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01-12-76 v CITY OF ATLANTIC BEACH, FLORIDA AGENDA January 12 , 1976 1. Call to Order 2. Invocation 3 . Approval of the Minutes of December 22 , 1975 4 . Recognition of Visitors 5. Correspondence 6. Commission Consideration A. Bid Opening - Tractor for Public Works B. Ordinance #5-75-4 - Dishonored Check Collection - Second Reading C. Committee report - Teletek proposal D. Fred Mills - Plans for Commercial Building on Mayport Rd. 7 . City Clerk 8. Chief of Police 9. Director of Public Works 10. City Manager 11 . Mayor 12 . Adjourn M MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, JANUARY 12 , 1976 AT 8 : 00 P . M. PRESENT: William S . Howell , Mayor-Commissioner James E. Mhoon Alan C . Jensen Robert B. Cook , Sr. L. W. Minton , Jr. , Commissioners AND: R. C . Vogel , City Manager Oliver C. Ball , City Attorney Adelaide R. Tucker, Acting City Clerk The meeting was called to order by Mayor-Commissioner , Mr. Howell . The invocation was given by Commissioner Minton, followed by the pledge to the flag. The Minutes of the meeting of December 22 , 1975 were approved as written upon a motion by Commissioner Mhoon, seconded by Commissioner Minton and carried. Bid Opening - Tractor for Public Works The following bids were received : Case Power and Equipment , Jacksonville , FL One New Case Model 580B W/Extendahoe $15 , 000. 00 Unit in stock - One (1 ) Year - No Hour Limit - Parts & Labor Warranty Jacksonville Ford Tractor Co . , Inc . One New Ford Tractor-Loader - Backhoe $20 , 615. 00 Model EF-111-S-650 A representative from Case Power & Equipment stated that this particular piece of equipment met with the specifications and had an over center backhoe which made it a safer machine to operate . Commissioner Mhoon asked Mr. Hilliard if he was familiar with both pieces of equipment and if they were both comparable . Mr. Hilliard stated that he was familiar with both and he thought the machine offered by Case Power & Equipment was a better and safer machine . Commissioner Mhoon made a motion to accept the bid from Case Power and Equipment for $15 , 000. 00 . The motion was seconded by Commissioner Minton , and by unanimous vote , the Commission accepted the bid from Case Power and Equipment . Ordinance #5-75-4 - Dishonored Check Collection - Second Reading Said Ordinance was read by title only on second reading by_ Mayor Howell . A motion was made by Commissioner Cook to pass said Ordinance on second reading, title only. The motion was seconded PAGE TWO MINUTES JANUARY 12 , 1976 by Commissioner Mhoon , By unanimous vote , the Commission approved passage of said Ordinance on second reading. A Public Hearing will be on January 26 , 1976 at 8 : 00 P.M. Committee Report - Teletek Proposal A Committee report was given by Commissioner Jensen who was appointed Chairman of the Committee . Commissioner Jensen reviewed the proposal from Teletek and spoke to several people who were references given by Teletek. The proposed contract stated that Teletek wanted a letter from the City stating that we could have no representatives from Southern Bell during the contract period, unless the City had permission in writing from Teletek . The contract also stated that any correspondence concerning billings , etc. , would be strictly negotiated with Teletek and not with the City. Commissioner Jensen then stated he was basically opposed to the proposed contract from Teletek . Commissioner Mhoon stated that he, as a member of the Committee , agreed with Commissioner Jensen ' s recommendation. Commissioner Jensen made a motion that the proposal from Teletek not be accepted. The motion was seonded by Commissioner Mhoon and upon a vote by the Commission, the proposal was denied unanimously. Fred Mills - Plans for Commercial Building - Robert Street Mr . Mills requested approval of plans for a commercial building at 11 Robert Street. The plans met with the Southern Standard Building Code and off-street parking will be provided to meet with the Code of the City of Atlantic Beach. A motion was made by Commissioner Cook , seconded by Commissioner Minton that Mr. Mill ' s plans be approved . By unanimous vote , the Commission approved the request. The City Manager asked the Commission to review the Sign Ordinance for any modifications before he began to enforce the Ordinance . Mr . Vogel stated that this Ordinance was a very restrictive one involving mobile signs with flashing lights . Mayor Howell asked Mr . Vogel to bring a recommendation to the next meeting for the Commissions ' review. The Mayor called on Mr . Parks for a brief report on the progress he was making on the plans to run the drainage line/lines as discussed at an earlier meeting. Mr . Parks presented a pre- liminary cost estimate and a preliminary plan for the drain line . Commissioner Mhoon raised the question of the feasibility of the City spending what he considered excessive money to relieve the drainage problem through the bulkhead. Mr. Parks advised that the design of the line was intended to drain problem areas through the center of the City in the vicinity of the proposed line . PAGE THREE MINUTES JANUARY 12 , 1976 Commissioner Mhoon brought out that the french drain system as proposed by Smith & Gillespie Engineering Firm and tentatively approved by the Corp of Engineers would accomplish the require- ments as far as the drainage through the seawall was concerned and the cost was estimated to be $30 , 000 . 00. The engineer ' s estimate for the projected cost for the drainage line is $146 , 000 . 00 including engineer' s fees . Mayor Howell called for a Special Meeting on January 19 , 1976 for the purpose of discussing the details of drainage lines versus french drains and make a decision at that time . Mayor Howell stated that a meeting would be held at the City Hall on January 27 , 1976 at 10 : 00 A. M. for the purpose of reviewing the Flood Hazard Map. He requested that all Commissioners try to attend. There being no further business , Mayor Howell declared the meeting be adjourned . ;#H9( Wil E'a S •ow 1 (SEAL) ATTEST : 616 GL 16,4J Adelaide R. Tucker Acting City Clerk ORDINANCE NO. 5-7 5--4 hJ ORM.IA.JCE ADOPTING A SERVIC..r'; FIT,. OF FIVE DOLLARS ($5.00) FOR THE GOLLDCTI(?;J OF A DISI104OPJ D CIL..C-Y, DRAFT OR OEM: ORDER FOR PAYMENT OF M:YNEY TO `ilia. CI'T'Y OR ANY MNICIPAL OFFICIAL; AND: PROVIDING AN EFFEC2IVL: DATE. BE IT LIACTED P‘"THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: Section 1. Any check, draft or other order for the payment of money in payment of any licenses, fees, taxes, utility charges, commissions or charges of any sort authorized to be rade under the laws of the State of Florida and the Ordinances of the City of Atlantic Beach, Florida and deposited in the City Treasury as provided by law, which may be returned unpaid for any reason by the hank or other payor upon which same shall have been drawn, the City Treasury shall add a Five Dollar ($5.00) service fee to the amount due. The service fee of Five Dollars ($5.00) for the collection of a dishonored check, draft, or other order for the payment of money to the City shall be in addition to all other penalties, remedies and circumstances imposed by law. Section 2. All ordinances or parts of ordinances in conflict herewith are to the extent of such conflict repealed. Section 3. This Ordinance shall became effective immediately upon final passage. )a .... .. .. .• . .. .. .. Passed by the City Commission on first reading December 22, 1975 Passed by the City Commission on second reading January 12, 1976 Passed by the City Cormission on Third reading geo /9U, ATTEST: (SEAL) Clerk 1_eIeI3eI( Innv• NATIONAL HEADQUARTERS 20 WATSESSINO AVENUE OF NORTH FLORIDA BLOOMFIELD, N. J. 07003 THE CENTER BUILDING PHONE: (201) 743.4100 7826 BAYMEADOWS WAY SUITE 102 A JACKSONVILLE,FLORIDA 332)6 (904) 731.1677 December 15, 1975 City of Atlantic Beach City Hall Atlantic Beach, Florida 32233 Attention: Mr. R. C. Vogel City Manager Dear Mr. Vogel: Many thanks for the privilege of chatting with you about the opportunity of saving substantial amounts on your telephone service. I would like to briefly summarize what we at TELE= can do for your firm. We are a communications consulting firm comprised mainly of ex-Bell Telephone engineers and technicians, and have been in business for aver seven years. We attempt to reduce our clients' telephone bills from 10 to 50 percent and have averaged approximately 23 percent savings on behalf of our clients over the seven-year period that we have been in business. The three main areas in which we can affect these savings are: 1. Refunds and rebates on both non-existent equipment and errors in billing. These refunds arise as a result of past mistakes, which can in sane cases be traced back for a number of years as well as future monthly reductions in your telephone bills. The telephone canpany admits to 1% in mistakes, TMETEK has found that it exceeds 5%. 2. Long distance and toll call charges by performing an in-depth VATS feasibility study. With the increases granted in the tariffs, this has became extremely important as well as expensive. 3. Utilization of the most efficient Bell equipment for the least amount of money. We do not sell equipment. You have the right to either accept or reject each area of recarmended cost reduction. You are not obligated to accept any of TELEFEK's suggestions. TELET'E1: 1S T111. .A 1.4h(:E '!' TELF(:OMM►1.NI(:AT►ON SPE(:IALIST OFFl('E.i CO.IST 7'(► co IS7' i Our engineering fee of $2,000 is refundable in whole or in part within a 90-day period if we are unable to achieve a reca-mended savings for the City of Atlantic Beach. The engin: axing fee is offsetagainst any refunds, rebates or recommended savings before computing any additional compensation. Our compensation fees are contingent upon haw much we can reduce your communi- cations costs. Enclosed is a contingency agreement prepared in duplicate. We look forward to being able to serve the City of Atlantic Beach and help you realize substantial saving ,. on your communications expense. Sincerely, Bonn Gilbert, Communications unications Consultant