08-24-93 v MINUTES OF THE BUDGET WORKSHOP MEETING OF ATLANTIC BEACH CITY
COMMISSION HELD IN CITY HALL AT 7:30 PM ON TUESDAY, AUGUST 24,
1993.
The meeting was called to order by Mayor Gulliford. Present, in
addition to the Mayor, were Commissioners Edwards, Fletcher, Tucker
and Waters. Also present were City Manager Leinbach, Deputy City
Manager Jarboe, City Clerk King, Finance Director Wendland, Public
Works Director Kosoy, Atlantic Beach Chief Plant Operator Townsend
Buccaneer Chief Plant Operator McNally, Police Captain Campbell and
Parks & Recreation Director Blanchard.
Before commencing discussions on the proposed budget candidates for
election were given an opportunity to introduce themselves to the
audience.
Mayor Gulliford indicated that budget discussions would not be
concluded that evening and an additional budget workshop was
scheduled for 7:30 PM on Monday, August 30, 1993.
Special Revenues:
Mayor Gulliford explained the sources of and limitations on
spending of CDBG funds, Convention Development Tax, and Local
Option Gas Tax revenues. Kirk Wendland noted that most of the
Local Option Gas Tax revenues had been pledged to the Gulf Breeze
loan.
Debt Service:
No discussion.
Capital Projects:
Mayor Gulliford inquired into the status of plans to consolidate
the financial records of Atlantic Beach and Buccaneer plants. The
City Manager advised the City Attorney had been instructed to draft
an ordinance to implement the change. The Mayor requested that
this ordinance be brought before the City Commission at the next
regular meeting on Monday, September 13, 1993 .
Atlantic Beach Water:
Mayor Gulliford explained the Buccaneer and Atlantic Beach water
plants served a total of about 35, 000 residents. The purchase of
the Buccaneer system had been a profitable venture for the city.
He explained the Buccaneer customers were charged at a rate of 1 . 25
times the rate of Atlantic Beach customers and funds were used to
subsidize the general fund.
Bob Kosoy gave an overview of the water operations and plant
facilities. He reviewed the improvements which had been undertaken
at the plant and indicated that water line replacement would be
necessary in many of the older sections of town. Mayor Gulliford
noted that the budget for repair and maintenance had been reduced
from $123, 500. to $50, 500. and Kirk Wendland explained valve
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Minutes - Budget Workshop
August 24, 1993.
maintenance, hydro stop and water mains projects had been deleted
which accounted for the difference in the figures. The City
Manager explained the cost of chlorine would triple in the next
year, which accounted for the increased figures budgeted in all
water and sewer accounts.
Buccaneer Water:
It was noted Buccaneer water account had substantial positive
balances which offset the lower or negative balances in Atlantic
Beach water fund. The City Manager reported he was working to
develop a formula which would be used to determine the amount of
funds which would be transferred on an annual basis from Buccaneer
water to the general fund and it was felt since the Buccaneer rates
were 1 . 25% of the Atlantic Beach rates, it may be possible to
transfer the equivalent of the additional .25% to the general fund.
Oak Harbor Water:
Kirk Wendland reported the five year term for the collection of the
Capital Facilities Acquisition Charge would expire in May 1994. He
explained the Oak Harbor budget was included in the Buccaneer
budget and 12% of revenues were transferred to cover Oak Harbor
operating costs.
Atlantic Beach Sewer:
Jim Jarboe reported the city would continue to dispose of sludge at
the landfill but temporary measures would need to be taken to meet
the new DER dryness requirements for sludge disposal . He indicated
temporary measures would include adding a silo to add lime which
would cost approximately $70, 000. He said the long term goal was
to produce a product which could be used as a fertilizer for lawns,
golf courses, etc. With respect to the new regulations,
Commissioner Fletcher suggested it may be possible to get an
injunction to prohibit the city of Jacksonville from refusing to
accept the sludge at the landfill pending the outcome of the law
suit.
Buccaneer Sewer
Discussion ensued regarding the purchase of the Buccaneer plant and
the Mayor explained this purchase had turned out to be a wise
decision on the part of the city. Kirk Wendland explained the
transfers were payments to the Atlantic Beach system for sludge
hauliing.
Oak Harbor
Bob Kosoy explained the sewer lines had been televised and were in
poor condition. Alan Potter indicated that no maintenance had been
done in the thirty year period since installation. Many of the
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Minutes- Budget Workshop
August 24, 1993
water and sewer lines in the old section of Atlantic Beach also had
not been maintained and were in very bad condition and the city was
now playing "catch-up. "
Sanitation
It was pointed out that recycling activities no longer provided any
revenues and would cost approximately $121, 000.00 this year.
Discussion ensued and it was determined that Jacksonville derived
some revenues from recycling but that no prorated share was sent to
Atlantic Beach; however, the sanitation department was self
supporting. Commissioner Fletcher urged the city to expand the
program to include commercial recycling which he felt would reduce
the waste stream to the landfill which would result in further
savings. It was felt a transfer station on the south side of
Jacksonville was badly needed and would benefit both the beaches
cities and Jacksonville.
Stormwater
Kirk Wendland pointed out the Stormwater program was self
supporting and indicated that many of the items budgeted were to
comply with state mandates. Commissioner Tucker inquired why the
temporary help had been deleted from the budget and Bob Kosoy
responded that work such as ditch cleaning which had been done by
temporary help in the past, would now be done with the new
equipment which had recently been purchased.
Police Trust Fund
Captain Campbell explained the funds in this account were
restricted and must be used for such purposes as training or drug
interdiction. The Finance Director complimented the Police
Department for pursuing grant monies which helped to offset the
cost of travel and training.
In other discussion, Commissioner Tucker inquired into the status
of plans to improve Levy Road at the intersection of Mayport Road.
The City Manager advised funds had been budgeted for street paving
and the City Commission would be asked to list projects in priority
order.
There being no further discussion, the Mayor declared the meeting
adjourned at 9 :45 PM.
Maur en King, Cit Cl k