07-13-77 v •
lib CITY OF
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Mastic Beach.- %tido
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716 OCEAN BOULEVARD-DRAWER 25
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4 ATLANTIC BEACH. FLORIDA 32233
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• • July 12, 197/
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SPECIAL CALLED MEETING
CITY COMMISSION OF ATLANTIC BEACH, FLORIDA
This is to advise that the Mayor has requested a Special Meeting of the
• City Commission to be held at 8:00 P.M. , Wednesday, July 13, 1977, . for
the following purposes:
1) Further discussions concerning the Board of Adjustment
• 2) Muck removal on Magnolia - Saltair Sec. 3 - EDA project
3) Bids on air-conditioning Police and Fire Departments
Please advise me by telephone if you are unable to attend as it is very
• important that we have a quorum for this meeting.
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R. C. Vogel
City Manager
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RCV/at
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WILLIAM S HOWELL JAMES E MHOON ALAN C 1 NEN L W. MINTON JR ROBERT B COOK
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Mayor-Commissioner Commissioner Comnm. Commissioner
R C VOGEL OLIVER C RAH MRS ADELAWI r(:KER • CARL SJUCKI 17,. r.;,r7G' HI' . ••• -
ty Manager ( it, Attr,ii,v City Cli•rk I i,.., ('lu, l ,rt { uL .,
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MINUTES OF THE SPECIAL CALLED MEETING OF THE
ATLANTIC BEACH CITY COMMISSION HELD AT THE
CITY HALL ON JULY 13 , 1977 AT 8: 00 P.M. V V
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PRESENT: William S . Howell, Mayor-Commissioner T r
Alan C. Jensen E E
James E . Mhoon, Commissioners D D
AND: R. C. Vogel, City Manager
Oliver C. Ball, City Attorney MS
_ Adelaide R. Tucker, City Clerk 0 E
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ABSENT: Robert B. Cook, Sr. I 0 Y
L. W. Minton, Jr. , Commissioners NAME OF ONEN
COMMRS . N D S O
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The meeting was called to order by Mayor-Commissioner, Mr.
Howell .
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Muck Removal on Magnolia
Mayor Howell recognized Mr. Parks who stated he and Mr.
Steckla had talked with Mr. Russell, EDA Atlanta Regional
Office, concerning a project change order to have muck
• removed from Magnolia at a cost of $3 .12 per cu. yd.
Mr. Russell stated his approval and requested submission
of an open-end change order. ' Commissioner Mhoon question-
ed if payment would be made from City funds, and Mayor
Howell stated the $1800 to $2500 would be funded with
project grant monies .
Motion: Authorize Mr. Parks to submit the Jensen x x
appropriate change order and authorize Mhoon x x
Dickerson, Inc. , to remove the muck. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
Bids on Air-Conditioning Police and Fire Departments
Commissioner Mhoon reported that the committee recommended
that N & L Air-Conditioning Company, the low bidder, be
awarded the bid, inasmuch as the Huxham bid was incomplete.
Motion: Award the bid of replacing air-condition-
ing in the Police and Fire Departments Jensen x' x
to N & L Air-Conditioning Company, in Mhoon .x x
the amount of $4, 594.82, subject to the Howell x
delivery of a performance bond.
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Further discussions concerning the Board of Adjustment
The chair recognized Mr. L. B. McDonnel, Chairman of the
Board of Adjustment, who stated that the board lacks
three members due to resignations and that he understood
Messrs. Tinsley and Onstott would accept a re-appointment ,
PAGE TWO V V
SPECIAL CALLED Names of
JULY 13 , 1977 Commrs . MS Y N
Further discussions - continued
leaving one vacancy. Mr. Tinsley confirmed that he.
would accept a re-appointment.
Motion: Re-appoint Mr. C. T. Tinsley to Jensen x x
the Board of Adjustment for the Mhoon x x
expiration of term Howell . x
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Mr . McDonnel inquired as to .the possibility of in-
creasing the Board to six members, due to the fact four
members have to be present for a quorum. Mayor Howell
indicated that under home rule, the Commission could
decrease members needed for a quorum to three or
increase members to six by passing an Ordinance . Mr.
Ball injected that the posture of any board could not
be changed under home rule.
Mr. McDonnel requested the Commission to authorize
the City Manager to furnish secretarial services and
the use of recording equipment for their meetings .
Commission agreed.
Mr . George Bull , Jr. informed the Commission the
board members felt that on several occasions lately
the board has been asked to act on situations that
either over-stepped or were not withinthe realm of
the Board of Adjustment. Mr. Bull suggested a new
Ordinance be drawn up explicitly listing the responsi-
bilities and areas of authorities of the Board.
Several recent instances that were considered gray
areas were discussed in an effc -t to determine re-
sponsibilities of the Building Department and the
Board of Adjustment. Mr. Bull suggested the Building
Department send their recommendations on each appeal
by letter to the Board. Commissioner Mhoon proposed
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a sign be posted in the front yard of each appellant
stating "Zoning Adjustment is being considered on this
property. Phone 249-2395" . The Board members all
agreed and Mayor Howell instructed Mr . Hilliard to
prepare six signs .
Mr. McDonnel suggested that the Commission assess the
off street parking requirements on 50 ' residential
lots and the Mayor responded that an official request
from the. Board of Adjustment on any subject would be
welcome.
Mr. Bull recommended Mr. John Morris ' name to fill the
vacancy left on the Board. Mayor Howell added that
PAGE THREE V V
• SPECIAL CALLED Names of
JULY 13 , 1977 Commrs . MS Y N
Further discussions - continued
all candidates should be queried to determine if they
are willing to file a financial disclosure statement
and that a member would be appointed at the next
meeting, July 25, 1977 .
There being no further business, Mayor declared that
the meeting be adjourned.
• (SEAL) •
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• Wi1 'ia. S . Hove
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk