07-27-92 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, JULY 27, 1992, 7:15 P.M.
AGENDA
4.1 Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of July 13, 1992
2. Recognition of Visitors:
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE
BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM
LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
3. Consent Agenda:
A. Fleet Landing Report
B. Water and Sewer Committee Report
C. Request to use Donner Park for All Day in the Park event
4. Resolutions:
A. Resolution No. 92-20 to approve Budget Adjustment #BA-21
5. Ordinances:
11,
A. Final reading and public hearing of Ordinance #80-92-48 relative
to water impact fees
B. Final reading and public hearing of Ordinance #65-92-21 renaming
a portion of W. 12th Street
C. First reading of Ordinance #90-92-158 relative to rezoning
certain property owned by Jacqueline Wurn and Stephen Grad
6. New Business:
A. Proposed agreement concerning hydraulic shares of Mr.
Hayward and Mr. Ferguson (Alan Jensen, City Attorney)
B. Discussion and related action concerning maintenance of Atlantic
Boulevard (Carl Walker, Beautification Committee Coordinator)
C. Request to approve proposed change order in the amount of
$6,000 to J.W. Meadors Construction Company to secure a
designated area to test and train fire personnel (Walter Rew,
Fire Chief)
7. City Manager Reports and/or Correspondence:
A. Presentation of first draft of FY 92/93 budget
8. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
MINU1'S OF THE REGULAR MEETING OF ATrArumC BEACH CITY CCMNIISSION
HELD IN CITY HALL, 800 SF7W DIE ROAD, AT 7:15 PM ON MJNDAY, JULY
27, 1992 V V
O O
PRESENT: William I. Gulliford, Jr., Mayor T T
Glenn A. Edwards E E
Lyman T. Fletcher D D
Adelaide R. Tucker, and
J. Dezmond Waters, III, Commissioners
M S
AND: Kim D. Leinbach, City Manager 0 E
Alan C. Jensen, City Attorney T C
Maureen King, City Clerk I 0 Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by commissioner Fletcher, was followed by the
pledge to the flag.
1. Approval of the minutes of the -• . mee ' • of Jul 13,
1992 Edwards x x
Fletcher x
Motion: Approve minutes of the regular meeting of July 13, Tucker x
1992 Waters x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
2. Recognition of visitors:
Ruth Gregg, 905 Sailfish Drive, thanked Jim Deming and his crew for
trimming shrubbery on Sailfish Drive.
Bob Weiss, 253 Seminole Road, thanked the City Commission and
Atlantic Beach citizens for their support at the recent meeting of
the Governor and Cabinet regarding the Coastal Construction Control
Line (CCCL) . He reported that in spite of the opposition expressed
by the Atlantic Beach residents, the CCCL would be moved westward
as proposed by the Department of Natural Resources. He said beach
front residents should direct any questions they may have to Ms.
Bobby Nelson at 391-2476.
Johnny Tucker, 42 Eleventh Street, reported Ira Bratcher, a long
time resident of Atlantic Beach, was buried that day. He said Mr.
Bratcher was an honest, hard-working and helpful individual.
Commissioner Tucker was directed to look into drafting a Resolution
recognizing Mr. Bratcher.
John Weldon, 380 Fifth Street, expressed disapproval of a parking
space on the north side of Fifth Street which had apparently been
reserved for lifeguard parking. He felt the south side of Fifth
Street would be a better location for lifeguard parking but he was
of the opinion the location on the north side of Fifth Street had
been selected at the request of a citizen.
Mief Thampson reported that his traffic officers had indicated the
lifeguard parking space should be located on the south side of
' Fifth Street; however, when they went to mark the area a citizen
PAGE TWO
MINUTES V V
JULY 27, 1992 NAME OF
COMMRS. MSYN
requested that it be relocated to the north side of the street
because it would be hazardous on the south side of the street. He
said it was now the intention of the Police Department to locate a
lifeguard parking space across Beach Avenue in an area currently
marked "No Parking." He said this would make sufficient parking
space on Fifth Street for residents and their guests.
The City Manager said a public hearing would be held in August to
elicit public opinion in connection with the parking study which is
now in progress. In the meantime the Police Chief was directed to
look at Fifth Street between Beach Avenue and the ocean to see if
it would be possible to create any parking spaces in the area now
marked "No Parking." William McGee, 1831 Selva Marina Drive,
requested that signs designating lifeguard parking areas be removed
during the winter months and the Police Chief concurred.
3. Consent Agenda:
A. Fleet Landing report
B. Water and sewer committee report
C. Request to use Donner Park for all day event
Mayor Gulliford requested that 3A be withdrawn from the Consent
Agenda since a report on this matter would be presented later in
the meeting.
Commissioner Fletcher reported that the Water and Sewer Committee
recommended requesting an extension on certain items within the
Consent Order. A complete copy of the water and sewer report is
attached hereto and made a part hereof. Edwards x
Fletcher x x
Nation: Approve passage of Consent Agenda (with the Tucker x
exception of itan A) Waters x x
GUlliford x
No discussion before the vote. The motion carried unanimously.
4. Resolutions:
A. Resolution No. 92-20: A RESOLITPION TRANSFERRING CERTAIN
MONIES BETWEEN FUNDS.
Mayor Gulliford presented in full, in writing, Resolution No.
92-20. Edwards x
Fletcher x x
Nation: Approve passage of Resolution No. 92-20 Tucker x
Waters x x
No discussion before the vote. The motion carried unanimously. Culliford x
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PAGE FOUR
MINUTES V V
JULY 27, 1992 NAME OF
COMMRS. MSYN
Mayor Gulliford presented in full, in writing, Ordinance No.
65-92-21, said Ordinance having been posted in accordance with
Charter requirements. He opened the floor for a public hearing and
invited comments from the audience. Since no one spoke for or
against the ordinance, the Mayor declared the public hearing
closed. Edwards x
Fletcher x
Motion: Approve passage of Ordinance No. 65-92-21 on final Tucker x x
reading Waters x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
C. Ordinance No. 90-92-158 - First Reading
AN ORDINANCE OF THE CITY OF MANTIC BEACH AMENDING THE ZONING
CLASSIFICATION OF PROPERTY KNOWN AS NOT 8, BLOCK 9, SUBDIVISION "A"
FROM RS-2 7.0 RG-1; AMENDING THE OFFICIAL ZONING MAP TO REFLECT THIS
CIS; PROVIDING FOR STABILITY; PROVIDING FOR AN EFFECTIVE
DATE.
Edwards x
Motion: Approve passage of Ordinance No. 90-92-158 on first Fletcher
reading and set for public hearing on August 24, Tucker x x
1992 Waters x x
Gulliford x
Commissioner Fletcher said he lived within 300 feet of the subject
property and declared a conflict. Form 8B, Memorandum of Voting
Conflict for County, Municipal, and other Local Public Officers,
has been filed by Commissioner Fletcher and is attached hereto and
made a part hereof. The question was called and on roll call vote,
the motion carried on a4 - 1 vote with Commissioner Edwards voting
nay, and Commissioner Fletcher abstaining.
6. New Business:
A. Proposed agreement concerning hydraulic shares of Mr. Hayward
and Mr. Ferguson
The City Attorney reported the agreement was being finalized. He
said an agreement in principal existed, dating back to August 1988,
and this would be formalized in writing.
B. Discussion and related action concerning maintenance of
Atlantic Boulevard
Carl Walker, Beautification coordinator, reviewed a memo dated July
22, 1992, from Purchasing Agent Joan LaVake regarding the
maintenance of Atlantic Boulevard medians. Said memo is attached
hereto and made a part hereof. He indicated this project was a
joint venture with Neptune Beach since the medians were jointly
owned. He also reported Thee Works had replaced five palm trees on
ktlantic Boulevard and had agreed to replace one additional tree.
'Ir. Walker also reported the Beautification Committee had planted
five Cypress trees around the retention pond at the south end of
City Hall.
•
•
PAGE FIVE
MINUTES V V
JULY 27, 1992 NAME OF
COMMRS. MSYN
Charles Sharron, 820 West Fourteenth Street, inquired concerning
who ' was responsible for maintenance of Atlantic Boulevard in the
vicinity of the old radio station and was advised this was the City
of Jacksonville. Mayor Gulliford, however, reported he had spoken
to Mayor Austin about the possibility of Atlantic Beach annexing
that area. Bob Weiss said he had a quantity of Larkspur seed which
he would be willing to give to the Beautification Committee for
planting as they deemed appropriate.
C. Request to approve proposed change order in the amount of
$6,000.00 to J.W. Meadors Construction Company to secure a
designated area to test and train fire personnel
Chief Rew said the Fire Department currently used the Publix
parking lot for training. This area was not very satisfactory and
he indicated a much better location existed at the #1 water plant.
Chief Rew requested approval of a change order in the #1 water
plant construction project to pave an area which would be large
enough for fire training and practice.
Edwards x
Notion: Approve change order to water plant project to Fletcher x
provide a concrete area suitable for Fire Tucker x x
Department training ng Waters x x
Gulliford x
Discussion ensued and Commissioner Edwards requested that city
staff try to avoid change orders as much as possible. Chief Rew
explained that until the project was under way he did not know the
area would be available. The City Manager concurred and
recommended approval. Edwards x
Fletcher x x
Substitute Notion: Postpone action on this change order until Tucker x
it can be fully discussed during budget workshops Waters x
Gulliford x x
On a roll-call vote the substitute motion failed on a 2 - 3 vote
with Commissioners Edwards, Tucker and Waters voting nay.
The question was then called on the original motion, and on
roll-call vote, was approved on a vote of 3 - 2 with Commissioner
Fletcher and Mayor Gulliford voting nay.
7. City Manager reports and/or correspondence:
The City Manager confirmed that each Commissioner had received the
proposed operating budget for FY 1992/93. He said a tentative
millage rate must be set by August 4 and asked if the City
Commission wished to set a tentative millage this evening. After
brief discussion it was agreed to meet in special session at 6:00
PM on Monday August 3, 1992, for budget discussions and set a
tentative millage at that time.
PAGE SIX
MINUTES V V
JULY 27, 1992 NAME OF
COMMRS. MSYN
The City Manager also reported he had received a report from
Continental Cablevision reporting the number of outages they had
experienced in June. Submission of this report was required under
the terms of the new franchise agreement.
Other items submitted by the City Manager included a memo from
Parks & Recreation Director Rose Blanchard indicating the State
Attorney's Office had requested the use of the Adele Grage
Community Center. He indicated that approval of this request would
not create any conflict in scheduling, and recommended approval.
Edwards x
Motion: Approve request for use of Adele (rage Community Fletcher x x
Center by the State Attorney's Office Tucker x x
Waters x
No discussion before the vote. The motion carried unanimously. ( lliford x
The City Manager also reported a seminar relating with dealing
effectively and efficiently with customers and citizens had been
provided for city employees.
Three reports were also submitted, as follows:
1. A report from Jim Jarboe regarding the various projects
upon which he had been working;
2. A report from Bob Kosoy regarding the status of various
city projects;
3. A beautification committee report from Carl Walker.
Chiefhhii son reported on the proposed "Every Child Can Swim"
project which is being sponsored by the Atlantic Beach Police
Department. He said the program was being offered at no charge to
children who could not otherwise afford swimming lessons. The
lessons would be given by volunteers and they hoped to teach 60
children per week for a total of 120 children.
Public Works Director Bob Kosoy reported The Haskell Company had
commenced work on the Fleet Landing drainage project on July 20,
1992. He indicated they would be installing a weir and the city
would again be able to control the elevation of Sherman Creek. He
had been following their progress and indicated they appeared to be
doing an excellent job.
8. Mayor to call on City Commissioners, City Attorney and City
Clerk:
Commissioner Fletcher requested a Resolution be drafted in
preparation for annexing the area east of the Intracoastal
Waterway. Mayor Gulliford requested that this be postponed pending
the outcome of his negotiations with Mayor Austin.
Commissioner Fletcher said he was in favor of giving the interlocal
agreement negotiations with Jacksonville some time to work out;
however, he felt the city should be prepared to pursue litigation
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PAGE EIGHT
MINUTES V V
JULY 27, 1992 NAME OF
COMMRS. MSYN
residents were now considering litigation and both the homeowner
and the owner of the container refused to move it. He said he had
written two letters and Mr. Jarboe was now researching the matter
with HUD.
The Mayor requested the City Clerk to look into the possibility of
having local businesses underwrite some of the cost of publication
of the city's newsletter.
There being no further business to came before the City Commission,
the Mayor declared the meeting adjourned.
William I. Gull • • , Jr.
a.A4111
Mayor/Presiding •1 cer
ATTEST: --
L t(c rime' 1::,1‘ediMaure nQKing
City Clerk
\Y1
r *:M I.
•
ti• <►' < .; •.•
CITY OF
a .
800 SEMINOLE ROAD
-- - --- ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
•
Ai
FAX(904)247-5805
July 22, 1992
TO: Kirk Wendland, Finance Director
FROM: Joan LaVake, Purchasing Ager
RE: Maintenance of Medians on Atlantic Boulevard
On May 5, 1992, Purchase Order No. 1521 was issued to Beaches Landscape
& Irrigation to mow, weadeat, edge, and blow off the ten medians on
Atlantic Boulevard, from Mayport Road to Third Street, twice a month,
May through November, for $170.00 per month.
When the purchase order was received by Mike Wren, the owner of the
company, he called to say that he had quoted much too low on the project,
but that he would honor it. Some short time afterward, it was noticed
that the medians badly needed cutting. I called Mike and he advised
that when he had first gone out to cut the medians, he found them
already cut, and assumed we were maintaining them ourselves. I assured
him that was not the case, and asked that he cut them. (I'm told that
Public Works may have done the cutting because the area looked so bad. )
Some time after this initial cutting, it again came to my attention that
the medians looked neglected, and I again called Mike. He told me he
really wouldn't mind if we gave the job to someone else, adding that he
was almost killed by the traffic when he last cut.
The next low bidder on the project was Green Frog at $250.00 per month.
By this time, the project had diminished to a point where only five
months remained of the original purchase order, and the increased price
would not exceed the approved amount. Green Frog agreed to finish the
project, and a purchase order was to that company was issued on July 9.
It has been my understanding from the beginning that this was to be a
joint venture between the cities of Atlantic Beach and Neptune Beach.
1
• TT , , 1 J
•
CITY OF
rieteutrie Fate - 961,41.
1200 SANDPIPER LANE
•
ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
AA.
FAX(904)247-5843
July 24, 1992
MEMORANDUM
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Kosoy/Director of Public Works
RE: WATER AND SEWER COMMITTEE REPORT #21
On July 16, 1992 Commissioner Lyman Fletcher, Alan Potter,
Harry E. McNally, Tim Townsend, and Bob Kosoy met to discuss
the following water and sewer items:
1. BUCCANEER WWTP EXPANSION (SURGE TANK)
The Committee agreed that the project should be closed
out and a credit of $4, 000. 00 be given to the City for
the substitution by the Contractor of PVC troughs for the
conveyors. Subsequent to the meeting, Bob Kosoy
negotiated with the Contractor and the City will receive
a $3, 500. 00 credit and final paperwork was prepared to
close out the project.
The Committee recommended that Gee & Jenson provide a
steel design for an additional hydroscreen and a
relocation plan. We should obtain a schedule for
completion of this work. The design should be provided
at no additional cost to the City.
Regarding the odor complaints, we are running an air lift
from the Chlorine Contact Chamber to the plant's lift
station and plan to install a fence and plantings
(dayblooming jasmines) between the WWTP and the affected
business.
2. LAND ACQUISITION
Alan Potter will meet with Harold H. Crum to discuss the
purchase of additional land for plant expansion.
Continued
3. UPGRADE MATER PLANT AT ASSISI LANE
These plans are a duplication of the plans for the
existing water plant at Assisi Lane. The original plans
were prepared by Alan Potter and he has offered to
provide plans for the new plant to the City within the
next couple months.
4. OAK HARBOR SEWER SYSTEM
Gee and Jenson has submitted a proposal for $55, 000. 00 to
complete the plans and provide engineering services
during construction. The Committee recommended
authorizing Gee and Jenson to complete the plans making
sure that the contract indicated a delivery date of
approximately three months from the time the contract was
signed. Some savings will be realized during the
construction phase by using City inspection.
5. AB WWTP
Based on current flows, it is necessary to add 2. 0 to 2. 5
MGD capacity to the AB WWTP. Incorporated in this
project would be the conversion of the current Davco
Plant to a digester and providing clarification outside
the Davco unit. The Committee recommended soliciting
RFP's for the design within the next few weeks with a
complete design ready for mid-February 1993.
6. AB MTP
Tim Townsend suggested sending a letter to DER to get an
extension on certain items within our Consent Order. In
the Summer months it will be difficult to take WTP #2 out
of service.
The Committee recommended getting RFP's for the design of
the second well at #2 WTP. It was suggested that the
design be completed in three months, e. g. from October 1,
1992 to January 1, 1993.
• .
Continued
7. MAYPORT ROAD BORE AND JACK
Ernie Beadle informed the Committee that the Bore and
Jack was scheduled to start on July 20, 1992, the
pipeline was about 75% complete and the project is
generally ahead of schedule.
8. AB WATER DISTRIBUTION
The design for the water line replacement on 1st, 9th and
11th Streets is currently underway.
Complaints of low water pressure in Oceanwalk will be
investigated by Tim Townsend and Shelton Flowers. Note:
Subsequent to the meeting, Tim and Shelton discovered
that the problems were mostly due to blockages in water
softeners. They will prepare a written report on each of
the residences they visited.
9. IMPACT FEES
The Committee strongly objected to lengthy, i. e. 15
year payments of Impact Fees, for "Hardship cases". If
Impact Fees and water and sewer bills are not paid
promptly, then the City's water and sewer utilities will
become "Hardship cases".
RSK/tb
cc: All Attendees
File - 92-WSCR