02-24-92 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, February 24, 1992, 7:15 P.M.
•
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of February 10, 1992,
and Special Meeting-Impasse with Fire Employees, February 17, 1992.
2. Recognition of Visitors:
3. Presentations:
A. Jerry Johnson, Jacksonville Chamber of Commerce, requests
permission to use street at end of Atlantic Beach
4. Old Business:
A. Discussion and related action relative to Use by Exception for
pest control business (City Planner George Worley)
5. Consent Agenda:
A. Referral of preliminary subdivision plans to Community
Development Board for review and recommendation
6. Committee Reports:
A. Water and Sewer Committee Report
B. Report and recommendation by Commisisoner Edwards of the Awards
Committee regarding ditch cleaning bid award #9192-3
7. Ordinances:
A. Final reading and public hearing of Ordinance #40-92-17
Continental Cablevision's franchise extension
B. Final reading and public hearing of Ordinance #75-92-9
Residential Parking Sticker Program
8. New Business:
A. Discussion and related action regarding benefits related to all
employee groups
B. Discussion and related action concerning disposition of
abandoned, found, and stored bicycles (Chief David Thompson)
9. City Manager Reports and/or Correspondence:
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
'MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY,
FEBRUARY 24, 1992 V V
O O
PRESENT: William I. Gulliford, Jr. , Mayor T T
Glenn A. Edwards E E
Lyman T. Fletcher D D
Adelaide R. Tucker, and
J. Dezmond Waters, III, Commissioners
M S
AND: Kim D. Leinbach, City Manager 0 E
Alan C. Jensen, City Attorney T C
Maureen King, City Clerk I 0 Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was followed by the
pledge to the flag.
1. Approval of the minutes of the regular meeting of February 10,
1992, and Special meeting of February 17, 1992
Edwards x x
Motion: Approve minutes of the regular meeting of February Fletcher x
10, 1992 Tucker x x
Waters x
No discussion before the vote. The motion carried unanimously. Gulliford x
Edwards x x
Motion: Approve minutes of the Special meeting of February Fletcher x
17, 1992 Tucker x x
Waters x
In discussion before the vote, Commissioner Waters requested a Gulliford x
correction of the motion on page five to read as follows:
"Commissioner Waters moved to adopt the city's proposal, but
approve a 4% cost of living allowance instead of the proposed 3%,
retro active to October 1, 1991." The minutes were unanimously
approved as corrected.
2. Recognition of visitors:
Bob Weiss, 253 Seminole Road, reported he had recently attended a
meeting with the Department of Natural Resources regarding the
proposed relocation of the Coastal Construction Control Line (CCCL)
in Duval County. He said Eric Olson of Olson Associates, Inc. , of
Jacksonville, presented reasons why the CCCL should not be
relocated as presently proposed by the DNR. He said DNR had agreed
to review the matter and he felt some concessions may be made.
Ray Salman, 1633 Park Terrace East, commented on the recent
hearings to resolve the impasse between the city and the fire
fighters. He expressed some concern regarding the charges of
distortion of the facts presented to the City Commission. He felt
the City Commission needed to have accurate information in order to
make the proper decisions. Now that the process was complete he
felt the tapes of the meetings should be reviewed to see where the
information given to the City Commission may have been inaccurate.
PAGE TWO V V
MINUTES NAME OF
FEBRUARY 24, 1992 COMMRS. MSYN
He suggested the City Commission consider appointing a committee to
review the material and report back before the next contract
negotiations.
Mayor Gulliford said he would take the matter under advisement and
requested this matter be placed on the agenda for the next meeting
for further discussion.
3. Appearances:
A. Jerry Johnson, Jacksonville Chamber of Commerce, requesting
permission to use the end of Atlantic Boulevard, east of East
Coast Drive on Thursday, April 23, 1992
Mr. Johnson explained the Chamber of Commerce would hold its annual
membership drive from April 7, 1992, to May 29, 1992. This year's
theme would focus on the "Jewels of Jacksonville." In this
connection he requested permission to use Atlantic Boulevard, east
of East Coast Drive from 5:30 PM to 7 :30 PM on Thursday, April 23,
1992, to hold related activities and report on the success of the
membership drive. He said the Sea Turtle Inn had offered to help
with parking, traffic and security and personnel would be on hand
to provide clean-up after the event.
Motion: Authorize the Chamber of Commerce to use Atlantic Edwards x x
Boulevard eastward of East Coast drive from 5:30 PM Fletcher x
to 7:30 PM on Thursday, April 23, 1992, for Tucker x
activities related to their annual membership drive Waters x x
Gulliford x
In discussion before the vote, Mr. Johnson said the neighboring
businesses which he had contacted were supportive of the event.
The question was called and the motion carried unanimously.
- At this time Mayor Gulliford introduced Hope Van Nortwick who
had recently been appointed to the Tree Conservation Board.
- The Mayor also reported the recent monthly report from Waste
Management indicated the city's recycling program continued to
be very successful and participation in Atlantic Beach during
the month of December was 114% above the county average.
4. Old Business:
A. Discussion and related action relative to Use by Exception for
pest control business
George Worley reported a public hearing had been held on this
request at the previous meeting. He introduced David Honrath,
owner of the company.
Mr. Honrath reported the pest control business was strictly
regulated by the Department of HRS. He said his company was
involved in household pest control and termite control only.
•
PAGE THREE V V
MINUTES NAME OF
FEBRUARY 24, 1992 COMMRS. MSYN
Edwards x x
Motion: Grant Use by Exception to David Honrath to operate a Fletcher x x
pest control business at 1447 Mayport Road, in a CG Tucker x
district Waters x
Gulliford x
Commissioner Waters inquired whether Mr. Honrath had the proper
back flow preventers on the trucks and at the business to prevent
accidentally contaminating the city's water supply. Mr. Honrath
stated that all vehicles with 100-gallon tanks were fitted with
back flow preventers as required by law. He said he would not be
mixing any chemicals at the facility and would not require the back
flow preventers there.
In response to a question from Commissioner Tucker Mr. Honrath
explained he was state certified for pest control, was licensed and
had met HRS inspection standards. He further explained that his
employees took the trucks home and were responsible for keeping
them clean. Only the exterior of the vehicles was washed and it
was not necessary to wash or flush out the interior of the tanks.
The question was called and the motion carried unanimously.
5. Consent Agenda
A. Referral to the Community Development Board of preliminary
replat of ocean front property, south of Beachside, as
requested by Robert B. Van Cleve Edwards x x
Fletcher x
Motion: Approve passage of Consent Agenda Tucker x x
Waters x
No discussion before the vote. The motion carried unanimously. Gulliford x
6. Committee Reports:
A. Water and Sewer Committee report
Commissioner Fletcher reported bids had been invited for
improvements to the city's No. 1 and No. 2 water plants. He said
the committee recognized the importance of keeping DER informed of
the city's efforts to comply with the consent order and Public
Works Director Kosoy will submit monthly reports to DER. He felt
it may not be possible to complete the project by the deadline
established by DER but they would keep the DER apprised of the
progress being made.
He said he had learned that low interest federal and state monies
may be available for capital improvements and the committee planned
to pursue this matter.
Commissioner Fletcher reported plans were now complete for the
Mayport Road bore and jack project and the project would be
advertised in March.
•
PAGE FOUR V V
MINUTES NAME OF
FEBRUARY 24, 1992 COMMRS. MS Y N
Commissioner Fletcher reported DER had imposed new testing
requirements at greatly increased costs. Mr. Kosoy will discuss
this matter with Jerry Owen of DER.
A copy of the complete report is attached hereto and made a part
hereof.
Mayor Gulliford reported a letter had recently been received from
Mike Burton of Burton and Associates, relative to additional
charges for work performed. He requested the Water and Sewer
Committee review the letter and report back with their
recommendations.
B. Report and recommendations by Commissioner Edwards of the
Awards Committee regarding ditch cleaning bid award #9192-3
Commissioner Edwards reported four bids ranging from $2,985 to
$11 ,556 had been received for chemical spraying of ditches and
lagoons in Atlantic Beach. After review of the bids, and upon
recommendation of the Public Works Director, the committee
recommended awarding a contract to the low bidder, Surface Water
Management.
Motion: Award contract for chemical treatment of ditches and Edwards x x
lagoons in accordance with the specifications in Bid Fletcher x
No. 9192-3, to Surface Water Management at the bid Tucker x x
price of $2,985.00 Waters x
Gulliford x
The Public Works Director said because of the disparity in the
bids, he had contacted the low bidder to ascertain that they would
be able to perform the work in accordance with the specifications
for the bid price and that their work would be satisfactory. Mr.
Kosoy said Surface Water Management had indicated their bid for the
project was low because they wanted to establish a reputation in
the Jacksonville area but they would be able to meet the bid
specifications and their work would be satisfactory. Mr. Kosoy
said the DNR had indicated that the chemicals proposed to be used
by Surface Water Management would be effective.
After further discussion, the question was called and the motion
carried unanimously.
7. Ordinances:
B. Ordinance No. 75-92-9 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES,
REPEALING SECTION 21-22, COMMERCIAL, RECREATIONAL, ETC. , VEHICLE;
WEIGHT REQUIREMENTS AND ADDING A NEW SECTION 21-22, COMMERCIAL,
RECREATIONAL, ETC. , VEHICLES; WEIGHT REQUIREMENTS, AND ADDING A NEW
SECTION 21-27, RESIDENTIAL PARKING STICKER PROGRAM, AND PROVIDING
AN EFFECTIVE DATE.
•
PAGE FIVE V V
MINUTES NAME OF
FEBRUARY 24, 1992 COMMRS. MSYN
Mayor Gulliford presented in full, in writing, ordinance No.
75-92-9, said ordinance having been posted in accordance with
Charter requirements. He opened the floor for a public hearing and
invited comments from the audience.
Barbara Bonner, 463 Selva Lakes Circle, asked where the parking
spaces would be located and was advised the ordinance provided that
zones would be established at the discretion of the City
Commission, but would probably be located close to the ocean.
Bob Weiss, 253 Seminole Road, expressed some concern regarding how
the Corps of Engineers would view "resident parking" as it relates
to beach renourishment but the Mayor pointed out the City Attorney
was of the opinion resident parking would be considered public
parking. Lois Weiss recommended looking into the feasibility of
running a shuttle bus on weekends from other parking areas to the
beach. Mayor Gulliford said this idea had been discussed, but he
questioned whether the city or the county should be responsible for
providing such a service.
Pam White, 2069 Selva Marina Drive, proposed charging non-residents
for parking rather than charging Atlantic Beach residents.
John Meserve, 2087 Vela Norte Circle, expressed the opinion that
parking was only a problem in a short period and opposed the
ordinance because it could be perceived as anti-Jacksonville and
said he doubted that the fees would be adequate to cover
administration and signage for the program. Former Commissioner
Bob Cook and Mike Kring, 302 Magnolia Street, concurred with Mr.
Meserve's comments. Mr. Cook felt the designation could jeopardize
future beach renourishment and strongly urged the City Commission
not to pass the ordinance.
Ray Salman, 1633 Park Terrace East, supported the ordinance and
said similar programs had been implemented and were operating
successfully in other beach communities.
Motion: Approve passage of Ordinance No. 75-92-9 on final Tucker x
reading Waters x
Commissioner Edwards said he supported the portion of the ordinance
relating to vehicle weight restrictions, but was opposed to the
parking sticker program and the additional signs which would be
involved.
Commissioner Waters said he did not feel the ordinance was intended
to be anti-Jacksonville and would not prevent non-Atlantic Beach
residents from coming to the beach.
PAGE SIX V V
MINUTES NAME OF
FEBRUARY 24, 1992 COMMRS. MSYN
Substitute Motion: Amend ordinance to read as follows: Edwards x
Section 2(2) "A street or a portion thereof may be Fletcher x x
designated as a residential parking street by the Tucker x
City Commission acting on its own upon public notice Waters x x
and hearing, or upon request by residents." Gulliford x
Section 2(3) "The City Commission may, at any time,
upon petition as aforesaid or on its own motion,
upon public notice and hearing, withdraw the
designation of an existing residential parking
street," and approve passage of ordinance No.
75-92-9 as amended on final reading.
Commissioner Tucker inquired whether the City Attorney had any
assurance this action would not be detrimental to the beach
renourishment project. The City Attorney said he had not spoken to
the Corps of Engineers but it was his opinion nothing in the
ordinance prohibited access to the beach. After further discussion
the question was called and on roll call vote, the motion carried
on a 4 - 1 vote with Commissioner Edwards voting nay.
A. Ordinance No. 40-92-17 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, EXTENDING THE EXISTING FRANCHISE OF CONTINENTAL
CABLEVISION THROUGH MAY, 2005, REDUCING THE BOND REQUIREMENTS, AND
PROVIDING AN EFFECTIVE DATE
Mayor Gulliford presented in full, in writing Ordinance No.
40-92-17, said ordinance having been posted in accordance with
Charter requirements. Prior to opening the floor for a public
hearing, he invited Dave Reid of Continental Cablevision to explain
his company's request to extend the franchise.
Mr. Reid explained that the current cable television franchise
would expire in July 1995 and Continental was requesting an
extension of the franchise to 2005. He said federal law required
that they request an extension between thirty and thirty-six months
prior to expiration of the franchise. Mr. Reid said he felt many
improvements had been made to the system under their ownership.
Commissioner Fletcher asked Mr. Reid to explain the frequent
outages in service. Mr. Reid said many of the outages were due to
lines being cut during the Section H project.
The Mayor then opened the floor for a public hearing and invited
comments from the audience.
Ruth Gregg, 905 Sailfish Drive, inquired about new features which
had been added and Mr. Reid said new technology would allow many
more channels, increasing the program choices.
Jimmy Hill, 659 Beach Avenue, inquired whether color or editing
features would be available on the cable access channel and Mr.
Reid said this would be possible.
PAGE SEVEN
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FEBRUARY 24, 1992 NAME OF
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Ray Salman, 1633 Park Terrace East, said he had reviewed the
various ordinances relative to cable television franchise since
1976. He said he had several questions which needed to be
addressed and asked that action on the ordinance be deferred until
these questions could be reviewed.
Alan Potter, 374 Second Street noted that power outages occurred on
Sunday mornings and inquired what type of emergency power
Continental used. Mr. Reid responded that they had generators
capable of providing power for two hours but, on occasion, these
generators have been struck by lightning.
There being no further comments from the audience, the Mayor
declared the public hearing closed.
Edwards x x
Motion: Defer action on Ordinance No. 40-92-17 and continue Fletcher x x
public hearing at the City Commission meeting on Tucker x
March 9, 1992 Waters x
Gulliford x
The Mayor appointed a committee comprising Commissioner Fletcher,
the City Manager and Ray Salmon to review the questions raised by
Mr. Salmon and report back at the next meeting.
8. New Business:
A. Discussion and related action regarding benefits related to
all employee groups
Mayor Gulliford provided a breakout of the benefits granted to the
various groups of employees during contract negotiations. He noted
that there were inconsistencies between the benefits enjoyed by one
group as opposed to another and he felt the city should be more
consistent in its dealings with employees. He felt the hours
accumulated in the leave bank should be budgeted and funds set
aside and restricted to the payment of personal leave. He
suggested the Commissioners review these items and requested the
City Manager place this matter on the next City Commission agenda
for further discussion.
B. Discussion and related action concerning disposition of
abandoned, found and stored bicycles
Chief Thompson reported the city acquires a large number of
bicycles which have been found or stolen each year. In the past
these bicycles were stored by the city and disposed of at public
auction, but proceeds from the auction were hardly enough to cover
administrative costs. He said storage was a problem as space was
limited. He recommended that the Police Department be authorized
to dispose of confiscated/recovered bicycles by donating them to
non-profit organizations.
PAGE EIGHT
MINUTES V V
FEBRUARY 24, 1992 NAME OF
COMMRS. MSYN
Edwards x x
Motion: Accept the recommendation of the Police Chief and Fletcher x
authorize disposal of the bicycles by donating same Tucker x
to charitable or non-profit organizations Waters x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
Mayor Gulliford introduced John Barnhart who had presented the city
with an outline for a traffic and parking study. He said the city
was seeking proposals for a traffic study and Mr. Barnhart's
outline would be beneficial to that study. The City Manager was
authorized to proceed to advertise for proposals for a traffic
study.
9. City Manager reports and/or correspondence:
The City Manager presented each Commissioner with a report on the
recent goal setting session. He thanked the Commissioners for
their time and efforts in this matter.
Public Works Director Kosoy reported the Buccaneer wastewater
treatment plant had experienced a broken shaft in a clarifier. He
recommended replacing missing blades on the brushes while the plant
was out of service. The proposed repairs were estimated at between
$3,500 and $5,000 and he wanted to make the City Commission aware
of the problems. Mr. Kosoy was instructed to request an emergency
meeting for approval of expenditures if it appeared the cost of the
repairs would exceed $5,000.
Eugene Cruz, 777 Vecuna Road, complained of the declining
appearance of the Royal Palms subdivision and in particular, a
neighboring property which he felt was a nuisance. Code
Enforcement Officer Ford requested that Mr. Cruz fill out a
complaint form so he would understand the nature of the problem.
The Mayor said the Royal Palms area had changed from primarily
owner/residents to renters and the area had declined accordingly.
He felt the city needed to intensify code enforcement efforts in
this area before the neighborhood further deteriorates. After
further discussion of the problems, the Mayor appointed
Commissioner Waters and City Planner George Worley to study the
property improvement options in the Royal Palms area and report
back at the next meeting. Commissioner Waters felt property rental
was a business which should be regulated by the city.
Commissioner Edwards reported the Municipal Revenue Sharing bill
was proceeding through the legislative process. He said if this
law was not changed, Dade County would get all the revenue sharing
funds in the next two decades.
He also reported Senator Burt had introduced a bill which would
repeal the municipal authority to collect occupational licenses
from insurance companies unless they had a corporate office in the
PAGE NINE
MINUTES V V
FEBRUARY 24, 1992 NAME OF
COMMRS. MSYN
city. This legislation would prohibit the Florida League of Cities
from collecting these escaped or delinquent license taxes in the
future.
Commissioner Edwards also reported that Governor Chiles had
proposed to extend the state 2 1/2 percent gross receipts tax to
municipal water, sewer and garbage bills.
The Mayor suggested drafting letters opposing these bills for
signature by the Commissioners.
Commissioner Fletcher noted that appliances which had been put out
for collection had not been picked up. The City Manager said in
some cases where the resident had not purchased a sticker, after a
certain period of time, in order to improve the appearance of the
neighborhood, the city had picked up the item without payment of
the fee.
Commissioner Fletcher commented on a letter from Edward Martin
relative to drainage problems at Selva Marina caused by the removal
of the weirs during the construction of Fleet Landing. After
further discussion, Bob Kosoy reported a meeting had been scheduled
for the following Thursday between city staff and Haskell
representatives. Commissioner Waters requested that Mr. Martin be
invited to attend this meeting. Mr. Kosoy agreed to provide each
Commissioner with a report of this meeting.
Motion: Commissioner Fletcher moved that if the city did not Edwards x
find satisfaction after the meeting scheduled to Fletcher x x
take place this week between city personnel and Tucker x x
Haskell representatives regarding the drainage Waters x
problems related to the removal of the weirs at Gulliford x
Fleet Landing, the City Attorney be instructed to
initiate action to enforce the city's rights in this
regard.
No further discussion. The motion carried unanimously.
Commissioner Waters said the sticker program approved earlier in
the evening did not address designation of loading/unloading
parking spaces at beach accesses. It was agreed to include this in
the parking study.
Commissioner Waters commented on a newspaper article relative to
Mayor Austin's Insight Committee. The Mayor pointed out Ray Salmon
from Atlantic Beach, was a member of that committee.
Commissioner Tucker inquired into the status of the search for a
Prosecuting Attorney for the Code Enforcement Board. She was
advised applications would be received until February 28, and a
short list should be available for consideration by the City
Commission at the next meeting.
PAGE TEN
MINUTES V V
FEBRUARY 24, 1992 NAME OF
COMMRS. MSYN
Mayor Gulliford inquired into the status of the search for a new
Finance Director and the City Manager said he had received about
sixty applications and he would be beginning the interview process
this week.
The Mayor also inquired into the status of the Sixteenth Street
beach access. Mr. Jensen reported the easement on the east lot
would be settled this week, following which he would present the
various options regarding the west lot to the City Commission for
their consideration.
The Mayor reported he would be meeting with the other Duval County
Mayors on Thursday of this week. At Mayor Austin's request he had
submitted as topics for discussion the Interlocal Agreement,
Wonderwood Road, and improvements to Church Road, and the
possibility of expanding the Atlantic Beach boundary on Atlantic
Boulevard westward to the Intracoastal Waterway.
The Mayor reported he had received a letter complaining about the
conduct of a city employee. He said city staff were employed to
serve all residents and he asked the City Manager to look into the
matter and report back.
There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned at e -. 'M.
^'ll'am�ullifor. -�
Mayor/Presiding Of '
ATTES T:
Maur en King, Cil -C1:17,5117---
.
RECD FEB 2 0 1992
1`e CITY OF
•• >ideutte Eead - '76 iota.
1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
` !�► �' FAX(904)247-5843
February 19, 1992
MEMORANDUM
TO: Kim D. Leinbach/City Manager
FROM: Robert S. Kosoy/Director of Public Works RSI _
RE: WATER AND SEWER COMMITTEE MEETING #12
On February 13, 1992 Commissioner Fletcher, Alan Potter,
Ernie Beadle, Dr. Ray Salman, Shelton Flowers, Harry McNally
and Bob Kosoy met to discuss the following water and sewer
items:
1. A. B. WTP'S 1 b 2 IMPROVEMENTS:
This major project was advertised on February 12, 1992 and
bids will be opened on March 11, 1992. The DER has approved a
one-year permit extension to September 10, 1992 to complete
some specific improvements. We discussed Andy May's letter
of February 10, 1992. (See attachment )
Bob Kosoy will send a letter to DER informing them that the
project is out to bid and transmit a copy of the plans and
specifications to DER. In addition, a letter will be sent to
DER informing them when the bids have been received and
awarded. Lastly, progress reports will be sent monthly to
DER to inform them of our progress. The Committee felt that
DER should be apprised of the major milestones otherwise
penalties could be incurred by the City if the stiff
deadlines were not met and they were informed at the
"eleventh hour".
2. FINANCING FOR WATER AND SEWER PROJECTS
It was agreed that applications for Federal or State Funding
should be submitted to include the City of Atlantic Beach's
projects on their Priority List. Funding will not be
available until FY 92-93, at the earliest, and at that time
Federal Minimum Wage Standards will not be required on funded
projects.
3. MAYPORT ROAD BORE AND JACK
With the Atlantic Beach WTP plans now complete, Andy May will
now submit this bid package and check on FDOT permit. It is
recommended that this project be advertised in mid March.
4. BUCCANEER CHLORINE CONTACT CHAMBER AND TON HANDLING
FACILITY
Four technical proposals were received and evaluated by City
staff. It was decided that cost proposals would be requested
from three (3) firms : J. Lucas & Associates, Pitman,
Hartenstein & Associates, and Flood Engineering & Associates.
5. WATER DISTRIBUTION SYSTEM
The plans must be prepared and submitted for permitting. If
favorable bids are received for the Water Plant Improvements
and excess funds are available, additional funds should be
committed to the Water Distribution System.
6. NEW PERMIT AT BUCCANEER
Harry McNally expressed great concern over the new testing
requirements imposed by DER, effective when the new operating
permit goes into effect. We effectively will be testing for
mortality rates for freshwater species, such as Brook Trout,
while dumping into the St. John's River. The cost of testing
will increase from $1200. 00 every six (6) months to $2500. 00
every two (2) months. Alan Potter suggested that Bob Kosoy
discuss the matter with Jerry Owen from DER.
7. WASTEWATER CONFERENCE (2/7/92) @ TAMPA
Bob Kosoy reviewed the key issues presented at this DER/FES
sponsored seminar:
1. Capacity Analysis Reports - Required at each WWTP
2. Residuals Monitoring - Will become more stringent
3. Reuse - Municipalities must demonstrate efforts
RSK/tb
attachment
cc: File
C=,E.CEIVED
pUBL.1G wc.)RKS.
GEE&JENSON
February 10, 1992
Mr. Robert Kosoy
Director of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
Re: DER Permit
WTP 1 & 2 Upgrade Design
Gee & Jenson No. 91-323
Atlantic Beach, Florida
Dear Mr. Kosoy:
We understand the concerns raised in your letter of January 31,
1992 regarding the DER deadline for completing certain improvements
to the City's Water Treatment Plants.
Atlantic Beach is impacted because the Department took five months
to approve a one-year permit extension. Approximately seven months
remain to meet the September 10, 1992 deadline for completing some
specific improvements.
We do not believe the total project can be reasonably advertised,
bid, awarded and constructed by this date. For instance,
approximately twelve months will be required for construction,
completion, start-up and certification.
However, we do believe the City can complete consent order items
12 , 14 , 13 , 16 and 20 for WTP No. 2 before September 10, 1992 ,
given a reasonable advertising and award timeframe. As we
discussed in our meeting of January 23 , 1992 , construction priority
will be given to completing WTP No. 2 improvements first.
Although some construction will be occurring at WTP No. 1 & 2
simultaneously, WTP No. 1 should not be taken off-line to complete
the reservoir modifications (Item 12) until WTP No. 2 is able to
carry the city wide demand. The inability to take both plants out
of service will probably hamper completin:, chlorination
improvements to WTP No. 1 by September 10, 1992 .
We make the following recommendations:
1. Advertise, bid and award as efficiently as possible. Contract
specifications will require the contractor to complete WTP No.
2 consent order items in 90 days. WTP No. 2 can then be put
4190 Belfort Road •Suite 310•Jacksonville,Florida 32216•904/296-7500•FAX 904/296-6018
111/4111 R C r } _D
Mr. Robert Kosoy
WTP 1 & 2 Upgrade Design
February 10, 1992 - Page 2
back on line and No. 1 taken out of service. WTP No. 1
consent order items should be completed in another 60 days.
Assuming contract award by April 1, 1992 , the Contractor
should be able to complete the consent order items by
September 1, before the deadline.
2 . Request a permit extension by August 10, 1992 to allow
construction to be completed.
DER will not grant the total construction time needed at this
time due to unfulfilled requirements of the consent order.
However, it is reasonable to expect that a construction permit
extension will be given at the end of the summer when progress
can be documented to the DER.
Summarizing the above, a construction schedule can be specified
that will allow Atlantic Beach to meet the requirements outlined in
DER' s permit. Although consent order items should be finished by
their prospective deadlines, project construction will not be
complete and one of the two plants may not be operational.
Scheduling which plant is out of service to meet the consent order
may not correspond with the requirement to meet potable water
demand, but this will have to be handled month-to-month depending
of the weather, amount of rain, etc.
We propose the following construction schedule for this project:
Advertise for Bids February 12 , 1992
Receive Bids March 11
Commission Awards Contract March 16-23
[Call special meeting if recommendation ready before 3/23]
Contract Executed, Notice to Proceed April 1
Substantial Completion January 31, 1993
Final Completion February 28, 1993
Operation Permit Application March-June 1993
GEE& JENSON
RECD �V 4L:
r' ' liC
Mr. Robert Kosoy
WTP 1 & 2 Upgrade Design
February 10, 1992 - Page 3
We trust the above helps your understanding and intent to meet the
permit schedule. Please feel free to call if I may provide
additional information.
Sincerely,
adted4, 7
Andrew R. y
cc: Kim Leinbach
GEE & JENSON