04-01-93 v MINUTES OF THE MEETING OF THE COMMITTEE OF THE WHOLE OF ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD,
ATLANTIC BEACH AT 6: 15 PM ON THURSDAY, APRIL 1, 1993.
PRESENT: William I . Gulliford, Jr. , Mayor
Glenn A. Edwards, Commissioner
Lyman T. Fletcher, Commissioner
Adelaide R. Tucker, Commissioner
J. Dezmond Waters, III, Commissioner
AND: Kim D. Leinbach, City Manager
Maureen King, City Clerk
Bob Kosoy, Public Works Director
Tim Townsend, Chief Plant Operator
Alan Potter, Water & Sewer Committee Member
Ray Salman, Water & Sewer Committee Member
ABSENT: Alan C. Jensen, City Attorney
The meeting was held for the purpose of ranking in order of
preference engineering firms which had made presentations to the
City Commission on Monday, March 29, 1993, for engineering services
in connection with the proposed expansion of Atlantic Beach
wastewater treatment plant.
Mayor Gulliford called the meeting to order and requested any
pertinent input from staff, committee members or City
Commissioners. The City Manager confirmed that he had distributed
resumes from Camp, Dresser & McKee, which had not been provided
with their proposal. He also provided a comparative analysis of
fee schedules of the four firms.
With reference to the information distributed, Bob Kosoy pointed
out that Briley Wild & Associates would not charge mileage from
Ormond Beach. He also pointed out Pitman, & Associates ' rates for
Computer Aided Design Drafting (CADD) time were higher than those
of the other firms; however, he felt the rate was not out of line
considering the high quality of their product.
Alan Potter and Bob Kosoy gave brief overview of their assessments
of the firms. They were in agreement that Flood Engineers had an
excellent record but some concern was expressed that Mr. Flood did
not attend the meeting on March 29 . Also it appeared Flood had
lost many of the principals who had established and built up their
firm. Mr. Potter and Mr. Kosoy were both impressed by the staff
and presentations of Pitman, Hartenstein & Associates.
Page Two
Minutes of Meeting of Committee of the Whole
April 1, 1993
Following further discussion, the Mayor requested the City
Commission to rank the firms in order of preference with 1 being
the best. Following tabulation of the ballots, copies of which are
attached hereto and made a part hereof, the firms were ranked as
follows: First, Pitman, Hartenstein & Associates; second, Flood
Engineers, Inc. ; third, Waitz & Moye, Inc. ; and fourth, Camp,
Dresser & McKee.
Commissioner Fletcher moved to forward the report of the ranking as
presented by the City Clerk and recommend to the City Commission
that staff be directed to initiate negotiations with Pitman,
Hartenstein & Associates to secure a satisfactory contract under
the Competitive Negotiations Act. The motion was seconded by
Commissioner Tucker and was unanimously approved.
In other business, Bob Kosoy provided each commissioner with a copy
of a letter and status report on the water plant improvements which
had been mailed to the Department of Environmental Regulation, in
which he requested the Consent Order be terminated upon completion
of the scheduled HRS inspection. Mr. Kosoy provided supporting
documentation regarding the Consent Order items which has been
completed and invited the City Commission to tour the plant.
Commissioner Fletcher urged the City Commission to avail
themselves of this opportunity to visit the plant. It was agreed
this could be scheduled to coincide with the dedication of the
plant.
There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned at 6 :45 PM.
Maure n King
City Clerk
BALLOT
COMMISSIONER 4pl(,(� lg 2
G d .
RANKING FOR COMPETITIVE NEGOTIATIONS WITH ENGINEERING FIRMS FOR
ATLANTIC BEACH WASTEWATER TREATMENT PLANT EXPANSION
CAMP, DRESSER & MCKEE
7^- FLOOD ENGINEERS, INC.
I PITMAN, HARTENSTEIN, & ASSOCIATES, INC.
' 3 WAITZ & MOYE, INC. &
BRILEY, WILD & ASSOCIATES
BALLOT
COMMISSIONER ;)'; \76
RANKING FOR COMPETITIVE NEGOTIATIONS WITH ENGINEERING FIRMS FOR
ATLANTIC BEACH WASTEWATER TREATMENT PLANT EXPANSION
CAMP, DRESSER & McKEE
FLOOD ENGINEERS, INC.
1 PITMAN, HARTENSTEIN, & ASSOCIATES, INC.
t WAITZ & MOYE, INC. &
BRILEY, WILD & ASSOCIATES
BALLOT
COMMISSIONER BILL �� 0-1
RANKING FOR COMPETITIVE NEGOTIATIONS WITH ENGINEERING FIRMS FOR
ATLANTIC BEACH WASTEWATER TREATMENT PLANT EXPANSION
CAMP, DRESSER & McKEE
FLOOD ENGINEERS, INC.
PITMAN, HARTENSTEIN, & ASSOCIATES, INC.
L3 WALTZ & MOYE, INC. &
BRILEY, WILD & ASSOCIATES
BALLOT
COMMISSIONER e&.1 k1 i(C.
RANKING FOR COMPETITIVE NEGOTIATIONS WITH ENGINEERING FIRMS FOR
ATLANTIC BEACH WASTEWATER TREATMENT PLANT EXPANSION
5L00.6, i
CAMP, DRESSER & McKEE
23 FLOOD ENGINEERS, INC.
3 PITMAN, HARTENSTEIN, & ASSOCIATES, INC.
WAITZ & MOYE, INC. &
BRILEY, WILD & ASSOCIATES
BALLOT
COMMISSIONER /Ill F
RANKING FOR COMPETITIVE NEGOTIATIONS WITH ENGINEERING FIRMS FOR
ATLANTIC BEACH WASTEWATER TREATMENT PLANT EXPANSION
CAMP, DRESSER & McKEE
' FLOOD ENGINEERS, INC.
PITMAN, HARTENSTEIN, & ASSOCIATES, INC.
WAITZ & MOYE, INC. &
BRILEY, WILD & ASSOCIATES