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01-27-75 v CITY OF ATLANTIC BEACH, FLORIDA AGENDA January 27, 1975 1. Call to Order 2. Invocation 3. Approval of the Minutes of January 13, 1975 4. Recognition of Visitors 5. Correspondence A. Ad for FJC Chorale program 6. Commission Consideration A. Plan approval for McDonald's on Atlantic Boulevard B. Oak Harbor Subdivision Unit #3 C. Tore King, Inc_ - Water Service D. Appointment of member for Planning Board E. Community Development Consultants F. Reuben Bennett - Application to install trailer on Lots 4 & 5 Block 87 Section "H" 7. City Clerk 8. Chief of Police 9. Director of Public Works 10. City Manager 11. Commissioners 12. Mayor 13. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, JANUARY 27, 1975, AT 8:00 P. M. PRESENT William S. Howell, Mayor-Commissioner L. W. Minton, Jr. Robert R. Rosborough, II F . W. Fogg Robert B . Cook, Sr. , Commissioners AND R. C. Vogel, City Manager Oliver C . Ball, City Attorney Gloria June Knight, City Clerk ABSENT: None The meeting was called to order by Mayor-Commissioner, Mr. Howell. The invocation was given by Commissioner Minton, followed by the pledge to the flag. The minutes of the meeting of January 13, 1975 were approved as written upon a motion by Commissioner Fogg, seconded by Commissioner Minton and carried. Recognition of Visitors Mrs. Ann Crowder read the following letter to the city commission: "The Atlantic-Neptune Beaches Advisory Council requests the City of Atlantic Beach to include the following proposals in its application for discretionary funds allocated to the Jacksonville SMSA under the 1974 Housing and Community Develop- ment Act: 1. A sidewalk to be installed on Plaza Drive. This is a heavily traveled thoroughfare and is the primary route used by the people of Royal Palms and areas west to get to Jack Russell Park and the beach. It is also used by children attending Atlantic Beach School. With the possibility of school starting at 8 A.M. in the fall, a sidewalk is badly needed to prevent injury or death to the children using that route to get to school during this period of heavy traffic. 2. Repairs and additions to Donner Park as follows: A. Lights around the park B. A fence around the park C. Lights around the basketball court D. Rest Room repaired E. Baby swings repaired MINUTES JANUARY 27, 1975 PAGE TWO F. Baseball fence repaired G . Equipment house for the park H. Pavilion I. New Equipment for the park 3 . A multi-service community building. This building could be used to aid municipal agencies in bringing together those in need of services, i.e. , handicapped, low income, senior citizens, and those who can provide them. This could include health care, food stamps, and other com- munity services not now locally available. Senior citizens can alo benefit greatly by having a meeting place avail- able to use for daytime activities. Students could use it for indoor sports and recreation after school. It will be a place for adult day and evening educational and recreational enrichment programs. No such all purpose building is presently in existence in the City of Atlantic Beach. Any assistance this council can provide the City of Atlantic Beach in securing community involvement as required by the Housing and Development Act is available at your request. " Mayor Howell stated that this subject would be taken up on the agenda under Item 6 E and suggested that discussion be withheld at this time. There were no objections. Ad for FJC Chorale Program Mayor Howell stated that the FJC Chorale is trying to raise funds for a trip to the Soviet Union. He suggested consideration for this worthwhile project . It was moved by Commissioner Cook, seconded by Commissioner Rosborough and carried that the City of Atlantic Beach place an ad in the FJC Chorale Program in the amount of $50 .00 to be taken from account 206-Advertising . Plan Approval for McDonald' s on Atlantic Boulevard Mr, Vogel presented plans for a McDonald' s Restaurant on Lots 822- 833 and 844-849 Saltair Section 3 . The plans and specifications meet the required zoning and the Southern Standard Building Code. It was moved by Commissioner Fogg, seconded by Commissioner Cook and carried that the plans be approved. MINUTES JANUARY 27 , 1975 PAGE THREE Oak Harbor Subdivision Unit #3 Mayor Howell stated that the City Commission had a special meeting January 14, 1975 in which they discussed Item 6B and 6C on the agenda. The Commission turned these request for water service over to the City Engineer for study and recommendations. Mr. Parks, City Engineer, reported that the city needs a site for the new water pumping station in the northerly limits of the city in closer proximity than the existing pumping station. The details of the site have not been nailed down, but getting the site is the first step. Mr. Parks suggested that the City Commission give favorable consideration to the request from Oak Harbor Subdivision for water service subject to approval of the necessary regulatory agencies. Mayor Howell asked Mr. Parks if his recommendation to furnish water to Oak Harbor depended upon the city moving ahead with the pumping station? Mr. Parks stated that a new pumping station will be necessary, but so far as making the provision of the pumping station a prerequisite to the commencement of the Oak Harbor Develop- ment, he felt that they could get along with a limited amount of water for 15 or 20 buildings by extending the existing eight inch main on Mayport Road. So far as the overall plans for the Oak Har- bor development are concerned, a new pumping station will be re- quired. Mayor Howell stated that the city will need a new pumping station regardless of whether this project goes through or not. The provisions of the pumping station will have to be contigent upon the approval of regulatory agencies over which the City Commission has no authority, plus the financial abilities of the city. It was moved by Commissioner Fogg, seconded by Commissioner Minton and carried that the city furnish a limited amount of water to the Oak Harbor Subdivision until such time as the additional pumping facilities are completed. Tore King, Inc. - Water Service Mayor Howell stated that at the special meeting the City Commission discussed furnishing water service to Tore King, Inc. , North Atlantic Beach. He stated that an eight inch water main runs in front of the property. It was moved by Commissioner Minton, seconded by Commissioner Rosborough and carried that water service be furnished to Tore King, Inc. , North Atlantic Beach. MINUTES JANUARY 27, 197 5 PAGE FOUR Appointment of Members to the Advisory Planning Board Mr. R. L. Wardrep, Chairman of the Advisory Planning Board, re- commended that the City Commission re-appoint Mrs. Jan Tierney for a four year term and Mr. Richard Risgsbee, to replace Mrs. Mary Pace who is leaving the city, to a two year term. It was moved by Commissioner Cook, seconded by Commissioner Fogg and carried that the recommendations of Mr. Wardrep be approved. Community Development Consultants, Inc. Mr. Vogel stated that he had sent the Commissioners a copy of the proposal from Community Development Consultants, Inc. They will prepare a pre-application for a Block Grant under the 1974 Housing and Community Development Act. Mr. Vogel stated that it is neces- sary to hire professional help in making applications for funds from the federal government. Mayor Howell stated that the city will be dealing with technical bureaucracy of the federal govern- ment and if the city is going to get these funds, we will need professional help. Mrs. Crowder, Chairman of the Atlantic-Neptune Beaches Advisory Council, recommended that the proposal prepared by her committee be included in the application for the Block Grant . She further stated, that in order to be eligible for funds, the community must supply imput and make recommendations to the city which in turn will be passed on to the consultant. Mr. Vogel stated that in the preliminary application, HUD will state whether or net the recommendations or plans are worthy of submitting an application. If acceptable, the consultant will expect to be paid for his services, not to exceed $2500.00. This amount to be taken from Account 216 Professional Services. Commissioner Cook asked for clarification of the city' s financial obligation to Community Deve- lopment Consultants, Inc? Mayor Howell explained that the first step will be to meet with representatives of HUD. They will be presented an outline of what the city proposes to do. If HUD states that the city has a good program, we will then proceed to offici- ally present the program. At this point, the city will become fi- nancially committed to the consultant. If HUD states that the pro- gram is not worthwhile, the city will owe the consultant nothing. It was moved by Commissioner Rosborough, seconded by Commissioner Cook and carried that the city engage the firm of Community Develop- ment Consultants, Inc. The money to be taken from Account 216 Professional Services; not to exceed $2500.00 MINUTES JANUARY 27 , 1975 PAGE FIVE Reuben Bennett - Application to Install Trailer on Lots 4 & 5, Section H. Mr. Bennett requested permission to install a trailer on Lots 4 & 5, Section H. Mayor Howell stated that all installations of trailers in Section H must be presented to the Advisory Planning Board for approval and recommendations to the City Commission. This item will be re-scheduled on the agenda . Mr. Bennett submitted plans for an office building located on Seminole Road and Atlantic Boulevard. Mayor Howell stated that the City Commission could take no action on this tonight because it is not on the agenda. The City Commission will give considera- tion to this at the February 10, 1975 meeting. Chief Stucki requested permission to purchase a typewriter for the police department in the amount of $550 .00 . It was moved by Commissioner Minton, seconded by Commissioner Cook and carried that the Chief of Police purchase a typewriter for $550 .00. Mr. Hilliard requested permission to purchase a new sewage pump for $1360.00. It was moved by Commissioner Minton, seconded by Com- missioner Fogg and carried that Mr. Hilliard purchase a new sewage pump for $1360.00. Mayor Howell stated that the City of Atlantic Beach is in 18th position to receive 701 funds. Allocation of these funds is done by a point system and the city should be receiving official noti- fication in the near future as to what we are approved for, the amount of money, etc. There being no further business Mayor Howell declared the meeting adjourned. (Seal) ''AA:gel; 14! . Howel ATTEST Ma - arinner a/ LCy1�G' Gloria J ne Knight City Clerk