08-12-91 v CITY OF ATLANTIC BEACH
REGULAR MEETING MONDAY, AUGUST 12, 1991
AGENDA
Call to Order
Invocation and pledge to the flag
1. Approval of the minutes of the regular meeting of July 22 1991
and special meeting of July 25, 1991
2. Recognition of Visitors:
3. Appearances:
4. Old Business:
A. Change Order #44 for Section H concerning Hibiscus St-Bessent,
Hammack & Ruckman, Inc.
B. Consideration of action by Commission relative to Section H:
1. Mike Ash 8. Bill Turner
2. Leon Beasley 9. Joseph Williams
3. Roger Fain 10. Bud Milner
4. Waldo Leisner 11. Steve Mabry
5. Gloria Miles 12. John Roberts
6. Gerald Moore 13. Rainer Rosarius
7. Paul Stanford
5. Ordinances:
A. Public hearing and final reading of Ordinance #58-91-16
relative to the Pension Board
B. Introduction and first reading of Ordinance 57-91-17 relative to
the disposal of confiscated firearms
6. Committee Reports:
A. Adele Grage Community Center report (Commissioner John Weldon)
B. Mayport Naval Commissary/Exchange complex application for sewer
service - utility service contract with U.S. Navy report
(Commissioner John Weldon)
C. Report and recommendation by Awards Committee Chairman
Commissioner Glenn Edwards relative to:
1. 9091-22 basketball court at Donner Park
2. 9091-23 Mack truck
3. 9091-24 digital pagers
4. 9091-25 (re-bid) furnish and installation of Palm trees
7. Resolutions:
A. Resolution #91-23 appointing clerks, deputies and inspectors for
the upcoming election and setting compensation
B. Resolution #91-24 approving Attorney Glenn Cohen to act on the
City's behalf relative to Oak Harbor investigation
8. New Business:
A. Discussion and related action regarding city owned homes on
Frances Avenue (Beaches Habitat representative Archie Jenkins)
B. Discussion and related action regarding drainage problems:
(Public Works Director Robert Kosoy)
1) Drainage on 3rd Street
2) Jerome Sternberg - 1244 Linkside Drive
3) Edgar-George-Park-Levy Streets
4) Seminole Road area
C. Discussion and related action regarding speed bumps on 300 block
of Plaza (Chief David Thompson)
9. City Manager Reports and/or Correspondence:
A. Status report - Quote to lower podium (Don Ford)
B. Status report on pole at NW corner of East Coast Drive/Atlantic
Boulevard
C. Draft ordinance relative to political signs
D. DeWees crossover update (Public Works Director Robert Kosoy)
E. Report and recommendation concerning major problems in Section H
with repairs and seeking damages
10. Mayor to call on City Commissioners, City Attorney and City Clerk:
A. Legal opinion relative to lower dunes at Tiffany by the Sea
(City Attorney Alan Jensen)
Adjournment
MINUTES OF THE REGULAR MEETING OF ATLANTIC BEACH CITY COMMISSION
HELD IN CITY HALL, 800 SEMINOLE ROAD, AT 7:15 PM ON MONDAY, AUGUST V V
12, 1991 O O
T T
PRESENT: William I. Gulliford, Jr. , Mayor E E
Robert B. Cook D D
Glenn A. Edwards
Adelaide R. Tucker, and
John W. Weldon, Commissioners M S
O E
AND: Kim D. Leinbach, City Manager T C
Maureen King, City Clerk, and I 0 Y
Stephen A. Hould, Attorney, (Substituting for Alan NAME OF ONEN
C. Jensen, who was out of town) COMMRS. N D S 0
The meeting was called to order by Mayor Gulliford. The
invocation, offered by Commissioner Cook, was followed by the
pledge to the flag.
1. Approval of the minutes of the Regular Meeting of July 22,
1991 and Special Meeting of July 25, 1991.
Cook x x
Motion: Approve minutes of the Regular Meeting of July 22, Edwards x
1991 Tucker x x
Weldon x
No discussion before the vote. The motion carried unanimously. Gulliford x
Cook x
Motion: Approve minutes of the Special Meeting of July 25, Edwards x
1991 Tucker x x
Weldon x x
No discussion before the vote. The motion carried unanimously. Gulliford x
2. Recognition of visitors:
Robert Starratt, 371 Tenth Street, said that the storm drains on
Tenth Street did not have enough capacity and he asked whether
additional drains could be added. Mayor Gulliford explained that
the city had recently implemented a stormwater utility and one of
the projects which would be undertaken under this program would be
the development of a master stormwater drainage plan for the city.
3. Appearances:
None
4. Old Business:
A. Change Order No. 44 for Section H concerning Hibiscus Street
William R. Layton, engineer with Bessent, Hammack & Ruckman,
explained that, at the request of the city, the swales on Hibiscus
Street had been eliminated. The shallow roadside swales which had
been substituted had been unsatisfactory and Change Order #44 would
provide for the installation of underground drainage pipes and
catch basins to eliminate the drainage problem.
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Public Services Director Kosoy inquired whether the change order
would be undertaken at the original contract price and Mr. Layton
explained the contract prices were two years old and new prices had
been negotiated.
Commissioner Tucker inquired whether this work would improve the
drainage problem on Main Street, and Mr. Layton indicated it would
not, but that he was proposing to install underground drains on
both sides of Main Street which would alleviate the drainage
problem in that area. Cook x
Edwards x x
Motion: Approve Section H Change Order No. 44 at a cost of Tucker x
$16,363.00 Weldon a x
Gulliford a
In further discussion, Commissioner Weldon noted that in the event
of a conflict with existing water or sewer services, the city would
be responsible for relocating the services. Commissioner Weldon
inquired whether this would likely be necessary. Mr. Layton said
he felt the new drainage line would be under the water services
and above the sewer services; however, because the water and sewer
systems have been accepted by the city the contractor had indicated
the city would be responsible to relocate the lines if necessary,
or Barco-Duval would undertake this work on a time and material
basis.
The question was called and the motion carried unanimously.
Mayor Gulliford asked City Manager Leinbach and Public Services
Director Kosoy to review this matter and determine whether, in
their opinion, the city should be held responsible for any of this
and report back to the City Commission.
B. Consideration of action by the City Commission relative to
Section H
(1) Mike Ash (8) Bill Turner
(2) Leon Beasley (9) Joseph Williams
(3) Roger Fain (10) Bud Milner
(4) Waldo Leisner (11) Steve Mabry
(5) Gloria Miles (12) John Roberts
(6) Gerald Moore (13) Rainer Rosarius
(7) Paul Stanford
(1) Mike Ash - Lots 3 & 4, Block 36: Mayor Gulliford explained
Mr. Ash had requested the assessments be waived since he had
installed water and sewer lines when he developed the property.
The City Manager, who was a member of the committee which reviewed
the various requests, reported that the 8" water line installed by
Mr. Ash was found to be satisfactory and no new water line was
laid; however, a new sewer line had been installed and it was felt
this new line would benefit Mr. Ash's property. It was the
committee's recommendation that the water assessment be deleted but
that the sewer assessment remain.
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Cook x x
Edwards x
Motion: Accept the committee recommendations and eliminate Tucker x
the water assessment on Lots 3 and 4, Block 36 Weldon x x
Gulliford x
No discussion before the vote. The motion carried unanimously.
(2) Leon Beasley - W. 40' of Lot 4, and Lot 5, Block 81; Lot 6,
Block 81, and pt. closed street; Lot 6, Block 107:
Mayor Gulliford explained Mr. Beasley apparently had paid to have a
2" water line installed some years ago to serve these properties.
The 2" water line could not be connected to the new 8" line and was
also inadequate to provide fire protection. The committee had
recommended allowing the assessment to stand.
Commissioner Tucker felt that some compensation was due those
property owners who had paid for the 2" water lines since the city
had determined at that time that the 2" lines would be adequate.
Cook x
Motion: Reduce the water assessment by the amount paid for Edwards x
the 2" water line in 1980 and let the sewer Tucker x x
assessment stand Weldon x x
Gulliford x
After further discussion, the question was called and on roll call
vote the motion was defeated on a 2 - 3 vote with Commissioners
Edwards and Weldon, and Mayor Gulliford opposing the motion.
Cook x x
Motion: Reduce water assessment only on Mr. Beasley's Edwards x
property by 25Z to compensate for the 2" water Tucker x x
line previously paid for Weldon x
Gulliford x
No further discussion. The motion carried unanimously.
(3) Roger T. Fain - Lot 5, Block 226
(5) Gloria S. Miles - S 1/2 Lot 6, Block 226
(6) Frances Moore - Lots 1 - 6, Block 228
(7) Paul A. Stanford - Lots 4, 5 and 6, Block 105
(8) Billy Turner - Lots 3 and 4, Block 106
Cook x x
Motion: Reduce water assessment only on the Fain, Miles, Edwards x
Moore, Stanford and Turner properties by 25Z to Tucker x x
compensate for the 2" water line previously paid for Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
(4) Waldo Leisner - Lots 1 - 6, Block 124
Mayor Gulliford reported that Mr. Leisner had indicated his lots
were too low and not buildable and requested that the assessment be
waived. The committee had recommended that Mr. Leisner submit a
legally binding and recorded document (including successors,
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assigns, heirs, et al.) that subject property is not buildable, but
if ever made buildable, full assessments must be paid without
objection prior to issuance of a building permit.
Commissioner Cook asked why Mr. Leisner would continue to pay taxes
on property which is not buildable.
Motion: Accept the committee recommendation to waive the
water and sewer assessments if Mr. Leisner will
provide the appropriate recorded document verifying Cook x
that lots are unbuildable; however, in the event the Edwards x
lots are made buildable, full payment of the Tucker x x
assessments would be due before a building permit Weldon x x
would be issued Gulliford x
Commissioner Cook felt a cost of living adjustment should be
factored in if the assessment is paid at some future.
Substitute Motion: Accept the committee recommendation to
waive the water and sewer assessments if Mr. Leisner
will provide the appropriate recorded document Cook x x
verifying that lots are unbuildable; however, in the Edwards x
event the lots are made buildable, full payment of Tucker x
the assessments plus a adjustment in accordance with Weldon x x
the Consumer Price Index to bring the cost into line Gulliford x
with current prices on the day the permit is issued
No further discussion. The motion was defeated on a 1 - 4 vote
with Commissioner Cook casting the lone vote in favor of the
motion.
The question was then called on the original motion and on roll
call vote, the motion carried on a 3 - 2 vote with Commissioner
Cook and Mayor Gulliford casting the dissenting votes.
(9) Suzanne Williams, et al. - Lots 1 - 6, Block 99
Ms. Williams had indicated that Lot 1 was low and unbuildable and
requested the assessment on this lot be waived. The committee had
recommended waiving the assessments on Lot 1 under the same
conditions as had been applied to Mr. Leisner.
Motion: Accept the committee recommendation to waive the
water and sewer assessments if Ms. Williams will
provide the appropriate recorded document verifying Cook x
that Lot 1 is unbuildable; however, in the event the Edwards x
lot is made buildable, full payment of the assess- Tucker x x
ments would be due before a building permit would Weldon x x
be issued Gulliford x
After brief discussion, the question was called and the motion
carried on a 3 - 2 vote with Commissioner Cook and Mayor Gulliford
casting the dissenting votes.
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(10) Bud Milner, 1280 Hibiscus Street
(11) Steve Mabry, 1805 First Street, Neptune Beach
(12) John Roberts, 1388 Lakewood Drive, Fruit Cove
(13) Rainer Rosarius, 391 Main Street
These individuals had brought requests to the City Commission at
its meeting of July 8, 1991, and it was felt no further action was
required at this time.
5. Ordinances:
A. Ordinance No. 58-19-61 - Public hearing and final reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION 3:
RETIREMENT SYSTEM, INCREASING UNDER SECTION 2-290 THE PERCENTAGE OF
FUND ASSETS ALLOWED TO BE INVESTED IN QUALIFIED STOCKS, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Gulliford presented in full, in writing Ordinance No.
58-91-61, said ordinance having been posted in accordance with
Charter requirements. He opened the floor for a public hearing and
invited comments from the audience. There being no one wishing to
speak to the matter, the Mayor declared the public hearing closed.
Cook x
Motion: Approve passage of Ordinance No. 58-91-16 on final Edwards x x
reading Tucker x
Weldon x x
No discussion before the vote. The motion carried on a 4 - 1 vote Gulliford x
with Commissioner Tucker voting nay.
B. Ordinance No. 57-91-17 - Introduction and first reading
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, AMENDING CHAPTER 15, POLICE, ARTICLE II,
DISPOSITION OF CONFISCATED OR LOST PROPERTY, BY ADDING SECTION
15-22, DISPOSAL OF CONFISCATED OR LOST FIREARMS, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Gulliford introduced in full, in writing, Ordinance No.
57-91-17 on first reading.
Cook x x
Motion: Approve passage of Ordinance No. 57-91-17 on first Edwards x x
reading and set for public hearing on August 26, Tucker x
1991 Weldon x
Gulliford x
No discussion before the vote. The motion carried unanimously.
6. Committee Reports:
A. Adele Grage Community Center report
Commissioner Weldon reported the committee had identified the
repairs which would be necessary to bring the community center up
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to acceptable standards. Their recommendations included replacing
the roof, rotted windows, floor coverings and new draperies in the
Commission Chambers; conducting an electrical evaluation; termite
treatment; erecting a new sign identifying the building as the
Adele Grage Community Center; and purchasing some new furniture and
furnishings. They felt all of this could be accomplished through
the Community Development Tax funds which had been authorized for
this purpose.
Cook x
Motion: Authorize Parks & Recreation Director Blanchard and Edwards x
Purchasing Agent LaVake to seek bids for the various Tucker x x
projects in the order that Ms. Blanchard deems Weldon x x
appropriate Gulliford x
No discussion before the vote. The motion carried unanimously.
B. Mayport Naval Commissary/Exchange complex application for
sewer service - Utility Service contract with U.S. Navy report
Commissioner Weldon reported he had received a revised proposed
agreement for water and sewer service to the off-base Navy family
housing which would be effective with the first billing period on
or after October 1, 1991. A copy of the agreement with proposed
new rates is attached hereto and made a part hereof.
Mayor Gulliford inquired whether rate increases to the citizens
could be applied to the Navy in a corresponding percentage.
Commissioner Weldon said this agreement would not provide for such
increase but he hoped to negotiate this matter further with the
Navy. Commissioner Weldon said he would negotiate further in an
endeavor to further improve on the figures quoted.
Mayor Gulliford inquired whether the committee recommended approval
to connect the commissary to the city water and sewer system and
Mr. Kosoy said service would be available in about ninety days when
the Sea Gardens lift station was completed. Mr. Kosoy said he
understood the need for service would be phased in and that full
capacity would not be needed until February 1992; in the meantime
he felt their short term needs could be met with the completion of
the Sea Gardens lift station.
Commissioner Weldon agreed to continue the negotiations and report
back at the next meeting.
Agenda Item 8A was taken out of sequence and acted upon at this
time.
8A. Discussion and related action regarding city owned homes on
Francis Avenue
Archie Jenkins, President of Beaches Habitat confirmed that the
Commissioners had received a copy of his letter to the City Manager
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explaining that their organization tried to reclaim houses and
transform blighted areas into decent communities. He explaining
they had targeted Francis Avenue and hoped the city would donate or
make available at a reduced price some of the property the city had
recently purchased in that area.
Discussion ensued and it was pointed out this property had been
purchased with restricted sewer funds for the purpose of possible
future expansion of the wastewater treatment plant. After further
discussion it was suggested property may be available on the other
side of the street on Francis Avenue and Mayor Gulliford suggested,
possibly, some Community Development Grant Funds could be utilized
to acquire this property.
Mayor Gulliford reported the steering committee of the proposed
housing corporation had held its first meeting and a second meeting
would be held at a church in the targeted area. He felt this was a
good opportunity for government and private industry to work
together for the good of the community.
Motion: Direct the City Manager to pursue the idea of using Cook x
Community Development Block Grant funds to acquire Edwards x x
at least four parcels on the west side of Francis Tucker x x
Avenue, north of Donner Road Weldon x
Gulliford x
After further discussion, the question was called and the motion
carried unanimously.
C. Report and recommendation by Awards Committee Chairman,
Commissioner Glenn Edwards relative to:
(1) Bid No. 9091-22: Basketball court at Donner Park
Commissioner Edwards reported only one bid had been received for
the construction of a basketball court at Donner Park. Since the
bid was considerably higher than the budgeted amount, it was the
recommendation of the Awards Committee this item be carried over
until the 1991/92 FY budget. Cook x
Edwards x x
Motion: Reject the lone bid and carry over and rebid in FY Tucker x
1991/92 Weldon x x
Gulliford x
In discussion before the vote, Mayor Gulliford inquired why more
bids had not been received and the City Manager said he felt the 5%
performance bond had been a contributing factor. The City Manager
was asked to review this requirement and present his recom-
mendations to the City Commission. Mr. Kosoy reported some
contractors had declined to bid because of the potential for
vandalism in the area.
The question was called and the motion carried unanimously.
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(2) Bid No. 9091-23: Mack truck chassis and hoist or equal
Commissioner Edwards reported after review of the bids it was the
recommendation of the Awards Committee that the City Commission
accept the bid of Florida Mack, Inc. as the lowest responsible
bidder meeting bid specifications.
Motion: Accept bid of Florida Mack, Inc. , Orlando, in the
amount of $79,063.00
Bob Kosoy said he had provided a staff report requesting two
roll-off containers, bringing the total bid price to $95,318.00, to
be used for sludge hauling. He said the money was available in the
budget.
Discussion ensued regarding whether the specifications were too
restrictive and Commissioner Cook inquired where the truck would be
serviced since the dealer was in Orlando, and Mr. Kosoy said
Jacksonville Mack Trucks had agreed to provide the service. He
said the sewer plant operator had done extensive research on the
performance of this truck and it was felt the reliability of the
Mack truck would save in maintenance costs.
Cook x x
Motion: Table the motion until the next meeting when the Edwards x
operator can be present to justify the purchase of Tucker x x
this particular truck Weldon x
Gulliford x
No further discussion. The motion carried unanimously. Mr. Kosoy
was asked to provide information at the next meeting explaining
where the other bidders had failed to meet the bid specifications.
(3) Bid No. 9091-24: Purchase/Lease of twenty-seven pagers
Commissioner Edwards reported six bids had been received and after
review of the bids it was the recommendation of the committee that
the City Commission authorize the purchase of twenty-seven pagers
from Pactel Paging in the amount of $1,891 .62, total monthly air
time in the amount of $137.91, and extended maintenance at no
additional cost.
Cook x
Motion: Approve purchase of 27 pagers from Pactel Paging in Edwards x x
the amount of $1,891.62, plus air time at $137.91 Tucker x
per month, and extended maintenance at no additional Weldon x x
cost. Gulliford x
The motion carried unanimously.
(4) Bid No. 9091-25: (Rebid) Furnish and install palm trees
Commissioner Edwards reported five bids had been received to
furnish and plant palm trees. After review of the bids it was the
recommendation of the Awards Committee, the City Commission accept
the bid of Tree Works at $5,800.00.
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Motion: Accept the bid of Tree Works of Jacksonville, in the Cook x
amount of $5,800.00 to furnish and plant forty palm Edwards x x
trees in the median on Atlantic Boulevard, said Tucker x
price to include watering and one year warranty, Weldon x x
subject to the Chamber of Commerce providing at Gulliford x
least $4,800.00 of the cost
No discussion before the vote. The motion carried unanimously.
7. Resolutions:
A. Resolution No. 91-23
Mayor Gulliford presented in full, in writing, Resolution No.
91-23, A RESOLUTION APPOINTING THE CLERKS, DEPUTIES, AND INSPECTORS
FOR THE CITY OF ATLANTIC BEACH BIENNIAL ELECTION, AND SETTING THEIR
COMPENSATION Cook x x
Edwards x
Motion: Approve passage of Resolution No. 91-23 Tucker x x
Weldon x
No discussion before the vote. The motion carried unanimously. Gulliford x
B. Resolution No. 91-24
Mayor Gulliford presented in full, in writing, Resolution No.
91-24. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING GLENN
E. COHEN, ESQUIRE, TO INITIATE LEGAL PROCEEDINGS IN REGARD TO THE
CITY'S PURCHASE OF THE OAK HARBOR WATER AND SEWER TREATMENT PLANT,
TO RECOVER POSSIBLE DAMAGES SUFFERED BY THE CITY IN CONNECTION
THEREWITH, PROVIDING AN EFFECTIVE DATE Cook x
Edwards x
Motion: Approve passage of Resolution No. 91-24 Tucker x x
Weldon x x
In brief discussion, Commissioner Weldon inquired how Mr. Cohen had Gulliford x
been selected and Stephen Hould said Mr. Cohen was well known to
both him and Mr. Jensen and was an excellent litigator. The
question was called and the motion carried on a 4 - 1 vote with
Commissioner Edwards voting nay.
8. New Business:
A. Discussion and related action regarding city owned homes on
Francis Avenue
This item was acted upon earlier in the evening.
C. Discussion and related action regarding speed bumps on the 300
block of Plaza
Chief Thompson reported about two years ago the residents on the
300 block of Plaza had requested stop signs in an effort to curb
speeding on that block. He reported there was an ongoing problem
with speeding in that block and even though the Police Department
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had written several citations, the problem still existed. He
suggested the City Commission may wish to consider the request for
speed strips.
Megan Reily, 370 Plaza, said the high volume of commercial and
private vehicles using this block of Plaza made it hazardous to the
safety and welfare of children, joggers, etc. in the area. She
presented a diagram illustrating a suggested design for the speed
strips and indicating the areas where the residents had requested
the speed strips be placed. Michael Fogg, 366 Plaza, also
supported the request for speed strips and urged the City
Commission to grant their request. Mr. Fogg provided a copy of a
petition which had been presented the the City Commission in 1989
requesting stop signs in the area. Cook x
Edwards x x
Motion: Approve the request subject to approval of the Tucker x
design of the speed strips by the the Police Chief Weldon x x
Gulliford x
No further discussion. The motion carried unanimously.
B. Discussion and related action regarding drainage problems:
(1) Drainage on Third Street
Mr. Kosoy reported the Public Works Department had discovered a
clogged drainage line. This had been cleared and drainage in the
area had significantly improved.
(2) Jerome Sternberg, 1244 Linkside Drive
Mr. Kosoy reported he, the City Manager, and the Building Official
had met with Louis MacDonnel, the developer of the adjoining
property. It was decided the most appropriate course of action
would be for the city to expedite drainage improvements at the water
plant to relieve the drainage problem at the rear of the
properties. It was hoped a drainage plan could be prepared within
the next few weeks.
(3) Edgar, George, Park & Levy Streets
Mr. Kosoy reported Connelly and Wicker had prepared plans for
drainage improvements at the northern end of the Edgar/George
Street area and also drainage improvements on Levy Road. Neither
of these plans would address the entire area. Connelly and Wicker
had presented a proposal to undertake a complete study of the area
for $2,000.00 and he felt this approach would be better than
partial drainage projects at the north and south ends of the area.
(4) Seminole Road area
Mr. Kosoy reported that the Seminole Road drainage project in the
vicinity of 19th Street was under design and would relieve many of
the problems on the east side of Seminole Road.
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The Public Works Department would continue to work on all these
drainage problems.
Mayor Gulliford inquired whether there was any further report on
the removal of the wier at Fleet Landing and the City Manager
reported that Mr. Kosoy was soliciting prices to pump the excess
water into the main canal as an interim measure while a permanent
solution could be worked out. The Mayor said he had received a
letter from Sevilla Condominium regarding water in their elevator
shaft. He had contacted the Haskell Company regarding the
permanent solution to the flooding problems and in the meantime he
urged city staff to move quickly to undertake interim improvements.
Mr. Kosoy introduced John Barnard who had formerly been with the
Haskell Company, and who had been working with the city on this
problem.
9. City Manager reports and/or correspondence:
A. Status report — Quote to lower podium in Commission Chambers
Don Ford reported he had received a proposal of $14,000.00 to lower
the podium, and proposals ranging from $7,100.00 to $8,600.00 to
raise the platform and desk area. It was generally agreed to leave
the podium as is.
B. Status report on pole at northeast corner of East Coast Drive
and Atlantic Boulevard
The City Manager reported this pole had been disconnected and JEA
had been asked to remove it as soon as possible.
C. Draft ordinance relative to political signs
George Worley provided a draft of an ordinace which would allow
one sign per candidate to be placed on each private property and
also allow each candidate to place six signs not exceeding sixteen
square feet throughout the city.
Discussion ensued regarding the size of the signs and it was agreed
it would be difficult to regulate the signs which residents wished
to place on their private property. Mr. Worley agreed to review
the ordinance and provide a further draft at the next meeting.
D. Dewees Avenue beach dune crossover update
Mr. Kosoy reported he had met with Capt. Anderson and his
architect, Gerard Vermey, to discuss the conditions of the recent
order issued by the Department of Natural Resources for
reconstruction of the crossover. Capt. Anderson had expressed
additional concerns and after further review of the matter, the
DNR had agreed the structure could be shortened by 33 ft. beginning
at the bottom of the steps, the handrail could be modified as
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deemed appropriate by the Building Official, and a sign must be
posted identifying the crossover.
Mr. Kosoy said he had solicited price quotes for the work and in
the event the prices exceeded the $2,500.00 bidding threshold, bids
would be invited for the project and a source of funds would need
to be identified.
Cook x
Motion: Authorize the work to proceed provided the price Edwards x x
quoted is under the $2,500.00 bid threshold, with Tucker x x
budget for the project to be used from the Weldon x
Commission contingency funds Gulliford x
No further discussion. The motion carried unanimously.
E. Report and recommendation concerning major problems in Section
A, with repairs, and seeking damages
Bob Kosoy presented a report listing seven major problems and three
minor problems in the Section H area. Copy of Mr. Kosoy's report
is attached hereto and made a part hereof. (Item B on Mr. Kosoy's
report had been addressed and should be resolved in Change Order
#44 which was approved earlier in the evening) .
Mr. Kosoy said where property owners had had concrete driveway
aprons prior to the project, these concrete aprons had been
replaced by the city and they had recommended residents with dirt
driveways install either concrete aprons or concrete strips to help
eliminate further erosion by vehicles.
Mr. Kosoy' s recommendations for resolving the various problems are
included in the report attached hereto.
Cook x
Motion: Approve recommendations provided a source of funds Edwards x
can be identified, particularly for Item D, and if Tucker x x
such funds are available Weldon x x
Gulliford x
No further discussion. The motion carried unanimously.
10. Mayor to call on City Commissioner, City Attorney and City
Clerk
A. Legal opinion relative to lowering of dunes at Tiffany by the
Sea
Mayor Gulliford confirmed that each Commissioner had received a
copy of Mr. Jensen's written opinion.
The City Clerk introduced John Pickett who had provided some
samples of Christmas decorations which he proposed to use on the
new City Hall at Christmas. She explained no action would be
necessary since the price quoted was under the bid threshold but
Mr. Picket wished to hear any comments the Commissioners may wish
to make.
PAGE THIRTEEN V V
MINUTES NAME OF
AUGUST 12, 1991 COMMRS. MSYN
Commissioner Cook reminded city staff that West Twelfth Street was
to be renamed "Plaza" and asked that the appropriate documentation
be prepared to make this change.
Commissioner Edwards complained of the continuing problem of
shopping carts being abandoned throughout the city. Chief Thompson
said his officers had met with the managers of the various stores
and while some managers had been very cooperative, others were not.
Bob Kosoy asked if he could be provided with an update on the
easements for the Mayport Road bore and jack project. He said
eight easements were required and the last report he had received
indicated that only three had been acquired. The City Manager
agreed to follow up on this matter with the City Attorney.
Mayor Gulliford reported the Interlocal Agreement Committee,
Chaired by Ray Salman, had been working diligently and had provided
an initial report.
The Mayor also reported he had received a letter from Louis Borno
regarding connecting the Oceanwalk area to the Atlantic Beach water
system and Mr. Kosoy was asked to review Mr. Borno's comments.
There being no further business to come before the City Commission,
the Mayor declared the meeting adjourned at 1. 10 PM.
(ikj 4A
William . Gulliford,
.
Mayor/Presiding Offi, -
ATTES T:
-77(Cizz2 �,,
r. c,
Maureen King, City Clerk
REPORT ON SECTION H
I. Major problem areas - See Pictures
A. Plaza and Mayport Road - Bump at 12th Street side.
B. Hibiscus Street - North of W. 9th Street to ditch.
C. Main Street - (all )
1. Alligator pavement failure at W. 14th Street
and Main Street.
2. South of W. 6th Street.
D. W. 9th Street - Bump between Stock and Main St 's.
E. 3rd Street and Camelia Streets - Inadequate
drainage.
F. W. 1st Street and Main Street - Poor design.
G. Levy Road and Main Street - Severe erosion.
II. Minor problem areas
A. Swales
1. Treatment.
2. Non-treatment.
B. Driveways - letter to residents.
C. Mosquito breeding - Contact with Mosquito Control.
1. Use malathion.
2. Use briquet for larvae in standing water.
III. Conclusions
A. Design and redesign
1. No borings.
2. No preconstruction conferences with utilities.
3. Redesigns often "quick fixes" in the field.
B. Construction
1. Water and Sewer - The water and sewer
construction appeared to be of excellent
quality and has been accepted by the City for
maintenance. We have repeatedly requested As-
Builts for this work, but have yet to receive
them.
2. Paving, Curbs, Culverts, Swales (treatment and
non treatment )
a. Paving at this time shows no evidence of
distress, except at major problem areas
(see I ) .
b. Curbs - Deficient curbs were replaced and
cracked sections repaired and most curbs
and concrete driveways show no major signs
of distress. qE
c. Culverts - Major drainage culverts (Main
and Orchid Streets) appear to be
functioning well but transitions to
wingwalls not working well -too much
erosion.
d. Swales
( 1 ) Treatment - Show evidence of erosion,
siltation, ruts, sloughing and
inadequate stabilization.
(2) Non-Treatment - Show much siltation
C. Construction Management
1. Project Manger - Mr. William Howell displayed
an extensive knowledge of the history and
residents' concerns and complaints of Section
H. He persistently tried to resolve complaints
through BH&R. Weekly Reports were submitted to
the City Engineer for a short time.
2. Resident Inspector -Mr. Ray Devault did not
appear to keep adequate field records for a job
of this magnitude.
3. Engineering - Many retrofit solutions were
provided by BH&R to cover design omissions.
IV. Recommendation
A. Obtain all daily field reports from Resident
Observer.
B. Obtain design calculations for treatment and non-
treatment swales and all storm drainage, including
detention pond and culverts.
C. Get As-Builts
a. No payment to Contracts until As-Builts are
received with BH&R's approvals.
D. Authorize additional funds to correct major problem
areas.
a. Additional work - Contractor should be paid
for additional work. If premimums are
charged for remobilization, City should
authorize work and have City Attorney
review possible reimbursement at Contract
prices.
b. Deficient work - Alligator cracking is due
to poor design. Recommend Contractor be
authorized to construct proper drainage on
Main street and reconstruct damaged areas
of Main Street. BH&R should provide
complete drainage redesign of Main Street
at no cost to City. City should seek
damages for cracked pavement repair and any
premimum charged for drainage.
(AA itrrp , .. ,X- .K,07 /(?
1.CONTRACT ID CODE PAGE OF PAGES
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 1 2
2.AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)
P00008 See Block 12
6. ISSUED BY CODE N62467 7.ADMINISTERED BY (If other than Item 6) CODE
"Tmmanding Officer, Southern Division
Ival Facilities Engineering Command
2155 Melbourne Street, P. 0. Box 10068 (U .���01���(1" � ���(�NEVEMCharleston, South Carolina 29411-0068 tin►►
Attn: Code 0221GC (803) 743-0933
8.NAME AND ADDRESS OF CONTRACTOR (No.,street, county,State and ZIP Code) (r) 9A.AMENDMENT OF SOLICITATION NO.
City of Atlantic Beach
800 Seminole Road 9B. DATED (SEE ITEM 11)
Atlantic Beach, Florida 32233-5445
10A. MODIFICATION OF CONTRACT/ORDER
NO.
X N62467-76-C-1804 (UTIL)
10B. DATED (SEE ITEM 13)
CODE FACILITY CODE 76 APR 01
(� 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS H
l I The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not ex-
tended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended,by one of the following methods:
(a) By completing Items 8 and 15,and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer
submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDG-
MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT
IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted,such change may be made by telegram or
letter,provided each telegram or letter makes reference to the solicitation and this amendment,and is received prior to the opening hour and date specified.
12.ACCOUNTING AND APPROPRIATION DATA (If required)
Applicable accounting data will be cited on each invoice by activity served.
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
A.THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority)THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CON-
TRACT ORDER NO. IN ITEM 1 A.
X Contract Section II Paragraph 3 "Public Regulation & Change of Rates"
B.THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date,etc.)SET FORTH IN ITEM 14,PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D.OTHER (Specify type of modification and authority)
original & duplicate original
E. IMPORTANT: Contractor I "I is not, X is required to sign this document and return / x g to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by (ICF section headings,including solicitation/contract subject matter where feasible.)
CONTRACT N62467-76-C-1804 - SEWER SERVICE TO 400 HOUSING UNITS, NAVAL STATION,
MAYPORT, FLORIDA - MODIFICATION P00008
Effective with the first billing period on or after 1 October 1991 , change the applicable
rate schedule
From: Multiple Dwelling Service To: Multifamily Residential Outside City Rate
Rate Schedule MDS
Flat Rate Per Month for a. Base Charge - $5,640.00 per month for
400 Un' $6,859.26) 400 units
b. Volume Charge - $.59 per KGAL CONTINUED ON PAGE
E ceps as pro ided herein,all t r s and ..ndition of t document referenced in Item 9A or 10A,as heretofore changed,remains unchanged and in full force
a ffec
1 A NAM ND TITLE OF SIG R ( y.e or • (int)11
nt) 16A.NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
,� 1JOHN B. FOGLE
I . GULLIFORI' J . , YOR HEAD, UTILITIES CONTRACTS BRANCH ' ,
15B.CONTRACTOR/OFFEROR t 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C..DATE SIGNED
BY
(Signature of person authorized to sign) (Signature of Contracting Officer)
NSN 7540-01-152-8070 30-105 STANDARD FORM 30(REV. 10-83)
PREVIOUS EDITION UNUSABLE Prescribed by GSA
FAR (48 CFR) 53.243
CONTRACT N62467-76-C-1804
MODIFICATION P00008
Page 2 of 2
14. Description (Continued)
Submit invoices to: Commanding Officer, Naval Station (Key-602010301 ) ,
Box 265, Public Works Housing, Mayport FL 32228
Payments will be made by: Commanding Officer, Navy Regional Accounting
and Disbursing Center, Naval Air Station,
Jacksonville FL 32212
DISTRIBUTION: RAADC JACKSONVILLE FL; CO NAVSTA (PUBLIC WORKS HOUSING) ,
MAYPORT FL; UTIL CONT BR; 0221 UPA