10-12-92 v Amended agenda
Changes are in bold print
CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, OCTOBER 12, 1992, 7:15 P.M.
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of September 28, 1992
2. Recognition of Visitors:
3. Appearances:
A. Atlantic Beach Experimental Theater (Carson Merry Baillie)
B. Request to waive or modify impact fees for Oaks of Atlantic Beach
Mobile Home Park (Ralph Sistrunk)
4. Old Business:
A. Discussion and related action concerning Actech proposed contract
for construction of sports complex (City Manager Kim Leinbach)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
5. Consent Agenda:
A. Request to hold a road block by Jacksonville Beaches Lions Club
B. Monthly report of the Adele Grage Community Center
C. Water and Sewer Committee report
D. Emergency replacement of T-6 Gorman Rupp pump at B lift station
in the amount of $7,884
E. Emergency replacement of T-4 Gorman Rupp pump at E lift station
in the amount of $6,674
F. Bid report #9192-20 relative to lawn maintenance
G. Bid report #9192-21 relative to sanitation truck
6. Resolutions:
A. Resolution #92-29 relative to budget adjustment to reimburse
OMAA for reduction in connection charges
B. Resolution #92-30 relative to budget adjustment for transfer of
funds associated with purchase of sanitation truck
7. Ordinances:
A. Public hearing and final reading of Ordinance #35-92-7 involving
an encumbrance system for the City of Atlantic Beach
B. Public hearing and final reading of Ordinance #80-92-50 relative
to cross connection control policy
8. New Business:
A. Proposal for the City to purchase lots from Beaches Habitat
adjoining the Public Works property (City Planner George Worley)
B. Proposal to amend contract for Jim Jarboe-not to exceed $45,215
(Mayor William Gulliford)
C. Centex Homes appeal regarding the Tree Board (City Planner George
Worley)
D. Report on status of PAVE Grant and placement of modular unit in
Donner Park with Resolution #92-32 relative to budget adjustment
to transfer funds associated with lease of modular center for
Donner Park (City Manager Kim Leinbach)
E. Appointment of representative to the Metropolitan Planning
Organization (Mayor William Gulliford)
F. Request approval of change order #3 replacing the old wooden
aerator at #2 Water Plant in the amount of $24,099 with
Resolution 92-31 relative to budget adjustment for transfer of
funds (PW Director Bob Kosoy, Division Director Tim Townsend)
G. Request approval of change order #1 for 6th Street, Howell Park
and Russell Park sewer rehabilitation project (PW Director Bob
Kosoy)
9. City Manager Reports and/or Correspondence:
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY V V
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 O O
PM ON MONDAY, OCTOBER 12, 1992 T T
E E
PRESENT: William I . Gulliford, Jr. , Mayor D D
Glenn A. Edwards
Lyman T. Fletcher
Adelaide R. Tucker, and M S
J. Dezmond Waters, III, Commissioners O E
T C
AND: Kim D. Leinbach, City Manager I O Y
Alan C. Jensen, City Attorney NAME OF ONEN
Maureen King, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was
followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of
September 28, 1992 .
Edwards x x
Motion: Approve minutes of the regular meeting of Fletcher x
September 28, 1992 . Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
2. Recognition of Visitors:
Sonya Edwards, 230 Poinsettia Street, spoke concerning
"no parking" signs on Poinsettia Street. She indicated
the signs limited the parking of those who lived on the
Street to a great extent, and she asked for some type of
a compromise to allow residents to park. A discussion
ensued concerning the possibility of the City stabilizing
the ground with rock or sod and having the residents
maintain it. Also, a discussion ensued relative to the
possibility of asking the School Board to surrender part
of their right-of-way to allow the City to widen the
street, install a drainage easement, and thus allow for
parking.
The Mayor asked Bob Kosoy to study the matter and come up
with a plan. Bob Kosoy was asked to meet with Chuck
Gersbeck, 294 Poinsettia, in an effort to come up with a
solution to the parking problem, and to report to the
Commission at the next meeting.
Ray Salman, 1633 Park Terrace East, referred to a "wish
list" that had been discussed during budget preparations
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and the desire of citizens to contribute items on the
list. He specifically referred to a cable TV connector
for the Fire Department. He presented a check to the
Commission to enable the Fire Department to have a cable
TV connection.
Jimmy Hill, 320 First Street, spoke on behalf of the IAFF
and indicated he was upset with the negotiation process
and he felt the Union and the City would be at Impasse
within the next week. He indicated the union was
frustrated with the lack of action by the City
Commission.
3. Appearances:
A. Atlantic Beach Experimental Theater (Carson Merry
Baillie)
Carson Merry Baillie reported on the success of the
Atlantic Beach Experimental Theater. She indicated some
people had a problem finding the Community Center and she
asked if a sign could be erected to identify the location
and upcoming plays, similar to a theater in Jacksonville
that advertises on a structure in front of the building.
Commissioner Waters suggested placing an advertising
board in the Town Center which would indicate all
upcoming events in the City. The Mayor asked Ms. Baillie
to bring a picture or sketch of the sign she wishes to
the Commission meeting for further discussion and
consideration.
B. Request to waive or modify impact fees for Oaks of
Atlantic Beach Mobile Home Park (Ralph Sistrunk)
Ralph E. Sistrunk, 1307 Isleworth Ridge Court,
Jacksonville, spoke concerning Oaks of Atlantic Beach
Mobile Home Park and a mandate it received from the
Environmental Protection Board to dismantle its private
sewer plant and hook up to the Atlantic Beach system by
October 31, 1992 . Mr. Sistrunk asked the Commission to
waive more than $200, 000 in impact fees associated with
the hookup to the city' s Buccaneer sewer plant. He felt
waiving the fees would not set a precedent because there
was no other 20-year-old mobile home park in the same
predicament. He explained the trailer park had already
constructed wet wells, and had one master meter which
would represent a savings to the City in billing and
meter reading.
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The Mayor pointed out the City did not initiate the
action, and added the City' s bond covenants would
preclude the city from waiving impact fees. Commissioner
Fletcher requested this matter be referred to the Water
and Sewer Committee. The City Manager was directed to
write to the regulatory agency requesting an extension of
the October 31, 1992 deadline in light of current
meetings with the City. The Water and Sewer Committee
was instructed to report back to the Commission within 30
days.
4. Old Business:
A. Discussion and related action concerning Actech
proposed contract for construction of sports complex
in Russell Park
City Manager Kim Lienbach presented a proposed contract
with Actech Architects for construction of a sports
complex, and he asked the Commission to approve the
execution of agreement between Actech and the City. He
introduced Gerard Vermey, Architect for the project, who
was in the audience.
Alan Potter asked if the intent of this agreement was a
fixed fee contract, to which Mr. Vermey replied it was a
fixed fee contract. Edwards x
Fletcher x x
Motion: Approve execution of Agreement with Tucker x x
Actech to construct sports complex Maters x
Gulliford x
Commissioner Fletcher suggested a committee be formed to
meet with Mr. Vermey. The Mayor concurred and suggested
everyone who would be involved in the sports complex,
such as Little League, should have an opportunity to meet
with Mr. Vermey. It was decided to schedule an open
meeting, advertise it, and get all interested parties to
meet in about two weeks time.
5. Consent Agenda:
A. Request to hold a road block fund raiser by
Jacksonville Beaches Lions Club
B. Monthly report of the Adele Grage Community Center
C. Water and Sewer Committee Report
D. Emergency replacement of T-6 Gorman Rupp pump at B
lift station in the amount of $7, 884
E. Emergency replacement of T-4 Gorman Rupp pump at E
lift station in the amount of $6, 674
F. Bid report #9192-20 relative to lawn maintenance
G. Bid report #9192-21 relative to sanitation truck
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At the request of Commissioner Fletcher Consent Agenda
Items D, E, F, and G, were withdrawn from the Consent
Agenda.
Edwards x
Motion: Approve passage of Consent Fletcher x
Agenda with the exception of Items D, E, Tucker x x
F, and G Waters x x
Gulliford x
Consent Agenda Item D - Emergency replacement of T-6
Gorman Rupp pump at B lift station in the amount of
$7,884
Consent Agenda Item E - Emergency replacement of T-4
Gorman Rupp pump at E lift station in the amount of
$6,674
Commissioner Fletcher asked Tim Townsend, Plants Division
Director, Public Works, to explain the need for the above
referenced emergency replacements and he also asked to be
informed of the budgetary funding concerning these
expenses. With reference to Item D, Mr. Townsend
explained on September 7, 1992 the pump casing for the #2
pump at "B" station ruptured and he indicated the cause
of the rupture appeared to be excessive back pressure.
He explained a new pump was ordered from the authorized
dealer and installed. With reference to Item E, Mr.
Townsend explained on August 31, 1992 the pump casing for
the #1 pump at "E" station ruptured. He explained the
pump was a 4" size Gorman-Rupp T sewer pump, and the
cause of the rupture appeared to be the end result of
electrolysis. He added earlier in the summer the pump
casing for the #2 pump had ruptured and been replaced.
The replacement for the #1 pump was quickly ordered and
installed. It was determined funding for the above would
be taken from the Renewal and Replacement account.
Edwards x
Motion: Approve passage of Items D and E of Fletcher x
the Consent Agenda Tucker
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
Consent Agenda Item F - bid report #9192-29 relative to
lawn maintenance
Commissioner Fletcher asked for an update on what had
transpired since the last meeting with reference to
bidding on lawn maintenance for the City. Commissioner
Edwards explained in an effort to attract a more
experienced and dependable contractor with a proven track
record the bid requirements were tightened in several
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areas, the strongest of which was that the successful
bidder would have to be a properly licensed lawn
maintenance contractor who had been in the lawn
maintenance business for at least two years. It was
determined the low bidder had been in business less than
two years, and had only been experienced in residential
and a small segment of landscaping at Regency Square.
City Attorney Alan Jensen inquired whether the low bidder
may have conducted business in another name prior to Jax
Turf & Tree, Inc. Mayor Gulliford asked that a copy of
bid specifications be available for the inspection of the
Commission in the future.
Edwards x x
Motion: Accept recommendation of Committee to Fletcher x x
accept the bid from Commercial Industrial Tucker x
Landscaping of Jacksonville, in the amount of Waters x
$23, 982 Gulliford x
No discussion before the vote. The motion carried
unanimously.
Consent Agenda Item G - Bid report #9192 relative to
sanitation truck
Bob Kosoy explained he contacted BFI to discuss their
experiences with Peterbilt products and was informed they
were satisfied and were changing over their fleet from
Mack to Peterbilt. The Bid Committee felt comfortable in
recommending the #2 bid from Palm Peterbilt GMC Trucks of
Fort Lauderdale, in the amount of $104, 316 . 00.
Edwards x
Motion: Accept recommendation of Committee to Fletcher x x
accept the bid from Palm Peterbilt GMC Trucks, Tucker x x
Fort Lauderdale in the amount of $104,316.00, waters x
with the condition the local Peterbilt dealer 3ulliford x
will assume maintenance with a standard
warranty
Commissioner Fletcher indicated his desire to refrain
from using bigger trucks. Mr. Kosoy explained the larger
truck will relieve the fleet, but that the City would be
buying two smaller trucks in the future.
The question was called and the motion carried
unanimously.
6. Resolutions:
A. Resolution No. 92-29 - A RESOLUTION TRANSFERRING
CERTAIN MONIES BETWEEN FUNDS
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Mayor Gulliford introduced in full, in writing,
Resolution No. 92-29 . Edwards x x
Motion: Approve Resolution No. 92-29 Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
B. Resolution No. 92-30 - A RESOLUTION TRANSFERRING
CERTAIN MONIES BETWEEN FUNDS
Mayor Gulliford introduced in full, in writing,
Resolution No. 92-30.
Motion: Aprove Resolution No. 92-30 Edwards x x
Fletcher x
Tucker x
No discussion before the vote. The motion carried Waters x x
unanimously. Gulliford x
7. Ordinances:
A. Ordinance No. 35-92-7
AN ORDINANCE AMENDING SEC. 2-315 OF THE ATLANTIC BEACH
CODE, ESTABLISHING AN ENCUMBRANCE SYSTEM, AND PROVIDING
AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance
No. 80-92-49, said ordinance having been posted in
accordance with Charter requirements. He opened the
floor for a public hearing and invited comments from the
audience.
Since no one wished to speak the Mayor closed the Public
Hearing.
Motion: Approve Ordinance 35-92-7 on final Flx
reading Fletcher x
Tucker x x
Waters x x
Kirk Wendland explained the encumbrance system allows for Gulliford x
proper reflection of expenditures.
The question was called and the motion carried
unanimously.
B. Ordinance No. 80-92-50 - Public Hearing
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING
CHAPTER 22, UTILITIES, ARTICLE II, WATERWORKS SYSTEM,
ADDING SECTIONS 22-42 AND 22-43 DEFINING AND REGULATING
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CROSS CONNECTIONS AND BACKFLOW DEVICES, AND PROVIDING AN
EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance
No. 80-92-50, said ordinance having been posted in
accordance with Charter requirements. He opened the
floor for a public hearing and invited comments from the
audience.
Since no one wished to speak the Mayor closed the Public
Hearing.
Edwards x x
Motion: Approve Ordinance 80-92-50 on final Fletcher x
reading Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
8. New Business:
A. Proposal for the City to purchase lots from Beaches
Habitat adjoining the Public Works property
George Worley, City Planner, presented a report from
Staff concerning the purchase of two vacant lots adjacent
to the city' s public works yard from Beaches Habitat at
a cost of $6, 500. The Mayor indicated the city would be
buying the lots for less than the assessed value and,
thus, he suggested the city should absorb the related
closing costs.
Edwards x
Motion: Approve purchase of two vacant lots Fletcher
adjacent to the City ' s Public Works yard from Tucker
Beaches Habitat at a cost of $6, 500, with the Waters x
City absorbing closing costs Gulliford
A discussion ensued and it was determined the lots could
be valuable to the city for future expansion.
Commissioner Fletcher inquired as to where the funds
would be budgeted for this purchase, to which it was
suggested funds were available in the Commission
Contingency Fund.
Edwards x
Substitute Motion: Approve purchase of two Fletcher x
vacant lots adjacent to the City' s Public Tucker x x
Works yard from Beaches Habitat at a cost of Waters x x
$6, 500, with the City absorbing closing costs. Gulliford x
Funds from the Commission Contingency Fund
will be used for this purchase.
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No discussion before the vote. The motion carried
unanimously.
B. Proposal to amend contract for Jim Jarboe - not to
exceed $45, 215
Mayor Gulliford presented an amended contract for Jim
Jarboe, indicating funds would not exceed $45, 215 during
Mr. Jarboe' s contract with the City.
Edwards x
Motion: Approve amended contract for Jim Fletcher x x
Jarboe - not to exceed $45, 215 Tucker x x
Waters x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
C. Centex Homes appeal regarding the Tree Board
Mr. Worley introduced T. R. Hainline, 1301 Gulf Life
Drive, who represented Centex Homes, Building Contractor
for Selva Linkside, Phase II . Mr. Hainline explained
Centex Homes was appealing a decision of the Tree
Preservation Board to table a permit for the relocation
of 50+ trees at a retention pond area. He explained the
Tree Preservation Board tabled the permit until Centex
Homes provided a tree survey for all of Selva Linkside
II. He indicated the source of the problem was not the
Tree Preservation Board or its members, but the ordinance
itself. He indicated even if Centex decided to provide
the tree survey for all of Selva Linkside II, it had no
idea what to show on the survey, how it was going to be
reviewed, or how the survey was going to relate to the
permit that was actually before the Tree Preservation
Board, which was a permit for construction of a retention
pond. In essence, Mr. Hainline felt it would be
impossible to provide a tree survey for all lots, since
it was unknown by Centex where the homes would be
located. He urged the Commission to amend the Tree
Preservation Ordinance, and he asked the Commission to
reverse the decision and instruct the Tree Preservation
Board that only the survey of the area of construction
can be required under the ordinance.
Commissioner Fletcher felt the issue dealt with the
internal administration of the Tree Board and that the
Commission ought to have great respect for volunteer
boards, such as the Tree Board, and not interfere with
the internal working of the boards. He felt any decision
should remain with the Tree Board.
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Mayor Gulliford felt the Tree Ordinance should not be a
burden to a developer or a business, and he felt
continuing to table a consideration was unfair to a
developer who was attempting to utilize and develop
property in a meaningful fashion.
Commissioner Fletcher indicated the inability to proceed
was due to Centex not providing information requested by
the Tree Board.
Carolyn Wood, 395 Poinsettia, Chairman of the Tree Board,
explained Centex provided no information concerning a
retention pond. She indicated they did not have plans,
elevations, or sections of the retention pond. Mr.
Hainline indicated a retention pond area was indicated on
the plan, and the trees had been surveyed within that
retention pond area. Ms. Wood indicated the Tree Board
had a problem with the attitude of Centex wherein they
were not cooperating in providing information asked by
the Tree Board. Mr. Hainline stated Centex was not aware
the Tree Board required information concerning the design
of the retention pond until shortly before the City
Commission meeting.
A long discussion ensued regarding the retention pond and
the information required by the Tree Board.
Edwards
Motion: Adopt recommendation of staff that Fletcher x
the request of Centex Homes, developer of Tucker
Selva Linkside Phase II, to move and remove Waters x
50+ trees of various sizes from an area Julliford
planned to be a retention basis for storm
water, be referred back to the Tree
Conservation Board for action.
It was determined the next meeting of the Tree Board
would be Monday, October 19, 1992 . A discussion ensued
concerning the exact property that would be developed and
the proposed size of the lots. In a compromise, the
Commission directed Centex, which it was determined had
already provided information on trees in the proposed
pond, to submit a survey of trees within 10 feet of the
bond.
Substitute Motion: Recognize a three-phase Edwards x x
method for Centex Homes, developer of Selva Fletcher x
Linkside Phase II, to do the following: (1) Tucker x
present to the Tree Board a survey for the ,raters x x
retention pond, with 10 feet surrounding it, Gulliford x
indicating the pond and the elevation, (2)
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present to the Tree Board the Tree Survey for
Phase I within two weeks, by the next Tree
Board meeting, and (3) present the tree
survey for Phase II at a time agreed upon by
Centex and the Tree Board. In addition:
Centex to negotiate with the Tree Board to
come up with tree removal standards for the
Selva Linkside Phase II PUD
No discussion before the vote. The motion carried
unanimously.
D. Report on status of PAVE Grant and placement of
modular unit in Donner Park with Resolution #92-32
relative to budget adjustment to transfer funds
associated with lease of modular center for Donner Park
City Manager Kim Leinbach reported concerning the status
of the PAVE Grant in regard to a modular unit for Donner
Park. He asked for Commission approval to rent a modular
unit for 12 months at a cost of $700 per month. He
indicated the program would have to be evaluated
carefully and he recommended proceeding for no longer
than 12 months to see how the program worked at Donner
Park, and if it was successful, to come back to the
Commission for approval for a permanent situation.
Edwards x
Motion: Authorize staff to rent a 24 ' x 54 ' Fletcher x
modular unit from Diamond Engineered Space at Tucker x x
a monthly rental of $700 for a period not to Waters x x
exceed twelve months with monies to be taken Gulliford x
from the reserve account of the Convention
Development Tax Fund
Mr. Leinbach explained in order to complete the matter a
budget adjustment had been included and funds would be
taken from the reserves of the Convention Development Tax
Fund.
The question was called and the motion carried
unanimously.
Resolution 92-32 - A RESOLUTION TRANSFERRING CERTAIN
MONIES BETWEEN FUNDS
Mayor Gulliford introduced in full, in writing,
Resolution 92-32.
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Edwards x x
Motion: Approve Resolution No. 92-32 Fletcher x
Tucker x x
Chief Thompson briefly outlined the PAVE grant. Waters x
Gulliford x
The question was called and the motion carried
unanimously.
E. Appointment of representative to the Metropolitan
Planning Organization
Mayor Gulliford reported Nick Nicholson had indicated
his desire to resign from the Metropolitan Planning
Organization and he nominated Jim Lucas to serve on the
Organization representing the City.
Edwards x x
Motion: Appoint Jim Lucas to serve on the Fletcher x
Metropolitan Planning Organization Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
Gene Montanye, 1731 Beach Avenue, indicated he had been
asked by the Mayor to recommend someone to serve on the
Parking Committee. He reported he gave Bill Ebert' s
name to the City Clerk for action at the Commission
meeting. Edwards x
Motion: Appoint Bill Ebert to serve on the Fletcher x x
Parking Committee Tucker x
Waters x x
No discussion before the vote. The motion carried 3ulliford x
unanimously.
F. Request approval of change order #3 replacing the old
wooden aerator at #2 Water Plant in the amount of
$24, 099 with Resolution 92-31 relative to budget
adjustment for transfer of funds
Tim Townsend reported the #2 Water Plant at 2301 Mayport
Road still had its original redwood tray aerator. This
unit, as those at Water Plant #1, was to have been
replaced as part of the water plants improvement project
as designed by Gee & Jensen. He reported a review of the
plans at the time of the bid revealed this omission. He
recommended initiating a change order to J. W. Meadors
Construction for the amount of $24, 099 .00 for
installation of a Freedom Fiberglass aerator at the #2
Water Plant. Edwards x x
Fletcher x
Motion: Authorize the initiation of a change Tucker x x
Waters x
Gulliford x
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order to J. W. Meadors Construction for the
amount of $24, 099.00 for installation of a
Freedom Fiberglass aerator at the #2 Water Plant.
Commissioner Edwards asked Mr. Townsend if money would
have been saved if this had been discovered some time ago
to which Mr. Townsend indicated some money would have
been saved. It was determined the money would come from
the Water Reserves.
The question was called and the motion carried
unanimously.
Resolution 92-31 - A RESOLUTION TRANSFERRING CERTAIN
MONIES BETWEEN FUNDS
Mayor Gulliford introduced in full, in writing,
Resolution No. 92-31 .
Edwards x x
Motion: Approve Resolution No. 92-31 Fletcher x
Tucker x x
No discussion before the vote. The motion carried Waters x
unanimously. Gulliford x
G. Request approval of change order #1 for 6th Street,
Howell Park and Russell Park Sanitation Sewer
rehabilitation project
George Worley explained a two foot cypress tree
approximately 70 feet in height had grown directly over
a sanitation sewer line. T. V. tapes indicated that a
clay line was settling under this tree and it was just a
matter of time until the pipe would collapse under the
weight of the tree. He asked Commission approval to
remove the tree at a cost to the City of $2, 700 to
$3,000.
Commissioner Fletcher asked if the tree could be saved.
A discussion ensued and it was determined it would not be
practical to save the tree, as it would cost $19, 805 to
move the sanitatary sewer line.
Motion: Approve removal of tree in Howell Edwards x x
Park which had grown over sanitatary sewer Fletcher x
line at a cost of approximately $2, 700 to Tucker x x
$3, 000. Funds will come from the contingency Waters x
fund 410 4101 535 4900 Gulliford x
A discussion ensued concerning the possibility of
removing the tree and it was determined it would not be
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practical . Commissioner Fletcher indicated his desire to
look at the tree, and have the matter referred to the
Water and Sewer Committee for recommendation.
Motion: Defer action for two weeks and have Edwards
the Water and Sewer Committee make a Fletcher x
recommendation Tucker
Waters
Motion died for lack of a second. Gulliford
The question was called and the motion carried by a 4-1
vote with Commissioner Fletcher voting nay.
The Mayor asked Carolyn Woods the status of the Tree
Ordinance and she advised it would be forwarded to the
Commissioners before the next meeting.
9. City Manager Reports and/or Correspondence:
The Mayor presented the City Manager with a certificate
indicating he won the City Manager' s Blood Donor
Challenge.
The City Manager reported Duval County had been declared
a disaster area, and residents had been notified to file
claims if they had damage during recent flooding.
The City Manager reported he had been contacted by the
Fire and Rescue Department of the City of Jacksonville
regarding their silver anniversary of service. He
reported they asked the City of Atlantic Beach to
recognize this event by purchasing an ad. The Commission
did not desire to purchase an ad at this time.
10. Mayor to call on City Commissioners, City Attorney
and City Clerk:
Commissioner Edwards reported the Florida League of
Cities failed to recognize the City in connection with
hurricane support to southern Florida. He indicated he
would write a letter to the League indicating that the
City assisted those cities that were damaged by the
hurricane.
Commissioner Fletcher reported the deadline for local
legislation was Wednesday, October 28, 1992. He reminded
the Commission discussions had been held to extend
Atlantic Beach city limits westward to the Intracoastal
Waterway in mostly undevelopable marsh north of Atlantic
Boulevard.
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Motion: Ask the Duval Legislative Delegation Edwards x
to sponsor a bill extending Atlantic Beach Fletcher x x
city limits westward to the Intracoastal Tucker x
Waterway Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
Commissioner Fletcher asked to receive agenda packets on
Wednesday instead of Friday, prior to Commission
meetings.
Motion: Receive agenda packets Wednesday Edwards
instead of Friday Fletcher
Tucker
Mayor Gulliford felt this would place a burden on staff. Waters
Commissioner Edwards felt items to be placed on the Gulliford
agenda would come up on Thursday or Friday, and thus
would not be able to be placed on the agenda.
Commissioner Fletcher felt receiving the packets on
Friday afternoon did not allow enough time to study the
material .
It was decided that the City Manager will give a report
concerning providing the Commission with agenda packets
on Wednesday instead of Friday at the next Commission
meeting.
Commissioner Fletcher withdrew the motion and
Commissioner Waters withdrew the second to the motion.
Commissioner Fletcher referred to the Interlocal
Agreement negotiations with the City of Jacksonville. He
reminded everyone October 14, 1992 would constitute 30
days since President Jones visited the City. It was
reported the next in-house committee meeting would be
held Tuesday, October 13, 1992, and a meeting with the
City of Jacksonville negotiating team was scheduled for
October 20, 1992 at 10:00 a. m. . He asked that a review
of the progress of the negotiations be placed on the
agenda for the next Commission meeting. The City Clerk
was asked to advertise the upcoming meeting and future
meetings.
The Mayor reported the New Baptist Church, Lewis Street,
invited him to participate Sunday, October 18, 1992, at
their services at 9 :30 a. m. He indicated he would be
out-of-town and invited Commissioners to attend the
service.
V V
PAGE 15 NAME OF
MINUTES, OCTOBER 12, 1992 COMMRS. MSYN
The Mayor referred to upcoming vacancies on Code
Enforcement, Community Development, and Pension Boards.
He referred to Dr. Venn, Barbara Bonner, and Pat Pillmore
and indicated they were appointed to fill unexpired terms
and therefore, had not served for a full term. He felt
it they desired to continue to serve, they should be
reappointed. He asked that this matter be placed on the
agenda for the next meeting.
Since the expiration date on the Code Enforcement Board
had already expired it was decided to reappoint the Code
Board members, subject to their acceptance.
Edwards x
Motion: Appoint Dr. John Venn and Barbara Fletcher x x
Bonner to Code Enforcement Board, subject to Tucker x x
their acceptance to serve Waters x
Gulliford x
No discussion before the vote. The motion carried '
unanimously.
There being no further business th- -ting adjourned at
11 : 15 p. m.
\ I
AA ivarAllt
illiam I . Gullifor•
Mayor/Presiding Off ' i
ATTES T: