11-01-93 v AGENDA
COMMISSION ORIENTATION
NOVEMBER 1, 1993
1. Opening Statement and comments by Mayor-Elect Lyman Fletcher
Charter Powers
Parliamentary Procedure
2. Comments and perspective of Mayor Bill Gulliford
3. Sunshine Law - Alan Jensen
4. City Clerk - Maureen King
Duties and responsibilities
Preparation of agenda
5 . City Manager - Kim Leinbach
Atlantic Beach (Commission/Manager) form of government
Duties and responsibilities of Mayor and City Manager
Committee usage in municipal government
6 . Finance Director - Kirk Wendland
Budget process
Computer
7. Questions
8. Closing remarks by Mayor-Elect Lyman Fletcher
MINUTES OF THE ORIENTATION MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL ON MONDAY, NOVEMBER 1, 1993.
Mayor-Elect Fletcher called the meeting to order and explained the
purpose of the meeting was to familiarize the new commission with
the structure of the government and to give them a sense of the
organization of the city.
Also present were Mayor Gulliford, Commissioners-Elect Rosenbloom,
Shaughnessy and Weiss, and Commissioner Waters, City Manager
Leinbach, City Attorney Jensen, City Clerk King, and Finance
Director Wendland.
1 . Opening statement and comments by Mayor-Elect Lyman Fletcher
Charter Powers/Parliamentary Procedure
Mayor-Elect Fletcher briefly reviewed each of the items listed in
Section 9 of the newly adopted City Charter relative to Powers of
the City Commission. He then reviewed Section 2-19 of the City
Code relative to rules and conduct of the City Commission.
2. Comments and perspective of Mayor Bill Gulliford
Mayor Gulliford reminded the new commissioners that they had been
elected to serve all the people, even those who had voted for their
opponents and asked them to keep in mind the needs of all areas of
the city. He felt the worst thing which could happen would be for
the city to implement district seats. He indicated some matters
such as parking, encroachment by residents onto city rights-of-way,
particularly at beach accesses, and zoning codes which were vague,
would be on-going problems. He encouraged the city commission to
continue the law suit against Jacksonville and urged them to act
with one voice in the matter.
3 . Sunshine Law - Alan Jensen
City Attorney Jensen gave an overview of the Sunshine Law and
explained that collective bargaining negotiations and attorney/
client meetings were exempted from the provisions of the law.
Discussion ensued regarding whether specific instances would come
under the purview of the Sunshine Law and Mr. Jensen advised in
instances where there was any question it was best to assume the
Sunshine Law prevailed.
4. City Clerk - Maureen King
Duties and responsibilities/Preparation of Agendas
City Clerk King gave an overview of the office of city clerk and
explained the various duties and responsibilities carried on in
that office. She explained that with the adoption of the new City
Charter, the agendas for commission meetings would now be prepared
by her office.
Page Two
Minutes of Workshop Meeting
November 1, 1993
5. City Manager - Kim Leinbach
Atlantic Beach (Commission/Manager) form of government
Duties and responsibilities of Mayor and City Manager
Committee usage in municipal government
City Manager Leinbach outlined the duties of the city commission/
mayor vis a vis the city manager. He explained the city commission
was the legislative body and was responsible for setting policy.
The city manager was head of the administrative branch of
government and it was his responsibility to see that the policies
established by the city commission were carried out. As far as
possible he asked that administrative matters be coordinated
through his office so he could make sure requests and/or complaints
were directed to the proper department. As an example, he explained
the complaint management system and said it was important that all
complaints were reported to the administrative offices so they
could be properly tracked through the computer system. He
recommended deferring action on any matter that was not on the
agenda in order that staff may have the opportunity to review and
present recommendations on matters relating to their departments.
He explained city employees were represented by three different
unions and since negotiations with those unions were on-going he
requested that commissioners channel any concerns through his
office and avoid direct contact with employees, which would usurp
the negotiating process.
6. Finance Director - Kirk Wendland
Budget process/computer
Finance Director Wendland explained the city was governed by the
provisions of the Truth in Millage ( TRIM) law. He briefly outlined
a typical budget schedule. He said he felt that adopting a budget
was one of the most important things the commission would do since
the budget which is approved each year would determine which
projects would be undertaken throughout the following year.
Closing remarks by Mayor-Elect Fletcher
In his closing remarks Mayor-Elect Fletcher indicated matters which
he felt must be addressed in the immediate future were the lawsuit
with Jacksonville, revision of the budget process to provide for
projections over a two or three year period, and resolution of
union negotiations.
Mayor-Elect Fletcher indicated he proposed to hold workshop
meetings from time to time to provide for in-depth discussion of
matters such as the law suit. Following brief discussion a
Page Three
Minutes of Workshop Meeting
November 1, 1993
workshop meeting was scheduled for Monday, November 8, at 6:00 PM
to discuss an agenda for the workshop meeting which had earlier
been scheduled for November 15.
In other business Mayor-Elect Fletcher announced a hearing relative
to the motion which had been filed by the City of Jacksonville,
would be held in Judge Martin' s chambers at 2:00 PM on November 10.
There being no further discussion, the meeting was adjourned at
9 : 55 PM.
Mau een King
City Clerk