01-09-78 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
January 9, 1978
Call to Order
Invocation and Pledge to Flag
1. Approval of the minutes of December 26, 1977
2. Recognition of Visitors
3. Correspondence
4. Report of City Manager
5. Unfinished Business
A. Presentation of Plaque in Commemoration of Sgt. Pike by Mayor
Howell
8. E.D.A. Project - Mr. Parks and Mr. Steckla
C. Beaches Council on Aging, Inc.
6. Report of Committees
A. Tennis Courts-C/M
B . Progress report of Dedication - Commissioner Van Ness
7. Action on Resolutions
8. Action on Ordinances
9. Miscellaneous Business
A. Duval Beaches 201 Facilities Plan - Mr. William F. Armentrout, Jr.
10. Adjourn
Copies to Advisory Planning Board
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD AT THE CITY HALL ON JANUARY 9,
1978, AT 8:00 P.M. V V
PRESENT: William S. Howell, Mayor-Commissioner O O
T T
Alan C. Jensen E E
James E. Mhoon D D
Catherine G. Van Ness, Commissioners
AND: R. C. Vogel, City Manager M S
Oliver C. Ball, City Attorney
0 E
Adelaide R. Tucker, City Clerk T C
ABSENT: L. W. Minton, Jr. , Commissioner I 0 Y
NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of December 26, 1977 Jensen x x
Mhoon x
Motion: The minutes of the Regular Commission Van Ness x x
Meeting be approved as submitted. Howell x
* * * * * * * * * * * * * * * * * * * * * * * *
Report of City Manager
The City Manager's report contained a request for authorization for
payment of an emergency repair bill for the lighting system of Russell
Park in the amount of $896.65.
Motion: Approve for payment an invoice in the Jensen x
amount of $896.65 payable to Bivins Mhoon x x
Electric, covering emergency repairs to Van Ness x x
the lighting system of Russell Park. Howell x
* * * * * * * * * * * * * * * * * * * * * * *
Mr. Vogel 's supplemental report referred to the estimated cost of power
service at Donner Park. He pointed out that Mr. Goll 's original
specifications called for 3-phase power, but JEA had advised that the
provision of such service would cost approximately $3,000 for material
and labor. Mr. Vogel commented the alternative would be to re-design
the system to accomodate single phase power and negotiate a change
order with the electrician. The Mayor suggested the City Manager pursue
this alternative and report the results to the Commission. The chair
stated this item may necessitate a special call meeting. Commission
agreed. Copies of the City Manager's reports are attached hereto and
made a part hereof.
Unfinished Business
A. Presentation of Plaque in Commemoration of Sgt. Pike
Mayor Howell announced this item would be passed over until the next
meeting.
Page Two V V
Minutes Names of
January 9, 1978 Commrs . M S Y N
__ 1.
Unfinished Business - Cont 'd
B. E. D. A. Project - Mr. Parks
Mr. Parks advised the Commission that he had nothing new to report.
The Mayor inquired as to the status of the fire hydrants that were
discussed at the previous meeting, and Mr. Parks said the contractor
had been informed of the matter and that payment has been withheld
pending action by the contractor.
C. Beaches Council on Aging, Inc.
Mr. Vogel reported that no correspondence had been received from the
other beaches and suggested this item be passed over until the next
meeting. Commission agreed.
Report of Committees
A. Tennis Courts - City Manager
Mr. Vogel stated that bids to re-surface the tennis courts would be •
called for at the next meeting.
B. Progress Report of Dedication —Commissioner Van Ness
1
Commissioner Van Ness asserted that several possibilities were being
investigated and she would advise the Commission as soon as possible.
Miscellaneous Business
A. Duval Beaches 201 Facilities Plan - Mr. William F. Armentrout, Jr.
Mayor Howell introduced Mr. William F. Armentrout of Smith & Cillespi?
Engineers, Inc. , who, along with Mr. Walter J. Parks, Jr. , City
Engineer, were selected to design plans for a regional sewage disposal
system which is planned for construction by 1980. The Mayor remarked
that Mr. Armentrout had been invited to explain to the Commission
the various sewage disposal options available to the Beaches before
the Technical Advisory Committee meets later this month. Mr.
Armentrout presented to the Commission revised tables of the various
plans approved by the EPA. He observed that the Beaches current
permits had been extended with respect to compliance until 1980 and
that the Beach communities must extend existing outfalls (with
advanced treatment) to the intercoastal waterway, or irrigate pasture
land with the effluent, or inject the effluent by deep well into an
underground strata 3,000 to 5,000 feet below the land surface, or
^onstruct an outfall system to the St. Johns River. Mr. Armentrout
further commented that the study, and the eventual construction of
future facilities are being financed by the Federal 201 Program on
a 75% federal - 25% municipal cost sharing basis. He noted that
costs for a single regional plant could approximate $11, 000, 000 (with
Page Three V V
Minutes Names of
January 9, 1978 Commrs . M S Y N
- — , - ,
Miscellaneous Business - cont 'd
some entity bearing the responsibility), and that if each municipality
maintains its own plant, initial costs would be approximately
$8,000,000, but with higher operating costs. Of the 26 options pre-
sented, four detailed plans were recommended: Nos. 4, 10, 13, and 24,
It was revealed that the City's existing plant has a capacity of
1,000,000 gallons per day and a new plant, if constructed, would
have a capacity of 7,000,000 gallons per day. Mayor Howell questioned
the City of Atlantic Beach's local share on Plan 24 as compared to
Plan 13. After a detailed discussion, it was discovered that an error
was made in assessing Atlantic Beach 's local costs. Mr. Armentrout
stated he would submit a corrected sheet the following day. The
Mayor inquired how the private companies would fit into the program
and Mr. Armentrout replied that if the companies were complying, they
would be allowed to operate as usual, but if expansion was required,
three options were open, i.e. , upgrade facilities; sell the system;
or join the Beaches system and pay a pro rata share to the controllers
of the new plant. These companies are presently figured in the City
of Jacksonville's cost figures. It was brought out that any of the
four plans were acceptable to the Federal Government and to the State
as long as the total cost comes within a plus or minus 10% range.
It was mentioned that sufficient land is available to implement
Plans 13 and 24, but additional acreage (five to seven) would be
required for Plan 4. As there were no further questions, the Mayor
thanked Mr. Armentrout for coming.
There being no further business, Mayor Howell declared the meeting
adjourned.
00 / /
L•
it .m . Howell, Mayor-Commissioner
(SEAL)
ATTEST:
Adelaide R. Tucker, City Clerk
7 CITY OF
as:Mt& dead - %Alia
716 OCEAN BOULEVARD—DRAWER 25
ATLANTIC BEACH, FLORIDA 32233
January 9, 1978
CITY MANAGER'S REPORT
With the first City Manager's Report of the new year, I have some good news
and some bad news, and I will let you have the bad news first. We have
been advised by the State Department of Revenue that our State Revenue
Sharing will be cut approximately $14,000 prorated over the next six months
beginning with January 1978 and ending June 1978.
The good news is that we have received $28,198 as the final payment to us
from the Environmental Protection Agency on the 660 Reimbursement Program
initiated in 1971. These funds were not anticipated during the preparation
of the budget and will, therefore, be considered an unbudgeted income.
We had an emergency repair to the lighting system of Russell Park that was
necessary due to the fact that a primary wire was in danger of energizing
the guy wire and possibly causing a fatality. Approval of the payment of
this invoice in the amount of $896.65 is respectfully requested.
Enclosed is a copy of a letter from Oscar Rawls, City Engineer of the City
of Jacksonville, to keep you abreast of the Beaches Renourishment Project.
We will probably have to reactivate action on this project in February or
March.
Enclosed is a copy of a letter from Mr. Wasson, Vice President of American
National Bank in which he outlines development of the final plat for Commission
approval and recording.
Respectfully submitted,
e7v6-7_,
R. C. Vogel
City Manager
RCV:jh
WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON, JR. CATHERINE G. VAN NESS
Mayor-Commissioner Commissioner Commissioner Commissioner Commissioner
R. C. VOGEL OLIVER C. BALL MRS. ADELAIDE R. TUCKER CARL STUCK! RICHARD HILLIARD
City Manager City Attorney City Clerk-Treasurer-Comptroller Chief of Police Director of Public Works
and Fire Department
CITY OF
714
716 OCEAN BOULEVARD—DRAWER 25
ATLANTIC BEACH, FLORIDA 32233
January 9, 1978
SUPPLEMENTAL CITY MANAGER'S REPORT
(Prepared at 3:00 PM, January 9, 1978)
I have just talked to Bob Coll with reference to power service at
Donner Park. In his original plans and specifications, he called
for 3-phase power, assuming that as in all other areas of the State
this type of power was readily available. However, when our
electrician, Mr. Bivins, requested this service at Donner Park from
JEA, he was advised that it was not available and the charge to the
City would be approximately $3,000 for material and labor to furnish
3-phase power to Donner Park. Evidently, JEA 's reasoning for this
is that our consumption of power for lights only would not justify
the installation under their amortization schedule.
The alternative would be to re-design the system to accomodate single
phase power and negotiate with the electrician for a change order.
It is recommended that, with the Mayor's concurrence, I be allowed
to negotiate the course most advantageous to the City.
Respectfully submitted,
1 . 7- (7).1,
R. C. Vogel
City Manager
RCV:jh
1
WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON, JR. CATHERINE G. VAN NESS
Mayor-Commissioner Commissioner Commissioner Commissioner Commissioner
R. C. VOGEL OLIVER C. BALL MRS. ADELAIDE R. TUCKER CARL STUCK! RICHARD HILLIARD
City Manager City Attorney City Clerk-Treasurer-Comptroller Chief of Police Director of Public Works
and Fire Department