05-22-78 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
May 22, 1978
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of May 8, 1978
Approval of the Minutes of May 15, 1978
Approval of the Minutes of May 17, 1978
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
6. New Business
A. Saltair - Dickerson, Inc. - Final Payment (See letter from Mr. Parks).
B. Acceptance of Phase V of EDA Project (See letter from Mr. Parks)
7. Unfinished Business
A. Tom Collier - PUD Public Hearing - Lot 20 CLUB MANOR
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
11. Miscellaneous Business
A. John Perkins re violation of the single family ordinance - 525 Beach Ave.
B. Muriel Richardson - Need for new or improved library facility
to serve Beaches Area.
12. Adjourn
MINUTES OF THE REGULAR COMMISSION MEETING
OF THE ATLANTIC BEACH CITY COMMISSION HELD AT
THE CITY HALL ON MAY 22, 1978, AT 8:00 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Alan C. Jensen E E
James E. Mhoon D D
L. W. Minton, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: Bill M. Davis, Acting City Manager
0 E
Oliver C. Ball, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Van Ness, was followed by the pledge to the
flag.
Approval of the Minutes of May 8, 1978 Jensen x
Mhoon x x
Motion: The Minutes of the Regular Commission Minton x x
Meeting of May 8, 1978, be approved as Van Ness x
submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Approval of the Minutes of May 15,1978 Jensen x x
Mhoon x
Motion: The Minutes of the Special Called Meeting Minton x
of May 15, 1978, be approved as Van Ness K x
submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
Approval of the Minutes of May 17, 1978 Jensen x
Mhoon x x
Motion: The Minutes of the Special Called Meeting Minton x x
of May 17, 1978, be approved as Van Ness x
submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors
The chair recognized Mr. Phil Banister of the Atlantic Beach Pentecostal
Church, 600 Levy Road, who requested Commission approval to locate a
security trailer on the Church property due to extreme vandalism to the
Church and property. Mr. Banister expressed thanks to the Police Depart-
ment for their help rendered, and also to the City Attorney who had
advised him that the City of Atlantic Beach code does not allow trailers,
as such, on the property. Mayor Howell explained that trailers were not
allowed on a permanent basis, primarily because they do not meet with
the Southern Standard Building Code, and suggested that the Chief of
Police confer with Mr. Banister the next day and report back at the
next meeting.
A
Page Two V V
Minutes Names of
May 22, 1978 Commrs . M S Y N
City Manager's Report
Mr. Davis reported that a meeting was held on May 19, 1978, between
Bratcher Construction Company, Chapman Construction Company, and
himself; that a workable solution to the immediate problem of the
storm drainage outfall project has been arrived at, and recommended
that: (1) Bratcher Construction Company be approved for Items 1 and
2, and that Chapman Construction Company be approved for Item 3 of
the proposed project. (2) An award of Items 1, 2, and 3 be withheld
pending notification by the Federal Government at the Washington, D. C. ,
level that the City's application for such project is approved and
said notification is, in fact, received by the City of Atlantic Beac .
Mr. Davis added that Mr. Goll telephoned at 4:45 P.M. to advise that
the project had been approved, and the City should be in receipt of
official notification within one week.
A copy of the City Manager's Report is attached hereto and made a
part hereof.
New Business
A. Acceptance of Phase V of EDA Project
The Mayor confirmed with Mr. Parks, the City Engineer, that Phases
I, II, III, and IV of the EDA Project had been accepted and fully
paid and asked Mr. Parks to comment on the acceptance of Phase V.
Mr. Parks asserted that per his letter of May 19, 1978, he recommend•d
that the City accept the paving and drainage facilities completed by
Dickerson, Inc. Jensen x x
Mhoon x
Motion: The City accept the work from Dickerson, Inc. , Minton x
which comprised the paving and drainage in Van Ness x x
Saltair Subdivision. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * *
B. Saltair - Dickerson, Inc. - Final Payment
Mayor Howell advised of the receipt of a letter from Mr. Parks
approving the final payment of Saltair (Phase V) to Dickerson, Inc. ,
in the amount of $43 ,238.60. The Mayor added that this payment
would complete the EDA project which ran over one million dollars. Jensen x
Mhoon x x
Motion: Approve the final payment to Dickerson, Minton x x
Inc. , for Phase V, in the amount of Van Ness x
$43 ,238.60. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * *
Page Three V V
Minutes Names of
May 22, 1978 Commrs. M S Y N
Unfinished Business
A. Tom Collier - PUD Public Hearing
Mayor Howell announced the floor was open for a public hearing on the
application for Planned Unit Development for a 30' strip on Part of
the Hotel Reservation lying North of Club Manor, and not on Lot 20,
Club Manor, as previously stated. Mr. Collier presented plans for a
private beach house and stated his reason for requesting PUD was to
allow construction closer to the setback lines than would normally
be required, and reaffirmed that construction would only be on the
30' strip, and does not apply to the covenants and restrictions of
Club Manor. Mr. Bob Brown, 8th Street, inquired if the house would
be rental property and the reply was in the negative. Mrs. Louise
Runyon, 150 Club Drive asked the width. Mr. Collier replied
26 x 26 at base (1600 sq. ft. living area). Mr. Brown, Mrs. Runyon,
and Florence Sikes, 880 Beach, opposed the application, with Mr.
Brown and Mrs. Runyon later withdrawing their opposition. Mrs. Sikea
was opposed to the construction of three stories on the ocean front.
Mr. H. S. Sherwood, 185 - 8th Street, inquired if this PUD applicati.'n,
if granted, would affect the property next to the Chateau. The Mayo
replied no. As no one else spoke for or against, Mayor Howell
declared the Public Hearing closed. A motion was made by Commissioner
Mhoon for passage of the approval of a Planned Unit Development
application by Mr. Tom Collier, and seconded by Commissioner Minton.
Commissioner Jensen stated he would have to abstain from voting due
to a conflict of interest. Completed Form 4 Memo of Voting Conflict
is attached hereto and made a part hereof. Mayor Howell declared
that a roll call vote be taken:
Commissioner Van Ness No
Commissioner Mhoon Yes
Commissioner Minton Yes
Mayor Howell Yes
Motion was carried.
* * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
A. John Perkins re Violation of the Single Family Ordinance
Mr. Davis advised that in April it was reported to him that the
residents of 525 Beach Avenue were violating the Zoning and Land Use
Ordinances of the City of Atlantic Beach. On April 6, 1978, the Citi
Attorney, Mr. Oliver Ball, notified Mr. Scott Baker, owner of the
premises, that he must conform to the single family zoning require-
ments within 30 days, an adequate time determined by the City Manager
and City Attorney. Mr. Davis noted that Mr. Perkins was present and
had requested an extension. The chair recognized Mr. Perkins who
stated that they now understood they were in violation of the code,
Page Four V V
Minutes Names of
May 22, 1978 Commrs. M S Y N
Miscellaneous Business - Cont'd
but due to the many hardships that vacating the property at this time
would create, he appealed to the Commission for an extension of time
until the end of summer to re-locate in suitable surroundings. After
a general discussion, the following motion was made:
Jensen x
Motion: Approve a two-week extension from the Mhoon x x
date of this meeting (from May 22 to Minton x x
June 5) to re-locate into suitable Van Ness x
surroundings. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
At this point, Mr. Perkins inquired if there would be a violation if
only his family and two blood sisters occupied the house. Mr. Davis
suggested that Mr. Perkins contact him the next morning to clarify
the question.
8. Muriel Richardson - Need for New or Improved Library Facility
to Serve Beaches Area.
The chair recognized Muriel Richardson who presented copies of a
resolution passed by the City Council of Jacksonville Beach urging
the City of Jacksonville to consider construction of a new public
library facility located in the Beaches area, and urged the Commission
to support this cause by adopting a similar resolution, as the
present library is not large enough for today's population.
Mayor Howell presented and read in full a proposed resolution urging +
the City of Jacksonville to consider construction of a new Public
Library Facility located in the Beaches area. Jensen x
Mhoon x
Motion: Passage of said Resolution. Copy of Minton x x
Resolution #78-lois attached hereto Van Ness x x
and made a part hereof. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
Commissioner Van Ness added that a meeting should be called next
week as a Committee of the Whole to consider the resumes for the
office of City Manager. She commented that copies of all resumes
had been placed in the Commissioners ' boxes, and requested they be
reviewed during the week. The decision was made to call the meeting
as a Committee of the Whole for Tuesday night, May 30, 1978, at
8:30 P.M. , to be held at the City Hall. Commissioner Van Ness further
noted that Mr. Davis was in receipt of a letter from Mr. Coll
regarding the over-all plans of the City's parks, especially Russell
and Howell Parks. Mr. Coll advised that a 50% Federal Grant could
be available to the City. Commissioner Van Ness suggested that she,
Commissioner Minton, and Mr. Davis confer with Mr. Coll as soon as
possible to develop a master plan. Commission agreed.
Page Five V V
Minutes Names of
May 22, 1978 Commrs. M S Y N
Mayor Howell suggested that at the same meeting to be held on
Tuesday night, May 30th, the Commission should sit as a Committee
of the Whole to discuss the future expansion of Selva Marina, arrive
at a decision on Saturiba Drive, and any other problems concerning
Mr. Bull and that area. Commission agreed.
There being no further business, the Mayor declared the meeting be
adjourned.
William S. Howell, Mayor-Commissioner
(SEAL)
ATTEST:
Adelaide R. Tucker, City Clerk
CITY OF
Atteifsia Beaci, - %au
716 OCEAN BOULEVARD—DRAWER 25
ATLANTIC BEACH, FLORIDA 32233
May 22, 1978
CITY MANAGER'S REPORT
The Engineer, Alan Potter, for George Bull, Sr. , the Engineer, Walter J.
Parks, Jr., for the City of Atlantic Beach, and the Acting City Manager
have scheduled a meeting to be held Monday morning at 10:30 AM for the
purpose of discussing the future expansion of Selva Marina insofar as
current plans and specifications have been submitted to the City. The
results of this meeting will be reported to the Commission orally on
Monday, May 22, 1978.
A meeting was held Friday, May 19, 1978, at 3:00 PM between Bratcher
Construction Company, Chapman Construction Company, and the Acting City
Manager. A workable solution to the immediate problem of the storm drainage
outfall project has been arrived at. My recommendation to the Commission
is as follows: (1) That Bratcher Construction Company be approved for
Items 1 and 2 of the proposed project and that Chapman Construction Company
be approved for Item 3 of the proposed project. This appears to be an
acceptable solution insofar as both contractors are concerned. (2) That
an award of Items 1, 2 and 3 of the said project be withheld pending
notification by the Federal Government at the Washington, D. C. , level that
the City's application for such project is approved and said notification
is, in fact, received by the City of Atlantic Beach.
Mr. R. A. Gall was paid $500.00 on May 16, 1978, for final application for
Coastal Plains Regional Commission grant for construction of three storm
water outfalls.
A sale of the wrecked police car has been negotiated at $1,000.
Respe ully sub i t�ted,
,;/),
%/ it
Bi 16V( Davis
Acting City Manager
BMD:jh
WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON, JR. CATHERINE G. VAN NESS
Mayor-Commissioner Commissioner Commissioner Commissioner Commissioner
R. C. VOGEL OLIVER C. BALL MRS. ADELAIDE R. TUCKER CARL STUCKI RICHARD HILLIARD
City Manager City Attorney City Clerk-Treasurer-Comptroller Chief of Police Director of Public Works
and Fire Department
RESOLUTION 78-10
A RESOLUTION URGING THE CITY OF JACKSONVILLE TO CON-
SIDER CONSTRUCTION OF A NEW PUBLIC LIBRARY FACILITY
LOCATED IN THE BEACHES AREA
WHEREAS, the beaches community is an area made up of many
thousands of permanent residents in the City of Atlantic Beach, Jackson-
ville Beach, Neptune Beach, Mayport Naval Station and the San Pablo area
plus the annual influx of winter residents into the beaches area; and
WHEREAS, the community needs a more in-depth and diverse reference
collection to serve the needs of high school and college residents; and
WHEREAS, the community needs a larger library with an auditorium
for children 's programs and other library-related activities; and
WHEREAS, a much larger book collection and new materials are
needed to satisfy the demands of our readers; and
WHEREAS, an adequate permaner, staff is needed to facilitate
service to the patrons of the community; and
WHEREAS, the esthetics o,' the library needs upgrading, particularly
in the reading area.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF ATLANTIC BEACH, FLORIDA:
SECTION 1. That we, the members of the City Commission of the nity
of Atlantic Beach, Florida, strongly urge the City of Jacksonville to consider
implementing a program for a new library facility to serve the vast numbers
of residents in the beaches community.
SECTION 2. This Resolution shall take effect immediately.
Passed by the City Commission on May 22, 1978.
ATTEST:
(SEAL) Adelaide R. Tucke , City Clerk