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04-11-77 v CITY OF ATLANTIC BEACH, FLORIDA AGENDA April 11, 1977 Call to Order Invocation and Pledge to Flag 1. Approval of the minutes of March 28, 1977 2. Recognition of Visitors 3. Correspondence A. 0. C. Ball re Beaches Council on Aging, Inc. 4. Report of City Manager 5. Unfinished Business A. Bid Opening - E. D. A. Project B. R. A. Goll re Block Grant C. Richard E. Damon re Auctioneer's License 6. Report of Committees A. City Manager's Report on work completed re Jamboree Club 7. Action on Resolutions - None 8. Action on Ordinances A. Ordinance #90-77-69 - Tree Ordinance - Second Reading 9. Miscellaneous Business A. Planning Board Meeting April 19, 1977 B. Notice of Open House - April 22-23-24 by Planning Board 10. Adjourn Copies to Planning Board Members MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON APRIL 11, 1977 AT 8: 00 P .M. V V PRESENT: William S . Howell, Mayor-Commissioner 0 0 Robert B. Cook, Sr. T T Alan C . Jensen E E James E. Mhoon D D L. W. Minton, Jr. , Commissioners AND: R. C. Vogel , City Manager M S Oliver C. Ball , City Attorney 0 E Adelaide R. Tucker, City Clerk T C I O Y NAME OF ONEN COMMRS . N D S 0 The meeting was called to order by Mayor Commissioner, Mr. Howell . The invocation was given by Commissioner Minton followed by the pledge to the flag. Approval of the corrected minutes of March 28, 1977 . Cook x x Motion: That the corrected minutes of the Regular Jensen x City Commission Meeting of March 28, 1977 Mhoon x be approved as submitted. Mintonx x * * * * * * * * * * * * * * * * * * Howell x Recognition of Visitors The chair recognized Mr. John Gearhard, 328 10th Street, who stated he would like to issue a complaint against the owner of property located at 1020 West Plaza in regards to maintaining 14 hogs and 2 piglets at this location. Mr. Gearhard stated he owned adjoining property at 1080 West Plaza and it is impossible to gain entrance to his property for cleaning purposes . Mr. Paul Steckla, City Inspector, inform- ed the Commission that he and an agent from the County Health Department had inspected the property last week and the Health Department served an oral notice at that time, and would follow up next week. Mayor Howell told Mr. Gearhard that our City Attorney, Mr. Ball would also in- vestigate the matter along with the County and Mr. Steckla. Mayor Howell recognized Mr. Joseph Nedeau, 105 W. 6th Street, who stated he had ordered water cut-off at two of his rental houses, 945 Plaza and 67 Forrestal Circle in February and through some misunderstanding the water was not turned off until March. Mr. Nedeau paid, as owner, for two months when water was used only for one month. The matter was turned over to the City Attorney for handling. Correspondence Mr. Oliver C. Ball, City Attorney, stated that he had talked with Mr. Tom Crowder, supporter of Beaches Council on Aging, Inc. , in regards to Atlantic Beach supporting MINUTES APRIL 11, 1977' V V PAGE TWO Names of Commrs . MS YN Correspondence - continued the operation of a mini-bus for the elderly in the beach- es area including Atlantic Beach. This program is being financed by the Federal Government and JTA. Mr. Ball recommended that the Commission welcome the mini-bus operation by motion: Motion: Beaches Council on Aging, Inc. be Cook x x granted permission to operate a mini- Jensen x bus operation within the geographical Mhoon x x bounds of Atlantic Beach. Minton x * * * * * * * * * * * * * * * * * * Howell x Unfinished Business A. Bid Opening - E. D. A. Project The following bids were received and opened: Part I - New Water Pumping Station: Amount Alternate 1 . Jax Utilities Construction $288, 259. 00 +$11, 500 . 00 Bid Bond-U.S . Fidelity 2 . McMullen Construction Co. 410, 589. 00 - 1, 611 . 00 Bid Bond-Federal Ins . Co. New York 3 . Ortega Industrial Contractor Bid Bond-Federal Insurance 367, 830 .00 + 7, 492 .00 Co. , New York 4. Conrad Weihnacht Construction Bid Bond - Trans-American 395, 200 . 00 -33 , 500.00 Insurance Co. 5. Indian River Ind.Contractors Bid Bond-Insurance of North 314, 677 . 00 +17 , 000 .00 America 6 . Harry Pepper & Associates 332 , 286 .00 +25, 000. 00 Bid Bond-United Pacific Co. MINUTES APRIL 11, 1977 V V PAGE THREE Names of Commrs . MS YN Bid Opening - continued Part II - Water Distribution Systems Reinforcements Amount Alternate 1. Charles F. Smith & Sons, Inc . $305, 500 . 00 $-11 , 000. 00 Bid Bond-Lumberman Mutual 2 . Harry Pepper & Associates 339, 491 . 00 -18, 553 .00 Bid Bond-United Pacific Ins . 3 . Sharpe Construction Co. 358, 500 . 00 -15, 000.00 Bid Bond-Great American Ins. 4. Conrad Weihnacht Construction 349, 800 . 00 -40, 800. 00 Bid Bond-Trans American Ins . 5. Pablo Construction Co. , Inc. 320, 800 .00 -18, 900 . 00 Travelers Insurance-Bid Bond Part III - Sanitary Sewer Extensions Saltair SD Sec . 3 1 . Charles F. Smith & Sons, Inc . 151, 500 . 00 -0- Bid Bond-Lumberman Mutual 2 . Conrad Weihnacht Construction 118, 500 . 00 -0- Bid Bond-Trans American 3 . Chapman Construction, Inc. 89, 500 . 00 -0- Cotton States Mutual Insurance Chapman to bid only if awarded Part IV 4 . Pablo Construction Co. ,Jax Bch. Bid Bond-Travelers Ins . 102, 600 . 00 -0- Part IV - Water Distribution Extension Systems Saltair Sec. 3 1 . Charles F. Smith & Sons, Inc. 106, 000 .00 -0- Bid Bond-Lumberman Mutual 2 . Conrad Weihnacht Construction 78, 700 .00 -0- Bid Bond-Trans American Ins . 3 . Chapman Construction, Inc . 59, 900 .00 -0- Bid Bond-Cotton States, Ins. Will not accept bid unless awarded Bid III 4 . Pablo Construction Co. ,Jax Bch. 73 , 700 . 00 -0- Bid Bond - Travelers Ins. MINUTES APRIL 11, 1977 V V PAGE FOUR Names of Commrs . MS YN Bid Opening - continued Part V - Paving and Drainage Saltair Section 3 Amount Alternate 1 . Dickerson, Inc . $286, 700 .00 -0- Bid Bond-Seaboard Surety 2 . Houdaille Duval Wright 309, 728. 00 -0- Bid Bond-Federal Insurance New York 3 . Pablo Construction,Jax Bch. 298, 750 . 00 -0- Bid Bond-Travelers Mayor Howell suggested the bids be turned over to Mr. Parks and committee for review with the view of awarding bids , if appropriate, prior to the close of the meeting. Commission unanimously agreed. B. R. A. Goll re Block Grant Mr. Goll stated he had the completed application for the Commission approval on the State of Florida, Department of Natural Resources program for a $50, 000 grant for Donner Park recreational facilities . He presented dis- plays and report of the master plan proposed in the application. Mr. Goll pointed out the total cost for the project will be $55, 610 .00 . State proposal to fund $50, 810 . 00 or 91% and the City to fund $4, 800 .00 or 9%. Mr . Goll explained certain items proposed were not fund- able by the State, i .e . , renovation of existing bleachers, and the park shelter. The $4, 800.00 the City will contribute will pay for the pine bark and railroad ties such as used in Howell Park. Application deadline is April 15, 1977 and bids expected to be awarded in May. Mayor Howell pointed out the total cost to the City would be approximately $10, 000 and the entire project is based on the grant award. Commissioner Mhoon recommended the $10 , 000 be committed only if the grant from the State of Florida is awarded. Motion: Approval of $10, 000 expenditure for Cook x Donner Park recreational facilities, i.e „Jensen x renovation of existing bleachers, park Mhoon x x shelter, pine bark and railroad ties Minton x x Only if grant is awarded from State of Howell x Florida, Department of Natural Resources MINUTES PAGE FIVE V V APRIL 11 , 1977 Names of Commrs. MS YN Unfinished Business - continued C. Richard E . Damon re Auctioneer ' s License The chair recognized Mr. Richard E. Damon, who stated he would like to apply for a free lance auctioneer ' s license in Atlantic Beach. The auctions would be held on private property for estates and personal property. Commissioner Mhoon questioned whether this type of operat_on would result into a garage-type sale. Mr. Damon stated it would be for only one individual . Commissioner Cook stated in his home state this was done frequently, but required a permit on a one-day basis. The City Attorney suggested that he research the Florida Statutes and report at the next meeting. Commission unamiously agreed. Report of City Manager Mr. Vogel stated that it was his and the concurrent opinion of Mr. Hilliard, Director of Public Works, that is is necessary to spend approximately $1, 200 to repair two trucks : a 1960 Ford and a 1964 International Harvester, and that the cost of repairs would far exceed the value of the two trucks. Mr. Vogel recommended that a call for bids for two new trucks be authorized. Commission agreed to call for bids at the next meeting. Mr. Vogel requested permission to purchase a "Selectric" type typewriter, with the cost not to exceed $700 .00 . After a short discussion as to the need, the following motion was made: Cook x Motion: Commission to consider the purchase of a Jensen x new typewriter and make a decision at the Mhoon x x next meeting. Minton x x * * * * * * * * * * * * * * * * * * Howell x Mr. Vogel also stated Mrs. Gregg, owner of the Jamboree Club, had complied with the Commission ' s request that the property be boarded up, that she is now cleaning the exterior grounds, and promises to maintain same. Action on Ordinance #90-77-69 - Tree Ordinance - Second Reading AN ORDINANCE REGULATING THE PLANTING, REMOVAL, AND MAINTENANCE OF TREES ON PUBLIC PROPERTY AND PRIVATE PROPERTY. Cook x x Said Ordinance was presented in full, in writing, and Jensen x x read by title only, on second reading by Mayor Howell . Mhoon x Minton X Motion: Said Ordinance be adopted on second Howell x reading, by title only. Public Hearing to be held on April 25, 1977. * * * * * * * * * * * * * * * * MINUTES PAGE SIX V V APRIL 11, 197' Names of Commr s. MS YN Miscellaneous Business A. Planning Board Meeting April 19, 1977 . Mayor Howell recognized Messrs . John Andresen and Hal Mullins, representatives from the Advisory Planning Board, who requested permission to use the City Hall on April 22 , 23 , and 24th for an open house on the Atlantic Beach Comprehensive Plan. Permission was granted. Commissioner Mhoon proposed adoption of a new ordinance providing for all yard trash to be placed in plastic bags as the present method is a very costly item in labor to the City. Mayor Howell pointed out that plastic bags , when taken to a land fill do not deteriorate. Commissioner Mhoon stated he would take this into consideration and would present the Ordinance at the next meeting. Commissioner Mhoon also stated the new dog ordinance would be forthcoming at the next meeting. Mayor Howell announced the meeting would be in recess for ten minutes . * * * * * * * * * * * * * * * * * The Mayor called the meeting to order and recognized Mr. Walter Parks, Consulting Engineer, who stated he had reviewed the bids received and that the apparent low bids are as follows: I . Water Pumping Station - Jax Utilities $288, 259 II . Water Distribution System-Charles F. 305, 500 Smith & Sons, Inc . III . Sanitary Sewer Extensions - Saltair Sec . 3 - Chapman Construction Co. , Inc . 89, 500 IV. Water Distribution Extension Systems 59, 900 Saltair Sec . 3 - Chapman Construction V. Paving and Drainage - Saltair - Dickerson 286, 700 All bidders have submitted surety bonds . Due to the fact that two parts have not yet been approved by regulatory agencies (Part II and Part III) , along with Mr. Parks ' need to confer with low bidders concerning reduction of bid prices , Mayor Howell suggested a special call session on April 12 , 1977, at 8: 00 p.m. to award bids . MINUTES APRIL 11 , 1977 V V PAGE SEVEN Names of Commrs. MS YN ---- - - -- - .-..- < /. Motion: Special call meeting to be held Tuesday, April 12, 1977 , at 8: 00 p.m. to award bids . There being no further business, Mayor Howell declared the meeting adjourned. /1 /Y- g./ Wiliam : Howell Mayor-Commissioner (SEAL) ATTEST: Adelaide R. Tucker City Clerk