05-11-92 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, MAY 11, 1992, 7:15 P.M.
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of April 27, 1992
2. Recognition of Visitors:
3. Appearances:
A. JTA's bond proposal and impact on Wonderwood (Dick Brown)
B. Request 200 block of Pine Street be closed for block party (Paul
Hoffman)
C. Request permission to have 4 piece band at family reunion (Mike
Brooks)
D. Authorization to use beach area June 27 for Corporate
Olympics gathering (Eden Kendall, Promotion Director Lite 96. 1)
4. Old Business:
A. Discussion and related action concerning Town Center project and
City R-O-W, Resolution #92-10 (Commissoner Fletcher)
B. Request to hold annual block party at Atlantic Blvd. and
Ocean Blvd. May 30, 1992 (Commissioner Fletcher, Town Center
Chairman)
5. Consent:
A. Proclamation declaring week beginning May 17 as Public Works
week
B. Adele Grage Community Center monthly report
C. Fleet Landing status report
D. Request approval of change order #1 relative to contract
extension for Buccaneer WWTP expansion
6. Committee Reports:
A. Water and Sewer Committee report (Commissioner Fletcher)
B. Report and recommendation by the Awards Committee on bid #9291-7,
Buccaneer Water System Improvements Phase I (Commissioner
Edwards)
C. Report and recommendation by the Awards Committee on bid #9192-10
clearing/hauling debris from Public Works (Commissioner Edwards)
. D. Report and recommendation by the Awards Committee on bid #9192-11
construction of basketball court at Donner Park (Commissioner
Edwards)
E. Report and recommendation by the Awards Committee on bid #9192-12
roll on/roll off sludge container (Commissioner Edwards)
7. Resolutions:
A. Resolution #92-12 regarding US Senate Bill 1650
8. Ordinances:
A. Continuation of public hearing of Ordinance #40-92-17 regarding
Continental Cablevision's request to extend franchise
B. Introduction of Ordinance #90-92-157 concerning garage sales
C. Introduction of Ordinance #95-92-52 concerning flea markets
9. New Business:
A. Discussion and related action related to proposed tennis court
charges (Commissioner Tucker)
B. Recommendation to accept Connelly & Wicker's proposal for
sanitary sewer rehab for 6th Street, Howell Park and Russell Park
(Public Works Director Robert Kosoy)
10. City Manager Reports and/or Correspondence:
A. Customer's water bill complaint
B. Report on extended hours at City Hall
C. Staff recommendation concerning CDBG
D. Status report on parking study proposal
E. Solid Waste report
F. Status report concerning parking on north end of Cavalla Road
Road in conjunction with the fire lane topic
G. Police seizure and forfeiture report
H. Status report on parking of life guard vehicles
11. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY v v
7.OMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7: 15 O O
tI ON MONDAY, MAY 11, 1992 T T
PRESENT: William I . Gulliford, Jr. , Mayor E E
Glenn A. Edwards D D
Lyman T. Fletcher
Adelaide R. Tucker, and M S
J. Dezmond Waters, III, Commissioners O E
T C
AND: Kim D. Leinbach, City Manager I O Y
Alan C. Jensen, City Attorney NAME OF ONEN
Maureen King, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Waters, was followed
by the pledge to the flag.
1. Approval of the minutes of the regular meeting of
April 27, 1992 .
Edwards x x
Motion: Approve minutes of the regular meeting of Tucker x x
April 27, 1992 . Waters x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
2. Recognition of Visitors:
There were no visitors.
3. Appearances:
A. JTA's bond proposal and impact on Wonderwood
Dick Brown, Councilman, District 3, City of Jacksonville,
spoke concerning the Wonderwood Connector. He explained
a $102 million bond issue was approved by the
Jacksonville council last month which included $3 million
to design Wonderwood. He explained he supported the
construction of Wonderwood and he indicated he would like
to see the project move forward more rapidly. He felt
the expressway eventually would become as vital to the
Arlington area as it was to the Beaches area.
Jacksonville City Councilman John Crescimbeni, who
represents Arlington, was also present at the meeting.
Commissioner Fletcher entered the meeting at this time
( 7 :35 p. m. )
Mayor Gulliford announced he would allow a request of
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Ortega Industrial Contractors, Inc. to be heard. He
explained this was in regard to the bid for the City of
Atlantic Beach Water Treatment Plant No. 1 and No. 2
Improvement Project, and Ortega' s pending case against
the City.
City Attorney Alan Jensen introduced Lyman Weingart who
appeared on behalf of Ortega, as well as a representative
from Ortega. Mr. Jensen asked the commission to refer
to a letter that appeared in their agenda packets from
Smith Currie & Hancock dated May 7, 1992 relatitve to
Ortega' s claim against the City of Atlantic Beach. Mr.
Jensen explained Ortega had indicated its willingness to
settle for $10, 980.04 representing its bid preparation
costs, plus a formal determination by the City of
Atlantic Beach that Ortega is a responsible contractor
under the evaluation criteria employed by the City of
Atlantic Beach. Edwards x
Fletcher x x
Motion: Refer Ortega's request to settle Tucker x
lawsuit to the Water and Sewer Committee, to Waters x x
be discussed at the next City Commission Gulliford x
meeting of May 26, 1992
No discussion before the vote. The motion carried
unanimously.
B. Request 200 block of Pine Street be closed for block
party.
Paul Hoffman, 282 Pine Street, presented a petition on
behalf of the residents of Pine Street, to block the 200
block of Pine Street for Saturday, May 23, 1992, to hold
a street block party.
Edwards x
Motion: Grant permission to block the 200 Fletcher x x
block of Pine Street for Saturday, May 23, Tucker x
1992, for the purpose of holding a block party Waters x x
Gulliford x
Chief Thompson suggested hiring an off-duty police
officer to control traffic during the block party.
Commissioner Waters asked that signatures of all
residents of Pine Street be obtained.
The question was called and the motion carried
unanimously.
C. Request permission to have four piece band at family
reunion
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Michael Brooks asked permission for a four piece band to
play at a family reunion at 343 Beach Avenue from 6:00 p.
m. until 10:00 p. m. on Saturday, May 23, 1992.
Edwards x
Motion: Grant permission to Michael Brooks Fletcher x x
for a four-piece band to play at 343 Beach Tucker x
Avenue from 6:00 p. m. until 10:00 p. m. on Waters x x
Saturday, May 23, 1992, during family reunion Gulliford x
No discussion before the vote. The motion carried
unanimously.
D. Authorization to use beach area June 27 for Corporate
Olympics gathering
Eden Kendall, Promotion Director, Lite 96. 1 FM, asked
permission to hold a Corporate Olympics to benefit Cystic
Fibrosis on Saturday, June 27, 1992, from 10:00 a. m.
until 2:00 p. m. at the east end of Atlantic Boulevard. Edwards x
Motion: Grant permission to Lite 96.1 FM to Fletcher x x
hold a Corporate Olympics to benefit Cystic Tucker x
Fibrosis on Saturday, June 27, 1992 from 10:00 Waters x x
a. m. until 2:00 p. m. at the east end of Gulliford x
Atlantic Boulevard
No discussion before the vote. The motion carried
unanimously.
Item 10B was taken out of sequence and acted upon at this
time.
10B. Report on extended hours at City Hall (City Manager)
City Manager Kim Leinbach reported concerning a program
staff initiated at the direction of the Commission over
the last eight weeks to extend the City Hall hours on
Thursday from 5:00 p. m. until 7:00 p. m. The City
Manager recommended the City discontinue this service due
to limited personnel, and the small amount of citizens
who utilized the service. He felt in most cases the
night deposit box where residents have 24 hour access for
making water bill payments would serve residents to a
great degree.
J. P. Marchioli, 414 Sherry, asked if car tags could
be made available at locations other than the City Hall.
Mayor Gulliford invited Mr. Marchioli to attend a meeting
of the Beautification Committee on Wednesday, May 13,
1992, at 7:30 p. m. , at the City Hall, to present his
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suggestion to the Committee.
Item 10A was taken out of sequence and acted upon at this
time.
10A. Customer' s water bill complaint (City Manager)
Mayor Gulliford referred to a letter written by C. M.
Jolley pertaining to customer service that appeared in
the Beaches Leader. The Mayor stated he contacted C. M.
Jolley via telephone and they discussed the matter. The
Mayor reiterated his position regarding customer service
and the importance he placed upon treating citizens in a
respectful manner. He indicated he did not mean to
disparage any city employee by his comments at the last
Commission meeting.
Theresa Braddy, Customer Service Representative for the
City of Atlantic Beach, explained she had worked in the
Water Utility Department for 1-1/2 years and that she
did her best to be helpful and courteous to all citizens.
City Manager Kim Leinbach reported he intended to contact
the University of North Florida to provide instruction
for employees coming into contact with citizens on a
regular basis in terms of how to effectively deal with
the public, as well pursuing other means to handle irate
people.
4. Old Business:
A. Discussion and related action concerning Town Center
project and City Right-of-way, Resolution #92-10
Commissioner Fletcher presented Resolution #92-10
granting permission to construct the proposed
improvements on City rights-of-way, and he asked Chief
Thompson to speak to the public safety aspect. Chief
Thompson reported he met with the Traffic Representative
from the City of Jacksonville. He indicated there had
been discussion between JTA, the City of Jacksonville,
and the City of Neptune Beach concerning having the
intersection of First Street and Atlantic Boulevard a 4-
way stop street, however, no decision had been made. He
indicated he would be monitoring intersections at First
Street and Atlantic Boulevard, and AlA and Atlantic
Boulevard. Edwards x
Fletcher x x
Motion: Approve Resolution No. 92-10 Tucker x
Waters x x
Gulliford x
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No discussion before the vote. The motion carried
unanimously.
B. Request to hold annual block party at Atlantic
Boulevard and Ocean Boulevard May 30, 1992
Commissioner Fletcher presented a request from the Board
of Directors of Town Center for permission to hold their
annual festival on May 30, 1992. Permission was
requested to close Atlantic Boulevard East of Third
Street.
Edwards x
Motion: Approve request of Town Center to Fletcher x x
hold block party at Atlantic Boulevard and Tucker x x
Ocean Boulevard May 30, 1992. Approve closing Waters x
of Atlantic Boulevard east of Third Street Gulliford x
during the block party.
No discussion before the vote. The motion carried
unanimously.
Agenda Item 6A was taken out of sequence and acted upon
at this time.
5A. Water and Sewer Committee report
Commissioner Fletcher presented the Water and Sewer
Committee report. A copy of the complete report is
attached hereto and made a part hereof. He discussed the
recent rate increase and pointed out Atlantic Beach
water/sewer rates were the lowest of the three beaches
communities, and among the lowest in the entire county.
He explained the water utility was a very efficient
operation and the quality of the water Atlantic Beach
residents enjoy was the best, as it was regulated by both
the Federal and State Government. He added the
Enterprise Fund, which was the city' s water and sewer
system, was the largest the City operated. He explained
a new "oversight group" had been formed consisting of
the City Manager, City Clerk, and the Finance Director.
The group would meet monthly, he explained, and would
coordinate the production of the business side of the
water utilities, i. e. , billing, data base, and public
relations. With reference to the public relations, he
added, one of its purposes would be to institute a
procedure wherein an irate customer would meet with the
Finance Director or the City Manager.
A discussion ensued relative to the feasibility of having
monthly billing instead of quarterly billing. It was
Eelt this procedure would be beneficial and would
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probably be instituted in the future.
Alan Potter explained the rate adjustment and stressed
that every customer was now paying equally for service.
Commissioner Fletcher pointed out the need and incentive
to conserve water.
Commissioner Fletcher referred to Item 3 of the report
which concerned a well located on a lot on the southwest
corner of the intersection of Coquina and Coral Streets,
which provided water to several homes in Ocean Grove.
Commissioner Fletcher recommended the City Attorney be
directed to write a letter to residents requiring them to
connect to the city' s system, since the well was not a
safe source of drinking water and could be a threat to
public health and safety.
Edwards
Motion: Authorize the City Attorney to write Fletcher x
to each homeowner connected to the well on the Tucker x
southwest corner of the intersection of Waters
Coquina and Coral Streets, which provides Gulliford
water to several homes in Ocean Grove,
requiring connection to the City water
Bob Kosoy reported the city did not own the well. It
was pointed out approximately 60 homes use the well. He
reported both the City Manager and HRS wrote the
homeowners a letter and advised them to connect to city
water. As of this date, however, none of the homeowners
had responded.
Scott Kelly, City of Jacksonville Solid Waste Department,
suggested having the Department of HRS condemn the well
and provide a written opinion to that effect; he
indicated the City would be in a better legal posture
with a letter from HRS. The City Manager felt because
the residents were citizens of Atlantic Beach, they
should be afforded the opportunity to connect to city
water.
Edwards x x
Substitute motion: Defer action until the next Fletcher x
meeting. Obtain a formal response from HRS Tucker x x
stating that the well should be condemned. Waters x
Send a copy of the letter from HRS to Gulliford x
homeowners utilizing the well, along with a
letter from the City Manager indicating
homeowners must connect to city water
No discussion before the vote. The motion carried
unanimously.
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Scott Kelly reported concerning the developments that
have occurred regarding solid waste. He reported the
City of Jacksonville, in working with the DER, were
negotiating for early opening of the Trail Ridge
landfill. He indicated Monday, May 18, 1992, might be
the day the new landfill opened. All residential garbage
would thus be directed to Trail Ridge, and the north
landfill would be closed. Mr. Kelly offered assistance
from the City of Jacksonville in printing door hangers
for use by the City of Atlantic Beach.
Mayor Gulliford reported the city of Atlantic Beach had
done an outstanding job concerning recycling. He
indicated he had received complaints concerning the
recycling trucks speeding in the city, and he asked Bob
Kosoy to contact the contractor.
Bob Kosoy indicated the opening of the new landfill
placed the city in a crisis mode, and he reported a new
vehicle would have to be purchased immediately.
Commissioner Edwards asked if the city would consider
hiring a private contractor, and Mr. Kosoy replied if
costs became prohibitive, the city might have to hire a
contractor. Commissioner Edwards indicated many people
had called him to complain concerning the city' s charge
of $48/quarterly. He indicated some other cities were
able to have private haulers at a cost of $9/month. He
felt the commission owed it to citizens to look into all
the options, and offer this service at the least
expensive cost. Mr. Kosoy replied the city hoped to use
a volumetric system which would reduce the cost of
garbage significantly for some people. The mayor pointed
out it should be understood that a volumetric system
would not generate a decrease to everyone; some people
would have an increase in their rate.
The City Manager indicated if the city decided to use a
private hauler, the utilization of city workers would be
of primary concern. He reported local and city
newspapers would contain the new garbage schedule for the
city.
5. Consent Agenda
A. Proclamation declaring week beginning May 17 as
Public Works week
B. Adele Grage Community Center monthly report
C. Fleet Landing status report
D. Request approval of change order #1 relative to
contract extension for Buccaneer WWTP expansion
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Motion: Approve consent agenda Edwards x x
Fletcher x
No discussion before the vote. The motion carried Tucker x x
unanimously. Waters x
Gulliford x
Agenda Item 7A was taken out of sequence and acted upon
at this time.
7A. Resolution #92-12 regarding US Senate Bill 1650
Mayor Gulliford introduced in full, in writing,
Resolution 92-12: Opposing S1650, Also Known as the
National Flood Insurance, Mitigation and Erosion
Management Act of 1991 . Edwards x x
Fletcher x
Motion: Approve Resolution 92-12 Tucker x x
Waters x
Mayor Gulliford felt Resolution 92-12 should request Gulliford x
specific action, i. e. , request each Senator vote to
defeat S1650. He asked that the Resolution be sent to
the President, Vice President Quail, and all members of
the U. S. Senate, local Congressmen, and State
Legislators.
The question was called and the motion carried
unanimously.
At this time Mayor Gulliford read a letter from a citizen
concerning the Easter activity that was organized by
Recreation Director Rose Blanchard. The letter indicated
the writer was happy with the activities and the manner
in which her children had been treated by Ms. Blanchard.
Mayor Gulliford complimented Rose Blanchard for a job
well done.
6. Committee Reports:
A. Water and Sewer Committee report (report was given by
Commissioner Fletcher earlier in meeting)
B. Report and recommendation by the Awards Committee on
bid #9291-7, Buccaneer Water System Improvements
Phase I
Commissioner Edwards reported the Awards Committee met on
Thursday, April 2, 1992 to receive bid advertised as Bid
No. 9192-7, Buccaneer Water System Improvements Phase I,
Mayport Road Water Main Extension. Commissioner Edwards
reported it was the consensus of the committee to accept
the low bid from AA Septic Tank Service, in the amount of
$133, 083. 95, as the lowest responsible bid meeting bid
specifications.
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Motion: Award bid for Buccaneer Water System Edwards x x
Improvements Phase I, Mayport Road Water Main Fletcher x
Extension, to AA Septic Tank Service at the Tucker x
bid price of $133, 083.95 Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
C. Report and recommendation by the Awards Committee on
bid #9192-10, Cleaning/hauling debris from Public
Works
Commissioner Edwards reported the Awards Committee met on
Wednesday, April 29, 1992 to receive bid advertised as
Bid No. 9192-10, Clear and Haul Debris from Public Works
Yard to Northside Landfill. Commissioner Edwards
reported it was the consensus of the committee to reject
all bids and to have the City Public Works Department
undertake the work.
Edwards x x
Motion: Reject all bids and have the City Fletcher x
Public Works Department clear and haul debris Tucker x x
from Public Works Yard to Northside Landfill Waters x
Gulliford x
It was explained the Sanitation budget, which had
recently been strained with repairs and maintenance,
would not be able to afford even the lowest bid that was
received, and it was felt the Public Works Department
could do the work.
The question was called and the motion carried
unanimously.
D. Report and recommendation by the Awards Committee on
Bid #9192-11, construction of basketball court at
Donner Park
Commissioner Edwards reported the Awards Committee met on
Wednesday, April 19, 1992 to receive bid advertised as
Bid No. 9192-11, Construct Basketball Court at Donner
Park. Commissioner Edwards reported it was the consensus
of the Committee to accept the low bidder, Robert
Lawrence Construction, in the amount of $3, 780.00 as the
lowest responsible bid meeting bid specifications.
Edwards x x
Motion: Award Bid No. 9192-11, Construction Fletcher x
of Basketball Court at Donner Park, to Robert Tucker x x
Lawrence Construction at the bid price of Waters x
$3, 780.00 Gulliford x
Vo discussion before the vote. The motion carried
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unanimously.
E. Report and recommendation by the Awards Committee on
Bid #9192-12, Three Roll-On/Roll-Off Sludge
Containers
Commissioner Edwards reported the Awards Committee met on
Wednesday, April 29, 1992 to receive bid advertised as
Bid No. 9192-12, Three (3 ) Roll-on Roll-Off Sludge
Containers. Commissioner Edwards reported it was the
consensus of the Committee to accept the low bidder,
Hardee Equipment, in the amount of $38, 277.00 as the
lowest responsible bid meeting bid specifications.
Edwards x x
Fletcher x
Motion: Award Bid No. 9192-12, Three Roll- Tucker x
on/Roll-Off Sludge Containers to Hardee Waters x x
Equipment at the bid price of $38, 277.00. Gulliford x
Bob Kosoy explained four bidders declined to bid, and he
felt the stainless steel floor the city specified, which
required the vendor to furnish a generic roll-on, roll-
off container with a custom built perforated sub-floor 6"
off the bottom, did not interest these bidders. He
indicated the city sent this out to 13 bidders and,
although they seemed receptive to bid, only two sent in
bids.
The question was called and the motion carried
unanimously.
7. Resolutions:
A. Resolution #92-12 regarding US Senate Bill 1650 (this
was acted upon earlier in the meeting)
8. Ordinances:
A. Continuation of Public Hearing on Cable Television
Ordinance No. 40-92-17
Mayor Gulliford asked to have this Public Hearing
continued until May 26, 1992.
Edwards x
Motion: Defer action on Ordinance No. 40-92- Fletcher x x
17 and continue public hearing at the City Tucker x
Commission meeting on May 26, 1992 Waters x x
Gulliford x
Ray Salman reported a complete new and different
ordinance might be forthcoming. The Mayor stated if that
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were the case the Public Hearing on Ordinance #40-92-17
would be ended and a new ordinance would be reintroduced
on its first reading. The ordinance would then go
through the normal process again.
The question was asked and the motion carried
unanimously.
B. First reading of Ordinance 90-92-157 concerning
garage sales
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 24, ZONING AND
SUBDIVISION REGULATIONS, ARTICLE II, LANGUAGE AND
DEFINITIONS, AMENDING SECTION 24-17 TO ADD A DEFINITION
FOR GARAGE SALE, AND PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance
90-92-157 on first reading.
Edwards x
Motion: Approve passage or Ordinance No. 90- Fletcher x
92-157 on its first reading and set public Tucker x x
hearing for May 26, 1992 Waters x x
Gulliford x
No discussion before the vote. The motion carried
unanimously.
C. First reading of Ordinance 90-92-52 concerning
flea markets
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 13, OFFENSES, ARTICLE
1, IN GENERAL, BY ADDING SECTION 13-11, FLEA MARKETS, AND
PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing, Ordinance
95-92-52 on first reading.
Edwards
Motion: Approve passage of Ordinance No. 95- Fletcher
92-52 on its first reading and set public Tucker x x
hearing for May 26, 1992 Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
9. New Business:
A. Discussion and related action related to proposed
tennis court charges (withdrawn from the agenda)
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B. Recommendation to accept Connelly & Wicker's proposal
for sanitary sewer rehab for 6th Street, Howell Park,
and Russell Park
Bob Kosoy recommended accepting Connelly & Wicker' s
proposal which included survey, design, and preparation
of plans and specifications for the rehabilitation of
sanitary sewers in Sixth Street, Howell Park, and Russell
Park at a cost not to exceed $7, 180.00.
Edwards x x
Motion: Accept Connelly & Wicker's Fletcher x
Engineering Fee Proposal for Preparation of Tucker x x
Plans and Specifications for sanitary sewer Waters x
rehab for 6th Street, Howell Park, and Russell Gulliford x
Park at a cost not to exceed $7, 180.00
No discussion before the vote. The motion carried
unanimously.
10. City Manager Reports and/or Correspondence:
A. Customer's water bill complaint (this was discussed
earlier in agenda)
B. Report on extended hours at City Hall (this was
discussed earlier in agenda)
C. Staff recommendation concerning CDBG
The City Manager reported concerning changing priorities
of expenditures for the city' s current CDBG Program. He
presented a summary of the CDBG contract setting out the
proposed tasks for this budget year and he briefly
explained the original goals of the program as
established by the Donner Subdivision Citizens Advisory
Committee and subsequently approved by the City
Commission. The City Manager recommended adherence to
this year' s CDBG priorities. The program could then be
reviewed and changes made in next year' s budget, as
necessary.
Edwards x x
Motion: Adhere to this year' s CDBG Fletcher x
priorities. The program could then be Tucker x
reviewed and changes made in next year's Waters x x
budget, as necessary. Gulliford x
Mayor Gulliford indicated his desire to have Church Road
paved between Mayport and Frances. Commissioner Waters
suggested using some of the CDBG money to pay part of the
salary for the part-time Code Enforcement Officer for the
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work he would perform in the Donner area. A discussion
ensued concerning plans to build restrooms in Donner Park
and the fear that vandalism would occur as in the past.
It was suggested not keeping restrooms open 24 hours a
day.
The question was called and the motion carried
unanimously.
The City Manager reported he was conducting meetings with
Rose Blanchard and Carson Merry Baillee and would have a
report concerning utilization of the Community Center at
a later time.
The City Manager reported concerning the Adele Grage
Community Center and he indicated in order to utilize the
building the city should bring the building up to
standard. He indicated the work would cost between
$14,000 and $18,000. He reported one alternative would
be to sprinkle the building and he indicated he would
like to go out to bid to get this done. He reported
having the building sprinkled would alleviate the need to
buy sheetrock, paneling, etc. , and a savings would be
realized by reducing insurance premiums. He reported
money was available in the budget. The Commission
concurred in going out to bid to determine how much it
would cost to have the building renovated.
The City Manager referred to the trailer located at
Russell Park and recommended relocating it Donner Park.
He reported it would cost between $3, 000 and $4,000 to
relocate the trailer vs approximately $125, 000 to build
a new structure at Donner Park. The Mayor felt a two-
story multi-purpose structure built in Russell Park where
the concession /storage building now stands would be an
asset to the community, and he indicated Convention
Development Tax could be used for this purpose. Rose
Blanchard reported $50,000 had been budgeted for this
structure, and she indicated the Little League had
offered to build a two-story building after the season is
over. The Mayor indicated he would like the city to
develop plans so that it would have some control over
what happens in the future. The City Manager stated the
YMCA was presently using the trailer in Russell Park, and
it was decided to discuss the matter with YMCA. The City
Manager was authorized to invite RFP' s for design of a
building for Russell Park.
The City Manager reported an employee committee had been
formed to study the feasibility of bidding the city' s
health insurance.
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The City Manager reminded everyone of the Special Meeting
to be held Monday, May 18, 1992, 7:30 p. m. to discuss
the ownership of Selva Marina roads.
D. Status report on parking study proposal
Bob Kosoy reported the city had advertised for a Parking
Study. He indicated he and the City Manager reviewed the
proposed bids from five firms. He reported since the
cost was under $10, 000 in all cases, this was not under
the Consultant' s Competitive Negotiations Act and
therefore cost could be evaluated as a factor. He
recommended entering into a contract with Rich &
Associates to perform the parking study. A discussion
ensued concerning the bid submitted by Albert Halff &
Associates. It was determined Halff & Associates had
previously done work for the City, and had been very
helpful to the city in the past.
Edwards x
Motion: Accept proposal from Albert Halff & Fletcher x x
Associates to undertake a Parking Study Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
E. Solid Waste report (this was discussed earlier in
agenda)
F. Status report concerning parking on north end of
Cavalla Road in conjunction with the fire lane topic
George Worley reported he had researched the ownership of
the vacant lots at each end of the Cavalla Road
apartments for the prospect of being used as parking for
the residents to replace the current parking along the
back of the buildings. He reported the lots at the east
end were owned by the owner of the property where Pic n'
Save was located, and provided access to the loading area
at the rear of Pic n' Save. He reported additional signs
clarifying the location of the "no parking" area were
ordered when the "Fire Lane" signs were installed. When
these signs were installed, he added, reasonable fire
access would be available, as would reasonable parking.
Dave Siebert, 816 Cavalla, spoke concerning a problem he
was having with vehicles parking near his home, and he
was advised he could petition the city to designate
parking spaces to be by decal. A long discussion ensued
and Mr. Siebert was directed to meet with George Worley
regarding the possibility of applying for a variance.
PAGE 15 V V
MINUTES, MAY 11, 1992 NAME OF
COMMRS. MSYN
G. Police seizure and forfeiture report
Chief Thompson reported concerning a house on Francis
Avenue (Dudley house) that was confiscated during a drug
arrest. He stated the house would be sold and the City
would be compensated in the amount of $10,000. He
reported the city received a check from the Drug
Enforcement Administration in the amount of $19, 912
,representing a drug arrest that was made in conjunction
with other law enforcement bodies. He explained the
money would go into the Law Enforcement Trust Fund which
could be utilized for investigations, equipment, etc. He
reported two vans were donated to the West Side Skills
Center to be used in their automotive shop. He reported
two vans as well as $7, 800 had been confiscated in
conjunction with Jacksonville Beach; he indicated the
city would keep one van and the money would be split
between the two agencies. He reported $3, 000
representing money seized during drug arrests was taken
from the property room and turned over to the city. He
reported the Police Department had a supply of hand guns
which they hoped to make available to police supply
companies.
H. Status report on parking of life guard vehicles
Chief Thompson reported lifeguard trucks were not safe in
that the lifeguards were not able to see little children
who might dart in front of the truck. Thus, the city had
purchased a "railer" vehicle or dune buggy type vehicle
for $2,300. It was felt this would be more practical in
that it would be safe and durable.
11. Mayor to call on City Commissioners, City Attorney
and City Clerk:
Commissioner Waters asked that staff check the Dewees
Access. He indicated a fence recently was put up and the
access is considerably smaller than it previously was.
Bob Kosoy stated the city had received a complaint
concerning the fence and it was felt the fence encroached
upon the city' s easement. He reported the builder
brought in the plan, which indicated the fence did not
encroach upon the city' s land. He indicated he planned
to look at a certified as-built survey which is sealed by
a licensed land surveyor. Mr. Kosoy stated he would
review this document and if it does show an encroachment,
the site would have to be fixed and resurveyed.
Commissioner Waters stated steps were supposed to be
installed at this site and presently there are no steps.
PAGE 16 V V
MINUTES, MAY 11, 1992 NAME OF
COMMRS. MSYN
Mayor Gulliford referred to Sea Oats and the plan to
place yellow tape to protect them. Bob Kosoy explained
D.N.R would not allow any such tape or posts, as the
D.N.R. felt this would disturb the dunes. The Mayor
suggested the city contact D.N.R. in an effort to come
with an agreement to police the area.
Mayor Gulliford referred to the creek near the City Hall.
The Mayor volunteered to loan equipment to clean out the
creek.
There being no further business t.- ••--ting adjourned at
11 :00 p. m.
I \
1
—Wil . Gul if.gd, J1 .
Mayor/Presidi g Oi , iced
ATTES T:
Mau een King
CITY OF
> tc &ad - 96
1200 SANDPIPER LANE
, __ ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
4 , FAX(904)247-5843
May 6, 1992
MEMORANDUM
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Kosoy/Director of Public Works
RE: WATER AND SEWER COMMITTEE REPORT #17
On April 30, 1992 Commissioner Lyman Fletcher, Ernie Beadle,
Harry E. McNally, Alan Potter and Bob Kosoy met to discuss
water and sewer concerns and projects:
1. Water Rates
We should publicize information explaining rates, how
they compare to other Beaches and City of Jacksonville
and the need for conservation. A meeting between this
Committee, Finance Department and City Manager was
recommended.
2. Wastewater Maintenance Fees
Committee recommended that Wastewater Maintenance Fees
being charged to the City of Atlantic Beach should be
reviewed with respect to Interlocal Agreement. (Note:
City Manager advised that the City Attorney reviewed our
requirement to pay these fees over one year ago and the
City Attorney felt that the 2nd resolution passed by the
City of Jacksonville required the City of Atlantic Beach
to pay fees. )
3. Coquina Well
Unless the City Manager authorizes the City Attorney to
write to each homeowner connected to the well requiring
connection to the City water by some appropriate
timeframe, the City must defer to HRS (Chris Carter) for
enforcement. If the well ruptures, the Atlantic Beach
Water Distribution Crew will run temporary service and
call a contractor to effect an emergency repair.
Continued
4. Problem Areas in Water Distribution System
Report will be drafted by Consultant and permits prepared
for submittal to HRS.
5. Problem Areas in Sever Collection System
Recommend acceptance of proposal by Connelly & Wicker,
with minor modifications, for 6th street, Howell and
Russell Park.
6. Bayport Road Bore and Jack
Recommend award to AA Septic Tank Service
7. Buccaneer WWTP Expansion (Surge Tank)
Modifications to screens could add $30, 000. 00 to contract
price but is recommended by this Committee to increase
capacity of screens and decrease wave action. Committee
further recommends that design plans be prepared by Gee
and Jenson at no additional cost to the City.
RSK/tb
cc: Lyman Fletcher/Commissioner
Ernie Beadle/Assistant Public Works Director
Tim N. Townsend/Utility Plant Division Director
Harry E. McNally/Utility Plant Division Director
Alan Potter
Dr. Ray Salman
File - 92 WSCR