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04-28-75 v CITY OF ATLANTIC BEACH, FLORIDA AGENDA April 28 , 1975 1. Call to ORder 2 . Invocation 3. Aproval of the Minutes of April 14 , 1975 4 . Recognition of Visitors 5. Correspondence 6. Commission Consideration A. Bid opening, Tractor for Public Works B. Martin Oil Company Re- Service Station, Mayport Road C. Fred Mills Ree Commercial contruction, Mayport Road D. Ann Moench Re: Variance on Lots 5 & 6 Block 39 Atlantic Beach E. Duval County School Board Re: Water & Sewer for new Junior High School F. Lot 147 Saltair Section 2 Appraisal G. Health and Accident Insurance, Call for Bids H. P.E.P. Employees Re° ¶°Torkman' s Comp. , etc. 7 . City Clerk 8 . Chief of Police 9. Director of Public Works 10. City Manager 11. Commissioners 12. Mayor 13. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, APRIL 26, 1975, AT 8: 00 P. M. PRESENT: William S. Howell, Mayor-Commissioner L. W. Minton, Jr. R. R. Rosborough, II F. W. Fogg AND R. C. Vogel, City Manager Oliver C. Ball, City Attorney Gloria June Knight, City Clerk ABSENT: Robert B. Cook, Sr. , Commissioner The meeting was called to order by Mayor-Commissioner, Mr. Howell. The invocation was given by Commissioner Minton, followed by the pledge to the flag. The minutes of the meeting of April 14, 1975 were approved as written upon a motion by Commissioner Minton, seconded by Com- missioner Rosborough and carried. Recognition of Visitors Mr. Elliot Butts, 10 Tenth Street, stated that he was planning to buy the Bikini Apartments, 55 Tenth Street, and convert them to condominiums. He requested that his proposal be sent to the Advisory Planning Board for recommendation and study under the P .U.D. ordinance. It was moved by Commissioner Fogg, seconded by Commissioner Rosborough and carried that Mr. Butts ' request be referred to the Advisory Planning Board. Correspondence Mr. Vogel presented a letter to the City Commission from the Penin- sular Insurance Company stating that there would be an increase in premiums. Mayor Howell read the letter and stated that the letter was not clear. He instructed Commissioner Rosborough to contact the Peninsular Insurance Company for an explanation of the corres- pondence. Bid Opening: Tractor for Public Works Mayor Howell call for bids on the tractor for the Public Works De- partment. Mrs. Knight stated that no bids were received. Mayor Howell instructed the City Manager to call for bids again. Bids to be opened May 12, 1975. M I NUT ES APRIL 28, 1975 PAGE TWO Martin Oil Company Re: Service Station, Mayport Road Roland Martin requested a building permit to construct an indepen- dent service station at Mayport Road and Ardella . He presented pictures of the proposed service station. Mr. Vogel stated that the property is properly zoned for a service station. It was moved by Commissioner Fogg, seconded by Commissioner Minton and carried that the plans for a service station on Mayport Road and Ardella be approved. Fred Mills Re: Commercial Construction, Mayport Road Fred Mills presented specif yc tions and plans for a commercial building to be located at 1145 Mayport Road. The specifications and plans meet the Southern Standard Building Code and is properly zones for a commercial complex. It was moved by Commissioner Fogg, seconded by Commissioner Minton and carried that the specifications and plans be approved. Ann Moench Re: Variance on Lots 5 & 6 Block 39 Atlantic Beach Mrs. Moench requested a variance on Lots 5 & 6 Block 39 Atlantic Beach replatting in order to create a lot facing 11th Street. Mr. Vogel stated that if the variance is granted it would be in viola- tion of Section 28-5 (d) of the Code of the City of Atlantic Beach. It was moved by Commissioner Rosborough, seconded by Commissioner Fogg and carried that this request be denied. Duval County School Board Re: Water & Sewer for New Junior High Mayor Howell stated that the Duval County School Board is investi- gating the possibility of connecting to the City of Atlantic Beach water and sewer treatment plants when the new Junior High School is built. The Junior High School will be located outside the city limits. Mr. Vogel stated that he had talked with Mr. Parks, City Engineer, and he will have plans finalized for the commission at the next meeting. Mayor Howell stated that several weeks ago the city passed a resolution requesting the City of Neptune Beach and the City of Jacksonville Beach to join with the City of Atlantic Beach, the "lead" city, in making an application to the Environmental Protection Agency for a grant in order to come up with the pre- liminary study on what the cities are doing with their effluence. MINUTES APRIL 28, 1975 PAGE THREE This study will enable the city to be in a position to expand the sewer plant. So far, neither Neptune Beach or Jacksonville Beach have responded. Under the present EPA requirements, where we have to act as a district or a single entity, the city is totally stymied. The results could be that a Junior High School will not be built. The City of Atlantic Beach will be able to handle the water service to the new Junior High School, but the sewage is out of the question. The city has done everything that can be done to attempt to solve this problem. The other beaches are not co- operating. Mr. Vogel stated that the city should reply to the School Board' s letter and tell them exactly what the commission have discussed tonight. Commissioner Rosborough stated that the City Manager should inquire about the other beaches lack of response to the city ' s proposal. He suggested that the City of Atlantic Beach go ahead and have engineering reports submitted. Mr. Vogel stated that he would contact the Department of Pollution Control and ask them if the city can go ahead and engage a planner. Seventy-five percent of the cost will be rebated back to the city by the Federal Government. Mr. Hilliard wanted clarification on whether or not the city is obligated to furnish water to property owners outside the city limits if the ownership changed hands. Mayor Howell stated that request for water service outside the city limits is not assignable. A statute of limitation, i.e. a reasonable length of time, is im- posed on letters written by the City Manager. Lot 147 Saltair Section 2 Appraisal Mr. Ball, City Attorney, stated that Lot 147 Saltair is located next to the tennis courts on Seminole Road. The owner of this lot is now completely surrounded by city property. He stated that two or three months ago he received a letter from Harry Mahon, attorney, concerning this lot. Mr. Ball called the attorney and told him that the city would be interested in buying Lot 147 . Mr. Mahon employed an appraiser for the property. The appraiser stated that the property has a fair market value of $4000.00. The owner also insist that the City of Atlantic Beach pay the cost of the apprai- sal. Mr. Ball stated that the owner does have the ability to go into court and file an inverse condemnation suit. The city does have knowledge that the citizens are using this lot to park while playing tennis. Mr. Ball recommended that a committee be formed to study this problem and recommend a fair market value; recognizing that it would cost a few hundred dollars more if the owher does go to court. MINUTES APRIL 28, 1975 PAGE FOUR After lengthly discussion, it was moved by Commissioner Rosborough, seconded by Commissioner Minton and carried to authorize the City Attorney to offer $3100.00 for Lot 147 Saltair. Health and Accident Insurance, Call for Bids Mr. Vogel stated that at the last meeting he had given the city commission new specifications for the health and accident insurance. With no objections from the commission, Mr. Vogel will call for bids on those specifications. Commissioner Rosborough stated that there were some questions he had regarding the specifications. He stated that with the present specifications the city is going to be in the same position as with the first bid. The first bid was confusing because of the lack of being explicit. On the lump sum benefits, the specification should read "lump sum benefits - $8000.00 to age 65 and at age 65 drop to $4000.00. Mayor Howell stated that what the city is trying to do is get an initial low bidder and then the other items can be negotiated; i.e. , benefits, Major Medical and deductibles. Commissioner Fogg stated that the specifications should state that a semi private room be based on the prevailing rates at the time of entry into the hospital. After lenghtly dis- cussion, it was moved by Commissioner Fogg, seconded by Commissioner Minton and carried to instruct the City Manager to call for bids on the health and accident insurance and that the specifications should read "life insurance will be $8000.00 up to age 65 and then drop to $4000.00 for all those over 65 years of age. P.E.P Employees Re Workman ' s Comp. , etc. Mayor Howell stated that it has become necessary to place the federal employees that are working under the Public " nployee Program on the City of Atlantic Beach ' s payroll. These employees are under our supervision and jurisdiction. It was moved by Commissioner Rosborough, seconded by Commissioner Fogg and carried that the Public Employees be placed on the City of Atlantic Beach ' s payroll. These monies to be refunded by the City of Jacksonville Beach, the disbursing agent for the federal government. Chief Stucki requested that the City Manager write the Department of Transportation about the possibility of placing a traffic signal at Mayport Road (AlA) and Plaza. The letter should also request a sidewalk down Mayport Road. MINUTES APRIL 28, 1975 PAGE FIVE Chief Stucki asked if the City Attorney could prepare an ordinance providing for a dog lease law to be enforced upon the public beaches during the coming months. The City Attorney was instructed by the Mayor to prepare the ordinance. Commissioner Minton read the following petition that was presented to him. "We the undersigned, being the citizens and taxpayers and active tennis playexsin Atlantic Beach, due to overcrowded conditions at the Seminole tennis courts due to people from out of town using them, hereby, petition the city commission to take such action as is necessary to place a sign "these courts are available to Atlantic Beach residents and their invited guest only" . He stated that approximately 25 names appeared on the petition. Commissioner Rosborough stated that he would like to expand the facilities at the tennis courts by building an additional court and installing a rest room for ladies and men. It was moved by Commissioner Rosborough, seconded by Commissioner Minton and carried to turn these request over to a committee for study and report back at the next meeting. Commissioner Fogg was appointed chairman along with Commissioner Minton and Mr. Hilliard. The Chief of Police will also serve. There being no further business Mayor Howell declar:.' the meet ' ,. adjourned. A Virs. Lowell Mayor-Commissioner (Seal) ATTEST Ape/ .. ` OP �c./!_' OrAle. 04, Gloria J ne Knight City Clerk