04-13-81 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
April 13, 1981
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of March 23, 1981
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
6. New Business
A. Margaret Then - P.U.D. Application - 193 Beach Avenue
B. Mike Ash - P.U.D. Application - 5-unit townhouse complex - Sylvan Street
7. Unfinished Business
A. George Bull re Approval of Selva Marina Unit 10-C
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
11. Miscellaneous Business
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON APRIL 13, 1981 AT 8:00 P.M. V V
0 0
PRESENT: William S. Howell, Mayor-Commissioner T T
Alan C. Jensen E E
James E. Mhoon D D
L. W. Minton, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: Bill M. Davis, City Manager 0 E
Oliver C. Ball, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF O N E N
COMMRS, N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Minton, was followed by the pledge to the flag.
Approval of the Minutes of March 23, 1981
Jensen x x
Motion: The minutes of the regular Commission meeting of March 23, Mhoon x
1981 be approved as submitted. Minton x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Correspondence
Mr. Davis advised receipt of a letter from Miss Jean Dunbar requesting
an ad contribution in the "Miss Florida" pageant in Orlando.
Jensen x
Motion: Approve a half page ad, in the amount of $100.00. Mhoon x x
Minton x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
City Manager's Report
Mr. Davis verbally presented his report. Item one: He said based on the
Commission's prior approval of an entry in the annual Beaches Opening
Day Parade, the City has secured at no cost an open vehicle and Miss
Jean Dunbar has graciously accepted to grace the city's entry.
The City Manager requested permission to pay an invoice, in the amount
of $1,353 which is based on a payroll audit and an adjustment on the amount
of actual gallons pumped through the City's water works as compared to an
estimate of said gallonage.
Jensen x
Motion: Approve payment of McNeil Insurance Agency's invoice, in Mhoon x x
the amount of $1,353.
Minton x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The City has received correspondence officially terminating its PSE
contract with the City of Jacksonville at the close of business on
Monday, April 6, 1981. Mr. Davis advised that each and every employee
PAGE TWO V V
• MINUTES Names of
APRIL 13, 1981 Commrs. MS Y N
City Manager's Report - continued
working for the City under said program has now been terminated.
Mr. Davis acknowledged receipt of a letter from Mr. David Peacock,
Chief of Water Quality Management of the U. S. Environmental Protect-
ion Agency of Atlanta, Georgia, pertaining to the 201 Facilities
Program. He added that the TAC had also met and it was determined
that each participating City should strongly request information
pertaining to effluent limitations from the City's treatment facility
and expressing a doubt as to the validity of the City's Elimination
Permit #FL0020231 and Administrative Order #f79-61. Mr. Peacock's
letter states that the permit and administrative order are still in
effect and legally binding, and carried a strong recommendation that
the 201 Facilities Program be continued.
Mr. Davis stated that an engine would have to be replaced in one of
the garbage vehicles. Mr. Crews obtained two proposals for re-
manufactured engines as follows: Lee Chevrolet - $2,350, and
Mr. Spiers - $1,753.67. Mr. Davis requested permission to have the
engine re-manufactured by Mr. Spiers.
Jensen x
Motion: Authorize payment to Mr. Spiers, in the amount of ) Mhoon x x
$1, 753.67 to re-manufacture an engine for one of the Minton x x
garbage vehicles. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
The City Manager stated the two public hearings set for April 2 and
April 9 to receive public comment and citizen participation in the
development of the final application for the CDBG have been held.
He added that Mr. Ruckman and Mr. Lucas were in the audience to
answer any questions. None were asked. Mr, Davis advised that Mr.
Ruckman has furnished certain documentation for the Mayorl's
signature. This is part of the full application.
Jensen x
Motion: Authorize the Mayor to sign the documentation on behalf Mhoon x x
of the City. Minton x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Mr. Davis completed his report by adding that the audit has been
completed, and that Mr. Tyson has been paid his final portion of the
fee, and copies of the audit are being furnished each Commissioner.
Mr. Davis added that he had discussed a sewer break problem with Mr.
Edwards and asked him to explain the problem to the Commission. Mr.
Edwards stated that in the process of attempting to extend a sewer
line for Mr. Mike Ash's property on Atlantic Blvd. close to Mayport
Road they discovered a break on the 8" main truck line coming into
the manhole about 4' out and 10' in the ground. He did not feel the
city should attempt the repairs. Mr. Davis agreed that it would be
too dangercu@. He stated that Jax Utilities has agreed under a
proposal to repair thesewer lain for $1,989.00. The same company ���
PAGE THREE V V
MINUTES Names of
APRIL 13, 1981 Commrs. M S Y N
- — _. — e. — s- ✓
City Manager's Report - continued
was used on 2nd street and were found to be exceptional in that
regard. Commissioner Mhoon moved to hire Jax Utilities to make the
necessary repairs. Commissioner Van Ness asked the city attorney
for his opinion. Mr. Ball stated that as the cost will be over
$1,000 the city should go to bid unless this was deemed an emergency.
Mr. Davis said the problem is with sand inflitration that gets into
the pumps causing damage to the pumps. Commissioner Minton asked
Mr. Edwards if serious damage would be created by waiting for approxi-
mately 30 days for a bid process. Mr. Edwards replied not really.
Commissioner Mhoon withdrew his motion. The Mayor instructed the
City Manager to call for bids.
New Business
A. Margaret Then - P.U.D. Application - 193 Beach Avenue
Mr. Davis read a letter from Mrs. Then, who was in the audience,
stating that she would like to place her property at 193 Beach Ave.
under Planned Unit Development zoning. He furnished plans of her
proposal to the Commission. Mrs. Then explained that she would like
to develop the property to it fullest, and when she applied for a
building permit to go up two stories, it was discovered that the
foundation of the building was only 41/2' from the property line, and
Mr. Davis could not issue a permit. The Mayor explained that this
would have to go to the planning board.
Motion: Plans submitted by Mrs. Margaret Then for Planned Jensen x x
Unit Development be sent to the Advisory Planning Mhoon x x
Board. Minton x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Mike Ash - P.U.D. Application-5-unit townhouse complex-Sylvan St.
Mr. Davis read a letter from Mr. Mike Ash requesting his proposed
plans for a 5-unit townhouse be forwarded to the Planning Board.
Mr. Ash requested that this proposal be placed under Planned Unit
Development. He also advised that previously he had erected a 6-unit
complex on the same size lots one block away. The proposed complex
will be located on two lots zoned multi-family.
Jensen x
Motion: Proposed Planned Unit Development plans submitted by Mhoon x x
Mr. Mike Ash be referred to the Advisory Planning Minton x x
Board. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Unfinished Business
A. George Bull re Approval of Selva Marina Unit 10-C
PAGE FOUR V V
MINUTES Names ofm
APRIL 13, 1981 Comrs . MS Y N
Unfinished Business - Mr. George Bull
Mr. Davis stated that Mr. Potter was in the audience to represent
Mr. Bull. He called on Mr. Edwards to give a report on the pressur
testing of the water system in Selva Marina Unit 10-C. Mr. Edwards
the Public Works Director, reported that he had witnessed a satis-
factory testing for two hours. He requested a delay for approval
until tomorrow, 4/14/81 as Jacksonville Electric Authority was at
the site installing their lines. Mr. Potter asked that the
Commission approve the system that now has been successfully tested
almost two months apart subject to Mr. Edwards approval on 4/14/81.
Motion: Approve the testing of the utility system for Selva Jensen
Marina Unit 10-C, subject to the report of approval 'moon x };
by the Director of Public Works on 4/14/81. Minton x x
Van Ness
* * * * * * * * * * * * * * * * * * * ; * * * * * * * * * * * Howell x
There being no further business, the Mayor declared the meeting
adjourned.
(SEAL) William S. Howell
Mayor-Conuui ssioner
ATTEST:
Adelaide R. Tucker
City Clerk
CITY OF
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716 OCEAN BOULEVARD—DRAWER 25
ATLANTIC BEACH. FLORIDA 32233
April 13, 1981
CITY MANAGER'S REPORT
Based on your prior approval of an entry in the annual Beaches Opening Day Parade,
the City has secured at no cost an open vehicle and Miss Jean Dunbar has been
invited, and graciously accepted, to grace our entry.
I have received an additional billing from the McNeil Insurance Agency in the amount
of $1,353 which is based on a payroll audit and an adjustment on the amount of
actual gallons pumped through the City's water works as compared to an estimate of
said gallonage (see copy of letter of explanation attached) . I respectfully request
permission to pay this invoice.
The City has received correspondence officially terminating its PSE contract with the
City of Jacksonville at the close of business on Monday, April 6, 1981. We have now
terminated each and every employee working for the City under said program.
I have received a letter from Mr. David Peacock, Chief of Water Quality Management
of the U. S. Environmental Protection Agency of Atlanta, Georgia, pertaining to the
201 Facilities Program. Subsequent to the receipt of this letter, the TAC met and
it was determined that each participating City should strongly request information
pertaining to effluent limitations from the City's treatment facility and expressing
a doubt as to the validity of the City's Elimination Permit #FL0020231 and Administra-
tive Order #79-61. Mr. Peacock's letter states that the permit and administrative
order are still in effect and legally binding. His letter also carries a strong
recommendation that the 201 Facilities Program be continued.
We have an engine gone sour in one of the garbage vehicles. I have had Mr. Crews
pick up two proposals for re-manufactured engines to replace the faulty one. One
proposal is from Lee Chevrolet in the amount of $2,350, and one from a Mr. Spiers
in the amount of $1,753.67. I respectfully request your permission to have the
City's engine re-manufactured by Mr. Spiers.
The two public hearings set for April 2 and April 9 to receive public comment and
citizen participation in the development of the final application for the CDBG have
been held. Mr. Lucas of BHR will be in the audience tonight if any information from
him is desired.
The audit has been completed. Mr. Tyson has been paid his final portion of the fee,
and copies of the audit are being furnished each Commissioner.
41111,
Respe lly, ii
ted
'YV
ill M. Davis
BMD:jl City Manager
WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON, JR. CATHERINE G. VAN NESS
Mayor-Commissioner Commissioner Commissioner Commissioner Commissioner
BILL M. DAVIS OLIVER C. BALL MRS. ADELAIDE R. TUCKER CARL STUCKI
City Manager City Attorney City Clerk-Treasurer-Comptroller Chief of Police Director of Public Works
and Fire Department GLENN A. EDWARDS
CITY OF
•
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ATLANTIC BEACH. FLORIDA 32233
April
wg211\qm
p 1 16, 1981
APR 16 1981
CITY OF
ATLANTIC BEACH
MEMORANDUM
To: Mr. Bill M. Davis, City Manager
From: Glenn A. Edwards, Director of Public Works
In accordance with the approval of the City Couuuission in its meeting of
April 13, relative to the acceptance by the City of Selva Marina Unit 10-C
water and sewer utility lines, which approval was subject to my visual
inspection of testing procedures by B. B. McCormick & Sons, Inc. , this is
to advise that I have inspected the same.
My first visual inspection was with the representatives of B. B. McCormick
on the 9th of April,for pressure tests of water lines and the lamping of the
sewer lines. Pressure tests of the water lines meets those standards as
contained in the appropriate American Waterworks Association booklet.
Sewer lines lamped out excellent.
I discovered a water line to a vacant lot had been accidentally cut by
the JEA in its installation of underground electric service to the area.
B. B. McCormick had repaired this cut and I once again met with B. B.
McCormick on the 14th of April for the purpose of determining that all
water service was intact.
It is my recommendation that the City of Atlantic Beach accept the water and
sewer service lines serving Selva Marina Unit 10-C effective this date.
•
/W44-1,1 d 4,
GAE:jl
cc: Mr-. George Bull
Atlantic Beach City Commission
WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON. JR. CATHERINE G. VAN NESS
Ma)cr-CDmm'ssi;,ner Commissioner Commissioner Commissioner Corr-i ssioner
BILL M. DAVIS OLIVER C BALL MRS ADELAIDE R. TUCKER CARL STUCKI rICLEMMAMMEN
Crt, City Attorrey City Clark-Treasurer-Comptroller C'-,ef of Pc-Iice C.lector 0' P;:D..c Works
and F •e E'•:!'! A E72.%!--,DS