03-13-78 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
March 13, 1978
Call to Order
Invocation and Pledge to Flag
1. Approval of the minutes of February 27, 1978
Approval of the minutes of March 6, 1978
2. Recognition of Visitors
3. Correspondence
4. City Manager 's Report
5. Unfinished Business
A. Bid Opening - Sidewalks
B. Jacksonville Beaches Chamber of Commerce re Parade Float
C. Purchase of Radio - Mr. Hilliard
D. Community School - David Horne
E. Addition to Building - 1221 Mayport Road - Zippymart
F. Tree Ordinance - George Bull, Sr.
6. Report of Committees
A. Tennis Courts - Commissioner Van Ness
7. Action on Resolutions
A. Resolution #78-3 - Beaches Hospital Foundation
8. Action on Ordinances
A. Ordinance #20-78-33 - Uniform Accounting System - Third and
Final Reading - Public Hearing
9. Miscellaneous Business
10. Adjourn
NOTE FOR INFORMATION:
There will be a Duval Beaches 201 Facility
Plan meeting at the Atlantic Beach City Hall
on Monday, March 13, at 8:30 AM.
- RCV
COPIES TO ADVISORY PLANNING BOARD
MINUTES OF THE REGULAR COMMISSION MEETING OF THE
ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY V V
HALL ON MARCH 13, 1978 0 0
T T
PRESENT: William S. Howell, Mayor-Commissioner E E
James E. Mhoon D D
Alan C. Jensen
L. W. Minton, Jr.
Catherine C. Van Ness, Commissioners M S
O E
AND: R. C. Vogel, City Manager T C
Oliver C. Ball, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Van Ness, was followed by the pledge to the
flag.
Approval of the minutes of February 27, 1978 Jensen x x
Mhoon x
Motion: The minutes of the Regular Commission Minton x
Meeting of February 27, 1978, be approved Van Ness x x
as submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * *
Approval of the minutes of March 6, 1978 Jensen x x
Mhoon x
Motion: The minutes of the Special Called Meeting Minton x
of March 6, 1978, be approved as submitted. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
Mayor Howell announced, for the benefit of the Commission and the
audience, that this will be Mr. Vogel 's last attendance at a regular
City Commission meeting, as his retirement will become effective on
March 23, 1978. The Mayor asserted that he personally had worked with
Mr. Vogel for the past 14 years and it was very difficult to say good-
bye.
The chair recognized Mr. Don MacLean who inquired as to the status of
the new Saltair Subdivision in regards to the City issuing building
permits. Mr. Vogel advised that the City's policy required the
engineer's approval of the construction and acceptance of the work by the
Commission prior to issuance of any permits. Mr. MacLean injected
that, since his contracts for housing were originally planned for
December, any help the Commission could grant for the contractors to
have permits issued on Pine and Magnolia would be greatly appreciated.
The Mayor explained in detail that conditions beyond the control of
the City precluded issuing permits, and asked for an opinion from the
City Engineer. Mr. Parks replied that as of this day the contractor
has largely completed (with just a few deficiencies to be satisfied)
Page Two V V
Minutes Names of
March 13, 1978 Commrs. M S Y N
Recognition of Visitors - Cont 'd
work on all of the streets, except the section of Poinsettia
between David and Sturdivant, and the section of Sturdivant between
Sylvan and Pine Streets. He pointed out that the deficiencies
should be corrected prior to the next commission meeting, and that
the contractor 's EDA deadline had been extended. Mr. Parks added
that Southern Bell and JEA had not commenced work, and both companies
must proceed with great caution due to the wet conditions. After
a short discussion, the following decision was made:
Motion: Allow the City Engineer to give approval Jensen x x
to the Building Department to issue Mhoon x
permits on those streets which he will Minton x
recommend acceptance of at the next Van Ness x x
meeting. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
The chair recognized Mr. George Bull, Sr. , who offered to the
Commission, for its consideration, two statements from Walter J.
Parks, Jr. , Consulting Engineer, covering engineering services
incident to water distribution and sanitary sewer extensions to
Selva Marina S/D - Unit 11. Mr. Bull requested that the Commission
consider paying a part, if not all of the statements (totalling
$2,826.00), because the services billed were as much or more in
behalf of the City in its sewer and water extensions as his own.
Mayor Howell observed that the matter would be taken up for advise-
ment. He reminded Mr. Bull that items not specifically listed on
the agenda will not be considered until the next regular meeting and
some type of action would be taken at the meeting of March 27, 1978
City Manager's Report
The City Manager's report was discussed by item. Item 1: The
purchase of a new computer payroll program necessitated by changes
in reporting to the Federal and State governments. The program was
was designed to capture FICA quarterly data for use in generating
proposed W-2 Forms. The added payroll program will cost $1,350. Jensen x x
Mhoon x x
Motion: Approve expenditure of $1,350 for a Minton x
new payroll program to be charged to Van Ness x
professional services, Acct. 215. Howell
* * * * * * * * * * * * * * * * * * * * * * * *
Item 2: Mr. Vogel stated that he and Mr. Steckla felt that the
best and most economical course to obviate the traffic hazard at
the blind corner at Tenth Street and Ocean Boulevard to vehicles
moving east on Tenth Street would be to erect two stop signs (SE
and NW corners). Commissioner Mhoon suggested this be passed over
until the next meeting to give the Commissioners time to study the
matter and confer with the Chief of Police.
Page Three V V
Minutes Names of
March 13, 1978 Commrs. M S Y N
City Manager's Report - Cont 'd Jensen x x
Mhoon x x
Motion: Erection of two stop signs on Ocean Minton x
Boulevard be passed over until the Van Ness ` x
next meeting. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
Item 3: Mr. Vogel presented a proposed Resolution which will adjust
the various accounts to comply with the 1977 Audit and also to
transfer $6,000 additional money to re-surface the tennis courts.
Mayor Howell suggested the item be passed. Commission agreed.
Unfinished Business
A. Bid Opening - Sidewalks
Mayor Howell announced that the City Clerk was in receipt of only
one bid and requested recommendations from Mr. Coll, of Coll &
Associates, and Mr. Parks. Mr. Coll advised the one bid be held
and rebid. Mr. Parks expressed the opinion that the one bid not be
opened and be returned to the bidder, who was present, and re-
advertise for bids by an addendum. Jensen x
Mhoon x x
Motion: Return the bid to the bidder unopened Minton x
and re-advertise the bid for opening Van Ness x x
on March 27, 1978. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
B. Jacksonville Beaches Chamber of Commerce re Parade Float
Mr. Vogel commented that he received a letter from the Jacksonville
Beaches Chamber of Commerce concerning participation of Atlantic
Beach, including sponsorship of a float (in the amount of $350), in
the 32nd Annual Beach Festival Parade on Sunday, April 2, at 2:30
PM. The Mayor expressed the opinion that with all the unforeseen
expenses confronting the City, he personally did not feel the City
should participate this year. Commissioner Mhoon agreed and offered
an alternate solution which would involve payment of the entrance
fee and use of one of the City's vehicles. Several members of the Jensen x
audience offered their help in decorating and participating in the Mhoon x x
parade. Minton x
Van Ness x x
Motion: Pay entrance fee and decline float. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
C. Purchase of Radio - Mr. Hilliard
Mr. Hilliard advised the Commission he would like to withdraw his
petition for a car radio, in the amount of $824.00.
Page Four V V
Minutes Names of
March 13, 1978 Commr s. M S Y N
Unfinished Business - Cont'd
D. Community School - David Horne
Mayor Howell suggested, since Mr. Horne was not present to represent
the Community School, that the matter be passed over. Commission
agreed.
E. Addition to Building - 1221 Mayport Road - Zippymart
Mr. Vogel asserted that the plans for a storage building (concrete
block) had been sent to the Commission with the agenda, and,
according to the drawings, all requirements were met, and added
that Mr. Steckla would check for sewer line easements the next day.
Jensen x
Motion: Approve application subject to the proper Mhoon x x
setbacks off the easements, and any Minton x x
other requirements needed to comply with Van Ness x
the code. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * *
F. Tree Ordinance - George Bull, Sr.
Mayor Howell observed that this item had been passed over from the
last regular meeting until a full council was present, and referred
to an application for a tree removal permit in Selva Marina Unit 11
Mr. Vogel described the removed trees as being primarily scrub oak
under the 12" limit (at least 9596). Commissioner Mhoon stated that
under the circumstances, he felt the tree application should be
accepted and he personally felt that in the future Mr. Bull would
not forget that the City has a Tree Ordinance. Commissioner
Jensen asked the City Attorney for an opinion to interpret the
Ordinance insofar as its application to a lot where no building
permit has been issued for a residential structure, or for a
commercial structure that has not been approved by the City
Commission. Mr. Ball replied that he interpreted the Tree Ordinance
as meaning that a permit is needed for any tree until such time as
a building permit is issued. At that time, that waives any permit
for tree removal within the building restriction lines. Mr. Ball
added that in the case of Mr. Bull, if any trees over the 12"
circumference were cut down, such an action would constitute a
violation of the Ordinance.
Motion: Accept Mr. Bull 's delayed application Jensen
for tree removal. Mhoon x x
Minton x x
Van Ness x
Commissioner Jensen requested a roll call vote. Howell x
The vote was: Commissioners Mhoon, Minton,
and Howell voting aye, and Commissioners Jensen
and Van Ness voting no.
* * * * * * * * * * * * * * * * * * * * * * * *
Page Five V V
Minutes Names of
March 13, 1978 Commr s. M S Y N
Report of Committees
A. Tennis Courts - Commissioner Van Ness
Commissioner Van Ness requested that Mr. R. A. Coll submit the
report relating to the recommendation of awarding the contract.
Mr. Coll reported that Vallencourt Paving Company, the low bidder,
had submitted a bid for the court located on the City Hall premises
in the amount of $6,329.00, and stated he felt the City should
not award this bid due to the size and location of the court.
Mr. Coll recommended awarding the bids for a double and single
court at Russell Park, in the amount of $10,045.00, and added that
Vallencourt had agreed to change the surface material (Vynatex 23)
as bid to Rec-Tech acrylic material, for an additional sum of
$450.00 to the bid price. It was Mr. Goll 's recommendation that
the City award the bid for the three tennis courts at Russell Park
to Vallencourt Paving Company, Inc. , in the amount of $10,495.00,
which includes the $450 amended bid.
Jensen x
Motion: Approve passage of Resolution #78-3 - Mhoon x x
Budget Transfers, in the amount of Minton x
$5,495 from Capital Appropriations, Van Ness x x
Account 3-1000 to Account 9-1000. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Motion: Award the bid for the resurfacing of
three tennis courts at Russell Park to Jensen x
Vallencourt Paving Company, Inc. , in Mhoon x
the amount of $10,495.00. The Mayor Minton x x
will be authorized to sign the contracts Van Ness x x
on behalf of the City. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Action on Resolutions
A. Beaches Hospital Foundation Resolution
Mayor Howell presented and read in full a proposed resolution
supporting the activities of the Beaches Hospital Foundation in its
efforts in behalf of the Duval County Beaches Public Hospital Board
d/b/a the Beaches Hospital. Jensen x
Mhoon x x
Motion: Passage of said Resolution. Copy of Minton x x
Resolution #78-4 is attached hereto Van Ness x
and made a part hereof. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Page Six V V
Minutes Names of
March 13, 1978 Commrs. MS Y N
Action on Ordinances
A. Ordinance #20-78-33 - Uniform Accounting System - Third and
Final Reading - Public Hearing
AN ORDINANCE ADOPTING THE UNIFORM ACCOUNTING SYSTEM OF THE STATE OF
FLORIDA PURSUANT TO CHAPTER 218.33, FLORIDA STATUTES, AND SUCH
REASONABLE RULES AND REGULATIONS REGARDING UNIFORM ACCOUNTING
PRACTICES AND PROCEDURES ADOPTED BY THE DEPARTMENT OF BANKING AND
FINANCE.
Said Ordinance was presented in full, in writing, and read on third
and final reading by Mayor Howell. Said Ordinance was posted in
line with Charter requirements. Mayor Howell declared the meeting
in session for a public hearing. As no one spoke for or against, Jensen x x
Mayor Howell declared the public hearing closed. Mhoon x
Minton x
Motion: Said Ordinance No. 20-78-33 be passed Van Ness x x
on third and final reading. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Mayor Howell read a letter addressed to Mr. Vogel from Mr. Paul
Steckla which indicated his intention to terminate employment with
the City of Atlantic Beach effective April 4, 1978.
There being no further business, Mayor Howell declared the meeting
adjourned.
/ g /
Ilia ' S. Howell, Mayor-Commissioner
(SEAL)
ATTEST:
Adelaide R. Tucker, City Clerk
RESOLUTION 78-3
WHEREAS, the City Charter requires that the City Commission
approve all transfers from one account to another;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH, FLORIDA, THAT THE FOLLOWING TRANSFERS
BE APPROVED IN THE 1977-78 BUDGET:
ACCOUNT INCREASE DECREASE
Acct. 3-1000 - Public Safety
Capital Appropriations $5,495.00
Acct. 9-1000-Parks & Equipment
Capital Appropriations $5,495.00
TOTAL $5,495.00 $5,495.00
Passed by the City Commission on March 13, 1978.
(SEAL) ATTEST:
Adelaide R. Tucker
City Clerk
RESOLUTION NO. 78-4
A RESOLUTION SUPPORTING THE ACTIVITIES OF THE
BEACHES HOSPITAL FOUNDATION
WHEREAS, the Beaches Hospital Foundation is organized for
the sole benefit of and specific purpose of supporting the activities
and purposes and fostering the well being of Beaches Hospital; and
WHEREAS, the Beaches Hospital foundation is a non-profit
organization incorporated October 1, 1977 under the laws of the State
of Florida; and
WHEREAS, the corporate by-laws provide that the Beaches
Hospital Foundation may solicit, receive and accept gifts, devises or
bequests of all kinds of property, including, but not limited to, money,
bonds, stocks, real estate and personal property, or income therefrom.
The disposition of any principal or income in the hands of the Beaches
Hospital Foundation will be directed to pr used for the benefit o.'' the
Duval County Beaches Public Hospital Board, d/b/a the Beaches Hospital.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF ATLANTIC BEACH, FLORIDA:
Section 1. That the City Commission of the City of Atlantic
Beach, Florida, heartily approves, commends and supports the activities
of the Beaches Hospital Foundation in its efforts in behalf of the
Duval County Beaches Public Hospital Board, d/b/a the Beaches Hospital.
Section 2. This Resolution shall take effect immediately.
* * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on March 13, 1978
ATTEST:
(SEAL) Adelaide R. Tucker, City Clerk