04-11-77 v CITY OF ATLANTIC BEACH, FLORIDA
AGENDA
April 11, 1977
Call to Order
Invocation and Pledge to Flag
1. Approval of the minutes of March 28, 1977
2. Recognition of Visitors
3. Correspondence
A. 0. C. Ball re Beaches Council on Aging, Inc.
4. Report of City Manager
5. Unfinished Business
A. Bid Opening - E. D. A. Project
B. R. A. Goll re Block Grant
C. Richard E. Damon re Auctioneer's License
6. Report of Committees
A. City Manager's Report on work completed re Jamboree Club
7. Action on Resolutions - None
8. Action on Ordinances
A. Ordinance #90-77-69 - Tree Ordinance - Second Reading
9. Miscellaneous Business
A. Planning Board Meeting April 19, 1977
B. Notice of Open House - April 22-23-24 by Planning Board
10. Adjourn
Copies to Planning Board Members
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD AT THE CITY HALL ON
APRIL 11, 1977 AT 8: 00 P .M. V V
PRESENT: William S . Howell, Mayor-Commissioner 0 0
Robert B. Cook, Sr. T T
Alan C . Jensen E E
James E. Mhoon D D
L. W. Minton, Jr. , Commissioners
AND: R. C. Vogel , City Manager M S
Oliver C. Ball , City Attorney 0 E
Adelaide R. Tucker, City Clerk T C
I O Y
NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Commissioner, Mr.
Howell . The invocation was given by Commissioner Minton
followed by the pledge to the flag.
Approval of the corrected minutes of March 28, 1977 .
Cook x x
Motion: That the corrected minutes of the Regular Jensen x
City Commission Meeting of March 28, 1977 Mhoon x
be approved as submitted. Mintonx x
* * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
The chair recognized Mr. John Gearhard, 328 10th Street,
who stated he would like to issue a complaint against the
owner of property located at 1020 West Plaza in regards
to maintaining 14 hogs and 2 piglets at this location. Mr.
Gearhard stated he owned adjoining property at 1080 West Plaza
and it is impossible to gain entrance to his property for
cleaning purposes . Mr. Paul Steckla, City Inspector, inform-
ed the Commission that he and an agent from the County
Health Department had inspected the property last week and
the Health Department served an oral notice at that time,
and would follow up next week. Mayor Howell told Mr.
Gearhard that our City Attorney, Mr. Ball would also in-
vestigate the matter along with the County and Mr. Steckla.
Mayor Howell recognized Mr. Joseph Nedeau, 105 W. 6th Street,
who stated he had ordered water cut-off at two of his rental
houses, 945 Plaza and 67 Forrestal Circle in February and
through some misunderstanding the water was not turned off
until March. Mr. Nedeau paid, as owner, for two months when
water was used only for one month. The matter was turned
over to the City Attorney for handling.
Correspondence
Mr. Oliver C. Ball, City Attorney, stated that he had
talked with Mr. Tom Crowder, supporter of Beaches Council
on Aging, Inc. , in regards to Atlantic Beach supporting
MINUTES
APRIL 11, 1977' V V
PAGE TWO Names of
Commrs . MS YN
Correspondence - continued
the operation of a mini-bus for the elderly in the beach-
es area including Atlantic Beach. This program is being
financed by the Federal Government and JTA. Mr. Ball
recommended that the Commission welcome the mini-bus
operation by motion:
Motion: Beaches Council on Aging, Inc. be Cook x x
granted permission to operate a mini- Jensen x
bus operation within the geographical Mhoon x x
bounds of Atlantic Beach. Minton x
* * * * * * * * * * * * * * * * * * Howell x
Unfinished Business
A. Bid Opening - E. D. A. Project
The following bids were received and opened:
Part I - New Water Pumping Station:
Amount Alternate
1 . Jax Utilities Construction $288, 259. 00 +$11, 500 . 00
Bid Bond-U.S . Fidelity
2 . McMullen Construction Co. 410, 589. 00 - 1, 611 . 00
Bid Bond-Federal Ins . Co.
New York
3 . Ortega Industrial Contractor
Bid Bond-Federal Insurance 367, 830 .00 + 7, 492 .00
Co. , New York
4. Conrad Weihnacht Construction
Bid Bond - Trans-American 395, 200 . 00 -33 , 500.00
Insurance Co.
5. Indian River Ind.Contractors
Bid Bond-Insurance of North 314, 677 . 00 +17 , 000 .00
America
6 . Harry Pepper & Associates 332 , 286 .00 +25, 000. 00
Bid Bond-United Pacific Co.
MINUTES
APRIL 11, 1977 V V
PAGE THREE Names of
Commrs . MS YN
Bid Opening - continued
Part II - Water Distribution Systems Reinforcements
Amount Alternate
1. Charles F. Smith & Sons, Inc . $305, 500 . 00 $-11 , 000. 00
Bid Bond-Lumberman Mutual
2 . Harry Pepper & Associates 339, 491 . 00 -18, 553 .00
Bid Bond-United Pacific Ins .
3 . Sharpe Construction Co. 358, 500 . 00 -15, 000.00
Bid Bond-Great American Ins.
4. Conrad Weihnacht Construction 349, 800 . 00 -40, 800. 00
Bid Bond-Trans American Ins .
5. Pablo Construction Co. , Inc. 320, 800 .00 -18, 900 . 00
Travelers Insurance-Bid Bond
Part III - Sanitary Sewer Extensions Saltair SD Sec . 3
1 . Charles F. Smith & Sons, Inc . 151, 500 . 00 -0-
Bid Bond-Lumberman Mutual
2 . Conrad Weihnacht Construction 118, 500 . 00 -0-
Bid Bond-Trans American
3 . Chapman Construction, Inc. 89, 500 . 00 -0-
Cotton States Mutual Insurance
Chapman to bid only if awarded
Part IV
4 . Pablo Construction Co. ,Jax Bch.
Bid Bond-Travelers Ins . 102, 600 . 00 -0-
Part IV - Water Distribution Extension Systems Saltair Sec. 3
1 . Charles F. Smith & Sons, Inc. 106, 000 .00 -0-
Bid Bond-Lumberman Mutual
2 . Conrad Weihnacht Construction 78, 700 .00 -0-
Bid Bond-Trans American Ins .
3 . Chapman Construction, Inc . 59, 900 .00 -0-
Bid Bond-Cotton States, Ins.
Will not accept bid unless awarded
Bid III
4 . Pablo Construction Co. ,Jax Bch. 73 , 700 . 00 -0-
Bid Bond - Travelers Ins.
MINUTES
APRIL 11, 1977 V V
PAGE FOUR Names of
Commrs . MS YN
Bid Opening - continued
Part V - Paving and Drainage Saltair Section 3
Amount Alternate
1 . Dickerson, Inc . $286, 700 .00 -0-
Bid Bond-Seaboard Surety
2 . Houdaille Duval Wright 309, 728. 00 -0-
Bid Bond-Federal Insurance
New York
3 . Pablo Construction,Jax Bch. 298, 750 . 00 -0-
Bid Bond-Travelers
Mayor Howell suggested the bids be turned over to Mr.
Parks and committee for review with the view of awarding
bids , if appropriate, prior to the close of the meeting.
Commission unanimously agreed.
B. R. A. Goll re Block Grant
Mr. Goll stated he had the completed application for the
Commission approval on the State of Florida, Department
of Natural Resources program for a $50, 000 grant for
Donner Park recreational facilities . He presented dis-
plays and report of the master plan proposed in the
application. Mr. Goll pointed out the total cost for the
project will be $55, 610 .00 . State proposal to fund
$50, 810 . 00 or 91% and the City to fund $4, 800 .00 or 9%.
Mr . Goll explained certain items proposed were not fund-
able by the State, i .e . , renovation of existing bleachers,
and the park shelter. The $4, 800.00 the City will
contribute will pay for the pine bark and railroad ties
such as used in Howell Park. Application deadline is
April 15, 1977 and bids expected to be awarded in May.
Mayor Howell pointed out the total cost to the City would
be approximately $10, 000 and the entire project is based
on the grant award. Commissioner Mhoon recommended the
$10 , 000 be committed only if the grant from the State
of Florida is awarded.
Motion: Approval of $10, 000 expenditure for Cook x
Donner Park recreational facilities, i.e „Jensen x
renovation of existing bleachers, park Mhoon x x
shelter, pine bark and railroad ties Minton x x
Only if grant is awarded from State of Howell x
Florida, Department of Natural Resources
MINUTES
PAGE FIVE V V
APRIL 11 , 1977 Names of
Commrs. MS YN
Unfinished Business - continued
C. Richard E . Damon re Auctioneer ' s License
The chair recognized Mr. Richard E. Damon, who stated
he would like to apply for a free lance auctioneer ' s
license in Atlantic Beach. The auctions would be held
on private property for estates and personal property.
Commissioner Mhoon questioned whether this type of operat_on
would result into a garage-type sale. Mr. Damon stated
it would be for only one individual . Commissioner Cook
stated in his home state this was done frequently, but
required a permit on a one-day basis. The City Attorney
suggested that he research the Florida Statutes and report
at the next meeting. Commission unamiously agreed.
Report of City Manager
Mr. Vogel stated that it was his and the concurrent
opinion of Mr. Hilliard, Director of Public Works, that
is is necessary to spend approximately $1, 200 to repair
two trucks : a 1960 Ford and a 1964 International Harvester,
and that the cost of repairs would far exceed the value
of the two trucks. Mr. Vogel recommended that a call for
bids for two new trucks be authorized. Commission agreed
to call for bids at the next meeting.
Mr. Vogel requested permission to purchase a "Selectric"
type typewriter, with the cost not to exceed $700 .00 .
After a short discussion as to the need, the following
motion was made:
Cook x
Motion: Commission to consider the purchase of a Jensen x
new typewriter and make a decision at the Mhoon x x
next meeting. Minton x x
* * * * * * * * * * * * * * * * * * Howell x
Mr. Vogel also stated Mrs. Gregg, owner of the Jamboree
Club, had complied with the Commission ' s request that the
property be boarded up, that she is now cleaning the
exterior grounds, and promises to maintain same.
Action on Ordinance #90-77-69 - Tree Ordinance - Second
Reading
AN ORDINANCE REGULATING THE PLANTING, REMOVAL, AND
MAINTENANCE OF TREES ON PUBLIC PROPERTY AND PRIVATE
PROPERTY. Cook x x
Said Ordinance was presented in full, in writing, and Jensen x x
read by title only, on second reading by Mayor Howell . Mhoon x
Minton X
Motion: Said Ordinance be adopted on second Howell x
reading, by title only.
Public Hearing to be held on April 25, 1977.
* * * * * * * * * * * * * * * *
MINUTES
PAGE SIX V V
APRIL 11, 197' Names of
Commr s. MS YN
Miscellaneous Business
A. Planning Board Meeting April 19, 1977 .
Mayor Howell recognized Messrs . John Andresen and Hal
Mullins, representatives from the Advisory Planning
Board, who requested permission to use the City Hall on
April 22 , 23 , and 24th for an open house on the Atlantic
Beach Comprehensive Plan. Permission was granted.
Commissioner Mhoon proposed adoption of a new ordinance
providing for all yard trash to be placed in plastic bags
as the present method is a very costly item in labor to
the City. Mayor Howell pointed out that plastic bags ,
when taken to a land fill do not deteriorate. Commissioner
Mhoon stated he would take this into consideration and
would present the Ordinance at the next meeting.
Commissioner Mhoon also stated the new dog ordinance
would be forthcoming at the next meeting.
Mayor Howell announced the meeting would be in recess for
ten minutes .
* * * * * * * * * * * * * * * * *
The Mayor called the meeting to order and recognized Mr.
Walter Parks, Consulting Engineer, who stated he had
reviewed the bids received and that the apparent low bids
are as follows:
I . Water Pumping Station - Jax Utilities $288, 259
II . Water Distribution System-Charles F. 305, 500
Smith & Sons, Inc .
III . Sanitary Sewer Extensions - Saltair
Sec . 3 - Chapman Construction Co. , Inc . 89, 500
IV. Water Distribution Extension Systems 59, 900
Saltair Sec . 3 - Chapman Construction
V. Paving and Drainage - Saltair - Dickerson 286, 700
All bidders have submitted surety bonds .
Due to the fact that two parts have not yet been approved
by regulatory agencies (Part II and Part III) , along with
Mr. Parks ' need to confer with low bidders concerning
reduction of bid prices , Mayor Howell suggested a special
call session on April 12 , 1977, at 8: 00 p.m. to award
bids .
MINUTES
APRIL 11 , 1977 V V
PAGE SEVEN Names of
Commrs. MS YN
---- - - -- - .-..- < /.
Motion: Special call meeting to be held
Tuesday, April 12, 1977 , at 8: 00 p.m.
to award bids .
There being no further business, Mayor Howell declared
the meeting adjourned.
/1 /Y- g./
Wiliam : Howell
Mayor-Commissioner
(SEAL)
ATTEST:
Adelaide R. Tucker
City Clerk