05-11-81 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
May 11, 1981
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of April 27, 1981
Approval of Special Called Meeting of April 30, 1981
2. Recognition of Visitors
3. Correspondence
A. Letter from Bessent, Hammack & Ruckman, Inc. , regarding advertisement
and the City's implementation of its Community Development Block Grant
B. Letter from Marvin Hill, Planning Consultant, regarding Tentative
Schedule for Comprehensive Plan Adoption
4. Advisory Planning Board - Commissioner Van Ness
A. Mike Ash - P.U.D. Application - 5-unit townhouse complex - Sylvan
and Sturdivant - Meeting of April 29, 1981
5. City Manager's Report - Oral
6. New Business
A. Forest Thomas re construction of welding and repair shop on Donner Road
B. Robert W. Hooper re sailboat rental at Sea Turtle
7. Unfinished B usiness
A. Walter J. Parks, Jr. , re Plans and Specifications for new Public
Works building
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
11. Miscellaneous Business
A. Letter from Richard Kravitz, General Manager of Jacksonville Tea Men
regarding use of Jack Russell Park for summer camp program
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON MAY 11, 1981 AT 8:00 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Alan C. Jensen E E
James E. Mhoon D D
L. W. Minton, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: Carl Stucki, Acting City Manager 0 E
Oliver C. Ball, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF O N E N
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation,
offered by Commissioner Minton, was followed by the pledge to the flag.
Approval of the Minutes of April 27, 1981
Jensen x
Motion: The minutes of the regular Commission meeting of April 27, Mhoon x
1981 be approved as submitted. Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Approval of the minutes of the special called meeting of April 30, 1981
Jensen x
Motion: The minutes of the special called meeting of April 30, 1981 Mhoon x
be approved as submitted. Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Correspondence
A. Letter from Bessent, Hammack & Ruckman, Inc. , regarding advertise-
ment and the City's implementation of its Community Development Block Grant
The Acting City Manager advised that the above mentioned letter was just
for information and was delivered to the Commissioners with the agenda.
B. Letter from Marvin Hill, Planning Consultant, regarding tentative
schedule for Comprehensive Plan Adoption
Commissioner Van Ness reported that this letter was also just for infor-
mation regarding the schedule that has to be followed for the advertis-
ing of the Public Hearings on the Comprehensive Plan for final adoption.
Advisory Planning Board - Commissioner Van Ness
A. Mike Ash - P.U.D. Application - 5-unit townhouse complex-Sylvan
and Sturdivant - Meeting of April 29, 1981
Commissioner Van Ness advised that the Advisory Planning Board met and
discussed with Mr. Ash his proposed complex on Sylvan and Sturdivant.
Mr. Ash withdrew his application as it did not meet the approval of the %
Advisory Planning Board.
MINUTES V V
PAGE TWO Names o f
MAY 11, 1981 Commrs. M S Y N
Advisory Planning Board - continued
Commissioner Van Ness added that the board further met on the
Comprehensive Plan. The next meeting to discuss the Comprehensive
Plan will be Wednesday night, May 13th and she invited anyone
interested to attend.
City Manager's Report - Oral
Chief Stucki advised receipt of a letter from Mr. Walter Parks, Jr. ,
city engineer,on this date and copies were given to each Commissione-r.
The subject was the sewer and water extensions of Mr. Ash's office
and mini warehouse complex on Atlantic Blvd. east of Mayport Road.
The Acting City Manager asked Mr. Parks to discuss the matter. Mr.
Parks stated that at the meeting of April 13, 1981, the City Manager
was authorized to call for bids on a sewer break that was discovered
when the city was attempting to extend a sewer line for Mr. Ash's
property on Atlantic Blvd. As he was out of town at that time, he
is now preparing the plans and specifications for the bids. Upon
checking into the matter, Mr. Parks found a document that Mr. Ash
has agreed to pay the City of Atlantic Beach an estimated cost of
$1,400.00 to cover the cost of extending the sewer and water lines
250' . This proposed extension represents only a fraction of the
total distance across Mr. Ash's property, which is approximately
530' . Mr. Edwards stated that the $1,400. estimated cost was based
on an 8" gravity sewer line and a 1" water main.to be extended 250' .
Mr. Parks commented that a 10" gravity sewer line and an 8" water
main presently terminate on a 12' easement behind the Atlantis Res-
taurant. Mr. Parks stated that the best estimate he could obtain
from utility contractors that would bid on the project (not using
city forces) was $7,250.00 to extend a 10" sewer line and an 8" water
main 250 feet 7' to 8' deep. He also added that the other approximately
280' Mr. Ash owns should be traversed with the lines before the
property is fully developed as it would be quite expensive at a future
date. Mr. Parks estimate to run the lines all the way across Mr. Ash's
property would be an additional $8,385.00, giving a total of
$15,635.00. Mr. Parks stated the estimates did not include any allow-
ance for pavement restoration, etc. other than the patching of asphalt
around the Red Barn property that will be necessary in making the
extension. Mr. Stucki stated that he had received a letter from Mr.
Ash granting the city an easement to run the water and sewer lines
and the City Attorney will have the document drawn up. Mayor Howell
suggested that Mr. Parks and Mr. Edwards meet to discuss the matter
and report back at the next meeting.
The Acting City Manager requested permission to pay an invoice from
McNeill Insurance Agency, Inc. in the amount of $2,013.00. This
additional premium is Workers' Compensation final audit and developel
due to increases in payrolls.
Jensen x x
Motion: Approve payment of $2,013.00 to McNeill Insurance Mhoon x x
Agency covering an additional premium on Workers' Minton x
Compensation's final audit. Van Ness x
Howell x
MINUTES V V
PAGE THREE Name s o f
MAY 11, 1981 Commr s. M S Y N
City Manager's Report - continued
Mr. Stucki requested permission to pay an invoice from Bessent,
Hammack & Ruckman, in the amount of $1, 178.59 covering the second
phase for planning service on the Community Development Block Grant
project.
Jensen x x
Motion: Approve payment of $1, 178.59 to BHR Planning Group,Inc. Mhoon x x
(Bessent, Hammack & Ruckman) for planning servi c on the Minton x
Community Development Block Grant. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Mr. Stucki stated that in his re-organizational program, he has givel
Mr. Glenn Edwards full control of the Public Works Department, and
has eliminated one position. He has also delegated more authority
to some other employees in the department. Due to the extra respon-
sibility that Mr. Edwards has assumed, Mr. Stucki requested permission
to raise Mr. Edwards to the salary that was budgeted for the senior
employee of Public Works. He also recommended that Mr. Glennon Smitn
and Mr. John Marcum each be given a $500 annual increase for their
added responsibilities. Mr. Stucki recommended that the monies from
the position he eliminated be transferred from the Public Works Dept
to the Administration Dept in City Hall. The Mayor suggested a
Resolution be prepared to be presented at the next meeting that will
be retroactive.
Jensen x
Motion: Approve the raises of Messrs. Edwards, Smith and Marcum, Mhoon x x
and agree for a transfer of funds to be presented at the Minton x x
next meeting. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
The Acting City Manager advised the Commission that he had requested
a meeting be held with the State Attorney's office and the committee.
The State Attorney will advise him the date and time.
New Business
A. Forest Thomas re construction of welding and repair shop on
Donner Road.
Mr. Stucki advised that Mr. Thomas requested permission to construct
a welding and repair shop on Donner Road and added the zoning is
proper. Mayor Howell said that if the zoning is proper Mr. Thomas
will have no problem, but plans will have to be presented before
the Commission for final approval.
B. Robert W. Hooper re sailboat rental at Sea Turtle
The Chair recognized Mr. Robert Hooper, who requested permission to
operate a sailboat rental out of the Sea Turtle Inn, renting primarily
Hobie cat sailboats. Mr. Jones, Sea Turtle manager has provided Mr.
Hooper a place at poolside to operate so the rentals will not be
on the beach area, and also provided a place to store sails. The
MINUTES V V
PAGE FOUR Name s o f
MAY 11, 1981 Commrs. MS Y N
New Business - continued- Richard Hooper
hulls will have to be secured up against the railing around the pool
area overnight. He stated that he has several local young men that
are competent captains to instruct and furnish rides if desired.
The Mayor asked if Mr. Hooper had planned on insurance covering the
City of Atlantic Beach. Mr. Hooper stated that he would add the
City of Atlantic Beach as an additional name insured in the amount
of $500,000 Single Limit, which he now has in the name of Bob's
Cat Rentals, Inc.
Motion: Mr. Richard Hooper be allowed to operate a sailboat Jensen x
rental out of the Sea Turtle Inn poolside under the name Mhoon x x
of Bob's Cat Rentals, Inc. subject to the City of Atlantic Minton X
Beach being named in the policy as an additional insured. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Unfinished Business
A. Walter J. Parks, Jr. , re Plans and Specifications for new Public
Works Building
Mr. Parks stated that he had discussed the building with Mr. Davis
at length, but the last letter he wrote still has some unanswered
questions about the project that still need to be answered. He said
he had talked to a vendor of prefab steel buildings and was given
a ball park estimate of $5.50 to $6.00 per sq.ft. erected on a
foundation or floor slab provided by others. This would make the
building cost approximately $70,000 complete with floor slab, but
not including electrical work, plumbing, partitions for offices,
etc. In addition, fencing will have to be installed, and new fuel
facilities will have to be developed at the new building before the
city moves from the existing location. The Mayor asked Mr. Parks
if he thought that the new public works building could be constructed
for the $100,000. that has been budgeted for the 1980-81 budget, and
Mr. Parks answered barely, if the city is lucky. Mayor Howell sugges:ed
that Mr. Parks meet with Mr. Edwards to discuss the future plans.
He reminded them that due to the fluctuation in the sewer building
position the city is in as to whether or not we will go regional or
expand what the city has, the building will have to be placed on the
basis that there will be no regional plant, and we will have to en-
large what we have now. Mr. Parks said he was aware of the problem.
Resolutions
Resolution 81-7. Mayor Howell presented and read in full Resolution
81-7, a resolution authorizing new signatures at banks and Federal
Savings and Loan Associations for accounts of the City of Atlantic
Beach.
Jensen x
Motion: Passage of said Resolution. Copy of Resolution 81-7 is Mhoon x x
attached hereto and made a part hereof. Minton x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
•
MINUTES V V
PAGE FIVE Names of
MAY 11, 1981 Commrs. M S Y N
1
Miscellaneous Business
A. Letter from Richard Kravitz, General Manager of Jacksonville Tea
Men regarding use of Jack Russell Park for summer camp program
Mr. Stucki advised the Commission that Mr. Kravitz had withdrew his
request as he is going to use the University of North Florida for
his summer camp program.
Mayor Howell stated that applications are being received for the
position of City Manager, and he suggested to the Commission that
he be allowed to appoint a screening committee, not made up of any
elected official, but of responsible citizens of the City of
Atlantic Beach. He suggested possibly three who would screen the
applications that are received and then have the committee present
the most favorable applications to the Commission for their consideration.
The Mayor added that the city has received some very fine, competent
applications for the position. There were no objections from the
entire Commission, The Mayor stated he would appoint the committee
within the next two days.
There being no further business, the Mayor declared the meeting
adjourned.
/ / ' /
(SEAL) ' /,� �
William S. Howell
Mayor-Commissioner
ATTEST:
/��Ya�VAC.��t-/',�o_•
Adelaide R. Tucker
City Clerk
.
RESOLUTION 81-7
WHEREAS, from time to time uncertain it becomes necessary for certain
signatures to be rendered on various and sundry checks, drafts, notices,
acceptances, bills of exchange, orders, etc. , for the payment and withdrawal of
monies, credits, items and property on behalf of the City of Atlantic Beach,
and a
WHEREAS, due to vacations, illnesses, and other matters, those indivi-
duals authorized to sign on behalf of the City of Atlantic Beach may be unable
to do so for one of the above or other reasons, and
WHEREAS, it is proper and appropriate to have other selected officials
and/or officers of the City to sign in lieu of the City Treasurer,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT:
Section 1. The City Treasurer, or in the absence of said Treasurer,
the Mayor, or the City Manager, signing with only one signature required, be and
they are hereby authorized to sign any and all checks, drafts, notes, acceptances,
bills of exchange, orders or other instruments for the payment and withdrawal
of any and all monies, credits, items and property at any time held by the Banks
and Federal Savings and Loan Associations, for accounts of the City of Atlantic
Beach,
AND BE IT FURTHER RESOLVED THAT:
Section 2. All the foregoing authorities shall be and continue in full
force and effect until revoked or modified by written notice actually received
by said Banks and Savings and Loan Associations, setting forth a resolution to
that effect stated to have been adopted by the City Commission of the City of
Atlantic Beach, Florida.
Section 3. The following persons, whose genuine signatures appear
below, are authorized signers for the said City in the capacity set opposite their
respective signatures, to-wit:
William S. Howell, Mayor /074/ he)
Adelaide R. Tucker, City Treasurer cea iet -_e- _-)
Carl Stucki, Acting City Manager '2` i�� %��
Section 4. Any and all resolutions in conflict herewith are hereby
rescinded.
Passed by the City Commission May .11. 1981 •
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ATTEST:
(S EAL) cti
Adelaide R. Tucker, City Clerk