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05-11-81 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA May 11, 1981 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of April 27, 1981 Approval of Special Called Meeting of April 30, 1981 2. Recognition of Visitors 3. Correspondence A. Letter from Bessent, Hammack & Ruckman, Inc. , regarding advertisement and the City's implementation of its Community Development Block Grant B. Letter from Marvin Hill, Planning Consultant, regarding Tentative Schedule for Comprehensive Plan Adoption 4. Advisory Planning Board - Commissioner Van Ness A. Mike Ash - P.U.D. Application - 5-unit townhouse complex - Sylvan and Sturdivant - Meeting of April 29, 1981 5. City Manager's Report - Oral 6. New Business A. Forest Thomas re construction of welding and repair shop on Donner Road B. Robert W. Hooper re sailboat rental at Sea Turtle 7. Unfinished B usiness A. Walter J. Parks, Jr. , re Plans and Specifications for new Public Works building 8. Report of Committees 9. Action on Resolutions 10. Action on Ordinances 11. Miscellaneous Business A. Letter from Richard Kravitz, General Manager of Jacksonville Tea Men regarding use of Jack Russell Park for summer camp program 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MAY 11, 1981 AT 8:00 P.M. V V O O PRESENT: William S. Howell, Mayor-Commissioner T T Alan C. Jensen E E James E. Mhoon D D L. W. Minton, Jr. Catherine G. Van Ness, Commissioners M S AND: Carl Stucki, Acting City Manager 0 E Oliver C. Ball, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF O N E N COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Minton, was followed by the pledge to the flag. Approval of the Minutes of April 27, 1981 Jensen x Motion: The minutes of the regular Commission meeting of April 27, Mhoon x 1981 be approved as submitted. Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Approval of the minutes of the special called meeting of April 30, 1981 Jensen x Motion: The minutes of the special called meeting of April 30, 1981 Mhoon x be approved as submitted. Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Correspondence A. Letter from Bessent, Hammack & Ruckman, Inc. , regarding advertise- ment and the City's implementation of its Community Development Block Grant The Acting City Manager advised that the above mentioned letter was just for information and was delivered to the Commissioners with the agenda. B. Letter from Marvin Hill, Planning Consultant, regarding tentative schedule for Comprehensive Plan Adoption Commissioner Van Ness reported that this letter was also just for infor- mation regarding the schedule that has to be followed for the advertis- ing of the Public Hearings on the Comprehensive Plan for final adoption. Advisory Planning Board - Commissioner Van Ness A. Mike Ash - P.U.D. Application - 5-unit townhouse complex-Sylvan and Sturdivant - Meeting of April 29, 1981 Commissioner Van Ness advised that the Advisory Planning Board met and discussed with Mr. Ash his proposed complex on Sylvan and Sturdivant. Mr. Ash withdrew his application as it did not meet the approval of the % Advisory Planning Board. MINUTES V V PAGE TWO Names o f MAY 11, 1981 Commrs. M S Y N Advisory Planning Board - continued Commissioner Van Ness added that the board further met on the Comprehensive Plan. The next meeting to discuss the Comprehensive Plan will be Wednesday night, May 13th and she invited anyone interested to attend. City Manager's Report - Oral Chief Stucki advised receipt of a letter from Mr. Walter Parks, Jr. , city engineer,on this date and copies were given to each Commissione-r. The subject was the sewer and water extensions of Mr. Ash's office and mini warehouse complex on Atlantic Blvd. east of Mayport Road. The Acting City Manager asked Mr. Parks to discuss the matter. Mr. Parks stated that at the meeting of April 13, 1981, the City Manager was authorized to call for bids on a sewer break that was discovered when the city was attempting to extend a sewer line for Mr. Ash's property on Atlantic Blvd. As he was out of town at that time, he is now preparing the plans and specifications for the bids. Upon checking into the matter, Mr. Parks found a document that Mr. Ash has agreed to pay the City of Atlantic Beach an estimated cost of $1,400.00 to cover the cost of extending the sewer and water lines 250' . This proposed extension represents only a fraction of the total distance across Mr. Ash's property, which is approximately 530' . Mr. Edwards stated that the $1,400. estimated cost was based on an 8" gravity sewer line and a 1" water main.to be extended 250' . Mr. Parks commented that a 10" gravity sewer line and an 8" water main presently terminate on a 12' easement behind the Atlantis Res- taurant. Mr. Parks stated that the best estimate he could obtain from utility contractors that would bid on the project (not using city forces) was $7,250.00 to extend a 10" sewer line and an 8" water main 250 feet 7' to 8' deep. He also added that the other approximately 280' Mr. Ash owns should be traversed with the lines before the property is fully developed as it would be quite expensive at a future date. Mr. Parks estimate to run the lines all the way across Mr. Ash's property would be an additional $8,385.00, giving a total of $15,635.00. Mr. Parks stated the estimates did not include any allow- ance for pavement restoration, etc. other than the patching of asphalt around the Red Barn property that will be necessary in making the extension. Mr. Stucki stated that he had received a letter from Mr. Ash granting the city an easement to run the water and sewer lines and the City Attorney will have the document drawn up. Mayor Howell suggested that Mr. Parks and Mr. Edwards meet to discuss the matter and report back at the next meeting. The Acting City Manager requested permission to pay an invoice from McNeill Insurance Agency, Inc. in the amount of $2,013.00. This additional premium is Workers' Compensation final audit and developel due to increases in payrolls. Jensen x x Motion: Approve payment of $2,013.00 to McNeill Insurance Mhoon x x Agency covering an additional premium on Workers' Minton x Compensation's final audit. Van Ness x Howell x MINUTES V V PAGE THREE Name s o f MAY 11, 1981 Commr s. M S Y N City Manager's Report - continued Mr. Stucki requested permission to pay an invoice from Bessent, Hammack & Ruckman, in the amount of $1, 178.59 covering the second phase for planning service on the Community Development Block Grant project. Jensen x x Motion: Approve payment of $1, 178.59 to BHR Planning Group,Inc. Mhoon x x (Bessent, Hammack & Ruckman) for planning servi c on the Minton x Community Development Block Grant. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mr. Stucki stated that in his re-organizational program, he has givel Mr. Glenn Edwards full control of the Public Works Department, and has eliminated one position. He has also delegated more authority to some other employees in the department. Due to the extra respon- sibility that Mr. Edwards has assumed, Mr. Stucki requested permission to raise Mr. Edwards to the salary that was budgeted for the senior employee of Public Works. He also recommended that Mr. Glennon Smitn and Mr. John Marcum each be given a $500 annual increase for their added responsibilities. Mr. Stucki recommended that the monies from the position he eliminated be transferred from the Public Works Dept to the Administration Dept in City Hall. The Mayor suggested a Resolution be prepared to be presented at the next meeting that will be retroactive. Jensen x Motion: Approve the raises of Messrs. Edwards, Smith and Marcum, Mhoon x x and agree for a transfer of funds to be presented at the Minton x x next meeting. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x The Acting City Manager advised the Commission that he had requested a meeting be held with the State Attorney's office and the committee. The State Attorney will advise him the date and time. New Business A. Forest Thomas re construction of welding and repair shop on Donner Road. Mr. Stucki advised that Mr. Thomas requested permission to construct a welding and repair shop on Donner Road and added the zoning is proper. Mayor Howell said that if the zoning is proper Mr. Thomas will have no problem, but plans will have to be presented before the Commission for final approval. B. Robert W. Hooper re sailboat rental at Sea Turtle The Chair recognized Mr. Robert Hooper, who requested permission to operate a sailboat rental out of the Sea Turtle Inn, renting primarily Hobie cat sailboats. Mr. Jones, Sea Turtle manager has provided Mr. Hooper a place at poolside to operate so the rentals will not be on the beach area, and also provided a place to store sails. The MINUTES V V PAGE FOUR Name s o f MAY 11, 1981 Commrs. MS Y N New Business - continued- Richard Hooper hulls will have to be secured up against the railing around the pool area overnight. He stated that he has several local young men that are competent captains to instruct and furnish rides if desired. The Mayor asked if Mr. Hooper had planned on insurance covering the City of Atlantic Beach. Mr. Hooper stated that he would add the City of Atlantic Beach as an additional name insured in the amount of $500,000 Single Limit, which he now has in the name of Bob's Cat Rentals, Inc. Motion: Mr. Richard Hooper be allowed to operate a sailboat Jensen x rental out of the Sea Turtle Inn poolside under the name Mhoon x x of Bob's Cat Rentals, Inc. subject to the City of Atlantic Minton X Beach being named in the policy as an additional insured. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Unfinished Business A. Walter J. Parks, Jr. , re Plans and Specifications for new Public Works Building Mr. Parks stated that he had discussed the building with Mr. Davis at length, but the last letter he wrote still has some unanswered questions about the project that still need to be answered. He said he had talked to a vendor of prefab steel buildings and was given a ball park estimate of $5.50 to $6.00 per sq.ft. erected on a foundation or floor slab provided by others. This would make the building cost approximately $70,000 complete with floor slab, but not including electrical work, plumbing, partitions for offices, etc. In addition, fencing will have to be installed, and new fuel facilities will have to be developed at the new building before the city moves from the existing location. The Mayor asked Mr. Parks if he thought that the new public works building could be constructed for the $100,000. that has been budgeted for the 1980-81 budget, and Mr. Parks answered barely, if the city is lucky. Mayor Howell sugges:ed that Mr. Parks meet with Mr. Edwards to discuss the future plans. He reminded them that due to the fluctuation in the sewer building position the city is in as to whether or not we will go regional or expand what the city has, the building will have to be placed on the basis that there will be no regional plant, and we will have to en- large what we have now. Mr. Parks said he was aware of the problem. Resolutions Resolution 81-7. Mayor Howell presented and read in full Resolution 81-7, a resolution authorizing new signatures at banks and Federal Savings and Loan Associations for accounts of the City of Atlantic Beach. Jensen x Motion: Passage of said Resolution. Copy of Resolution 81-7 is Mhoon x x attached hereto and made a part hereof. Minton x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x • MINUTES V V PAGE FIVE Names of MAY 11, 1981 Commrs. M S Y N 1 Miscellaneous Business A. Letter from Richard Kravitz, General Manager of Jacksonville Tea Men regarding use of Jack Russell Park for summer camp program Mr. Stucki advised the Commission that Mr. Kravitz had withdrew his request as he is going to use the University of North Florida for his summer camp program. Mayor Howell stated that applications are being received for the position of City Manager, and he suggested to the Commission that he be allowed to appoint a screening committee, not made up of any elected official, but of responsible citizens of the City of Atlantic Beach. He suggested possibly three who would screen the applications that are received and then have the committee present the most favorable applications to the Commission for their consideration. The Mayor added that the city has received some very fine, competent applications for the position. There were no objections from the entire Commission, The Mayor stated he would appoint the committee within the next two days. There being no further business, the Mayor declared the meeting adjourned. / / ' / (SEAL) ' /,� � William S. Howell Mayor-Commissioner ATTEST: /��Ya�VAC.��t-/',�o_• Adelaide R. Tucker City Clerk . RESOLUTION 81-7 WHEREAS, from time to time uncertain it becomes necessary for certain signatures to be rendered on various and sundry checks, drafts, notices, acceptances, bills of exchange, orders, etc. , for the payment and withdrawal of monies, credits, items and property on behalf of the City of Atlantic Beach, and a WHEREAS, due to vacations, illnesses, and other matters, those indivi- duals authorized to sign on behalf of the City of Atlantic Beach may be unable to do so for one of the above or other reasons, and WHEREAS, it is proper and appropriate to have other selected officials and/or officers of the City to sign in lieu of the City Treasurer, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT: Section 1. The City Treasurer, or in the absence of said Treasurer, the Mayor, or the City Manager, signing with only one signature required, be and they are hereby authorized to sign any and all checks, drafts, notes, acceptances, bills of exchange, orders or other instruments for the payment and withdrawal of any and all monies, credits, items and property at any time held by the Banks and Federal Savings and Loan Associations, for accounts of the City of Atlantic Beach, AND BE IT FURTHER RESOLVED THAT: Section 2. All the foregoing authorities shall be and continue in full force and effect until revoked or modified by written notice actually received by said Banks and Savings and Loan Associations, setting forth a resolution to that effect stated to have been adopted by the City Commission of the City of Atlantic Beach, Florida. Section 3. The following persons, whose genuine signatures appear below, are authorized signers for the said City in the capacity set opposite their respective signatures, to-wit: William S. Howell, Mayor /074/ he) Adelaide R. Tucker, City Treasurer cea iet -_e- _-) Carl Stucki, Acting City Manager '2` i�� %�� Section 4. Any and all resolutions in conflict herewith are hereby rescinded. Passed by the City Commission May .11. 1981 • * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ATTEST: (S EAL) cti Adelaide R. Tucker, City Clerk