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05-10-76 v CITY OF ATLANTIC BEACH, FLORIDA AGENDA MAY 10, 1976 Call to Order lnvocaticn and Pledge to Flag I . Approval of the minutes •f April 26, 1976 2. Recognition of Visitors 3. Correspondence 4. Report of City Manager 5. Unfinished Business of Preceding Meeting. A. Bid Opening; Constructing Drilling and Cased Well for New Water Pumping Station. B. R. A. Coll and Associates - Re: Park Development 6. Report of Committees A. William P. Tinney - Lewis Subdivision B. Paving Main St. and Sturdivant St. C. Recreational Program Committee - Commissioner Jensen 7. Action on Resolutions - None 8. Action on Ordinances A. Ordinance #80-76-14 - Water Rates - First Reading 9. Miscellaneous Business A. Survey for street ends - Ahern to 6th St. Approximate cost $1 ,4/0.00. B. New Business - Construction 1820 to 1850 Mayport Road - Fred Mills C. Carpet for City Hall D. Life-Guard structure and fence - Ahern Street E. Call for Bids: Diesel Engine Tractor with Mower F. Call for Bids: Magnetic Record Mini-Computer. G. Overhaul Two Lift Station Pumps - Cost $950.00 each 10. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MAY 10, 1976 AT 8: 00 P.M. PRESENT: William S. Howell , Mayor-Commissioner Robert B. Cook, Sr. Alan C. Jensen L. W. Minton, Jr. , Commissioners AND: R. C. Vogel , City Manager Oliver C. Ball , City Attorney Adelaide R. Tucker, Acting City Clerk ABSENT: James E. Mhoon, Commissioner The meeting was called to order by Mayor-Commissioner, Mr. Howell . The invocation was given by Commissioner Minton, followed by the pledge to the flag. The minutes of the regular meeting of April 26, 1976 were approved as written upon a motion by Commissioner Cook, seconded by Commissioner Jensen and carried. Mrs. Gregg raised the question if all door-to-door salesmen still had to register with the police station. Mayor Howell stated it may be unconstitutional . She informed the commission the Royal Palms area had recently been frequented by several door-to-door salesmen after dark. Mayor Howell questioned the Chief of Police as to the laws He stated as long as they had an occupational license with the City of Atlantic Beach they were allowed to call door-to-door, but not after dark. The Mayor advised Mrs. Gregg to call the police if they came to her house again after dark. Mr. Bobby James Smith and Mr. McMullion stated Donner Park is in very bad condition and needs repairs for this summer such as restrooms, lights, and adequate equipment for sports carried on there. Mayor Howell informed them the Commission had been in touch with Rev. Jordan for the last few weeks and the City is now in the process of taking bids for the restrooms and other facilities and the Commission is well aware of what is needed. Mayor Howell said it was brought out in discussions with Rev. Jordan that some type of supervision must be maintained so that everyone can enjoy the facilities. Mayor Howell thanked Mr. Smith and Mr. McMullion for coming and said hopefully by the beginning of summer things would be worked out. Bid Opening - Constructing Drilling and Cased Well for New Water Pumping Station The following bids were received and opened: Page Two Minutes May 10, 1976 Layne-Atlantic Company - Savannah, Georgia $29,896.00 Alternate A - per lin. ft. 28.00 Alternate B - per lin. ft. 39.00 Seaboard Surety Company posted Bid Bond Completion within 90 - 120 days Southern Drillers, Inc. - Jacksonville, Fla. 27,800.00 Alternate A - per lin. ft. 20.00 Alternate B - per lin. ft. 28.00 Sentry Indemnity has posted bid bond Mayor Howell asked Mr. Parks for comments. He recommended bids be sent to committee for review. The motion was made by Commissioner Jensen, seconded by Commissioner Cook that the bids be sent to committee and report back at the next meeting. Commissioner Minton was asked to serve on the committee with Mr. Parks and Mayor Howell . R. A. Goll - Parks Project Mr. Robert Goll presented detailed plans and specifications for the excavation of the stream and pond at Howell Park. These were prepared for advertisement for bids. Specifications were broken down into three bids for ease of awarding contracts on one or all stages of excavation. The commission having no objections instructed the City Manager to call for bids. The motion was made by Commissioner Cook, seconded by Commissioner Jensen and carried. Report of Committees: In the absence of Commissioner Mhoon, Mayor Howell reported to the commission the committee had gone over the plans thoroughly of Mr. Tinney' s request for set back requirements on corner lots in Lewis Subdivision and found nothing to be wrong. Committee recom- mended plans be approved. Commissioner Jensen made a motion that the committee's findings be approved. It was seconded by Commissioner Minton and carried. Commissioner Cook stated the heavy rains lately have alleviated the dust situation and would like to give his report on paving Main and Sturdivant Streets at the next meeting. Commissioner Jensen suggested the recreational program be passed until budget time as the needs were much more than anticipated at first. Mayor Howell asked him to remain on committee. Ordinance #80-76-I4 Ordinance #80-76-I4 was presented in full in writing and read by title only on first reading by Mayor Howell . Upon a motion by Commissioner Cook, seconded by Commissioner Jensen, said Ordinance Page Three Minutes May 10, 1976 was passed on first reading - title only. Survey For Street Ends - Ahern to 6th Street Mr. Hilliard requested Mr. Vogel to ask commission approval for a survey for street ends from Ahern to 6th St. for the purpose of determining what is encroaching on the city right of way and also establishing right of way lines so the City can open more street ends for the visiting public to utilize. Approximate cost-$1 ,400.00 Commissioner Cook made a motion to approve the survey, seconded by Commissioner Jensen and carried. Construction 1820 to 1850 Mayport - Fred Mills Mr. Mills presented plans for a new car wash and Do-It-Yourself Clinic. He reported the car wash would have a complete re-cycling system. After some discussion motion was made to approve new construction by Commissioner Cook, seconded by Commissioner Jensen and carried. Carpet For City Hall Mr. Vogel presented three proposals for installing carpet in the auditorium of City Hall : James-Stevens Company of Florida - $651 .90, The Frank M. Collins Co. , Inc. , Atlantic Beach, Fla. - $695.00, and Weisenfeld Carpets - Jacksonville, Fla. - $710.00 - installation costs of approximately $150.00 notincluded in any bids. Motion was made by Commissioner Minton, seconded by Commissioner Jensen and carried for carpeting and installation. Bid was awarded to James- Stevens Company. Life Guard Structure Mr. Vogel presented a request from Chief Stucki for a portable life guard structure and fence in the amount of $810.00 to be erected at the foot of Ahern Street to be removed in the winter and used for storage of miscellaneous items. Motion for approval to purchase portable life guard structure was made by Commissioner Minton, seconded by Commissioner Cook and carried. It was suggested by Commissioner Minton that consideration should be made in the future for a permanent structure to be placed there. Call for Bids: Diesel Engine Tractor With Mower - Specification #76-4 Copy of the call for bids were reviewed by the Commissioners and approved for a diesel engine tractor with mower. Bid opening date was ect for May 24, 1976 - 8:00 P.M. Page Four Minutes May 10, 1976 Call for Bids: Magnetic Record Mini-Computer -Specifications 76-5 Specifications for a mini-computer were reviewed by the Commission and approved for the call for bids returnable on May 24, 1976 - 8:00 P.M. Overhaul Two Lift Station Pumps Mr. Hilliard reported to Mr. Vogel an emergency situation of a breakdown in one of the lift-station pumps. Mr. Vogel recommended the Commission approve overhaul of two lift station pumps at a cost of $950.00 each. Commissioner Cook made a motion to overhaul pumps, seconded by Commissioner Minton and carried unanimously. Motion was made by Commissioner Minton, seconded by Commissie)ner Cook to -^point Adelaide Tucker City Clerk instead of Acting City Clerk. Motion carried. Mayor Howell reported on his trip to Tallahassee for a Florida League of Cities Board of Director' s Meeting and stated perhaps the 911 emergency dialing system would not be mandate at this session of the Legis!aturo. There being no further business, Mayor Howell declared the mooting adjourned. // 4/7 William S. Howell , Mayor (SEAL) ATTEST: Adelaide R. Tucker Acting City Clerk