07-23-79 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
July 23, 1979
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of July 9, 1979
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
A. Mr. Mike Ash 's request to extend mini-warehouses at 1073
Atlantic Boulevard
5. City Manager's Report
6. New Business
A. Mr. Leigh B. Broward - Request for water service for property
on Seminole Road north of Sea Gardens
B. Ms. Elizabeth W. Galloway - Request for water service at
1730 Ocean Grove Drive
C. Permit to remodel and rebuild former Roland's Red Barn for
a Famous Amos Restaurant
D. Request for approval to call for bids for pick-up trucks, Public Works
E. Request for approval to call for bids for police cars, Public Safety
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 79-15 - Transfer of Funds
10. Action on Ordinances
A. Ordinance No. 5-79-6 - Amending Section 1 of AN ORDINANCE TO ESTABLISH
RULES AND REGULATIONS FOR THE CONTRACTING FOR, AND PURCHASING OF
SUPPLIES, MATERIAL AND EQUIPMENT FOR ANY DEPARTMENT OF THE CITY OF
ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, TO ESTABLISH REGULATIONS FOR
BIDDING AND FOR THE PAYMENT OF INDEBTEDNESS - Third and Final Reading -
Public Hearing.
11. Miscellaneous Business
12. Adjourn
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON JULY 23, 1979 AT 8:00 P.M. V V
0 0
PRESENT: William S. Howell, Mayor-Commissioner T T
Alan C. Jensen E E
L. W. Minton, Jr. D D
Catherine G. Van Ness, Commissioners
AND: Bill M. Davis, City Manager M S
Adelaide R. Tucker, City Clerk 0 E
T C
ABSENT: James E. Mhoon, Commissioner I 0 Y
Oliver C. Ball, City Attorney NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Minton, was followed by the pledge to the flag.
Approval of the Minutes of July 9, 1979
Jensen x x
Motion: The Minutes of the Regular Commission Meeting of July 9,1979 Minton x
be approved as submitted. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Correspondence
Mr. Davis read a letter from Mr. Donald L. Robinson, 43 Forrestal Circle
South who requested a zoning variance of the code of the City of Atlantic
concerning trailers. He stated that he would like to park a trailer in
his yard to be used for a utility workshop. After a short discussion,
the following motion was made:
Jensen x
Motion: Request by Mr. Donald Robinson to park a trailer in his
yard to be used for a utility workshop be denied. Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Advisory Planning Board
A. Mr. Mike Ash's request to extend mini-warehouses at 1073 Atl. Blvd.
The City Manager reported that the Advisory Planning Board had met on
July 19, 1979 and had approved Mr. Ash's request under Planned Unit
Development to extend mini-warehouses at 1073 Atlantic Blvd.
Motion: Accept the recommendation of the Planning Board and pass Jensen x
the Planned Unit Development application for a Public HearingMinton x
to be held on August 27, 1979. Van Ness A x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
City Manager's Report
Mr. Davis requested approval for payment of an invoice from Coffman and
Coleman in the amount of $583.75 for legal services rendered during the
month of June, 1979 in the Murphy and Thorsen matters.
Motion: Approve payment of invoice, in the amount of $583.75, to
Jensen x x
Minton
Coffman & Coleman for legal services during the month of June. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
PAGE TWO V V
MINUTES Names of
JULY 23, 1979 Commrs. M S Y N
City Manager's Report - continued
Mr. Davis said that he had been given to understand there are some
health insurance benefit packages now available that could possibly
offer a savings in cost, and requested permission to enter a Call fo
bids on the health insurance program for the employees of the City
of Atlantic Beach.
Motion: Authorize the City Manager to call for bids on the Jensen x
health insurance program for the employees of the City Minton x x
of Atlantic Beach. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Mr. Davis added that he was in receipt of a bill from the City of
Jacksonville in the amount of $2,000 covering Atlantic Beach's share
of the cost of drainage improvements at 16th and Beach Avenue, and
requested permission to pay the bill. Discussion followed and
Commissioner Jensen suggested the item be passed over until the
next meeting. Commission agreed.
Mr. Davis requested that a budget workshop meeting be set in the nea
future, and the Mayor suggested that Mr. Davis set the date as soon
as possible. Commission agreed.
New Business
A. Mr. Leigh B. Broward- Request for water service for property on
on Seminole Road north of Sea Gardens
The chair recognized Mr. Leigh Broward who had submitted a request
for water service for eleven townhouses on Seminole Road just north
of Sea Gardens. The Mayor explained in detail to Mr. Broward that
all costs of hooking up to the line would be at the expense of the
developer, and there will be no reimbursement by the City, and in the
event of any suit pending, or may be brought against the City for
connection charges, that the developer will be expected to pay all
such charges . All meters and materials will become the property of
the City of Atlantic Beach after installation.
Motion: Approve cut-ins for water service for eleven townhouses Jensen x x
on Seminole Road as requested by Mr. Leigh Broward, with Minton X
the understanding that all costs will be at the expense Van Ness x x
of the developer, with no reimbursement expected. Howell x
Commissioner Minton voted no with the comment that Mr. Broward shoul ;
apply to the City of Jacksonville for water before requesting servic -
from the City of Atlantic Beach.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Ms. Elizabeth W. Galloway - Request for water service at 1730
Ocean Grove Drive
Mayor Howell recognized Ms. Galloway who stated that her house has
a severe water shortage with inadequate water pressure from a
"community well" located in the area, and she was requesting water
PAGE THREE V V
MINUTES Names of
JULY 23, 1979 Commrs. M S Y N
New Business - continued - Ms. Galloway
service with the City of Atlantic Beach. Mayor Howell asked Ms.
Galloway if she clearly understood that any fees that are charged
by the City would be her cost, and must be paid prior to hook-up.
Meters, pipes and all materials installed on public property become
the property of the City of Atlantic Beach, and no reimbursement wil
be made by the City.
Motion: Approve water hook-up to the existing line at 1730 Ocean Jensen x x
Grove Drive subject to the clear and complete understand Minton X
ing that she fully pays all the costs and does not expec Van Ness x x
any reimbursement for all fees charged by the City for Howell x
those services outside the City limits.
The vote was three ayes with Commissioner Minton voting no.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Permit to remodel and rebuild former Roland's Red Barn for a
Famous Amos Restaurant
Mr. Davis introduced the contractor and architect, and explained tha
the present building meets the code of the City of Atlantic Beach.
The architect is certified which satisfies the requirements of the
Hotel and Restaurant Commission. Interior remodeling, laying out a
parking area, and adding two small additions for hot water heater
and an alcove in front. The plans meet the code of the City of
Atlantic Beach.
Jensen x
Motion: Approval of plans as submitted. Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
D. Request for approval to call for bids for pick-up trucks, P/W.
E. Request for approval to call for bids for police cars, Public Saf-ty
The Mayor combined items D. and E. and asked if the Commission had
any objections to call for bids. There were none, so the Mayor
instructed the City Manager to call for bids for pick-up trucks for
Public Works and police cars for Public Safety.
Action on Resolutions
A. Resolution No. 79-15 - Transfer of Funds
Mayor Howell presented and read in full Resolution No. 79-15, a
Resolution transferring $2,500 from Account 01-0541-6401 to
Account 42-0534-6500 for garbage containers as the supply has been
depleted. Jensen x
Minton x x
Motion: Passage of said Resolution. Copy of Resolution 79-15 is '' *' x
attached hereto and made a part hereof. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FOUR V V
MINUTES Names of
JULY 23, 1979 Commrs . M S Y N
�� — ,,
Action on Ordinances
A. Ordinance No. 5-79-6 AMENDING SECTION 1 OF AN ORDINANCE TO
ESTABLISH RULES AND REGULATIONS FOR THE CONTRACTING FOR, AND
PURCHASING OF SUPPLIES, MATERIAL AND EQUIPMENT FOR ANY DEPARTMENT
OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, TO ESTABLISH
REGULATIONS FOR BIDDING AND FOR THE PAYMENT OF INDEBTEDNESS.
Said Ordinance was presented in full, in writing, and read on third
and final reading by Mayor Howell. Said Ordinance was posted in
line with Charter requirements. Mayor Howell opened the meeting
for a Public Hearing. Mrs. Koenig asked for a clarification of the
Ordinance and Mayor Howell explained that the Ordinance would give
the City Manager the authority to purchase items up to $1,000 with-
out Commission approval. The Charter originally allowed the City
Manager to purchase only $500 without Commission approval. As no
one else spoke for or against, the Mayor closed the Public Hearing.
Jensen x x
Motion: Said Ordinance No. 5-79-6 be passed on third and Minton x x
final reading.
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
There being no further business, the Mayor declared the meeting
adjourned.
/ , ill
(SEAL) /f4 i A_
Wil �.m . Howell-
Mayor-Commissioner
ATTEST:
. 111
Adelaide R. Tucker
City Clerk
CITY OF
7111"
Atlantic Bead, - Rai&
716 OCEAN BOULEVARD-DRAWER 25
ATLANTIC BEACH. FLORIDA 32233
July 20, 1979
CITY MANAGER'S REPORT
We are in receipt of an invoice from Coffman and Coleman in the amount
of $583.75 for legal services rendered during the month of June 1979
in the Murphy and Thorsen matters. I respectfully request approval for
payment of this invoice.
The present health insurance package covering all employees of the City
of Atlantic Beach has not been out to bid for some time. Several local
insurance suppliers have been by in recent months requesting information
on our insurance program. I am given to understand there are some
benefit packages now available that could possibly offer a savings in
cost. I respectfully request permission to enter a Call for Bids on our
health insurance program for the employees of the City of Atlantic Beach.
I am in receipt of a bill from the City of Jacksonville in the amount of
$2,000 covering Atlantic Beach 's share of the cost of drainage improvements
at 16th and Beach Avenue. You would recall we had an oral agreement with
the then City of Jacksonville Councilman representing Atlantic Beach and
the Department of Public Works that Atlantic Beach would contribute up to
the $2,000 amount. The actual cost involved on our portion amounted to
$3,085.42. However, our agreement was for only $2,000. I respectfully
request permission to pay this bill.
Lastly, it is reaching that time of the year when the budgetary process for
the subsequent fiscal year must commence. I request that a budget workshop
meeting be set in the near future that I might arrive at guidance in the
construction of the budget for the ensuing fiscal year.
73c( sub:ittwe•
// ,
Bill M. D vis
City Manager
BMD:jl
WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON, JR. CATHERINE G. VAN NESS
Mayor-Commissioner Commissioner Commissioner Commissioner Commissioner
BILL M. DAVIS OLIVER C. BALL MRS. ADELAIDE R. TUCKER CARL STUCK! RICHARD HILLIARD
City Manager City Attorney City Clerk-Treasurer-Comptroller Chief of Police Director of Public Works
and Fire Department
RESOLUTION NO. 79-15
A RESOLUTION TRANSFERRING CERTAIN MONIES
BETWEEN ACCOUNTS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary transfers from one account
to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require transfers from time to
time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City
of Atlantic Beach that the following transfer be approved in the 1978-79
Budget:
ACCOUNT INCREASE DECREASE
01-0541-6401 $ $ 2,500
42-0534-6500 2,500
$ 2,500 $ 2,500
* * * * * * * * * *
Passed by the City Commission on July 23, 1979
ATTEST:
(SEAL) /.L Z 1,
Adelaide R. Tucker, City Clerk