11-25-91 v CITY OF ATLANTIC BEACH
REGULAR MEETING OF THE CITY COMMISSION, NOVEMBER 25, 1991, 7:15 P.M.
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of the November 11,
1991
2. Recognition of Visitors:
3. Old Business:
A. Beach access for disabled persons (Charlotte Raybrook, President
of Beaches Council for the Disabled Person)
B. Discussion and related action regarding proposal to construct a
fence on City right-of-way at Beach Avenue and 6th St. (George
Worley, City Planner)
C. Status report regarding the proposed Beach Avenue water and sewer
project (Robert Kosoy, Public Works Director)
4. Committee Reports:
A. Water/Sewer Committee report (Commissioner Lyman Fletcher)
B. Recommendation concerning the proposed Donner Park Community
Building (Commissioner Glenn Edwards)
5. Resolutions:
A. Resolution #91-38 recognizing service of Johnnie Bass to the
Community Development Board
6. Ordinances:
A. Final reading and public hearing regarding Ordinance #55-91-24
B. Discussion and related action regarding the proposed first
reading of an Ordinance adjusting the water rates (Mike Burton,
Burton and Associates)
7. New Business:
A. Discussion and related action regarding equity investments
relating to the City retirement system (Richard White, Pension
Board Chairman)
B. Franchise renewal request-Continental Cablevision (Dave Reid,
Community Relations, Continental Cablevision)
C. Discussion and related action regarding Stormwater Management
Program (Jim Scholl, CH2M Hill)
D. Request for relief from improvement fees for Beaches Habitat
(Johnnie Bass)
E. Approval of change order #1 increasing the contract amount of
$2,207 in connection with the Seminole Road Drainage Improvement
Project (Robert Kosoy, Public Works Director)
F. Discussion and related action regarding vacancy on the Community
Development Board
G. Proposal to relocate water main in exchange for property for a
new lift station at Mayport Junior High School (Robert Kosoy,
Public Works Director)
H. Recommendation to authorize RFP for chlorine equipment at
Buccaneer Wastewater Treatment Plant (Harry McNally,
Division Director)
8. City Manager Reports and/or Correspondence:
A. Status report regarding the agreement for the use of the Adele
Grage Community Center (Rose Blanchard, P&R Director)
9. Mayor to call on City Commissioners, City Attorney and City Clerk:
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY,
NOVEMBER 25, 1991 V V
O O
PRESENT: William I. Gulliford, Jr. , Mayor T T
Glenn A. Edwards E E
Lyman T. Fletcher D D
Adelaide R. Tucker, and
J. Dezmond Waters, III, Commissioners
M S
AND: Alan C. Jensen, City Attorney 0 E
Maureen King, City Clerk T C
Harry E. Royal, (substituting for City Manager I 0 Y
Kim Leinbach) NAME OF ONEN
COMMRS. N D S 0
•
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Fletcher, was followed by the
pledge to the flag.
1. Approval of the minutes of the regular meeting of November 11,
1991
Edwards x
Motion: Approve minutes of regular meeting of November 11, Fletcher x
1991 Tucker x x
Waters x x
No discussion before the vote. The motion carried unanimously. Gulliford x
Agenda Item 7A was taken out of sequence and acted upon at this
time
7A. Discussion and related action regarding equity investments
relating to the city retirement system
Richard White, Chairman of the Pension Board of Trustees, reported
that the Pension Board had recommended changing the ratio in which
pension funds are invested to allow up to 60% to be invested in
stocks. He requested that an ordinance be drafted to implement
this change. Mike Callaway from Merrill Lynch, consultants to the
board, reported that Sun Bank, the money managers, had been very
successful in their investments but he felt the ability to invest
larger sums in stocks would provide greater flexibility in
investments and would probably result in greater profits.
Edwards x x
Motion: Direct the City Attorney to draft an amendment to Fletcher x x
the appropriate ordinance to approve an increase in Tucker x
the percentage of pension funds which may be Waters x
invested in stocks Gulliford x
After brief discussion, the question was called and the motion
carried on a 4 - 1 vote with Commissioner Tucker voting nay.
Mayor Gulliford reminded the City Commission of the proposals for
increased pension benefits which had been presented to the City
Commission by the city employees. Following brief discussion a
workshop meeting with the Pension Board was scheduled for December
16.
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Public Works Director Kosoy introduced Ernie Beadle who had
recently been hired as Assistant Public Works Director. He
explained Mr. Beadle would be undertaking much of the project
inspections and he had already notified one engineer of that fact.
2. Recognition of visitors:
John Sale, 1921 Selva Marina Drive inquired into the status of the
drainage correction in the Fleet Landing area. Mayor Gulliford
reported that the Haskell Company had accepted the responsibility
to make the correction. Haskell had agreed to lower the culverts
and the city would continue to check on the progress being made.
Mr. Sale also complained of debris in a drainage ditch in that area
and Mr. Kosoy was directed to check into this.
Jeanette Barnette, 1841 Selva Marina Drive, brought three
complaints to the attention of the City Commission: (1) overgrown
shrubbery at the lift station on Selva Marina Drive blocking the
view of traffic at the intersection of Selva Marina Drive and
Saturiba Drive; (2) the new gate at the entrance to Sevilla,
combined with overgrown shrubs creating a safety hazard at the
intersection of Sevilla Boulevard and Selva Marina Drive; and (3)
an area on the south side of Selva Marina Drive which was being
Used to dump large quantities of bags of leaves and yard trash.
Mayor Gulliford requested these matters be referred to the City
Manager and be included on the agenda for the next City Commission
meeting.
Discussion ensued regarding the ownership of several streets in the
Selva Marina area. Chief Thompson said he would be requesting the
City Attorney's assistance to clarify ownership of these streets.
Alan Potter said Selva Marina Drive was a county right-of-way but
the pavement had not been accepted for maintenance by the city.
Mayor Gulliford requested this matter also be included on the
agenda for the next City Commission meeting.
J.P. Marchioli, 414 Sherry Drive, inquired into progress being
made to acquire a map for the City Commission chambers. The City
Clerk reported that price quotes had been requested. One price had
been received and others were expected.
3. Old Business:
A. Beach access for disabled persons
Charlotte Raybrook, President of the Beaches Council for Disabled
Persons (BCDP) , said she understood Atlantic Beach proposed to
install a ramp to provide access to the beach for handicapped
persons. She said the BCDP was planning to acquire surf chairs and
needed a facility to store them. If the chairs could be stored at
the lifeguard station and beach access provided at that location,
she felt this would be very convenient for the handicapped.
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Chief Thompson said the lifeguard station was very small and would
not have space for the surf chairs. While he was in favor of
assisting the BCDP as much as possible, he felt other factors such
as parking spaces for the handicapped, access onto the beach for
the lifeguard vehicle, and the affect on lifeguard operations,
needed to be considered. Mayor Gulliford directed Chief Thompson
to review the matter further and present his recommendations at the
next City Commission meeting.
Agenda item 5A was taken out of sequence and acted upon at this
time.
5A. Resolution No. 91-28
Mayor Gulliford presented in full, in writing, Resolution No.
91-28, A RESOLUTION RECOGNIZING THE SERVICE OF JOHNNIE BASS ON THE
COMMUNITY DEVELOPMENT BOARD. Edwards x x
Fletcher z
Motion: Approve passage of Resolution No. 91-38 Tucker x x
Waters z
No discussion before the vote. The motion carried unanimously. Gulliford a
Agenda Item 7D was taken out of sequence and acted upon at this
time.
7D. Request for relief from improvement fees for Beaches Habitat
Johnnie Bass of Beaches Habitat addressed the City Commission and
requested that consideration be given to waiving fees permit and
impact fees. He presented a schedule of fees totaling $1,738.02,
which had been paid to the city for the construction of a home at
1954 Francis Avenue. Beaches Habitat also planned to build homes
on two additional lots and he hoped the fees could be waived on
these properties.
Mayor Gulliford said he actively supported the work of Beaches
Habitat. However, the Mayor pointed out that the city had recently
adopted a resolution prohibiting charitable contributions. He also
questioned whether any bond covenants would be violated and whether
the city would be willing to make similar concessions to other such
causes.
Discussion ensued and Mr. Bass said that he would also like to
arrange a work day when city officials and employees would be
invited to come out and help with the construction of the house in
progress. Commissioner Waters felt the burden of payment should be
transferred from Habitat to the new owner of the home, but Mr. Bass
said he felt this would make ownership more difficult for low-
income buyers.
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Edwards x
Motion: Defer action on the matter until the next meeting to Fletcher x x
allow time to investigate some of the questions Tucker x x
which were raised Waters x
Gulliford x
No discussion before the vote. The motion carried unanimously.
Mayor Gulliford appointed Commissioner Waters in cooperation with
city staff to check into the questions raised and report back at
the next commission meeting.
3. Old Business:
A. Beach access for disabled persons
This item was taken up earlier in the evening.
B. Discussion and related action regarding proposal to construct
a fence on city right-of-way at Beach Avenue and Sixth Streets
City Planner George Worley reported Mr. & Mrs. Papazian, owners of
property on the southeast corner of Beach Avenue and Sixth Street,
proposed to install a brick and chainlink fence on the north and
east perimeter of their property. He reported there were a number
of palm trees on the property line on Sixth Street and the
Papazians had requested permission to install the fence one to two
feel onto the Sixth Street right-of-way.
After brief discussion Commissioner Fletcher suggested the
Papazians provide a survey of the Sixth Street property line and
provide specific information on the type of fence they planned to
install. He also felt the neighbors should be notified of the
proposal.
Edwards x
Motion: Defer action pending receipt of a survey of the Fletcher x x
Sixth Street property line and specific information jTucker x x
regarding the type of fence to be installed 'Waters x
Gulliford x
After brief discussion, the question was called and the motion
carried unanimously. Commissioner Fletcher asked that the
neighboring property owners be informed of the proposed plan.
C. Status report regarding the proposed Beach Avenue water and
sewer project
Public Works Director Bob Kosoy reported he had surveyed 238
residents in the area of the proposed water and sewer line
extension at the north end of Beach Avenue. Of the 93 responses
received, 63% were opposed to the project and it was, therefore,
his recommendation the city not proceed with this project at this
time.
•
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After brief discussion, the City Commission concurred with the
staff recommendation and Mr. Kosoy said the utilities committee
would continue to consider other alternatives and report back with
further recommendations.
4. Committee Reports:
A. Water and Sewer Committee Report
Commissioner Fletcher confirmed that each commissioner had received
a copy of the minutes of the Water and Sewer Committee Meeting #9.
He inquired into the status of acquisition of the easements for the
Mayport Road bore and jack project. The City Attorney reported
that of the twelve parcels involved, only two parcels would have to
be condemned. He already had title work and appraisals for those
parcels in hand and felt an Order of Taking should be issued in
approximately thirty days. Harry McNally requested permission, and
was authorized to proceed to invite bids for the project.
Bob Kosoy inquired whether he could continue with final design of
the Oak Harbor sewer system improvements pending the outcome of any
litigation which might be pending. The City Attorney felt that the
pending litigation should have no affect on the proposed project
and after brief discussion Mr. Kosoy was authorized to proceed.
Commissioner Waters inquired into the status of the easements for
the Sea Gardens lift station and Mr. Jensen explained the city
proposed to purchase the property and an acceptable price had been
negotiated.
B. Recommendation concerning the proposed Donner Park community
building
Commissioner Edwards reported funding was not available through a
state grant to build the proposed community center and after
several meetings on the matter it was the recommendation of the
committee that the recreation trailer in Russell Park be relocated
to Donner Park. City Planner George Worley felt other grants may
be available and he would continue to work on that.
Mayor Gulliford requested that Parks & Recreation Director
Blanchard contact the YMCA to determine their reaction to this
proposed relocation. He also felt the neighbors in the Donner Park
area should be contacted to get their opinions on the type of
problems the city might expect.
Commissioner Waters said he wanted to see Donner Park developed and
Mayor Gulliford pointed out the amount of funds the city had
expended in the past year to acquire additional property to enlarge
the park, clear the property, and install playground equipment.
Further development would be undertaken as funds became available.
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5. Resolutions:
A. Resolution No. 91-38 recognizing the service of Johnnie Bass
to the Community Development Board
This item was taken up earlier in the evening.
6. Ordinances:
A. Ordinance No. 55-91-24 - Public Hearing
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 16, REFUSE AND GARBAGE, SECTION
16-7, FEES FOR COLLECTION, BY INCREASING THE COMMERCIAL RATES IN
SUBSECTION 4 AND 5, PROVIDING AN EFFECTIVE DATE.
Mayor Gulliford presented in full, in writing, Ordinance No.
55-91-24, said ordinance having been posted in accordance with
charter requirements. He opened the floor for a public hearing and
invited comments from the audience.
W.J. Ryszykow, 535 Royal Palms Drive, inquired whether this
ordinance would also increase the cost of collection of residential
garbage and was advised it related to dumpsters only.
Since no one else spoke to the matter, the Mayor declared the
public hearing closed. Edwards x x
Fletcher X
Motion: Approve passage of Ordinance No. 55-91-24 on final Tucker x
reading Waters z x
Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Discussion and related action regarding the proposed first
reading of an Ordinance adjusting the water rates
Mike Burton, the city's Financial Advisor, provided each
commissioner with a copy of his final report of his company's water
and sewer rate study. The report outlined in detail four rate
increase alternatives. Mr. Burton recommended that the city adopt
either Rate Alternative 1 , an across the board percentage increase
to all rates within the current rate schedule, or Rate Alternative
3, a reduction of the base consumption allowance from 15,000 to
9,000 gallons per quarter. He said Alternative 1 would guarantee
the necessary revenues based on audited records for the last five
years, which he felt were more reliable than the data provided by
the city's computer consultant upon which Alternatives 2, 3, and 4
were based. He pointed out this was a one-year rate and should be
reviewed again in one year. A copy of the complete report is on
file in the office of the City Clerk.
Following considerable discussion Mayor Gulliford pointed out the
water rates had not met the cost of operation for the past few
PAGE SEVEN V V
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years. He felt the across the board increase was the best option
at this time. Further rate alternatives and billing alternatives
could then be considered, including monthly billing.
Mayor Gulliford then introduced on first reading Ordinance No.
80-91-45, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY
OF ATLANTIC BEACH, AMENDING CHAPTER 22, UTILITIES, SECTION 22-28,
CHARGES FOR WATER SERVICE, AND SECTION 22-166, ESTABLISHMENT OF A
QUARTERLY BASE CHARGE, BY INCREASING THE CHARGES SET FORTH THEREIN,
PROVIDING AN EFFECTIVE DATE.
Edwards x
Motion: Approve passage of Ordinance No. 80-91-45 on first Fletcher x x
reading with rates as recommended in Alternate 1 and Tucker x x
set for public hearing on December 9, 1991 Waters x
Gulliford x
After brief discussion, the question was called and the motion
carried on a 4 - 1 vote with Commissioner Edwards voting nay.
7. New Business:
A. Discussion and related action regarding equity investments
relating to the city retirement system
This item was acted upon earlier in the evening.
B. Franchise renewal request by Continental Cablevision
Dave Reid of Continental Cablevision reviewed the improvements in
programming and facilities which had taken place since Continental
acquired the system from Beaches Cablevision. Mr. Reid explained
that the current franchise would expire in about three and a half
years and he requested that the city consider granting a ten-year
extension to the existing cable television franchise.
Edwards x x
Motion: Enter into negotiations with Continental Cablevision Fletcher x
and draft appropriate ordinance to extend cable Tucker x x
television franchise Waters x
Gulliford x
After brief discussion it was agreed to prepare the ordinance for
introduction at the first meeting in January. The motion carried
unanimously.
C. Discussion and related action regarding Stormwater Management
Program
Public Works Director Bob Kosoy said it was the recommendation of
city staff that CH2M Hill be authorized to proceed with Phase 3 and
the specific tasks outlined in Phase 4 of the CH2M Hill proposal.
Mayor Gulliford pointed out that Atlantic Beach was required to
conform to the Jacksonville schedule for NPDES permitting and he
felt the city had no alternative but to approve the work.
PAGE EIGHT
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Edwards x x
Motion: Authorize CH2M Hill to complete Phase 3 and specific Fletcher s
tasks outlined in Phase 4 at a total cost of $87,000 Tucker x x
Waters x
Mayor Gulliford inquired when the master plan would be undertaken Gulliford x
and Mr. Scholl reported that the work in the proposal under
consideration would be a first step in the development of the
master plan.
After brief discussion, the question was called and the motion
carried unanimously.
D. Request for relief from improvement fees for Beaches Habitat
This item was taken up earlier in the evening.
E. Approval of Change Order No. 1 increasing the contract amount
of $2,207 in connection with the Seminole Road drainage
improvement project
Bob Kosoy reported at the request of Mr. & Mrs. Stanley Jones and
as directed by the City Commission, design plans and a cost
estimate were obtained for underground piping along the front on
Mr. Johns' property. The contractor had given the city a proposal
for the additional work in the amount of $2,207.00. He recommended
that Mr. & Mrs. Jones pay for the underground piping.
Discussion ensued regarding the culverts which had been provided at
the request of property owners in Section H and it was pointed out
these pipes had been paid for by the property owners. Mr. Jones
felt that since his house was the only one in this area which would
require a culvert and the addition of such a pipe would enhance
Seminole Road, the city should pay for the pipe. Bob Kosoy
explained the drainage ditch as currently designed, would have a
gentle slope and would not be unattractive. Edwards x
Fletcher x
Motion: Approve installation of culvert at city expense, as Tucker x
requested Waters x x
Gulliford x x
After further discussion, the question was called and on roll-call
vote the motion was defeated on a 1 - 4 vote with Commissioner
Waters casting the sole affirmative vote.
F. Discussion and related action regarding vacancy on the
Community Development Board
Mayor Gulliford reported he had received a letter from Robert
Frohwein of the Community Development Board, recommending Hope Van
Nortwick to fill the vacancy. Commissioner Fletcher nominated Jeff
Wood and Commissioner Waters nominated Joe Davis. After brief
discussion, Mayor Gulliford requested action on the matter be
deferred to give him an opportunity to meet the three nominees and
the appointment would be made at the next meeting.
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George Worley pointed out the Community Development Board had
requested a meeting with the City Commission and after brief
discussion, a meeting was scheduled for December 11, 1991, at 7 :30
PM.
Rose Blanchard, Parks & Recreation Director, requested that a date
be scheduled for the dedication of the Adele Grage Community
Center. After brief discussion, the dedication was scheduled for
6:30 PM on Monday, December 9, 1991, before the regular commission
meeting.
G. Proposal to relocate water main in exchange for property for a
new lift station at Mayport Junior High School
Bob Kosoy reported when building an addition to Mayport Junior High
School, the structure was built directly over the city' s 8-inch
water main and the School Board would be required to pay to
relocate the line and dedicate a maintenance easement to the city.
It had been determined that Centex Homes and Oaks of Atlantic Beach
would best be served by a master lift station at the intersection
of Shangri-la and Gavigan Roads on property currently owned by the
School Board. The lift station would be constructed by Centex
'comes and the city would incur no costs in obtaining easements or
:onstructing the lift station. The school board had agreed to
dedicate the property to the city if the city would relocate the
water line at no cost to the School Board.
Motion: Authorize the relocation of the water line at Edwards x x
Mayport Junior High School in exchange for the Fletcher x x
property at the intersection of Shangri-la Drive and Tucker x
Gavigan Roads to facilitate the construction of a Waters x
master lift station by Centex Homes Gulliford x
No discussion before the vote. The motion carried unanimously.
H. Recommendation to authorize RFP for chlorine equipment at
Buccaneer wastewater treatment plant
Harry McNally requested authorization to request proposals from
engineers to design a chlorine contact tank and one-ton chlorine
handling facility at the Buccaneer wastewater treatment plant. He
said additional capacity was needed to meet DER requirements and
the proposed one-ton cylinder would result in considerable savings
to the city.
Motion: Solicit requests for proposals from engineering Edwards x x
firms for the design work and preparation of bid Fletcher x
package for a chlorine contact tank and one-ton Tucker x x
chlorine handling facility for the Buccaneer Waters x
wastewater treatment plant. Gulliford x
No discussion before the vote. The motion carried unanimously.
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8. City Manager reports and/or correspondence:
A. Status report regarding the agreement for the use of the Adele
Grage Community Center
Parks & Recreation Director Blanchard confirmed that each
commissioner had received a copy of a proposed agreement to be
executed by individuals and groups wishing to reserve space at the
community center. Commissioner Edwards said the agreement had not
been included in his agenda packet and action on the matter was
deferred until the following meeting.
City Attorney Jensen reported the revisions had been made to the
Deed of Easement for the telephone equipment to be located at the
entrance to the parking lot at Russell Park and the document was
ready for execution by the Mayor and City Clerk.
Mr. Jensen also reported the agreement with Mr. Edward Lane
regarding a water main extension, was in final form and as soon as
the front foot cost had been determined the document could be
executed by the Mayor and City Clerk. He explained the agreement
provided that property owners tying into the water line within a
five year period would be required to reimburse Mr. Lane a pro rata
;hare of the construction cost of the line.
Commissioner Fletcher said the Town Center Organization needed a
meeting place but over a period of time the cost to rent space at
the Adele Grage Community Center became prohibitive. Mayor
Gulliford suggested the organization meet in the City Commission
Chambers and the City Commission concurred.
Commissioner Tucker asked that the long range planning workshop be
scheduled. After brief discussion, it was agreed to request the
City Manager schedule this meeting for early in the new year.
Commissioner Tucker also inquired into the progress being made to
secure a shortlist of attorneys for Prosecuting Attorney to the
Code Enforcement Board. It was agreed to ask the City Manager to
advertise this position.
Mayor Gulliford announced a public hearing on the Wonderwood
corridor would be held in the Civic Auditorium in Jacksonville at
2:00 PM on December 18, 1991, and invited everyone to be present.
The Mayor also announced he had received a request from the
Metropolitan Planning Organization to appoint a representative to
serve on the Citizens Advisory Committee. He said Nick Nicholson
was the current representative on that committee and the City Clerk
was directed to contact Mr. Nicholson to see if he would be willing
to continue in that capacity.
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There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned.
AA
w Wil aml�ulliford, - ;
Mayor/Presiding Offi
ATTES T:
Maureen King, CitY Clerk/