04-27-92 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, APRIL 27, 1992, 7:15 P.M.
, AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of April 13, 1992
2. Recognition of Visitors:
3. Appearances:
A. Robert Weiss regarding U.S. Senate Bill 1650-Flood Insurance
Erosion Act 1991
4. Old Business:
A. Proposed requested usage of the Adele Grage Community
Center (Carson Merry Baillie)
B. Discussion and related action concerning possible land exchange
with Beaches Habitat (City Planner George Worley)
5. Consent:
A. Status report concerning installation of fire lanes on Cavalla
Road
B. Approval to use ATV on beach for sea turtle patrol May -
November (Mort Hanson, Beach Sea Turtle Patrol, Inc.)
C. Proclamation declaring week beginning May 1, 1992 as Youth Week
6. Committee Reports:
A. Royal Palm Committee report and recommendation to retain special
code enforcement service (Commissioner Waters)
B. Water and Sewer Committee report (Commissioner Fletcher)
7. Resolutions:
A. Resolution #92-10 authorizing use of City R-O-W for Town Center
project
8. New Business:
A. Report and related action regarding draft contract with
Jacksonville for CDBG funds (City Planner George Worley)
B. Discussion and related action regarding protection of Sea Oats on
the beach (Mayor Gulliford)
C. Request to solicit RFP for Consultant Resident Observation (PW
Director Robert Kosoy)
D. Proposal to hire James Jarbo as contract employee for special
projects (Mayor Gulliford)
E. Report and related action concerning request to accept proposal
of Connelly & Wicker regarding Levy Road Improvements (PW
Director Robert Kosoy)
F. Request to accept J. Lucas & Associates, Inc. proposal for
engineering design for new chlorine contact facility at Buccaneer
WWTP (PW Director Robert Kosoy)
9. City Manager Reports and/or Correspondence:
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
A. Garage sale report (City Clerk Maureen King)
B. Citizen of the Year report (City Clerk Maureen King)
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY V V
COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 O O
PM ON MONDAY, APRIL 27, 1992 T T
PRESENT: William I. Gulliford, Jr. , Mayor E E
D D
Glenn A. Edwards
Lyman T. Fletcher
Adelaide R. Tucker, and M S
J. Dezmond Waters, III, Commissioners O E
T C
AND: Kim D. Leinbach, City Manager I O Y
Alan C. Jensen, City Attorney NAME OF ONEN
Maureen King, City Clerk COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was
followed by the pledge to the flag.
1. Approval of the minutes of the regular meeting of
April 13, 1992.
Edwards x x
Motion: Approve minutes of the regular meeting of Fletcher x
April 13, 1992. Tucker x x
Waters x
No discussion before the vote. The motion carried Gulliford x
unanimously.
2. Recognition of Visitors:
Beverly Gault, 742 Vecuna Street, spoke concerning a
water bill she received that she felt was high. She
indicated she was treated in a rude manner by city
employees when she went to the City Hall to pursue this
matter. She explained that the city re-checked the water
meter and found there was a water leak in her house.
However, she further explained that when she had the
meter checked by a plumber he indicated there was no
leak. The mayor asked the City Manager to address this
problem and report back to the City Commission.
Permission was given to Ms. Gault to defer payment of
this bill until the investigation was concluded.
Mayor Gulliford indicated this was not the first
complaint he had received concerning the attitude of city
employees. He stated city employees work for the people
who live in the city and all citizens should be treated
the same, in a courteous manner.
Caroline Layson, Sailfish Drive, spoke concerning the
Animal Control Officer and the policy that is followed to
find owners of stray dogs before taking them downtown to
the dog pound. The Mayor responded this action sets
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Atlantic Beach apart from the City of Jacksonville and he
and Police Chief Thompson felt it was appropriate for the
Animal Control Officer to try to find a dog' s owner
before taking it away.
Ms. Layson complained concerning a house on the corner of
Sailfish and Redfin. She indicated the house had been
vandalized to a great degree. Chief Thompson responded
the Police Department was familiar with this house and he
indicated they had dealt with this situation as much as
possible within the boundaries of the law, on many
occasions. Don Ford stated the city had cut the grass
and cleaned the property several times, and he added the
owner had recently boarded up the house. He explained
that the city must follow legal guidelines to resolve
situations such as this.
Ms. Layson complained concerning unsolicited newspapers
being thrown in yards, and the Mayor asked the City
Attorney to address this to see if there would be a
method to regulate the distribution of unsolicited
newspapers.
Dave Siebert, 816 Cavalla, spoke concerning his desire
to construct a fence behind his property, in an area
designated as a fire lane. It was explained that a
report regarding having "Fire Lane" signs installed at
either end of the fire lane will appear as Item 5A on the
agenda.
R. D. Gray, Atlantic Beach Firefighter, invited the
Commission to the Sea Turtle on May 20th and May 30th to
view Firefighter training.
4. Appearances:
Bob Weiss reported concerning Senate Bill 1650 which
concerns National Flood Insurance. He indicated other
beach communities had opposed this legislation and he
recommended the Commission review the materials he had
provided. Mr. Weiss and Maureen King, City Clerk, were
asked to draft a resolution for Commission action. A
copy of the resolution will be sent to senators and any
other interested parties.
4. Old Business:
A. Proposed requested usage of the Adele Grage Community
Center
John Weldon reported the Adele Grage Community Center
Committee met concerning the request of Carson Merry
Baillie to use the Community Center for Players By the
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Sea activities. The Committee voted to approve the
request to have a Children' s Workshop from June 22
through July 31, 1992, from 9:00 a. m. until 1 :00 p. m.
weekdays, adult rehearsal three times per week from 7:00
p. m. until 9:00 p. m. , and Playhouse 50, from 2:00 p. m.
until 4:00 p. m. on Wednesdays. The Committee did not,
however, approve the waiving of fees for the evening
activities. Rose Blanchard, Parks and Recreation
Director was asked to meet with Carson Merry Baillie to
work out arrangements for the activities. Edwards
Motion: Waive fee for evening use of Fletcher x
Community Center for Players By the Sea Tucker
Activities Waters x
Gulliford
A discussion ensued and it was felt that the Community
Center should be used as much as possible by the
Community.
Commissioner Tucker referred to the question of charging
for the use of the Tennis Courts and whether or not the
City should hire someone to collect fees. It was decided
to make this an agenda item for the next Commission
meeting.
9 Substitute motion: Amend existing resolution Edwards x
to provide that citizens of Atlantic Beach Fletcher x x
wishing to use the Community Center for a non- Tucker x
profit public purpose will no longer be Waters x x
charged the $25 rental fee, but will still be Gulliford x
required to make a $50 cleaning deposit
The question was called and on roll call vote the motion
carried with a 3-2 vote, with Commissioners Edwards and
Tucker voting nay.
The City Manager was asked to provide the Commission with
a written procedure and policy, based on the preceding
discussions, for implementation of the rental of the
Community Center.
B. Discussion and related action concerning possible
land exchange with Beaches Habitat
The Mayor announced on May 2, 1992, at 3:00 p. m. there
would be a dedication of the new Terrell Habitat house
located on Francis Avenue.
George Worley reported the houses owned by the City on
the east side of Francis Avenue were acquired for
expansion of the sewer plant. He recommended this item
4111be referred to the Water and Sewer Committee so that they
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may determine future need for the Francis Avenue lots.
A discussion ensued and it was brought out that because
the lots on Francis Avenue were acquired for a specific
purpose, special care should be taken when swapping this
land. Commissioner Waters suggested holding on to city
land adjacent to the sewer plant and perhaps swapping
land in another area. Chief Thompson was asked to report
at the next meeting concerning another piece of property
which could be swapped with Habitat.
The Mayor asked the Water and Sewer Committee to look at
the feasibility of swapping land between the City and
Habitat.
5. Consent Agenda
A. Status report concerning installation of fire lanes on
Cavalla Road
B. Approval to use ATV on beach for sea turtle patrol
May - November
C. Proclamation declaring week beginning May 1, 1992 as
Youth Week
At the request of Commissioner Fletcher Item A was
removed from the Consent Agenda.
Edwards x
Motion: Approve consent Agenda, with the Fletcher x x
exception of Item A Tucker x x
Waters x
No discussion before the vote. The motion carried Gulliford x
unanimously.
5A. Status report concerning installation of fire lanes
on Cavalla Road
George Worley reported he had coordinated with the Fire
Department and the Public Works Department to have "Fire
Lane" signs installed on the city owned Right-of-Way on
Royal Palm Drive denoting the driveway behind the
buildings as a "Fire Lane. " George Worley was asked to
look into the ownership of easterly lots, for the purpose
of possibly using this property for additional parking or
as a playground for the children who reside in this area.
6. Committee Reports:
A. Royal Palm Committee report and recommendation to
retain special code enforcement service
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Commissioner Waters reported on behalf of the Royal Palm
Committee. He recommended hiring a part-time Code
Enforcement Officer, pursuant to the recommendation of
Don Ford, Building Official. This position would be
based on $12 per hour, four hours a day for 25 weeks, not
to exceed $6,000. It was suggested that Karl Grunewald
be hired for this position. Edwards x
Motion: Hire Karl Grunewald as a part-time Fletcher x x
Code Enforcement Officer based on $12 per Tucker x
hour, four hours a day for 25 weeks, not to Waters x x
exceed $6,000, to concentrate on Royal Palms Gulliford x
and Donner area
Commissioner Fletcher questioned the funding of this
position. The City Manager indicated the funds would be
taken from surplus funds in the Demolition Account of the
Code Enforcement Department. It was explained two
buildings were scheduled to be demolished and funds were
set aside for this purpose. The home owners paid for the
demolition themselves, however, and the funds were not
used. Thus, monies were available to fund the part-time
position of Code Enforcement Officer.
The question was called and the motion carried
unanimously.
B. Water and Sewer Committee report
Commissioner Fletcher briefly outlined the Water and
Sewer Committee Report and indicated he would be happy to
answer questions. The report was accepted and a copy of
the complete Report is attached hereto and made a part
hereof.
Gail Bradley indicated she received incorrect information
from the City Hall concerning the raise in water rates.
The Mayor indicated his desire to have an explanation
concerning the raise in water rates placed in the City
Newsletter, as well as in the local newspaper and the
Beaches Supplement of the Times Union.
7. Resolutions:
A. Resolution #92-10
Mayor Gulliford introduced in full, in writing Resolution
No. 92-10: Authorizing use of City Right-of-Way for Town
Center project.
Commissioner Fletcher asked that Resolution 92-10 be
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deferred until the next Commission meeting so that
traffic information from Bob Hill, City of Jacksonville,
would be available.
Edwards x
Motion: Defer action on Resolution 92-10 Fletcher x x
until next City Commission Meeting Tucker x
Waters x x
No discussion before the vote. The motion carried Gulliford x
unanimously.
8. New Business:
A. Report and related action regarding draft contract
with Jacksonville for CDBG funds
George Worley recommended that the City Commission
authorize the Mayor to sign the contract with the City of
Jacksonville for the Community Development Block Grant
(CDGB) program.
Edwards x x
Motion: Authorize Mayor to sign contract with Fletcher x
the City of Jacksonville for the Community Tucker x
Development Block Grant program Waters x x
Gulliford x
A discussion ensued relative to whether funds could be
used for drainage, sidewalks, etc. The commission
indicated their desire to have the right to amend the
Community Development Block Grant program.
The question was called and the motion carried
unanimously.
B. Discussion and related action regarding protection of
Sea Oats on the beach
A discussion was held concerning Sea Oats and how to
protect them on the beach. The City Manager was directed
to hang yellow nylon-type rope at the beach accesses to
form a pathway to the beach in an attempt to keep beach-
goers off the sand dunes.
The Mayor referred to the RFP for a parking study, and he
asked that some kind of limitation on night time parking
at street ends be included in this study.
C. Request to solicit RFP for Consultant Resident
Observation
Bob Kosoy reported concerning the need to solicit RFP' s
for consultant resident observation. Mr. Kosoy explained
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many projects would become active at one time, and thus
it would be necessary to augment the duties of Ernie
Beadle, Assistant Public Works Director/City Inspector.
Edwards x x
Motion: Solicit RFP's for Consultant Resident Fletcher x
Observation, as requested by Bob Kosoy, with Tucker x
hourly rates in increments of 2, 4, 6, and 8 Raters x x
hours �ulliford x
Commissioner Fletcher urged the Commission to adopt the
recommendation of Mr. Kosoy.
The question was called and the motion carried
unanimously.
D. Proposal to hire James Jarboe as contract employee for
special projects
Mayor Gulliford referred to the City Manager' s memorandum
concerning approving the contract to hire James Jarboe on
a consulting basis to assist the city with several
special projects. Edwards x
Fletcher x x
Motion: Approve the expenditure of $30,000 to Tucker x x
contract with James Jarboe on a basis of $38 Waters x
per hour Gulliford x
A discussion ensued and it was determined Mr. Jarboe
would be of help in negotiating the Interlocal Agreement,
grant applications, and other matters.
The question was called and the motion carried
unanimously.
E. Report and related action concerning request to
accept proposal of Connelly & Wicker regarding Levy
Road Improvements
Bob Kosoy reported the City had plans prepared two years
ago for improvements to Levy Road from Mayport Road to
Orchid Street. The proposal that was on the floor, he
added, would be to finish the design all the way to Main
Street. He added after the design is finished the city
hopes to apply for matching funds from D.O.T. dwards x
letcher x
Motion: Accept the proposal of Connelly & sucker x x
Wicker for engineering services in connection aters x x
with improvements to Levy Road. The proposed , ulliford x
schedule will be for surveying design and
permitting in FY 91-92 at a cost of $7,400.00
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The question was called and the motion carried
unanimously.
F. Request to accept J. Lucas & Associates, Inc. proposal
for engineering design for new chlorine contacct
facility at Buccaneer WWTP
Bob Kosoy reported concerning the work that needs to be
done to upgrade the Buccaneer Wastewater Treatment Plant.
He indicated J. Lucas & Associates submitted the lowest
cost proposal at $9, 800.00 to prepare engineering plans
and specifications. Edwards x
Fletcher x x
Motion: Accept J. Lucas & Associcates, Inc. Tucker x
proposal for engineering design for new Waters x x
chlorine contract facility at Buccaneer Water Gulliford x
Treatment Plant at a cost of $9,800.00
It was reported by the City Manager that care was taken
to elicit proposals from a variety of firms, in-house,
so that proposals would be received in a competitive
manner.
The question was called and the motion carried
unanimously.
Bob Kosoy referred to Church Road and he indicated he met
with Charlie Flynn, Director of Streets and Highways, and
other representatives from the City of Jacksonville. Mr.
Kosoy reported the City of Jacksonville would like to put
sidewalks on the north side of Church Road and also make
other improvements to this area. He indicated the
monetary contribution to do this work was not discussed
at the meeting.
Ray Salman asked the Mayor if it would be appropriate for
the City to send a letter indicating its displeasure to
Dick Brown, District 3 Councilman, concerning comments
Mr. Brown made regarding having funds for the Wonderwood
Expressway lowered. This was discussed and it was
decided that any Commissioner who wishes to write Mr.
Brown should do so.
9. City Manager Reports and/or Correspondence:
The City Manager reported he drafted a letter to the
Selva Marina property owners relative to street
improvements, as the Commission requested, and he asked
if the Commissioners could have a Special Meeting May 18,
1992 to meet with the Selva Marina community. This was
approved by the Commission.
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Maureen King reported she, Commissioner Waters,
Commissioner Tucker, and Chief Thompson met to discuss
garage sales. It was recommended "garage sale" and "flea
market" be defined. Flea Markets would then be
prohibited from being held in Atlantic Beach. Two draft
ordinance were sent to the City Attorney, and should be
on the agenda for the next Commission meeting. It was
determined no permit would be required for garage sales
at this time.
Maureen King gave a report concerning the selection of a
Citizen of the Year. She indicated she felt the
presentation should be a very public occasion, and she
gave examples of tangible benefits that could be given a
Citizen of the Year.
Edwards x x
Motion: Approve recommendations of Maureen Fletcher x
King for selection of Citizen of the Year Tucker x x
Waters x
No discussion before vote. The motion carried Gulliford x
unanimously.
Commissioner Edwards reported concerning the Florida
League of Cities sponsoring a Citizenship Award Program.
The purpose is to educate students as to how city and
county government works. He explained there were 33
regions in the State and first place winner in each
region would receive a $400 savings bond, second place
winner would received a $300 savings bond, third place
winner would receive a $200 savings bond, and two
honorable mentions of $100 each. He indicated the
statewide first prize would be $2, 500 bond, the second
would be $1, 500 bond, the third would be $750 bond, and
two honorable mentions of $500 each.
Commissioner Fletcher reported Jim Jarboe, working with
Town Center, had explored several sources of funding.
One area was an Intracoastal Navigation District which
had its own taxing base, and its purpose was to provide
funds to communities or areas that had access to water.
In order to get these monies, Commissioner Fletcher
explained, it was necessary to go through the
Legislature, and May 1st was the deadline to make the
application for this money. The money would be used for
improvements to the east end of the Town Center.
Commissioner Fletcher read a proposed resolution for
presentation to the Intracoastal Navigation District.
The Mayor indicated the Resolution would be numbered #92-
11.
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Motion: Approve passage of Resolution #92-11 Edwards x
Fletcher x x
No discussion before the vote. The motion carried Tucker x
unanimously. Waters x x
Gulliford x
Commissioner Fletcher suggested having a Crime Watch
program and he asked Chief Thompson to give a report
concerning this. He commended Maureen King for a report
that was furnished to the Commissioners concerning a City
Clerk' s Conference that she attended and he indicated the
information that was provided in the report assisted
commissioners concerning their responsibilities. With
reference to Code Enforcement, Commissioner Fletcher
suggested having a joint meeting between Code Enforcement
and the City Commission. This was discussed and it was
felt that since this is an independent board it might not
be appropriate to have a joint meeting. The Mayor agreed
with Commissioner Fletcher, and he asked the City
Attorney to give his recommendations concerning whether
such a meeting could be held.
Commissioner Tucker complimented Maureen King concerning
information that was provided Commissioners. She thanked
Caroline Layson for attending the meeting and bringing
several items to the attention of the Commission.
City Attorney Alan Jensen asked the Commission for
permission to proceed with getting the necessary
information to bring back a resolution for the next
meeting to condemn the necessary property to complete
16th Street access.
Edwards x x
Motion: Grant City Attorney permission to Fletcher x x
proceed with getting the necessary information Tucker x
to prepare a resolution to condemn necessary Waters x
property to complete 16th Street access Gulliford x
No discussion before the vote. The motion carried
unanimously.
Mayor Gulliford asked for the status concerning Fleet
Landing improvements. Bob Kosoy stated he would have a
report at the next Commission meeting.
The Mayor referred to the recent code enforcement efforts
in Royal Palms and stated although the City was
addressing this problem, he hoped to attend to these
problems in a more aggressive manner.
The Mayor indicated his desire to pursue the cleaning out
of the ditch located on City Hall property. Bob Kosoy
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advised the consultant was spraying chemicals in an
effort to kill the weeds. As soon as the problems
relating to Fleet Landing are resolved the ditch would be
cleaned in a more aggressive manner, he added. Mayor
Gulliford offered to loan equipment to the City to clean
the ditch. Mr. Kosoy thanked the Mayor for his
assistance in loaning equipment to do this work.
Commissioner Waters thanked Maureen King for providing
the Commission with summaries of action taken by various
City boards.
Mayor Gulliford referred to information George Worley
provided the Commission concerning amending the PUD
ordinance. This matter was referred to the Community
Development Board. The Commission would like a
suggestion from the Board on how to amend the existing
PUD Ordinance.
There being no further usin the meeti g was adj •urned
at 10:45 p. m.
William I. Gullifo d
rk
Mayor/Presiding 0 f '4-
ATTES T:
Maureen King, clerk
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