01-13-92 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, JANUARY 13, 1992, 7:15 P.M.
AGENDA
Call to Order
Invocation and pledge to the flag
lir
1. Approval of the minutes of the regular meeting of December 9,
1991 and Special Meeting of December 16, 1991
2. Recognition of Visitors:
3. Resolutions:
A. Resolution #92-1 authorizing facsimile signatures on City checks
B. Resolution #92-2 to provide additional budgets to various
departments
4. Old Business:
A. Request from Burton and Associates for payment of additional
invoice
5. Consent Agenda:
A. Approve Proclamation proclaiming January 18, 1992 as Arbor Day
B. Approval of Commission to authorize the Mayor's signature on the
911 User Fee Interlocal Agreement
C. Approval to pay At-las £±eeLitc- Motnr`-s invoice of $7,482
D. Report relative to usage of the Adele Grage Community Ctr (P&R
Director Rose Blanchard)
6. Ordinances:
A. First reading and public hearing of Ordinance #58-92-17 amending
the retirement system
7. New Business:
A. Introduction of proposed solid waste ordinance draft (Theresa
Todd, Solid Waste Chairperson)
B. Approval of acceptance of lowest bid for repairs of #2 and
#4 water pumps and motors (Public Works Director Robert Kosoy)
C. Discussion and related action relative to contractor payment-
Section H (Public Works Director Robert Kosoy)
D. Hydraulic sludge truck cover report (Public Works Director Robert
Kosoy)
E. Approval of sewer service applications for Oaks of Atlantic Beach
and Naval Child Care Facility (Public Works Director Kosoy)
F. Request to waiver solicitation of bids for a/c recovery unit
(Public Works Director Kosoy)
G. Discussion and related action relative to Fleet Landing (Public
Works Director Robert Kosoy)
H. Discussion and related action relative to a water main on Gavagan
Road (Public Works Director Robert Kosoy)
I. Discussion and related action concerning a policy for purchasing
from firms owned by office holders (Mayor William Gulliford)
8. City Manager Reports and/or Correspondence:
A. Regional Planning Council report (City Planner George Worley)
B. Proposal for extended City Hall hours
1111- 9. Mayor to call on City Commissioners, City Attorney and City Clerk:
A. Approval to fill two vacancies on the Code Enforcement Board and
Community Development Board and one position on the Tree Board
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, JANUARY
13, 1992 V V
O O
PRESENT: William I. Gulliford, Jr. , Mayor T T
Glenn A. Edwards E E
Lyman T. Fletcher D D
Adelaide R. Tucker, and
J. Dezmond Waters, III, Commissioners
M S
AND: Kim D. Leinbach, City Manager 0 E
Alan C. Jensen, City Attorney T C
Maureen T. King, City Clerk I 0 Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was followed by the
pledge to the flag.
1. Approval of the minutes of the regular meeting of December 9,
1991, and Special Called Meeting of December 16, 1991
Edwards x x
Motion: Approve minutes of the regular meeting of December Fletcher x
9, 1991 Tucker x x
Waters x
No discussion before the vote. The motion carried unanimously. Gulliford x
Edwards x x
Motion: Approve minutes of the Special Called Meeting of Fletcher x
December 16, 1991 Tucker x
Waters x x
No discussion before the vote. The motion carried unanimously. Gulliford x
2. Recognition of Visitors:
J.P. Marchioli, 414 Sherry Drive, reported his automobile which had
been parked in front of his house, was damaged by an Atlantic Beach
police officer responding to an emergency call on the morning of
December 28, 1991. Mr. Marchioli said he was not satisfied with
the figure the city' s insurance company had offered in settlement
of the claim.
After discussion the matter was referred to the City Manager to
determine the value of the vehicle and contact the insurance
company to see if they would consider increasing the amount of
settlement.
Motion: Accept the responsibility for the difference between Edwards x
what the insurance company pays and the reasonable Fletcher x x
value of the vehicle as determined by the City Tucker x x
Manager, and check into whether funds were available Waters x
to help compensate Mr. Marchioli Gulliford x
In further discussion Mr. Marchioli said he had planned to sell the
car for approximately $4,000 and indicated that the insurance
company had offered approximately $2,500. After further
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COMMRS. MSYN
discussion, the question was called and the motion carried
unanimously.
Discussion then ensued regarding a rental car for Mr. Marchioli
while the claim was being resolved. It was pointed out the city's
insurance company had provided a rental car for one week and Mr.
Marchioli was directed to check with his own insurance company to
see if a rental vehicle was included in his coverage and advise the
City Manager accordingly.
Tom Morton, 1614 Coquina Place, reported a problem existed with a
well which provided water to several homes in Ocean Grove. He
explained the well, which was located on a lot on the southwest
corner of the intersection of Coquina and Coral Streets, was
leaking badly and he was concerned that if the well failed, several
homes would be without water.
Discussion ensued regarding ownership of the well and the Public
Works Director explained research of city records indicated the
well had not been dedicated to the city. The City Manager said he
directed the Public Works Director to determine the cost of a
temporary repair, following which he hoped a meeting between the
property owners and city staff could be scheduled to consider the
options available. He said he did not mean to suggest that the
city should pay the cost of the repairs.
Commissioner Fletcher said the Utilities Committee would like to
see all residents on city water, and cautioned the city about
performing any repairs on private property; however, he felt the
city could undertake repairs if it became a health hazard.
Edwards x
Motion: Refer the matter to the Utilities Committee, have 'Fletcher x x
the water tested, and authorize the committee to ITucker x
work with the property owners to resolve the matter Waters x x
Gulliford x
After further discussion, the question was called and the motion
carried unanimously.
In the meantime Commissioner Fletcher requested that Mr. Morton
secure as far as possible, the names and addresses of property
owners who were served by the well, and possibly collect monies to
hire a plumber to inspect and evaluate the well.
3. Resolutions:
A. Resolution No. 92-1
Mayor Gulliford introduced in full, in writing Resolution No. 92-1:
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING FACSIMILE
SIGNATURES ON CITY CHECKS
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MINUTES V V
JANUARY 13, 1992 NAME OF
COMMRS. MSYN
Edwards x x
Fletcher x
Motion: Approve passage of Resolution No. 92-1 Tucker x x
Waters x
In discussion before the vote, Commissioner Waters inquired why the Gulliford x
Mayor was not approved to sign checks. Mayor Gulliford pointed out
in accordance with the provisions of the Charter the City Manager
was the chief administrative officer of the city and he felt
signing checks was an administrative matter.
B. Resolution No. 92-2
Mayor Gulliford introduced in full, in writing Resolution No. 92-2:
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS.
Edwards x x
Motion: Approve passage of Resolution 92-2 Fletcher x
Tucker x
In discussion before the vote, Commissioner Tucker asked for Waters x x
further explanation of "other current obligations" and Finance Gulliford x
Director Royal explained this was for legal expenses in connection
with contract negotiations with three unions which had been higher
than anticipated. The question was called and the motion carried
unanimously.
4. Old Business:
A. Request from Burton and Associates for payment of additional
invoice
The City Manager provided the City Commission with a report
summarizing the contract with Burton and Associates. He said it was
his opinion Mr. Burton did not solicit and obtain the city's
authorization for the additional work and it was his opinion,
subject to the City Attorney's review, that the city would not be
legally responsible for the additional costs.
In further discussion it was pointed out the city had already paid
the "not to exceed" figure for phases 1 and 2. Phase 3, regarding
bond refinancing, had been deleted from the agreement since no bond
work had been involved. The agreement with Burton and Associates
indicated phase 4 would be completed at a cost not to exceed
$17,900. After brief discussion it was the consensus the invoice
for an additional $21,942 should not be approved.
The City Manager was directed to write to Mr. Burton explaining the
action of the City Commission.
5. Consent Agenda:
A. Approve Proclamation proclaiming January 18, 1992 as Arbor Day
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JANUARY 13, 1992 NAME OF
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B. Approval of Commission to authorize the Mayor's signature on
the 911 User Fee Interlocal Agreement
C. Report relative to usage of the Adele Grage Community Center Edwards x
Fletcher x
Motion: Approve passage of Consent Agenda Tucker x x
Waters x x
No discussion before the vote. The motion carried unanimously. Gulliford x
Commissioner Fletcher invited those present to attend the tree sale
in Russell Park on Arbor Day. Carl Walker also reported the local
chapter of the DAR was going to donate a tree to the city and this
tree would be planted in Russell Park on January 17.
6. Ordinances:
A. Ordinance No. 58-92-17 - First Reading
Mayor Gulliford introduced in full, in writing, Ordinance No.
58-92-17: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION 3:
RETIREMENT SYSTEM, INCREASING UNDER SECTION 2-290 THE PERCENTAGE OF
FUND ASSETS ALLOWED TO BE INVESTED IN QUALIFIED STOCKS, AND
PROVIDING AN EFFECTIVE DATE.
Motion: Approve passage of Ordinance No. 58-92-17 Fletcher x
Waters x
In discussion Commissioner Waters said he preferred a more gradual
change in increasing the percentage of assets allowed to be
invested in stocks and offered a substitute motion.
Edwards x
Substitute Motion: Amend section 2-290(2) to read fifty Fletcher x x
percent (50Z) and approve passage of ordinance No. Tucker x
58-92-17 as amended Waters x x
Gulliford x
The question was called and the motion carried on a 4 - 1 vote with
Commissioner Tucker voting nay.
7. New Business:
A. Introduction of proposed solid waste ordinance draft
Mayor Gulliford acknowledged receipt of the draft of the new solid
waste ordinance and suggested this be referred to city staff for
their review. Theresa Todd, Chairman of the Solid Waste Committee,
said she would be willing to meet with city staff at their
convenience. It was agreed that city staff would review the draft
and present it to the City Commission for first reading at the
first meeting in February.
B. Approval of acceptance of lowest bid for repairs of No. 2 and
No. 4 water pumps and motors
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Tim Townsend explained the two pumps had reached the state where
complete overhaul would be needed to keep them serviceable and
operating efficiently when demand at the water plants increased in
the spring and preclude the complete failure of the units. He had
received three quotes for the work and recommended the city accept
the quote from Atlas Electric.
Mr. Townsend was asked why the repairs were not bid out and whether
the repairs were an emergency and he explained that bid
specifications would be difficult to write and since the bidding
procedure was time consuming he did not think the work would be
completed in time to meet the heavy demand in the spring.
Bob Kosoy expressed the opinion that the $2,500 purchasing cap was
low for the water and sewer departments since many of the routine
repair and maintenance jobs exceeded that figure. He felt that a
$5,000 purchasing cap would be more realistic. The Mayor agreed
and recommended implementation of this change.
Edwards x x
Motion: Authorize the expenditure of $4,980.00 to Atlas Fletcher x x
Electric for repairs to the No. 2 and No. 4 water Tucker x
pumps and motors Waters x
Gulliford x
No discussion before the vote. The motion carried unanimously.
Tim Townsend was asked to provide a list of anticipated repair and
maintenance jobs for the next meeting of the Utilities Committee.
C. Discussion and related action relative to payment of Section H
contractor
Public Works Director Kosoy reported that Barco-Duval, the
contractor on the Section H project, had requested payment of
$187,582.00. He said he had met with representatives from Barco
Duval and the engineers to discuss the remaining outstanding items.
Progress had been made on several of these items and he felt the
few items remaining would be covered by the retainage still being
held by the city. Edwards x x
Fletcher x x
Motion: Authorize payment of $187,582.00 to Barco Duval for Tucker x
work already completed in the Section H project Waters x
Gulliford x
Commissioner Waters said there had been a number of complaints
about erosion of the swales and asked for assurance that the job
had been satisfactorily completed. Mr. Kosoy said the few remaining
items to be completed by the contractor would be covered by the
retainage. He said he would submit a status report on the Section
H project to the City Commission by the next meeting.
The question was called and the motion carried on a 4 - 1 vote with
Commissioner Waters voting nay.
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D. Hydraulic sludge truck cover report
Public Works Director Kosoy reported that the 40 cu. yd. roll-on,
roll-off trash container had been purchased without a cover which
is required by Florida law. A tarpaulin had been used but this
required climbing onto the container to attach the cover and was
somewhat hazardous. Mr. Kosoy recommended bidding the retrofitting
of the truck with a hydraulically operated mesh cover.
Motion: Authorize bidding for a hydraulically operated cover Edwards x
for the 40 cu. yd. roll-on, roll-off container Fletcher x
sludge hauler, specifications to be written in such Tucker x x
a manner so that the manufacturers of at least three Waters x x
different brands can meet the specifications Gulliford x
No discussion before the vote. The motion carried unanimously.
E. Approval of sewer service applications for Oaks of Atlantic
Beach and Naval Child Care Facility
Public Works Director Kosoy reported applications had been received
for sewer service for Oaks of Atlantic Beach and the Naval Child
Care Facility. Both developments propose to discharge wastewater
to the Buccaneer wastewater treatment plant. The construction of
the surge tank at Buccaneer is under way but Mr. Kosoy said he did
not anticipate the additional capacity would be available until
April 1992. Mr. Kosoy recommended signing the applications and
adding a notation that flows could not be accepted until the surge
tank had been completed.
Mr. Kosoy also suggested that Oaks of Atlantic Beach be required to
televise the lines using a vendor approved by the city, and any
necessary repairs undertaken at the expense of Oaks of Atlantic
Beach, thus precluding a situation such as Oak Harbor. Mr. Kosoy
also suggested that Oaks of Atlantic Beach be required to connect
to the city's water distribution lines and provide documentation
that the existing wells had been sealed off in accordance with DER
requirements, and provide the city with valve and water line
prints.
Finance Director Royal suggested that since the city had just
revised the water and sewer rates, rates for the Naval Child Care
facility be negotiated with the Navy.
Motion: Approve applications for sewer service for Oaks of Edwards x
Atlantic Beach and the Naval child care facility, Fletcher x
in accordance with staff recommendations
In discussion before the vote, James Lucas of Oaks of Atlantic
Beach, said he had requested sewer connection to the Buccaneer
system in order to comply with the City of Jacksonville' s require-
ment that all small private utility plants must be eliminated and
connections made to regional facilities. Oaks of Atlantic Beach
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PAGE SEVEN
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was required to connect to a regional system by March 10, 1992, but
Mr. Lucas said he planned to request a one-year extension of that
date. He said the lines would not be dedicated to the city and,
therefore, the city would not be responsible for any maintenance.
Discussion ensued relative to how Oaks of Atlantic Beach would be
charged and Tim Townsend explained that there were other apartment
complexes which were tied into the Buccaneer system. Mr. Townsend
felt flow meters were not reliable and billing for these complexes
was based on the number of units and no consideration was given to
any infiltration which may occur. It was felt a procedure needed
to be developed which would be applied consistently for all such
developments connecting to the city systems. Edwards x
Fletcher x x
Substitute Motion: Defer action on the requests for sewer Tucker x x
service until the meeting of January 27, 1992 Waters x
Gulliford x
No further discussion. The motion carried unanimously.
F. Request to waive solicitation of bids for air condition
recovery unit
This item was withdrawn from the agenda.
G. Discussion and related action relative to Fleet Landing
City Manager Leinbach reported he had written the Haskell Company
expressing concern about the failure of the Haskell Company to
complete the work to improve drainage problems associated with the
removal of the weir at Fleet Landing. A copy of Mr. Leinbach's
letter along with the response from the Haskell Company is attached
hereto and made a part hereof.
H. Discussion and related action relative to a water main on
Gavagan Road
Harry McNally explained Centex Homes was building Cypress Creek
subdivision and lift station on Gavagan Road. They proposed to
install 285 feet of 2-inch PVC water main along Gavagan Road to the
lift station. He said he would like to upgrade the line to an
8-inch line to accommodate future growth. Centex Homes had
solicited bids to cover the cost of the larger water main and had
submitted a price for this work. The city would be responsible
only for $4,200.00, being the difference between the price of the
2-inch line and the 8-inch line, with all installation work being
performed by Centex Homes. Mr. McNally explained funds had been
budgeted for this 8-inch line and the proposal submitted by Centex
Homes would represent a savings of approximately $9,000.00 to the
city.
•
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MINUTES V V
JANUARY 13, 1992 NAME OF
COMMRS. MSYN
Edwards x
Fletcher x x
Motion: Authorize expenditure of $4,200.00 to upgrade the Tucker x x
proposed 2—inch water main to 8—inch as requested Waters x
Gulliford x
No discussion before the vote. The motion carried unanimously.
I. Discussion and related action concerning a policy for
purchasing from firms owned by office holders
Mayor Gulliford reported that his firm was a construction equipment
dealership. As such he rented and sold equipment and parts.
Typically, franchise agreements with manufacturers provided that
there was only one dealership in a specific geographic area and
since the city owned two JCB tractors he wished to point out that
he had recently acquired the JCB franchise. For the city to
purchase parts through either Orlando or other parts dealers who,
in turn, would purchase the parts from his firm, would add to the
cost of the parts. He said the City Attorney had indicated he had
seen an Attorney General's ruling on this matter on this subject.
Commissioner Waters felt that something should be able to be worked
out so the city would not have to incur additional costs for parts
which were available locally for less money. Following brief
discussion, Mayor Gulliford asked that Commissioner Waters look
into the matter and report back.
8. City Manager reports and/or correspondence:
A. Regional Planning Council report
City Planner George Worley reported that the Northeast Regional
Planning Council (RPC) had adopted a rule requiring payment of a
fee by local governments to the RPC for reviewing amendments to
their comprehensive plans. The fees were based on population and
for Atlantic Beach the fee would be $5,000.00.
A number of smaller cities had expressed concern about the rule,
primarily because RPC reviews were state mandated. They felt the
state, not the local governments, should be responsible for
reimbursing the RPC for their costs. Also of concern was the issue
of double costs to the local governments because of the tax monies
already paid to the counties for services which were based on
population. The counties had already entered into interlocal
agreements with the RPC and were, therefore, exempt from the fees.
Also of concern was the apparent arbitrary amounts of the fees.
Mr. Worley requested that the city express its opposition to the
implementation of this rule and seek support from other local
governments in the region for the revocation or equitable revision
of this rule.
•
PAGE NINE
MINUTES V V
JANUARY 13, 1992 NAME OF
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Edwards x x
Motion: Direct staff to present recommended course of action Fletcher x
that reflects the city's opposition to Regional Tucker x
Planning Council Rule 29D-5 Waters x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Proposal for extended City Hall hours
The City Manager reported, as requested by the Mayor, he had
discussed with City Hall staff the possibility of extending City
Hall hours for the convenience of the citizens. In lieu of
implementing Saturday morning service he recommended keeping City
Hall open one day a week until 7:00 PM. He recommended this be
implemented on a trial basis and detailed records kept as to the
types of services provided, and re-evaluate the program after three
months to determine whether it should be continued.
Edwards x x
Fletcher x x
Motion: Implement the extended City Hall hours as Tucker x
recommended by the City Manager Waters x
Gulliford x
No discussion before the vote. The motion carried unanimously.
The City Manager provided each Commissioner with a status report on
the various construction projects undertaken in 1991.
The City Manager also provided a report on the Wonderwood Connector
workshop which had been held on January 9, 1992.
9. Mayor to call on City Commissioners, City Attorney, and City
Clerk
The City Clerk reported three proposals had been received to
prepare a map to be mounted in the Commission Chambers. The
proposals had been reviewed and it was determined the proposal of
CAD Lines at $1 ,000.00 was the lowest and best proposal for the
project and, absent any objections from the City Commission, she
intended to notify Mr. Lucas of CAD Lines to proceed. The City
Commission concurred.
Commissioner Fletcher noted that some time ago a container was
located in Russell Park for recycling cardboard, and inquired
whether there were any plans to resume cardboard recycling. The
City Manager said he had discussed this and other recycling with
Waste Management. In the meantime, Commissioner Fletcher said he
would like to see the cardboard container returned.
Commissioner Waters said he felt the Mayor's term should be for
four years instead of two years.
PAGE TEN
MINUTES V V
JANUARY 13, 1992 NAME OF
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Motion: Direct the City Attorney to take the appropriate Waters x
action to revise the City Charter
The motion died for lack of a second.
Commissioner Waters referred to a letter which had been recently
received regarding problems with dogs on the beach during the
evening and night time hours. He suggested the animal control
officer may need to work one night per week.
Chief Thompson reported that the animal control officer did stagger
her hours and many times worked both early morning and late evening
hours.
Commissioner Waters also requested that the ordinance which had
been passed approving the referendum question regarding limiting
terms of elected officials, be revisited. As it was written it
would not prevent an official who had served eight years from
running for office again at a future date, and he felt this should
be reconsidered. It was agreed to include this matter on the next
agenda for further consideration.
Mayor Gulliford said a meeting needed to be scheduled to discuss
the impasse which had been reached on the various contract
negotiations. Following discussion, the meeting was scheduled for
Thursday, January 30, at 6:30 PM.
Mayor Gulliford requested that the City Commission make a decision
on the employees' requests for increased pension benefits as
quickly as possible. Harry Royal said he would not have the
actuarial projections for approximately six weeks following the
passage of the ordinance amending the percentage of fund assets
allowed to be invested in qualified stocks. Following discussion
the Finance Director was directed to have the necessary information
to the City Commission for action no later than the meeting of
April 27, 1992.
Mayor Gulliford asked what plans had been made to handle yard trash
now that it could no longer be taken to the Girvin Road landfill.
The City Manager said the chipper was currently being used to chip,
and thus reduce the volume of yard trash so fewer trips would be
required to the new location.
The Mayor also reported on the recent Habitat work day and hoped
additional houses could be built under this program and noted other
potential properties which may be acquired in the Donner area.
PAGE ELEVEN
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JANUARY 13, 1992 NAME OF
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There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned at 1 PM.
''.....)
William I. Gulliford, J .
Mayor/Presiding Office
ATTEST:
Mauree King, Cit
ARCHITECTS/ENGINEERS/CONTRACTORS
Haskell Building
Jacksonville, Florida 32231-4100
904/791-4500
THE HASKELL COMPANY
C. Edward Vandergriff
Senior Vice President
Post-It`"brand fax transmittal memo 7671 I#of pages ►
January 10, 1992
T�la-OI'Y) � From
P34(/2EG
Co.
Dept. Phone#
Mr. Kim D. Leinbach Fax#
City Manager //,3/c/z Fax#
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233-5445
Dear Mr. Leinbach:
The purpose of this letter is to respond to your correspondence
of December 27 , 1991 regarding Sherman Creek.
First , let me say that I am somewhat surprised by the letter
as it is my information that you and members of the Atlantic
Beach staff have been kept apprised of the considerable efforts
that have taken place to date regarding this matter. However,
I will use this as an opportunity to update all concerned as
to the status of The Haskell Company's ( "THC" ) efforts to alle-
viate this problem.
You are correct that at the September 6 meeting, THC proposed
modifications to the drainage structure in Sherman Creek at
the entrance to Fleet Landing. These modifications were to
reduce the water level in Sherman Creek and thereby reduce
the adverse drainage impact affecting adjacent property. You
will also recall that at this meeting the conditions precedent
to THC implementing the proposed solution would be that:
agreement be reached as to the level of water to be
maintained in Sherman Creek
appropriate engineering calculations support that the
modifications would be effective in correcting the situ-
ation
all affected parties, particularly Atlantic Beach and
St . Johns River Water Management District ( "SJRWMD" ) ,
concur with the solution.
On September 23 , 1991, Robert S. Kosoy, P.E. , Director of Public
Works , provided THC with survey data as to the desired level
N
Mr. Kim D. Leinbach ■
January 10, 1992
eil
Page Two
of water to be maintained in Sherman Creek. This is important
since both the historical and desired level of water in Sherman
Creek have been the subject of some disagreement. In fact ,
even if the box culvert had been installed in accordance with
the plans that were reviewed by SJRWMD and Atlantic Beach,
the water level in Sherman Creek would be at least one foot
higher than the desired level indicated in Kosoy's letter.
Upon receipt of this information, final engineering calculations
and design were completed and construction drawings were issued
to various subcontractors. During this process , it became
apparent, largely due to issues of constructability, that the
proposed solution would not be effective. With the input from
various subcontractors, THC then began the process of developing
an alternative solution. This was completed in November, but
due to scheduling difficulties, a meeting of all concerned
parties to review and comment on this solution could not be
scheduled until December 13 , 1991 .
At this meeting , consensus was reached and THC began final
design, as well as various calculations to answer questions
raised at the meeting . On January 6, 1992 , application was
made with the SJRWMD for the appropriate permit required to
construct the modification.
It remains THC' s commitment to construct this modification
as soon as the permit has been received. This process should
take two weeks; however, SJRWMD has now determined that a dredge
and fill permit is required. This type of permit must go the
SJRWMD Board. The normal schedule would have the Board consider
this at its March meeting. THC has requested emergency han-
dling of this item, which would result in the permit being
issued at the February 10 board meeting . After the permit
is granted, it will take approximately three weeks to complete
the work.
It would be helpful if you, members of your staff, and the
commissioners call Larry Gerry at SJRWMD, 730-6270, and request
that the matter be handled at SJRWMD 's February board meeting.
While it is certainly disappointing that an effective solution
has not yet been implemented, I do not believe it has been
the result of a lack of diligence on the part of THC. I am
optimistic that, even with this delay, the work will be com-
pleted well in advance of the onset of the rainy season.
`, 4
Mr. Kim D. Leinbach :11 January 10, 1992
Page Three
If I may answer any questions or provide additional information,
please let me know.!AI
4S ' rely,
. E a r• _t=____nk_
cc: Honorable Mayor
,----- and City Commission Members
City Attorney
Public Works Director
Capt. Leo V. Rabuck, USN (Ret. )
Fleet Landing Board Members
•
•
, r
RECO DEC 5 0 1991
•
•
CITY OF
I • >2€€vz c 'ead - 9Qcpzida.
800 SEMINOLE ROAD
4
ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
' � " FAX(904)247-5805
December 27, 1991
CERTIFIED MAIL
Mr. Ed Vandergriff
Senior Vice President
Haskell Company
P. 0. Box 44100
Jacksonville, Florida 32231-4100
Dear Mr. Vandergriff:
Please recall, on September 6, 1991 representatives from your firm
met with officials from the City of Atlantic Beach, Selva Marina
Country Club, and St. Johns River Water Management District. The
purpose of this session was to discuss and agree upon a plan of
action alleviating flooding/stormwater problems associated with the
construction, conducted by the Haskell Company, of a new drainage
structure/entry way to the Fleet Landing development off Mayport
Road.
We concluded and still believe the Haskell Company admitted
responsibility for the problem by placing the box culverts at an
improper elevation causing a back up of stormwater and related
adverse drainage impact affecting a sizeable segment of our
community. Furthermore, the Haskell Company agreed to effect
corrective measures, namely, cut out a portion of one of the three
box culverts to allow proper drainage (i. e. at the correct
elevation) and place in front thereof, a weir-type arrangement to
allow the City of Atlantic Beach control of flow as needed as was
the case with the previous drainage structure at this site. The
time schedule for this work was to include a beginning construction
date within three weeks and completion two weeks thereafter.
Obviously, this has not happened and we are greatly concerned about
the failure of the Haskell Company to complete the work as
promised.
Page 2
Ed Vandergriff
December 27, 1991
Accordingly, we wish to officially notify you of our position and
ask you to proceed, as you agreed, with diligence and expediency.
Otherwise, we feel we have no other choice than to bring the entire
matter before our City Commission at their next regular meeting
scheduled for Monday, January 13, 1992. At this time other courses
of action will be considered by the City of Atlantic Beach. We
would greatly prefer action from the Haskell Company, but see no
other choice.
Again, please correct this drainage problem due to the improper
installation of culverts by the Haskell Company at the Fleet
Landing site as you agreed. If you wish to meet or have further
information, please do not hesitate to contact this office.
Sincerely, /
K-1-/- CO
i I
Kim Leinbach
City Manager
KL:tl
cc: Honorable Mayor
and City Commission Members
City Attorney
Public Works Director