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02-09-76 v AGENDA February 9, 1976 CITY OF ATLANTIC BEACH, FLORIDA 1. Call to Order 2 . Invocation 3 . Approval of the Minutes of January 26, 1976 4. Recognition of Visitors 5. Correspondence 6. Commission Consideration A. Bid opening - Police Car Spec. ##76-1 B. Mr. Walter J. Parks, Jr - Report on Saltair S/D C. Mr. John Coleman re Water & Sewer taps D. Park Project - Mr. Tyson, s letter of recommendations. E. Mr. David Lee re : Life Insurance F. 58 Dudley St. , - Health & Sanitation hazard G. Mr. Hilliard - Trash, debris & shopping carts Pic N ' Save. H, Mayor Howell - 911 Emergency Dial System. 7. City Clerk 8. Chief of Police 9. Director of Public Works 10. City Manager 11. Mayor 12 . Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, FEBRUARY 9 , 1976 AT 8: 00 P.M. PRESENT: William S. Howell , Mayor-Commissioner Alan C. Jensen James E. Mhoon Robert B . Cook , Sr. , Commissioners AND: R. C . Vogel , City Manager Oliver C. Ball , City Attorney Adelaide R. Tucker, Acting City Clerk ABSENT: L. W. Minton, Jr . , Commissioner The meeting was called to order by Mayor-Commissioner, Mr. Howell . The invocation was given by Commissioner Cook , followed by the pledge to the flag. The Minutes of the meeting of January 26 , 1976 were approved as written upon a motion by Commissioner Jensen, seconded by Commissioner Cook and carried. Mrs. Kanik inquired about a traffic light at Mayport and Plaza Roads. Mayor Howell stated that Mayport Road was a State road and the City has requested that a traffic light be placed there for several years with no response from the State Road Department . Mrs . Kanik also inquired about a left turning signal at Penman Road and Atlantic Boulevard . Mayor Howell stated that the City might be able to arrange the turn signal , but he was making no promises . Mr. Paul Fox asked for permission to leave his directional signs up on Mayport Road advertising Fox Gardens . After much discussion, it was decided that Mr . Fox could have four (4) 3 x 4 directional signs . Bid Opening - Police Car Specification #76-1 The following bids were received : Platt Pontiac $5, 411. 60 Regency Dodge $4, 834 . 25 No other bids were received . A representative from Platt Pontiac was in the audience and stated that he did not think Regency Dodge could meet the engine specifications . Chief Stucki sug- gested that the bids be sent to Committee . A motion was made by Commissioner Cook, seconded by Commissioner Jensen that the bids be sent to Committee. Upon unanimous vote, the motion was passed. Committee members are Commissioners Cook and Jensen and Chief Stucki , to report back at the next meeting, special or regular. PAGE TWO MINUTES FEBRUARY 9 , 1976 Mr. Walter J. Parks , Jr. - Report on Saltair S/D Mr . Parks stated that he had no formal report to submit since the last meeting. He stated that he had advised Higley Pub- lishing Corporation that the storm sewer should be run down Seminole Road and not through Russell Park . He also advised them that final plans would have to be approved by the Commission before construction was started. Mayor Howell stated that none of the preliminary plans had been approved and nothing could be done until final plans had been submitted . Mr. John Coleman - Re : Water & Sewer Taps Mr. John Coleman requested that the Commission approve City water and sewer at 19th Street and Seminole Road. Mayor Howell stated that the City' s sewer and water plants were at capacity now. Mr. Parks stated that if permission was granted , a lift station would be necessary to supply the services . After much discussion , permission was denied. Mr. Vogel was directed to give Mr . Coleman a letter stating that these services are not available . Park Project - Mr . Tyson ' s letter of recommendations Mr . Vogel stated he had received a letter from Mr . Tyson con- cerning the Park Project to make sure that all Federal and local regulations were being met. Mr . Vogel stated that he did not think after the Commission had approved the necessary Resolutions that any additional approval of the Commission was necessary. Mr . Vogel asked that the Commission approve the Budget for the Parks Project that had previously been approved by the Coastal Plains Region Commission. Mr . Vogel stated that there had been a time element involved to get the necessary papers to Washington in order to receive the Grant . He noted that the City Commission had passed three (3) Resolutions : A. Resolution #75-23 - Passed November 24 , 1975 - The City of Atlantic Beach is unable to reasonably obtain any non- Federal contribution for the Title X Project . Copy of said Resolution is attached hereto and made a part hereof . B. Resolution #75-24 - Passed November 24 , 1975 - The City of Atlantic Beach authorizes Mr. Robert C. Vogel , City Manager, to execute and file an application with Coastal Plains Regional Commission for a Grant to aid in the financing of Atlantic Beach Parks Project . That Mr . Vogel be authorized and directed to act in connection with the application and to furnish such information as the Coastal Plains Regional Commission, may reasonably request in connection with the application which is herein authorized to be filed. That the authorized representative , Mr . R. C . Vogel , successfully complete the project in a timely manner to the satisfaction PAGE THREE MINUTES FEBRUARY 9, 1976 of the Coastal Plains Regional Commission and will promptly pay all amounts due. Copy of said Resolution attached hereto and made a part hereof. C. Resolution #75-29 - Passed December 22 , 1975 - The City Treasurer be directed to open an account at the Ocean State Bank to be known as Park Project Account and that all monies received from the Coastal Plains Regional Commission shall be deposited in said account and funds for the purposes of the Park Project to be drawn on said account. Copy of said Resolution attached hereto and made a part hereof. Mayor Howell stated that he thought the salaries were extremely high. He stated that the Construction Superintendent appeared to be the highest paid employee in the City. Mr . Vogel stated that this salary had been approved by the Coastal Plains Region prior to construction. Commissioner Mhoon suggested that a Special Meeting be called to discuss this problem. Commissioner Mhoon made this a motion. It was seconded by Commissioner Cook and passed unanimously. The meeting was called for Tuesday, February 10, 1976 at 8 : 00 p.m. Mr. David Lee - Re : Life Insurance Mayor Howell stated that Mr. Lee had been an employee of the City some years ago and did not receive retirement compensation but had been carried on the Life Insurance Policy. Mr. Lee had been inadvertently left off the new policy and Commission action would be needed to reinstate Mr. Lee at a cost of about $25 to $30 per month. The Commission directed Mr. Vogel to talk to Mr . Lee and report back at the next meeting. 58 Dudley Street - Health & Sanitation Hazard Mr. Vogel stated that a sanitation problem existed at 58 Dudley Street and presented pictures of said hazard. Mr. Vogel pointed out that he had inspected the premises earlier and the owner was in the process of correcting the hazard. Mayor Howell suggested that this be presented in more detail at a Special Called Meeting. It would then be decided whether or not to go ahead with condemnation. Mr. Hilliard - Trash, debris & shopping carts - Pic-N-Save Mr. Hilliard presented pictures of trash and shopping carts strewn behind the building and other areas of the City. Mr. Hilliard stated that he had talked to several people about this situation and could get no cooperation. Mr. Ball suggested that a condemnation ordinance be prepared to solve the situation and a certified letter be sent to Mr. Setzer, President of the company. Mr. Ball was directed by the City Commission to follow through with the above suggestion. PAGE FOUR MINUTES FEBRUARY 9, 1976 Mayor Howell - 911 Emergency Dial System Mayor Howell stated that Jacksonville Beach and Atlantic Beach had been in discussions with the Telephone Company and the State Department of Communications concerning the 911 Emergency Dial System. The State originally wanted one 911 System in Duval County. Mayor Hciwell stated that a meeti0g had been held with the State discussing the problems with the Beaches if one central system was installed in the County. The State has agreed to install two centers . The State now has to be informed as to whether or not one or two systems will be installed. A meeting was held last Monday with the Telephone Company and cost figures were submitted. The monthly rate would be somewhere between $300 - $400 per month. This figure is only equipment rental and after sixty (60) months the cost would be reduced. This cost does not include telephone operators . Mayor Howell stated that it would probably cost $35 - 40 , 000 per year to operate the system with one operator . If two operators are needed, the cost would rise. Mayor Howell stated that the Commission needed to decide whether to go in with Jacksonville or have a central system at the Beaches . Commissioner Cook made a motion to have a central system at the Beaches . The motion was seconded by Commissioner Mhoon and carried unanimously. Chief of Police Chief Stucki requested permission to buy a new radar system at a cost of about $995. 00. He explained that his old system was outdated and in need of repairs . Commissioner Mhoon made a motion to authorize Chief Stucki to purchase a new radar system. The motion was seconded by Commissioner Jensen and carried. Richard Hilliard Mr. Hilliard pointed out that a report from EPA and the Health Department in Jacksonville stated that the City' s water and sewer plants were running satisfactorily. R. C. Vogel Mr. Vogel stated that Robert Goll would be here at 1 : 00 p.m. on Tuesday, February 10, 1976 for a pre-planning conference on the Parks Project. He also stated that a Pension Board Meeting would be held immediately after the Commission meeting. Mr . Vogel also pointed out that Mr. Joe Bell with Milo Smith and Associates would be here on February 17 , 1976 to meet with the Planning Board. Mayor Howell suggested that a Special Meeting be called for the purpose of discussing the Drainage problem with Mr. Parks on Monday, February 16, 1976 at 8 : 00 p.m. PAGE FIVE MINUTES FEBRUARY 9 , 1976 There being no further business , Mayor Howell declared that the meeting be adjourned. d. Wil, / . S ./ owe 1 Mayor (SEAL) ATTEST : e Adelaide R. Tucker Acting City Clerk