01-11-93 v AMENDED AGENDA: 5B, 7L
CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, JANUARY 11, 1993, 7:15 P.M.
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of December .1.41--1-992
2. Recognition of Visitors:
3. Old Business:
A. Appointments to Code Enforcement Board, Community Development
Board and Pension Board of Trustees
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
4. Consent Agenda:
A. Report on usage of Adele Grage Community Center for December
B. Water and Sewer Committee Report
C. Year end report for Code Enforcement Board
D. Proclamation declaring January 16 as Arbor Day in Atlantic Beach
5. Resolution:
A. Resolution #93-1 authorizing the City Manager to take all action
necessary to file application for state resolving loans from
Department of Environmental Regulation for sewer projects
B. Resolution #93-2 to establish a corporate account with Ponte
Vedra National Bank
6. Ordinances:
A. Final reading and public hearing of Ordinance #75-92-10 relative
to parking trailers, motors homes etc. in residential districts
B. Final reading and public hearing of Ordinance #55-92-27 relative
to providing monthly billing for solid waste
C. Introduction and first reading of Ordinance #95-93-54 relative
to amending the tree conservation ordinance
D. Introduction and first reading of Ordinance #5-93-23 revising
various fees and charges
E. Introduction and first reading of Ordinance #65-93-22 relative to
temporary street closings
7. New Business:
A. Discussion and related action concerning commercial recycling
including a request to add white paper as a recyclable item
(DeWayne Igou, Waste Management)
B. Appeal of variance denial by Community Development Board
to construct a screen enclosure in violation of rear setback
(Margaret Cresson) (City Planner George Worley)
C. Appeal of variance denial by Community Development Board to
construct a garage apartment on a substandard lot (Townsend
Hawkes) (City Planner George Worley)
D. Discussion and related action regarding request of Shoppes of
Northshore to erect a special events sign (Paul Ferber) (George
Worley, City Planner)
E. Request for additional funds for sanitary sewer repairs for 9th
Street between Seminole Road and East Coast Drive and replacement
of manhole at Vecuna Road and Royal Palm Drive (Robert Kosoy, PW
Director)
F. Request payment of invoices for additional work on emergency
point repair at Seminole Road crossing (Robert Kosoy, PW Dir)
G. Recommendation to retain J. Lucas and Associates for design of
sanitary sewer rehab on Ahern and various point repairs (Robert
Kosoy, PW Director)
H. Discussion and related action regarding proposed purchase of
patrol cars (David Thompson, Police Chief)
I. Discussion and related action regarding proposed amendment to
the City Code changing the department head life guards report to
(David Thompson, Police Chief)
J. Discussion and related action regarding a proposed amendment
to the City Code to clarify Section 3-2 regarding closing hours
of establishments serving alcoholic beverages (David Thompson,
Police Chief)
K. Discussion and related action concerning compensation for the
Office of the City Manager (Mayor Gulliford)
L. Discussion and related action to proposal to by-pass the bid
process as it relates to play ground equipment purchase for Parks
& Recreation Department (Rose Blanchard, P&R Director)
9. City Manager Reports and/or Correspondence:
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
V V
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY O O
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 T T
PM ON MONDAY, JANUARY 11, 1993 E E
D D
PRESENT: William I . Gulliford, Jr. , Mayor
Glenn A. Edwards
Lyman T. Fletcher M S
Adelaide R. Tucker, and O E
J. Dezmond Waters, III, Commissioners T C
I O Y
AND: Kim D. Leinbach, City Manager NAME OF ONEN
Alan C. Jensen, City Attorney COMMRS. N D S 0
Maureen King, City Clark
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was
followed by the pledge to the flag.
1 . Approval of the minutes of the regular meeting of
December 14, 1992.
Edwards x
Motion: Approve minutes of the regular meeting of Fletcher x
December 14, 1992. Tucker x x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
2. Recognition of visitors:
William ( Beau) Worsham, Business Manager, N. E. Florida
Public Employees Local 630, asked that Martin Luther
King' s birthday, January 18, 1993, be observed as a
holiday. Mayor Gulliford suggested giving employees
their choice of having Martin Luther King' s birthday or
the employee' s birthday as a holiday.
Edwards x
Motion: Offer city employees Fletcher x x
option to celebrate either their Tucker x x
birthday or Martin Luther King' s Waters x
birthday as a holiday for fiscal Gulliford x
year 1992/93
It was explained if an employee wished to celebrate
Martin Luther King ' s birthday he would surrender
celebrating his birthday. Thus, the number of holidays
would remain the same.
V V
Page 2 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
The question was called and the motion carried with a 4-1
vote, with Commissioner Waters voting nay.
3. Old Business:
A. Appointments to Code Enforcement Board, Community
Development Board, and Pension Board of Trustees Edwards x
Fletcher x x
Motion: Appoint Mary Walker to Tucker x
Community Development Board Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
Motion: Reappoint Richard White to Edwards x
Pension Board. Appoint John Fletcher x x
Fletcher to Pension Board Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
Edwards x
Motion: Reappoint Carolyn Woods, Fletcher x x
Jim Pelkey, and Thomas Frohne to the
Tucker x x
Tree Conservation Board Waters
A
No discussion before the vote. The motion carried Gulliford x
unanimously.
The Mayor referred to the Code Enforcement Board and
suggested modifying requirements for members wherein
citizens who were not affiliated with certain
occupations, such as architects, engineers, general
contractor, etc. , could be appointed to the Code
Enforcement Board.
Edwards x
Motion: Appoint Suzanne Shaughnessy Fletcher x x
to the Code Enforcement Board Tucker x x
Waters x
No discussion before the vote. The motion carried Gulliford x
unanimously.
4. Consent Agenda:
A. Report on usage of Adele Grage Community Center for
December
B. Water and Sewer Committee Report
C. Year end report for Code Enforcement Board
D. Proclamation declaring January 16 as Arbor Day in
Atlantic Beach
At the request of Commissioner Fletcher, Item D was
withdrawn from the Consent Agenda.
V V
Page 3 NAME OF
Minutes, January 11 , 1993 COMMRS. MSYN
Edwards x x
Motion: Approve passage of Consent Fletcher x
Agenda with the exception of Item D Tucker x
No discussion before the vote. The motion carried Waters x x
unanimously. Gulliford x
Commissioner Fletcher announced the Beautification
Committee was having a tree sale Saturday, January 16,
1993 from 10:00 a. m. until 3:00 p. m. at Russell Park.
Edwards x
Motion: Approve Proclamation Fletcher x x
declaring January 16 as Arbor Day in Tucker x
Atlantic Beach Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
5. Resolution:
A. Resolution No. 93-1: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH AUTHORIZING THE CITY MANAGER TO
TAKE ALL ACTION DEEMED NECESSARY TO FILE
APPLICATIONS FOR STATE REVOLVING LOANS FROM THE
FLORIDA DEPARTMENT OF ENVIRONMENTAL REGULATION FOR
SEWER PROJECTS FOR ATLANTIC BEACH AND BUCCANEER
SEWER FACILITIES.
Mayor Gulliford presented in full, in writing Resolution
93-1 . Edwards x x
Fletcher x
Motion: Approve passage of Tucker x
Resolution 93-1 Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
B. Resolution No. 93-2: A RESOLUTION OF THE CITY OF
ATLANTIC BEACH AUTHORIZING CITY STAFF TO CONDUCT
BUSINESS WITH PONTE VEDRA NATIONAL BANK.
Mayor Gulliford presented in full, in writing, Resolution
93-2. Edwards x x
Fletcher x x
Motion: Approve passage of Tucker x
Resolution 93-2 Waters x
Gulliford x
Following brief discussion, the question was called and
the motion carried unanimously.
6. Ordinances:
A. Ordinance No. 75-92-10 - Public Hearing
V V
Page 4 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
AN ORDINANCE AMENDING ORDINANCE NO. 90-82-74, BEING AN
ORDINANCE ENTITLED: "AN ORDINANCE AMENDING CHAPTER 24 OF
THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH TO ALLOW
PARKING OF TRAVEL TRAILERS, MOTOR HOMES, HAULING TRAILERS
OR BOAT TRAILERS IN RESIDENTIAL DISTRICTS ON PRIVATE
PROPERTY IN FRONT OF THE FRONT YARD BUILDING LINE.
Mayor Gulliford presented in full, in writing, Ordinance
No. 75-92-10, said ordinance having been posted in
accordance with Charter requirements. He opened the
floor for a public hearing and invited comments from the
audience.
Several people spoke in opposition to the proposed
ordinance which would permit the parking of recreational
vehicles in front yards of residential property. Most
opponents were concerned that parking recreational
vehicles in front yards would be unattractive. It was
felt the language "hauling trailer" contained in the
proposed ordinance was not specific and that large trucks
or tanker trailers would be permitted to be parked in
someone' s front yard. It was felt that the existing
ordinance was adequate and should not be changed.
An owner of a recreational vehicle felt that it was not
possible for everyone to park their vehicle in the back
yard, and that when parked in the front yard, the vehicle
was not an eyesore. It was suggested that a proper
parking place constructed of gravel or concrete could be
provided for parking a recreational vehicle; this would
insure that grass would not grow around the vehicle.
Since no one wished to speak further the Mayor closed the
Public Hearing.
Commissioner Tucker explained although she proposed the
modification to the ordinance, after careful study and
speaking with approximately 100 people, she decided the
ordinance was not in the best interest of the City.
Edwards x
Motion: Approve Ordinance 75-92-10 Fletcher x
on final reading Tucker x x
Waters x x
Commissioner Waters felt the City' s present ordinances Gulliford x
should be enforced more thoroughly, and he added he felt
it would not make Atlantic Beach a better place to live
by changing the existing ordinance to allow the parking
of recreational vehicles in front yards.
The question was called and the motion was unanimously
defeated.
V V
Page 5 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
B. Ordinance 55-92-27 - Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING
CHAPTER 16, SOLID WASTE, AMENDING SECTION 16-8, FEES AND
COLLECTIONS, TO PROVIDE FOR MONTHLY BILLING, PROVIDING AN
EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance
No. 55-92-27, said ordinance having been posted in
accordance with Charter requirements. He opened the
floor for a public hearing and invited comments from the
audience.
Since no one wished to speak the Mayor closed the Public
Hearing. Edwards x x
Fletcher x
Motion: Approve Ordinance No. 55- Tucker x x
92-27 on final reading Waters x
No discussion before the vote. The motion carried
Gulliford x
unanimously.
C. Ordinance 95-93-54 - First Reading
Mayor Gulliford presented in full, in writing, Ordinance
#95-93-54.
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 23, VEGETATION, BY
AMENDING ARTICLE II, TREES, TO PROVIDE FOR TREE
PROTECTION, TO PROVIDE FOR A TREE CONSERVATION BOARD, TO
PROVIDE FOR PERMITS, TREE INSPECTION REPORTS, SITE
ALTERATIONS, REMOVAL AND MAINTENANCE OF TREES, PROVIDE
FOR ENFORCEMENT OF THE ORDINANCE AND PROVIDING FOR AN
EFFECTIVE DATE.
Motion: Approve passage of Edwards
Ordinance #95-93-54 on its first Fletcher x
reading and set public hearing for tucker
January 25, 1993 Waters x
Gulliford
Carolyn Woods, Chairman of the Tree Board explained the
Tree Board met with the Commission on two occasions and
compromises had been agreed upon. She indicated the
original version called for tree protection of all trees
six inch diameter or greater in properties encompassing
all of Atlantic Beach. She indicated the compromise that
was reached allowed people living in their homes on
homesteaded property to trim or cut trees within the
buildable area of their lot. But the owners must obtain
a permit to cut trees within a band along the border of
V V
Page 6 NAME OF
Minutes, January 11, 1993 COMMAS. MSYN
the property where construction is restricted.
A discussion ensued and the following changes were made:
( ---indicates eliminated language; indicates new
language)
Section 23-19. Tree Removal/Alteration Permit,
A. 5. Any department or division of the City of
Atlantic Beach, or any independent authority or agency ef-
the--City- authorized to provide utility service, shall
obtain an annual permit to trim trees for maintenance
purposes.
Section 23-21. Tree Protection Practices.
( b) Temporary protective barricades shall be erected
around all trees identified for preservation. The
barricade shall be erected no closer than the drip line
of any tree, or at a diameter no less than five (5) feet
from the truck of the tree at its base. *
*After discussion it was determined the intent of the
language was clear, but it was felt the footage, which
was a minor point, might need to be changed, perhaps to
10 feet. Commissioner Fletcher offered to contact the
local Tree Forester for Duval County in order to obtain
his input on what the distance should be to protect a
tree.
Section 23-22. Replacement and Maintenance of Trees.
A. Tree Replacement: Trees identified for removal shall
be required to be replaced as-follows: by the following
means; either alone or in combination:
Section 23-24. Enforcement, Violations and Penalties.
A. ( second paragraph) The alleged violator shall have
the right to meet with the Board at a tire-next regularly
scheduled Board meeting, where a determination will be
made by the Board as to the-existence-of whether or not
a violation exists. *
*The Mayor suggested a time limit of 60 days be placed to
hear a violation.
Substitute Motion: Approve passageEdwardFletche x x
of Ordinance 95-93-54 on its first Fletcher x
reading, as amended, and set public Tucker x
hearing for January 25, 1993 waters x x
Gulliford x
Commissioner Tucker referred to fines that would be
V V
Page 7 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
levied and payable to the City Beautification Fund, and
it was explained the intent was to have a reserve for the
planting of trees. It was determined fines would be
payable to the City but allocated to the Beautification
Fund. It was determined fines would be placed in the
General Fund unless designated to be placed elsewhere by
ordinance. City Attorney Alan Jensen was instructed to
make sure fines were levied in accordance with Statute
provisions.
The question was called and the motion carried
unanimously.
D. Ordinance #5-93-23 - First Reading
Mayor Gulliford presented in full, in writing, Ordinance
#5-93-23.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING
CHAPTER 2, ADMINISTRATION, ARTICLE VII, FINANCE, AMENDING
SECTION 2-317, DISHONORED CHECKS, AND AMENDING SECTION 3-
368, FEES AND CHARGES, PROVIDING AN EFFECTING DATE
Motion: Approve passage of Edwards
Ordinance #5-93-23 on its first Fletcher x
reading and set public hearing for Tucker x
January 25, 1993 Waters
Gulliford
Commissioner Waters felt the fees charged were not
adequate, and he suggested the matter be studied further.
It was suggested the ordinance be passed on its first
reading, have the City Manager review the City' s fees and
charges, and offer recommendations concerning revising
some of the charges. After further discussion it was
decided to defer action on the ordinance until the next
regular meeting to allow for proper study to be given to
revising the ordinance.
Edwards x
Motion: Defer action on Ordinance Fletcher x x
#5-93-23 until the next regular Tucker x x
meeting and refer the Ordinance to Waters x
the City Manager for study and Gulliford x
evaluation of fees and charges
No discussion before the vote. The motion carried
unanimously.
E. Ordinance #65-93-22 - First Reading
Mayor Gulliford presented in full, in writing, Ordinance
V V
Page 8 NAME OF
Minutes, January 11, 1993 COMMAS. MSYN
#65-93-22.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH TO AMEND
CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES,
AUTHORIZING THE CITY MANAGER TO CLOSE STREETS FOR VARIOUS
EVENTS DURING THE YEAR AFTER DISCUSSION WITH THE POLICE
CHIEF AND NOTIFICATION TO THE CITY COMMISSION AND
PROVIDING AN EFFECTIVE DATE.
Edwards x x
Motion: Approve passage of Fletcher x x
Ordinance #65-93-22 on its first Tucker x
reading and set Public Hearing for Waters x
January 25, 1993 Gulliford x
Commissioner Waters felt the City Code already authorized
the City Manager to close streets. It was explained the
ordinance would clarify this authorization.
The question was called and the motion carried
unanimously.
7. New Business:
A. Discussion and related action concerning commercial
recycling including a request to add white paper as
a recyclable item
DeWayne Igou, Jacksonville Waste Control, reported
commercial recycling would be possible, but would be more
specifically related to businesses. He explained the big
difference was the particular waste stream associated
with each different business. He added while most
households generally have similar recyclable, the same
was not the case with businesses. He indicated he would
be happy to conduct a waste reduction analysis for
businesses in Atlantic Beach and he encouraged the Public
Works Department to participate in the analysis.
Mr. Igou referred to "white paper" recycling and he
explained white paper would relate to junk mail from
residential households, and other paper of a similar
nature. He reported "white paper" was referred to as
"mixed paper" and he suggested that Scott Kelly make a
presentation to the Solid Waste Committee concerning the
possibility of recycling mixed paper.
Edwards x
Motion: Have Scott Kelly make a Fletcher x x
presentation to the Solid Waste Tucker x x
Committee concerning the possibility Waters x
of recycling mixed paper Gulliford x
No discussion before the vote. The motion carried
V V
Page 9 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
unanimously.
Mayor Gulliford reported Alan Jensen wished to make a
statement concerning a conflict that appeared in the Code
concerning appeals of decisions of the Community
Development Board.
Alan Jensen referred to Chapter 14 of the City Code which
established the Community Development Board. He also
referred to Chapter 24 and he read several sections
contained in Chapter 24 to the Commission. He reported
Section 24-49, Subsection 3, contained language
concerning appeals of the Community Development Board,
and appeared to be somewhat in conflict with the language
in Chapter 14. He felt the Commission was the final word
on anything that came before it. He added that anyone
who appealed the granting or the denial of a variance
from the Community Development Board should be entitled
to have a hearing before the City Commission, and the
City Commission should take action. He suggested anyone
who had appeared at previous City Commission meetings and
who were not afforded the opportunity of presenting their
appeal to the Commission, should now have the opportunity
to present their appeal .
B. Appeal of variance denial by Community Development
Board to construct a screen enclosure in violation
of rear setback (Margaret Cresson)
Margaret Cresson, 1821 Tierra Verde Drive, stated when
she bought her house it had a deck with a tree growing
through the floor of the deck. She indicated she wished
to screen in the deck at the time she bought the house
but was told that because of the tree it would not be
possible. Later, she indicated she was told by the City
she could cut down the tree. She had the tree removed,
but when she attempted to obtain a permit to screen in
the deck, it was denied. She indicated she had 19 feet
setback to the rear of the property line, instead of 20
feet. She added she was handicapped and housebound and
would like to sit out on the deck.
Susan Copeland, 1809 Tierra Verde Drive, indicated she
was a neighbor of Margaret Cresson, and supported Ms.
Cresson' s desire to screen in her deck. She referred to
a petition that was signed by neighbors indicating their
support.
A discussion ensued and it was determined the deck was 8 '
x 10 ' , ( 8 ' into the setback ) . A discussion was held
concerning the covenants of the neighborhood and whether
V V
Page 10 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
or not the request could be granted if it were against
the covenants and restrictions of the subdivision. The
City Attorney advised the City had the right to grant
variances to its ordinances. The possibility of amending
the covenants and restrictions was discussed.
Edwards x
Motion: Defer action until next Fletcher x x
meeting. The City Manager was instructed Tucker x x
to check into whether or not the Waters x
covenants and restrictions of the Gulliford x
subdivision would allow an amendment
No discussion before the vote. The motion carried
unanimously.
C. Appeal of variance denial by Community Development
board to construct a garage apartment on a
substandard lot (Townsend Hawkes)
Motion: Defer action, as requested Edwards x x
by Townsend Hawkes, until Fletcher x x
February 8, 1993. Tucker x
Waters x
No discussion before the vote. The motion carried Gulliford x
unanimously.
D. Discussion and related action regarding request of
Shoppes of Northshore to erect a special events
sign
George Worley, City Planner, reported Shoppes of
Northshore had requested permission to erect a lighted
changeable copy type sign attached to their perimeter
fence on the Atlantic Boulevard side.
Paul Ferber, representing Shoppes of Northshore, stated
the sign would be located on the existing fence around
the retention pond area. The proposed sign would be used
for advertising the Shoppes of Northshore, and for civic
events and public notices.
A discussion ensued regarding banners that were presently
used for advertising. The City Manager reported no
problems had occurred as a result of the banners.
Commissioner Waters felt the sign would be dangerous and
distracting to vehicular traffic. He felt the present
sign was sufficient. Paul Ferber stated the sign would
not be flashing, but would be a tasteful sign built into
the fence, and the sign would be changed manually.
Commissioner Fletcher felt the sign would be of a
commercial nature, and that the shoppes were attractive
V V
Page 11 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
in their present state, without a large sign.
Motion: Direct City Manager to meet Edwards x x
with Paul Ferber and come up with a Fletcher x
proposal to present to the Tucker x x
Commission by the next Commission Waters x
meeting„ including comments from Gulliford x
the Police Chief concerning whether
or not the sign would be a traffic
problem
The Mayor felt there might be some merit to having the
sign.
The question was called and the motion carried by a vote
of 3-2 with Commissioners Fletcher and Waters voting nay.
E. Request for additional funds for sanitary sewer
repairs for 9th Street between Seminole Road and
East Coast Drive and replacement of manhole at
Vecuna Road and Royal Palm Drive
Bob Kosoy, Public Works Director, explained additional
funds were needed for sanitary sewer repairs as follows:
( 1 ) 9th Street between Seminole Road and East Coast Drive
( 2 ) Replacement of manhole at Vecuna Road and Royal Palm
Drive. He reported the estimated cost for repairs on 9th
Street would be $20, 300, and estimated cost to replace
manhole at Vecuna Road and Royal Palm Drive would be
$12, 000, for a total cost of $32, 300. He proposed to
incorporate this project into the Ahern Street sewer
Rehab and Replacement project, for which funds were
previously approved.
Edwards x x
Motion: Approve sanitary sewer Fletcher x
repairs for a total cost of $32,300, Tucker x
as follows: (1) 9th Street between Waters x x
Seminole Road and East Coast Drive, Gulliford x
(2) Replacement of Manhole at Vecuna
Road and Royal Palm Drive
No question before the vote. The motion carried
unanimously.
F. Request payment of invoices for additional work on
emergency point repair at Seminole Road crossing
Bob Kosoy presented a request for approval of additional
work on emergency point repair at Seminole Road crossing
at West end of 9th Street. He reported the settlement in
the asphalt at Seminole Road was caused by the
V V
Page 12 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
deterioration of the existing elliptical corrugated metal
storm drain pipe, and it would be necessary to approve
$7, 416. 50 for this additional work.
Edwards x
Motion: Approve additional work on Fletcher x
emergency point repair at Seminole
Road Crossing at West End of 9th Tucker x x
Street in the amount of $7, 416.50. Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
G. Recommendation to retain J. Lucas and Associates
for design of sanitary sewer rehab on Ahern and
various point repairs
Bob Kosoy presented a request for approval to retain J.
Lucas and Associates for design of Sanitary Sewer Rehab
on Ahern Street and various point repairs in the amount
of $6, 400.
Motion: Approval to execute
Edwards x
contract with J. Lucas and Fletcher x x
Associates for design of sanitary Tucker x
sewer rehab on Ahern and various Waters x x
point repairs in the amount of Gulliford x
$6.400
No discussion before the vote. The motion carried
unanimously.
H. Discussion and related action regarding proposed
purchase of patrol cars
Captain Campbell, Police Department, gave a presentation
for approval of purchase of patrol cars. He reminded the
Commission that in October, 1992 the Police Department
came to the City Commission to obtain approval for
purchasing three new patrol cars. At that time, the Ford
Crown Victoria were on the State Contract, and the
municipal financing rate was 6. 55%. He reported the City
intended to find a better rate for financing several
projects, so the cars were not ordered at that time.
While the Finance Department was seeking a better rate,
the Police Department found that there had been a local
bid from which they might benefit. It was found that a
Chevrolet Caprice could be purchased at a savings of more
than $700 per car.
Edwards x
Motion: Authorize purchase of Fletcher x x
Chevrolet Caprice, instead of Ford, Tucker x
Waters x x
Gulliford x
V V
Page 13 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
from Fred Davis Chevrolet in Green
Cove Springs
No discussion before the vote. The motion carried
unanimously.
I . Discussion and related action regarding proposed
amendment to the City Code changing the department
head to whom life guards report
Captain Campbell presented request for approval to
transfer Lifeguard operations. It was explained
currently the lifeguard operations were under the
authority and control of the Police Department. The
Police Department recognized, however, that the primary
function of the lifeguards were to perform rescue and
first aid functions. Thus, it was recommended that the
lifeguards be placed under the authority of the Fire
Department. It was reported Chief Williams, Fire Chief,
indicated he would be glad to accept the lifeguards into
the Fire Department.
Motion: Approve placing Lifeguard Edwards x x
Operations under the direction of Fletcher x x
Fire Department. Authorize drafting Tucker x
of ordinance revision to accomplish Waters x
this change Gulliford x
No discussion before the vote. The motion carried
unanimously.
J. Discussion and related action regarding a proposed
amendment to the City Code to clarify Section 3-2
regarding closing hours of establishments serving
alcoholic beverages
Captain Campbell presented a request for approval to
rewrite City Ordinance Section 3-2 . He explained this
was the city ordinance which sets the closing hours of
establishments serving alcoholic beverages and the
purpose of rewriting it was because it needed
clarification. He explained in a recent court case, an
attorney had successfully argued that the wording of the
ordinance was unclear relative to the closing times.
Motion: Approval to re-write Edwards x x
Section 3-2 of the Code for the Fletcher x
purpose of clarification Tucker x x
Waters x
No discussion before the vote. The motion carried Gulliford x
unanimously.
V V
Page 14 NAME OF
Minutes, January 11, 1993 COMMRS. MSYN
K. Discussion and related action concerning
compensation for the office of the City Manager
Mayor Gulliford referred to recent newspaper articles
indicating the salaries of city managers. He asked Kirk
Wendland, Finance Director, to review comparable salaries
of City Managers, and report back to the Commission at
the next regular meeting.
Alan Potter suggested salaries of city cashiers also be
reviewed, and the Mayor responded salaries of city
cashiers were being studied at the present time.
Alan Potter indicated there was proposed legislation to
place all public and private utilities under the Public
Service Commission. Commissioner Edwards was asked to
contact the Florida League of Cities regarding their
position concerning this matter.
L. Discussion and related action to proposal to by-
pass the bid process as it relates to play ground
equipment purchase for Parks & Recreation
Department
Kim Leinbach, City Manager, requested permission, on
behalf of Rose Blanchard, Parks and Recreation Director,
to waive bidding requirements in order to purchase merry-
go-rounds before prices increased on February 1, 1993 .
A discussion arose concerning the reason for the price
increase for equipment and it was suggested perhaps the
equipment had been upgraded, and, thus an increase had
occurred. The Mayor suggested buying from the City of
Jacksonville bid, if possible, and the City Manager was
asked to report back to the Commission at its next
regular meeting concerning this.
9. City Manager Reports and/or Correspondence:
Kim Leinbach reported the architect working on the
concession stand at Russell Park should have conceptual
drawings available by the next Commission meeting. It
was decided to examine the drawings at the Commission
meeting rather than have a special workshop session.
Bob Kosoy reported on December 11, 1992 the City received
a letter from the Environmental Protection Agency ( EPA)
regarding the Atlantic Beach Wastewater Treatment Plant
and the City' s failure to monitor PH continuously with a
recorder. He reported the PH meter was struck by
lightening on two occasions, and it was explained to the
EPA the PH meter was repaired by December 1, 1992. It
was also explained to EPA that the City' s PH does not
•
V V
Page 15 NAME OF
Minutes, January 11, 1993 COMMAS. MSYN
vary because the City has residential flows.
Nevertheless, the City has to appear in Atlantic. The
City Manager, City Attorney, and Plant Operator Tim
Townsend will be attending the meeting Thursday, January
14, 1993.
10. Mayor to call on City Commissioners, City
Attorney, and City Clerk:
Mayor Gulliford asked City Clerk Maureen King to develop
a list of the people who had served on various City
Boards so that they can be recognized at the next
Commission meeting.
Commissioner Fletcher suggested having a workshop to
explore the budgetary cycle, rather than wait until May
or June.
Commissioner Waters commended Don Ford and Karl Grunewald
on their year-end report of Code Enforcement activity.
Mayor Gulliford announced there would be an Executive
Session to discuss Collective Bargaining on Wednesday,
January 20, 1993, at 7:30 p. m.
Mayor Gulliford announced on Wednesday, January 27, 1993,
7:00 p. m. , at the City Hall there would be a group
discussion concerning the proposed Ocean County.
Mayor Gulliford asked Commissioner Tucker to report
concerning the Charter Revision Commission. It was
reported there were originally nine people on the
committee, but one had dropped out. Mayor Gulliford
appointed Dorothy Kerber to the Charter Revision
Committee. There will be a meeting Monday, January 18,
1993 at 7 :30 p. m. , at the City Hall .
Mayor Gulliford announced there would be a negotiating
session with the City of Jacksonville, Monday, January
25, 1993, 10:00 a. m. , at Regency Library. There will be
four people from the City of Jacksonville and four people
from the City of Atlantic Beach who will be meeting.
V V
OW Page 16 NAME OF
Minutes, January 11, 1993 COMMAS. MSYN
There being no further busine s the eeting . ijourned ?t
10:40 p. m.
Alk- l
_ 1.1h. 4/A
Willi.m I . Gullif.itJr.
Mayor/Presiding ��cer.
A T T E S T:
)0/CIOAA11-ru.,
Maureen King, C 2 C erk
Olt
IP