 1,782,923 1,869,741 1,947,938 1,931,085 2,003,752 2,073,515 2,154,449
Parks and Recreation 905,037 846,828 981,371 1,007,580 1,202,548 1,230,417 1,177,631 1,252,240 1,268,296 1,290,854 1,314,971 1,400,706 1,528,119
General Government 731,376 1,023,745 2,156,559 410,866 975,316 723,249 799,482 783,149 791,285 839,864 861,063 907,072 921,362
Total Expenditures 8 665 956 9 201 335 11 169 351 9 848 739 11 136 340 11 252 775 11 530 059 11 959 881 12 671047 12 693 066 13 099 170 13 644 626 14 192 502
Revenues Less Expenditures 299,285 -96,592 -1,667,143 103,239 -552,392 -283,700 -148,887 -142,679 -396,708 52,800 154,869 145,022 158,113
Other Financing Uses 3,690 298,852
Total Cash Reserves 5,657,626 5,262,182 3,595,039 3,698,278 3,145,886 2,862,186 2,713,298 2,570,619 2,173,911 2,226,711 2,381,580 2,526,602 2,684,714
Restricted Cash 2,277,961 2,343,407 2,514,341 2,630,811 2,716,750 2,842,688 2,933,935 3,027,382 3,125,223 3,226,718 3,332,009 3,441,239 3,554,581
Unrestricted Cash 3,379,668 2,918,775 1,080,698 1,087,467 429,138 19,498 -220,637 -456,763 -951,312 -1,000,007 -950,429 -914,637 -889,846
Total Exp.&Cash Reserves 14 327 272 14 762 369 14 764 390 13 547 017 14 282 226 1411 981 14 243 358 14 530 500 14 844 958 14 919 777 15,480 750 16 171 7 16,877 216
Resource Allocation
Personal Services 5,236,169 5,377,462 5,518,605 6,065,443 6,343,627 6,746,377 7,008,520 7,281,162 7,564,731 7,859,671 8,166,446 8,485,536 8,817,444
Operating 2,675,673 2,798,167 3,338,759 3,257,800 3,323,371 3,424,374 3,527,220 3,628,368 3,736,161 3,847,202 3,981,589 4,079,420 4,200,799
Capital Outlay 254,834 216,410 361,532 525,496 840,282 716,349 564,111 648,572 972,744 553,130 530,242 606,588 701,177
Transfers Out 499,280 811,298 1,950,455 0 629,060 365,875 430,208 401,780 397,411 433,062 440,894 473,082 473,082
---- Total Expenditures 8,665,956 9,201,335 11,169,351 9,848,739 11,136,340 11,252,775 11,530,059 11,959,881 12,671,047 12,693,066 13,099,170 13,644,626 14,192,502
LA
O
City of Atlantic Beach
Gas Tax Fund
Total Revenues and Expenditures
1 ,200
1 ,000
N
800
03 m
_ - 600
O 0
E
400
200
0
m " " m m -n m -n -n m rn -n -n
I 1 1 I , t I I 1 1 1 1 1
N N N N N N N N N N N N
O O O O O O O O O O O O O
0 0 0 0 0 0 0 -I.
W 01 O CO t0 O N W tJ1
Revenues Capital Outlay
Personal Services Transfers Out
Operating Expenses
151
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15
Cash Balance Forward 1,239,102 717,919 297,935 301,326 216,000 239,160 240,869 241,809 249,374 252,428 265,405 285,085 321,129
Revenues
Local Option Gas Taxes 502,361 520,810 529,000 556,042 567,163 578,506 590,076 601,878 613,915 626,194 638,717 651,492 664,522
Interest Earnings 13,978 4,790 7,000 8,000 6,480 7,175 7,226 7,254 7,481 7,573 7,962 8,553 9,634
Other Revenues
Total Revenue 516,337 525,600 536,000 564,042 573,643 585,681 597,302 609,132 621,397 633,766 646,680 660,044 674,156
Expenses
Operating 186,794 43,815 0 190,000 275,000 225,000 275,000 275,000 275,000 300,000 300,000 300,000 300,000
Capital 616,390 106,808 50,000 134,000 40,000 40,000 30,000 20,000 20,000 20,000 20,000 20,000 20,000
Transfers 313,472 719,776 482,609 325,368 235,483 318,972 291,362 308,567 323,343 300,789 307,000 304,000 304,000
Total Expenses 1 116,666 870 399 532 609 649 368 550,483 583 972 596,362 601 667 618 343 620 789 827,000 624 000 624 000
Net Change In Cash Balance -600,319 -344,799 3,391 -85,326 23,160 1,709 940 7,565 3,054 12,977 19,680 36,044 50,156
Net Change In Working Capital -79,136 75,185
Ending Cash Balance 717,919 297,935 301,326 216,000 239,160 240,869 241,809 249,374 252,428 265,405 285,085 321,129 371,284
Restricted 717,919 297,935 301,326 216,000 239,180 240,869 241,809 249,374 252,428 265,405 285,085 321,129 371,284
Designated
Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Detail Restricted
Restricted for Streets 717,919 297,935 301,326 216,000 239,160 240,869 241,809 249,374 252,428 265,405 285,085 321,129 371,284
717,919 297,935 301,326 216,000 239,160 240,869 241,809 249,374 252,428 265,405 285,085 321,129 371,284
I..-4
N
City of Atlantic Beach
Half Cent Sales Tax Fund
Total Revenues and Expenditures
1 ,500
1 ,000
i
O 03 m
o i
500
0
N N N N N N N N N N N N N
0000000000000
O O O O O O O j " " " "
C+) Cn *I 00 CD O N CA) 416th
Revenues I Capital Outlay
,12:AL, Operating Expenses Transfers Out
, c;
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
112 Cent Discretionary Sales Tax Fund
Actual Actual Estimated Budget Proj Proj Proj Pro) Proj Proj Proj Pro) Proj
FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15
Cash Balance Forward 343,397 692,781 1,071,829 461,518 59,454 528,742 978,568 1,564,462 1,926,339 2,350,311 2,820,018 3,591,748 4,508,339
Revenues
Tax Proceeds 583,816 598,876 675,000 690,336 704,143 718,226 732,590 747,242 762,187 777,430 792,979 808,839 825,015
Interest 6,657 10,175 20,000 12,000 1,784 15,862 29,357 46,934 57,790 70,509 84,601 107,752 135,250
Grant Proceeds/Other Misc. 71,914 59,269 0 0
Total Revenue 662,187 668,320 695,000 702,336 705,926 734,088 761,947 794,176 819,977 847,940 877,580 916,591 960,266
Expenses
Capital 289,964 330,761 1,305,311 1,104,400 0 0 0 0 0 0 0 0 0
Debt Service
Transfers 5,000 0 236,638 284,282 176,053 432,299 396,005 378,233 105,849 0 0
Total Expenses 289 964 335,761 1,305,311 1 104,400 236 638 284 262 176 053 432,299 396,005 378 233 105,849 0 0
Net Change In Cash Balance 372,223 332,559 -610,311 -402,064 469,288 449,826 585,894 361,877 423,972 469,707 771,731 916,591 960,266
Net Change In Working Capital -22,839 48,489
Ending Cash Balance 692,781 1,071,829 461,518 59,454 528,742 978,568 1,564,462 1,926,339 2,350,311 2,820,018 3,591,748 4,508,339 5,468,605
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Designated
Unrestricted 692,781 1,071,829 461,518 59,454 528,742 978,568 1,664,462 1,926,339 2,350,311 2,820,018 3,591,748 4,508,339 5,468,605
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City of Atlantic Beach
Sanitation Fund
Total Revenues and Expenditures
2,500
0
2,000
o-
12 73 1500
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0 Data A Capital Outlay
7 Personal Services _ Transfers Out
Operating Expenses
155
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-03 FY-04 FY-06 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15
Cash Balance Forward 648,600 672,636 696,769 676,066 613,774 461,097 442,765 438,262 444,061 466,271 476,673 509,164 653,961
Revenues
Charges For Services 1,250,113 1,282,852 1,284,000 1,350,300 1,451,573 1,524,151 1,600,359 1,680,377 1,764,395 1,852,615 1,945,246 2,042,508 2,144,634
Grant Proceeds 0 105,503 4,019 0 0 0 0 0 0 0 0 0 0
Interest Earnings 9,032 8,020 12,000 12,000 18,413 13,533 13,283 13,148 13,322 13,658 14,270 15,275 16,619
Total Revenue 1,259,145 1,396,375 1,300,019 1,362,300 1,469,986 1,637,684 1,613,641 1,693,524 1,777,717 1,866,273 1,969,616 2,067,783 2,161,263
Expenses
Personal Services 4,255 4,463 4,409 4,707 4,725 4,915 5,113 5,319 5,533 5,756 5,988 6,230 6,481
Operating 1,020,309 1,208,839 1,087,724 1,180,221 1,236,320 1,295,137 1,356,805 1,421,464 1,489,260 1,560,347 1,634,888 1,713,051 1,795,015
Capital 0 5,748 3,500 7,800 152,809 0 2,885 0 2,923 2,923 0 0 0
Debt 0 0 0 0 0 0 0 0 0 0 0 0 0
Transfers 212,180 218,545 225,100 231,853 238,809 245,973 253,352 260,953 268,781 276,845 285,150 293,704 302,516
Total Expenses 1 236 744 1 437 396 1 320 733 1 424 681 1 632 663 1 646 026 1 618 136 1 687 735 1 766 497 1 846 871 1 926 026 2 012 986 2 104 012
Net Change In Cash Balance 22,401 -41,020 -20,714 -62,281 -162,677 -8,341 -4,494 6,789 11,220 20,402 33,490 44,798 67,240
Net Change In Working Capital 1,635 66,253
Ending Cash Balance 672,536 696,769 676,055 613,774 461,097 442,766 438,262 444,051 466,271 475,673 609,164 563,961 611,202
Restricted 256,141 303,276 273,033 296,232 310,261 325,013 340,480 356,696 373,698 391,526 410,219 429,820 450,374
Unrestricted 416,396 393,494 403,022 317,642 140,836 117,742 97,782 87,366 81,673 84,148 98,945 124,141 160,828
Detail Restricted
Operating Reserve(25%) 256,141 303,276 273,033 296,232 310,261 325,013 340,480 356,696 373,698 391,526 410,219 429,820 450,374
266,141 303,276 273,033 296,232 310,261 326,013 340,480 356,696 373,698 391,626 410,219 429,820 450,374
V)
City of Atlantic Beach
Storm Water Utility Fund
Total Revenues and Expenditures
3,000
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2,500
co 2,000
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Revenues Capital Outlay
Personal Services Debt Service
Operating Expenses
157
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15
Cash Balance Forward 700,099 559,756 1,347,328 2,357,493 1,030,497 874,482 874,482 874,483 874,483 874,482 874,482 874,482 994,548
Revenues
Charges for Services
Storm Water Fees 370,451 372,845 375,000 377,500 385,050 392,751 400,606 408,618 416,791 425,126 433,629 442,301 451,147
Total Charges for Services 370,451 372,845 375,000 377,500 385,050 392,751 400,606 408,618 416,791 425,126 433,629 442,301 451,147
Grant Proceeds 367,303 17,846 17 400,000
Interest Earnings 6,464 8,970 35,000 35,000 30,915 27,100 26,665 26,534 26,666 26,431 25,911 26,234 29,836
Transfer In from Other Utilities
Transfer In from Gas Tax 193,000 601,051 410,174 255,368 163,000 248,000 220,000 235,000 252,000 230,000 236,000 233,000 233,000
Transfer from 1/2 Cent Sales Tax 236,638 284,262 176,053 432,299 396,005 378,233 105,849
Transfer In from General Fund 164,067 770,814 1,816,319 0 629,060 365,675 430,208 401,780 397,411 433,062 440,894 473,082 473,082
Other Revenues 340
Total Revenue 1,101,285 1,771,866 2,636,510 1,067,868 1,444,663 1,317,788 1,253,532 1,504,232 1,488,873 1,492,853 1,242,283 1,174,618 1,187,066
Expenses
Personal Services 193,909 216,637 207,923 247,365 247,938 254,188 260,667 267,386 274,361 281,605 289,135 296,967 305,120
Operating 341,819 372,146 406,437 430,460 443,374 456,675 470,375 484,487 499,021 513,992 529,412 545,294 561,653
Capital 363,506 124,217 804,413 1,505,000 698,000 394,000 310,000 540,000 503,000 485,000 212,000 0 0
Debt 334,734 226,704 207,572 212,039 211,366 212,925 212,490 212,359 212,491 212,256 211,737 212,291 211,782
Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Expenses 1,233 968 939,704 1,626 345 2 394 864 1 600,678 1 317,788 1,253 532 1,504,232 1,488,873 1 492,853 1 242 283 1 054,552 1 078,554
Net Change in Cash Balance -132,683 832,162 1,010,165 -1,326,996 -156,015 0 0 0 0 0 0 120,066 108,511
Net Change in Working Capital 7,660 44,589
Ending Cash Balance 559,756 1,347,328 2,357,493 1,030,497 874,482 874,482 874,483 874,483 874,482 874,482 874,482 994,548 1,103,059
Restricted 350,832 366,974 375,035 390,901 394,273 399,161 404,206 409,413 414,791 420,344 426,082 432,010 438,138
Designated
Unrestricted 208,924 980,354 1,982,458 639,596 480,209 475,322 470,277 465,069 459,692 454,138 448,400 562,538 664,921
Detail Restricted
Debt Service Reserve 216,900 219,778 221,445 221,445 221,445 221,445 221,445 221,445 221,445 221,445 221,445 221,445 221,445
Operating Reserve(25%) 133,932 147,196 153,590 169,456 172,828 177,716 182,761 187,968 193,346 198,899 204,637 210,565 216,693
350,832 366,974 375,035 390,901 394,273 399,181 404,206 409,413 414,791 420,344 426,082 432,010 438,138
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f Atlantic Beach
Water and Sewer bined
ComTotal Revenues and Expenditures
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Revenues Capital Outlay
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CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Actual Estimate Budget Proj Proj Proj Proj Pro) Proj Proj Proj Proj
FY-03 FY-04 FY-05 FY-06 FY-07 FY-08 FY-09 FY-10 FY-11 FY-12 FY-13 FY-14 FY-15
Cash Balance Forward 5,942,276 4,890,837 4,527,568 3,688,232 3,416,106 2,793,834 1,962,353 1,433,525 1,120,367 939,317 401,274 -88,866 -410,555
Revenues
Charges For Services 5,311,502 5,234,075 5,844,788 5,813,534 5,987,940 6,167,578 6,352,808 6,543,184 6,739,479 8,941,864 7,149,914 7,384,411 7,585,343
Assessments/Impact Fees 212,932 518,676 300,000 290,000 265,500 243,405 223,475 205,494 189,267 174,620 181,395 149,449 138,857
Other Revenues 723,579 503,359 605,300 520,000 508,609 497,485 481,363 470,395 464,803 482,679 457,561 448,295 443,231
Total Revenue 6,248,013 6,256,110 6,550,068 6,623,534 6,762,049 6,908,448 7,057,443 7,219,073 7,393,549 7,678,963 7,768,870 7,982,156 8,167,231
Expenses
Personal Services 1,342,849 1,392,182 1,407,236 1,523,030 1,572,322 1,634,770 1,899,725 1,787,288 1,837,564 1,910,884 1,986,703 2,065,799 2,148,077
Operating 3,108,211 2,511,791 2,981,411 3,132,233 3,183,250 3,278,378 3,398,198 3,522,942 3,652,845 3,788,159 3,929,150 4,078,101 4,229,311
Capital 1,548,659 827,195 1,281,550 514,500 780,000 936,000 585,000 324,000 150,000 470,000 380,000 160,000 230,000
Debt 1,368,844 1,474,108 1,369,002 1,394,041 1,391,127 1,398,832 1,396,639 1,398,090 1,306,823 1,394,488 1,392,852 1,394,530 1,303,108
Transfers 424,380 354,591 450,205 231,856 477,622 491,951 506,709 521,910 537,588 553,895 570,306 587,415 805,037
Total Expenses 7 792 923 6 559 867 7 489 404 6 795 660 7 384 321 7 739 929 7 586 271 7 532 230 7 574 599 8 117 006 8 259 010 8 283 845 8 515 632
Net Change In Cash Balance -1,644,910 -303,757 -939,336 -172,126 -622,272 -831,481 -528,828 -313,157 -181,060 -638,043 -490,141 -321,689 -348,301
Net Change In Working Capital 493,472 -69,512 0 0 0 0 0 0 0 0 0 0 0
Ending Cash Balance 4,890,837 4,527,568 3,588,232 3,416,106 2,793,834 1,962,363 1,433,525 1,120,367 939,317 401,274 -88,866 -410,656 -758,857
Restricted 3,018,818 2,875,570 3,026,991 3,039,058 3,120,576 3,168,552 3,218,436 3,270,313 3,324,272 3,380,407 3,438,818 3,499,807 3,562,884
Designated 0 0 0 0 0 0 0 0 0 0 0 0 0
Unrestricted 1,872,019 1,651,998 561,241 377,049 -326,743 -1,206,199 -1,784,912 -2,149,946 -2,384,955 -2,979,133 -3,627,684 -3,910,162 .4,321,741
Detail Restricted 3 4 5 6 7 8 9 10 11 12 13 14 14
Bond Debt Service Reserve 828,392 837,358 843,707 843,707 843,707 843,707 843,707 843,707 843,707 843,707 843,707 843,707 843,707
Rate Stabilzation Fund 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000
Customer Deposits 473,571 473,571 473,571 473,571 473,571 473,571 473,571 473,571 473,571 473,571 473,571 473,571 473,571
Renewal and Replacement 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
Operating Reserve(25%) 1,218,855 664,641 809,713 821,780 903,298 951,274 1,001,158 1,053,035 1,108,994 1,163,129 1,221,540 1,282,329 1,345,806
3,018,818 2,876,570 3,026,991 3,039,058 3,120,676 3,168,662 3,218,436 3,270,313 3,324,272 3,380,407 3,438,818 3,499,607 3,562,884
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161
GLOSSARY
Ad valorem Tax -a tax levied on the assessed value, net of any exemptions, of real or personal
property. This is commonly referred to as"property tax".
Adopted Budget-The financial plan of revenues and expenditures for a fiscal year(October 1 -
September 30)as approved by the City Commission.
Amendment-A change to the adopted budget which may increase or decrease a fund total.
Appropriation-A specific amount of funds authorized by the City Commission to which financial
obligations and expenditures may be made.
Assessed Value-A value established by the property appraiser for all real or personal property for
use as the base for levying property taxes.
Bond - A written promise to pay a sum of money on a specific date at a specific interest rate as
detailed in a bond ordinance.
Bond Covenants - An agreement between the City and lenders which specifies a payment
schedule,terms, security,pledges,use of funds and reserves to be held.
Budget Calendar-The schedule of key dates for the process of adopting and executing an adopted
budget.
Budget Document-The official written statement of the annual fiscal year financial plan for the
City as presented by the City Manager.
Budget Hearing-The public hearing conducted by the City Commissioners to consider and adopt
the annual budget.
Budget Message-A brief written statement presented by the City Manager to explain the principal
budget issues and to provide policy recommendations to the City Commissioners.
Capital Improvement Plan-A plan for capital expenditures to be incurred each year over a fixed
number of years. The plan sets forth each capital project and identifies the expected beginning and
ending year for each project and the amount to be expended in each year and a method of funding for
those projects.
Capital Needs - The identification of public facilities needed within the community.
162
Capital Outlay - Expenditures that result in the addition of a capital asset ( fixed asset costing
$1,000 or more with useful life of greater than one year).
Capital Projects-The acquisition,construction or improvement of designated fixed assets such as
land and buildings.
Cash Reserves-Moneys either restricted or designated which are set aside in a fund and which are
appropriated to ensure sufficient cash is available for the following fiscal year.
City Commissioner-The governing body of the City of Atlantic Beach composed of five elected
officials. The duties and responsibilities of the Commission are established by Florida Statutes and
the City's Code of Ordinances.
City Manager- The chief administrative officer of the City appointed by the City Commission.
Contingency-A budgetary reserve to provide for emergency or unanticipated expenditures during
the fiscal year.
Contracting Out - Legal agreement whereby the City pays a private business or individual to
provide the public with a service or product.
Credit Ratings-An independent rating service's evaluation of the credit worthiness of notes and
bonds. Ratings influence the cost of borrowing funds.
Debt -Funds owed as a result of borrowing.
Debt Service-The expense of retiring such debt as loans and bond issues. It includes principal and
interest payments,and payment for the paying agents, registrars and escrow agents.
Debt Service Reserve- Moneys set aside to ensure that funds will be available in the event that
pledged revenues fall short of expectations.
Deficit- The excess of expenditures over revenues during a fiscal year.
Department - A basic organizational unit of the City which is functionally unique in its service
delivery.
Depreciation -The periodic expiration of an asset's useful life. Depreciation is a requirement in
the proprietary fund types including the Enterprise and Internal Service Funds.
Encumbrance -The commitment of appropriated funds to purchase an item or service.
Enterprise Fund -A governmental accounting fund in which the services provided are financed
and operated similarly to those of a private business enterprise, i.e., to be self supporting through
163
user charges or other fees.
Expenditure - Decrease in fund financial resources for the procurement of assets or the cost of
goods and/or services received.
Final Millage - The tax rate adopted in the final public hearing of a taxing authority.
Fiscal Year-The annual budget year for the City which runs from October 1 through September
30. The abbreviation to designate fiscal year is "FY".
Franchise Agreement- Agreement between the City and a provider of public services, such as
cable television or garbage collection,which imparts certain standards on the company and provides
for the payment of franchise fees to the City.
Fund-A fiscal and accounting entity with a self balancing set of accounts recording cash and other
financial resources,together with all related liabilities and residual equities or balances,and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
Fund Balance - The excess of fund assets over fund liabilities. These unspent funds can be
included as revenues in the following year's budget. A negative fund balance is sometimes referred
to as a deficit.
General Fund - The governmental accounting fund supported by ad valorem property taxes,
licenses and permits, service charges, and other general revenues to provide city-wide operating
services. This may be referred to as the Operating Fund.
General Obligation Bond-A bond secured by the pledge of the issuing jurisdiction's full faith,
credit and taxing authority and is voter approved.
Grant-A contribution of assets(usually cash)by one governmental unit or other organization to
another made for a specific purpose.
Impact Fee - Monetary payments made by builders or developers to defray the public cost of
providing infrastructure capital to a development.
Infrastructure-Public support structures such as roads,street lighting,water and sewer lines and
storm drainage.
Intergovernmental Revenue-Revenue received from another governmental unit for a specific
purpose.
Levy - To impose taxes, special assessments,or service charges. Another term for a millage rate.
164
License or Permit Fee - A charge for specific items as required or approved by local and state
regulations for example, building permits and mobile home licenses.
Line - Item Budget - A budget that lists each account category separately along with the dollar
amount budgeted for each account, such as office supplies, overtime or buildings.
Long Term Debt. - Debt with the maturity date being more than one year after issuance.
Mandate - Any responsibility, action or procedure that is imposed by one government entity on
another through constitutional, legislative, administrative, executive or judicial action as a direct
order or that is required as a condition of aid.
Matching Requirement - A jurisdictions contribution to a project or function required by a
grantor. Matching requirements are frequently imposed as a proportionate share of the overall
contribution.
Mill or Millage Rate-( 1 / 1,000)of one dollar,used in computing taxes by multiplying the rate
times the taxable value divided by 1,000. Example:millage rate of 3.71 per thousand;taxable value
of$50,000=$50,000 divided by 1,000 = $50 multiplied by 3.71 = 185.5.
Non-Departmental Expenditures - Expenditures which benefit all or a portion of City
departments, such as property and liability insurance.
Object Code-An account to which an expenditure or expense is recorded in order to accumulate
and categorize the various types of payments that are made by governments. Certain object codes are
mandated by the Uniform Accounting System chart of accounts.
Operating Expenditures - Also known as Operating and Maintenance Costs, these are the
expenses of the day to day operations which exclude capital costs, such as office supplies,
maintenance of equipment and utilities.
Personal Services - Also known as Salary , Wages and Benefits related to the compensation of
employees.
Privatization - The government policy of allowing or contracting with the private sector for the
provision of public services.
Property Tax - Same as definition for ad valorem tax.
Proposed Millage -The tax rate certified to the property appraiser by each taxing authority.
Real Property - Land and the buildings and other structures attached to it that are taxable under
state law.
165
Reserve-An account used to indicate that a portion of a fund's balance is restricted for a specific
purpose and is therefore, not available for general appropriation.
Revenue-Funds that a government receives as income. These receipts may include tax payments,
interest earnings, service charges, grants and intergovernmental receipts.
Revenue Bonds - Bonds usually sold for the construction of a capital project that will produce
revenue for the governmental unit issuing the bonds. The revenue is pledged and used for the
payment of principal and interest on the bonds.
Special Assessment-A compulsory levy imposed on certain properties to defray part or all of the
costs of a specific improvement or service deemed to primarily benefit those properties.
Tax Base -The total property valuation on which each taxing authority levies it's tax rates.
Tax roll-The certificate of assessed taxable value prepared by the property appraiser and presented
to the taxing authority by July 1, or later if an extension is granted by the State, each year.
Tax Year-The calendar year in which ad valorem property taxes are levied to finance the ending
fiscal year budget. For example,the tax roll for the 1998 calendar year would be used to calculate
the ad valorem taxes levied for the FY 1998-99 budget.
Tentative Millage-The tax rate adopted in the first public hearing of a taxing authority. Under
state law, the authority may reduce, but not increase without individual notification, the tentative
millage during the final budget hearing.
Truth In Millage Law - also known as the TRIM Bill. A 1980 law enacted by the Florida
Legislature which changed the budget process for local taxing authorities. It was designed to keep
the public informed about the taxing intentions of the various authorities.
Uniform Accounting System - The chart of accounts prescribed by the Office of the State
Comptroller designed to standardize financial information to facilitate comparisons and evaluation of
reports.
User Fees - The charges for direct receipt of public services.
Unencumbered Balance - The amount of an appropriation that is neither expended nor
encumbered. It is essentially the amount of funds still available for future needs.
Voted Millage - Property tax levies authorized by voters within a taxing authority. Bond issues
that are backed by property taxes are a common reason for a voted millage in the State of Florida. A
bond issue of this type is called a General Obligation Bond.
166
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