08-03-92 v CITY OF ATLANTIC BEACH
SPECIAL CALLED MEETING OF THE CITY COMMISSION
AUGUST 3, 1992 , 6 P.M.
Call to Order
1 . Discussion and related action regarding FY 1992/93 budget
2 . Discussion and related action relative to setting tentative
millage rate
Any other business
Adjournment
MINUTES OF THE SPECIAL (gym MEETING OF MANTIC BEACH CITY COMMIISSION
HELD IN CITY HALL, 800 SF7'IIMOLE LOAD, MANTIC BEACH AT 6:00 PM ON
MONDAY, AUGUST 3, 1992
Present were Mayor Gulliford and Commissioners Edwards, Fletcher and
Tucker. Also present were City Manager Leinbach, City Attorney Jensen,
Finance Director Wendland and City Clerk King. Department Heads present
included Community Development Director Worley, Police Chief Thompson,
Fire Chief Rew, Building Official Ford, Public Works Director Kosoy, and
Parks and Recreation Director Blanchard.
Commissioner Waters was out of town and was excused.
The Mayor called the meeting to order and invited the City Manager and
Finance Director to make any comments they wished. The City Manager
indicated that the budget which was presented to the City Commission was
based on the current millage and was a balanced budget. He said no
reserve funds had been used to finance the budget and no additional
employees had been added. Salary steps in accordance with the salary
plan had been funded, and a 3% adjustment had been proposed. He said
the enterprise fund budgets had not yet been finalized but those budgets
would be completed and would be available the following day.
The Finance Director indicated the budget showed both the department
requests and the City Manager's recommendations. He said revenues had
been based on the current information available. The reserve funds at
the end of the year would be approximately $520,000, or approximately
13.5% and he felt that a good goal for reserve funds would be $959,000
or 25% of operating funds.
The Mayor requested the City Manager inform Commissioner Waters of the
items covered in this evening's budget discussions.
A summary of fund balances and reserve accounts was reviewed following
which the department budgets were discussed individually as follows:
Account 510 - General Government: After discussion, no changes were
made.
Account 511 - Legislative: After discussion, no changes were made.
Account 512 - Executive: After discussion, no changes were made.
Account 513 - Finance: Mayor Gulliford noted that the Finance Director
had requested the addition of an Accounting Clerk and this position had
been deleted. He asked for Mr. Wendland's comments. Mr. Wendland
reported that many of the day to day tasks, such as filing, were far
behind due to the many interruptions and the time necessary to explain
the new water and sewer rates. The additional person would be used to
help supervise in the cashiers' area to alleviate this backlog and also
to help on special projects. After discussion, no changes were made.
Amount 514 - Legal: After discussion, no changes were made.
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Minutes of Special Called Meeting/Budget Workshop
August 3, 1992
Account 515 - Planning and Zoning: After discussion, no changes were
made.
Account 516 - Code Enforcement: Considerable discussion ensued
regarding Mr. Ford's request for a 4-wheel drive vehicle for Code
Enforcement operations, and the City Manager's recommendation to assign
a former police vehicle to Code Enforcement. Mayor Gulliford suggested
that leasing might also be a viable option and it was agreed to revisit
this matter at a later stage of the budget discussions. Mr. Ford also
questioned the 1900% increase in Workers Compensation and this is to be
checked into further. No changes were made.
Account 517 - City Clerk: Commissioner Tucker requested that funding
for the printing of the 1993 election ballots be included in this budget
in view of the recent discussion regarding establishing an encuMbrance
system. The City Clerk agreed to check into the cost of previous ballot
printing and report back. No other changes were made.
Account 521 - Police: Chief Thompson reviewed his budget. He said he
planned to replace three patrol cars this year. He was checking into
the possibility of leasing vehicles and when cost estimates are
available he would pass this information along to the City Commission.
A discussion also ensued regarding the need to expand the Public Safety
building and it was agreed this needed to be pursued to at least bring
the building up to the current building standards. No changes were
made.
Account 522 - Fire: Chief Rew stressed the need to expand the bunk room
at the Public Safety building and pointed out there was only one exit
which was a violation of the current building code. Discussion ensued
regarding Chief Rew's request for a 4-wheel drive vehicle. No changes
were made. Mayor Gulliford suggested the Police and Fire Departments
should consider the possibility of holding fund raising events. He felt
the public would be willing to contribute to something which would
benefit the community.
Account 524 - Building: Mr. Ford pointed out the 283% increase in
Workers Compensation and the Finance Director was asked to check into
this to make sure the figure was correct. After brief discussion, no
changes were made.
Account 541 - Public Wbrks: Mr. Kosoy said he hoped to be able to move
ahead in the next year with several projects which had been put on hold.
He also listed new projects, some of which could be funded with gas tax
revenues. Discussion ensued regarding cleaning of ditches and the Mayor
indicated maintenance would be required in certain areas in Section H.
Commissioner Fletcher noted that Rentals and Leases appeared as a lump
sum in several divisions of the Public Works budget and Mr. Kosoy was
asked to provide more detail on these items for the next budget
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Minutes of Special Called Meeting/Budget Workshop
August 3, 1992
workshop. The question of whether the city could purchase through GSA
contract was raised. The Mayor felt that if the city received any
Federal Funding it may qualify to purchase through GSA and Mr. Kosoy
said he would get with the Purchasing Agent and check into this.
Following further discussion, no changes were made.
Account 542 - Beautification: Brief discussion ensued regarding the
cost of planting trees and purchasing other non-essential items,
following which Ray Salman suggested the city should consider posting a
list of those items the various departments would like, such as cable
television for the Fire Dept. , park benches, trees, shrubs or flowers,
etc. for beautification, and give residents an opportunity to either
donate an item or make a contribution towards the purchase of an item.
He felt the city could expect good response from the citizens in such a
venture.
Account 572 - Parks and Recreation: Ms. Blanchard said her department
was being charged $390.00 per month for janitorial services. She said
her employees could undertake this service much more economically, with
the exception of, perhaps, quarterly waxing of floors or window
cleaning. She requested, instead, funds to purchase a vacuum cleaner.
She also felt her employees could provide lawn maintenance much more
economically than was currently being charged. She also stressed the
need for a new vehicle for her department. Following discussion, no
changes were made.
Account 581 - Interfund Transfers: No discussion.
Account 590 - Dquiprent Maintenance: Discussion also ensued regarding
the need for a paint booth and Mr. Kosoy said he felt this item would
pay for itself in a few years. Discussion ensued and Commissioner
Fletcher suggested Mr. Kosoy provide some comparative figures for
further discussion.
Lt. James Hill of the Atlantic Beach Fire Department inquired whether
this would be an appropriate time to discuss Fire Department salaries.
Mayor Gulliford said he felt such discussions may violate the rules of
collective bargaining.
Chief Rew urged consideration of the pension proposals. He felt this
matter had been allowed to lag in the past year.
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Minutes of Special Called Meeting/Budget Workshop
August 3, 1992
2. Discussion and related action relative to setting tentative millage
rate
Following brief discussion, Commissioner Fletcher moved to set the
tentative millage for FY 1992/93 at the current level (2.6624) . The
motion was seconded by Commissioner Tucker and was unanimously approved.
3. Any other business:
The City Manager reported that the firm which had been contracted to do
the parking study had requested authorization to hold a public hearing
to report their findings thus far and to hear and consider the views of
the public in regards to the parking study. This meeting was schedule
for August 13, 1992, with the time to be set later.
Commissioner Tucker requested consideration by the City Commission
regarding the public image and professionalism projected by the dress
code of city employees. She said she had already complained of the
T-shirts being worn and moved that the City Attorney be instructed to
draft a resolution to establish a proper dress code for city employees.
Johnny Tucker said he felt T-shirts which made any kind of political
statement, or advertised or promoted any commercial product, were not
proper attire for workng in a city facility. Following further
discussion, it was agreed Commissioner Tucker would meet with the City
Attorney to develop a proposed dress code.
There being no further business to come before the City Commission, the
Mayor declared the meeting adjourned at 10:30 PM.
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William I. u lif
Mayor/Presiding 4
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Maureen King, City Zlerk'�