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05-25-81 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA May 25, 1981 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of May 11, 1981 2. Recognition of Visitors 3. Correspondence 4. Advisory Planning Board - Commissioner Van Ness A. George Bull - P. U. D. Application - Meeting of May 13, 1981 5. City Manager's Report - Oral 6. New Business 7. Unfinished Business A. Mr. Parks and Mr. Edwards - Sewer and water extensions of mini- warehouse complex on Atlantic Boulevard (Mike Ash) 8. Report of Committees 9. Action on Resolutions A. Resolution 81-8 - Budget Transfer 10. Action on Ordinances A. Ordinance No. 95-81-23 - An Ordinance Adopting and Approving the Atlantic Beach Comprehensive Land Use Plan First Reading 11. Miscellaneous Business 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEAC CITY COMMISSION HELD AT THE CITY HALL ON MAY 25 , 198 V V AT 8 : 00 P .M . 0 0 T T PRESENT : William S . Howell , Mayor-Commissioner E E Alan C. Jensen D D L. W. Minton , Jr. Catherine Gil Van Ness , Commissioners M S O E AND: Carl Stucki , Acting City Manager T C Oliver C . Ball , City Attorney I O y Adelaide R. Tucker , City Clerk NAME OF ONEN ABSENT: James E. Mhoon , Commissioner COM!dRS . N D S 0 - The meeting was called to order by Mayor Howell . The invo- cation , offered by Commissioner Minton , was followed by the pledge to the flag. Approval of the Minutes of May 11 , 1981 Jensen Motion : The minutes of the regular Commission meeting of Minton x x May 11 , 1981 be approved as submitted . Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Advisory Planning Board - Commissioner Van Ness k_ George Bull - P . U . D. Application-Meeting of May 13 , 1981 Commissioner Van Ness reported that Mr . Bull attended the meeting of May 13 , 1981 and presented his over-all plan for the rest of his Selva Marina development which will be develop- ed like units 10 through 12 . She said Mr . Bull presented a topographic survey showing the layout of the streets and utilities , and the Advisory Planning Board approved the application under Planned Unit Development . The chair then recognized Mr . Bull . Mr . Bull commented that the Advisory Planning Board ' s approval carried with it the continuation of the development concept as previously done in units 10 through 12 . They did not approve his application under the strict interpretation of the subdivision ordinances , and he added that their recommendation for approval did not specifi- cally say the streets should or should not be dedicated, but to continue the type of development he had already undertaken and the difficulty he is encountering with Selva Marina Garden he asked the Commission that their consideration be on the premise that the streets not be dedicated as the other units were approved. Mr. Bull explained he had withheld Selva Marina Garden from going to record because the cost of the development as ultimately approved by the City Commission makes the cost prohibitive . Mr . Bull stated that he would probably submit a new set of engineering recommendations on elva Marina Garden to the Commission in about two to four ,weeks. PAGE TWO V V MINUTES Names of MAY 25 , 1981 Commrs. MS Y N Advisory Planning Board - continued Motion : Planned Unit Development application submitted by Mr . George Bull on his over-all plan for Jensen x x the rest of his Selva Marina development be Minton x x sent to a Public Hearing. Van Ness x Howell x Mayor Howell set the Public Hearing for July 13 , 1981 * * * * * * * * * * * * * * * * * * * * * * * * * * * * City Manager ' s Report Chief Stucki reported to the Commission adjustments that have been made in City Hall to correct the criticisms the auditor and others have made . He stated that the cashier , Carlene Sparks , had been transferred to the com- puter department to be trained as the operator and is doing very well and he recommended that she be given a $1, 000 annual increase in salary. He also requested a $500 annual increase in salary for Joan LaVake , the execu tive secretary , who also serves as the City Manager ' s >ecretary. She serves as secretary for all of the boards (all meet at night ) and she has not been compensated for in the past . In some of the other areas to be resolved , the Chief added that we have established everyone on eith •r a time clock or some type of documentation for the number of hours worked, and Ms . LaVake handles that along with the sick leave and vacation time that is now on the computer. Another added responsibility is the personnel insurance. A short discussion followed concerning present annual salaries and Commissioners Minton and Van Ness requested that the matter be passed over until the next meeting. The Chair asked for a motion . Motion : The matter be passed over until the next Jensen x meeting. Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x The Acting City Manager requested permission to pay two invoices submitted by Mr. Walter J. Parks , Jr. , city engineer . One in the amount of $88 . 00 on a water quality report, and one in the amount of $543 . 75 for engineering report on Selva Marina Garden. Motion : Approve payment of both invoices submitted by Mr . Walter J. Parks , Jr . , in the amounts of Jensen x x $88 . 00 and $543 . 75 . Minton x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Page Three V V Minutes Names of May 25 , 1981 Commrs. MS Y N t City Manager ' s Report- continued Chief Stucki stated that he had been advised by the Director of Public Works that he was having some problems involving an employee presently working for the city who has some problems concerning the investigation presently going on . The Mayor asked what the Acting City Manager recommended and the Chief asked for Commission action on the matter. Commissioner Minton stated that the individual was presently under indictment , and if this was a police officer he would be suspended . Regretfully , Commissioner Minton moved the following motion : Motion : Suspend Claudie Hogans until after the adjudi- cation of his charges . If found innocent , full Jensen X pay will be provided . Minton x x VanNess x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Unfinished Business A. Mr. Parks and Mr . Edwards - Sewer and water extensions of mini-warehous complex on Atlantic Boulevard (Ash)_ Mr. Parks stated that it was his understanding that it appears that the City has committed itself to extend lines 250 ' from where they presently terminate on to Mr . Mike Ash ' s property as water and sewer lines . He presented an estimate of $3 , 390 to extend the water line using an 8" water main. The sewer extension including repavement would be approximately $6 , 250 giving a total of $9 , 640 . He added that if the city is in a financial position to undertake the project those lines should be extended all the way across Mr. Ash ' s property up to the present entra'Ice at Atlantic Arms Apts before Mr. Ash develops the property . This would cost an additional $8 , 200 to extend the lines all the way across the property . He recommended that the plans be drawn and call for a base bid to extend the lines 250 ' and have an additive bid to continue the lines 300 ` more. The Mayor agreed and suggested that Mr . Ash be consulted on the cost to continue the lines 300 ' more . Jensen x x Motion : Proceed with the plans and call for bids on the Minton x basis as outlined by Mr . Parks . Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Action on Resolutions . Resolution 81-8 - Budget Transfer Resolution 81 -8 . Mayor Howell presented and read in full Resolution 81-8 , a Resolution transferring $16 , 686 . 24 from Public Works Personnel to Administrative salaries . PAGE FOUR V V MINUTES Names of MAY 25 , 1981 Commrs. MS Y N Action on Resolutions- continued d Jensen x x Motion : Passage of said Resolution. Copy of Resolutio-i Minton x 81-8 is attached hereto and made a part hereof . Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Action on Ordinances A. Ordinance No. 95-81-23 - An Ordinance adopting and Approving the Atlantic Beach Comprehensive Land Use Plan arid providing an effective date- First Reading Mayor Howell requested that the rules be waived due to the fact the Commission had not received the Ordinance in full , in writing on Friday , and present the Ordinance for first reading. Commission agreed . Said Ordinance was presented and read by title only , on first reading by Mayor Howell . Jensen x x Motion : Rules be waived and said Ordinance be passed on Minton x first reading, by title only . Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x A discussion followed on passage of the second reading and the City Attorney determined the second reading be passed on an emergency. Motion :On emergency, said Ordinance be passed on second Jensen x x reading , by title only. Minton x Van Ness x x Public Hearings were set for June 8 , 1981 and Howell x June 22 , 1981 * * * * * * * * * * * * * * * * * * * * * * * * * * * * Miscellaneous Business Commissioner Minton requested that Mr. Parks talk with Mr Ash on the cost of the water and sewer lines as mentioned in unfinished business. The Commission instructed Mr. Parks to confer with Mr . Ash and advise him of the cost that Mr. Ash will have to bare. Commissioner Van Ness asked how severe is the water shortage . Mr. Edwards stated that the water has been dwindling at least one foot to sixteen inches per year for the last three or four years. They are asking for voluntary cut- 'hack or there will be mandatory regulations placed on rater usage. Commissioner Jensen stated that the recent grand jury presentment has made certain allegations about certain • PAGE FIVE V V MINUTES Names of MAY 25 , 1981 Commrs. MS Y N - Miscellaneous Business - continued - Jensen activities in the city. The grand jury in conjuction with the State Attorney ' s office has suggested the Commission do something about this in regards to an investigation. Commissioner Jensen said the city charter provides certair powers to be given to the Commission or to a committee appointed by the Commission or the Mayor . He suggested a committee be appointed to look into the allegations as to whether or not they are true and what could be done and recommended the Code Enforcement Board members be asked to serve as a committee. The Mayor asked the City Attorney for an opinion and he expressed the opinion that the City Commission itself or any committee has no authority to investigate elected officials . The Mayor suggested that the City Commission authorize the City Attorney to go to Tallahassee the next day, May 26th and try to get an opinion from the Attorney General of the State of Florida as to the interpretation of Section 166 and whether Secticn 164 is applicable to an investigation as it would pertain to any violation of section 166 . When the City Attorney returns , the Mayor said a special meeting could be called . :ommission agreed. The Mayor said that the duties of the City Clerk/Treasurer Comptroller were too much for that individual to do and suggested that the Commission move immediately to appoint someone to take over the job as Comptroller and Treasurer and relieve those two responsibilities from the position of the City Clerk. He added that there are funds in the budget to accomplish having the two positions , and in discussions with Chief Stucki, they have found at least two individuals that may be competent for the job. He suggested that the Commission meet on Monday night , June 1 , 1981 to interview the two individuals or anyone else that may be interested. The Commission unanimously agreed. The meeting was scheduled for 8 : 00 P .M. There being no further business , the Ma or de lared the meeting adjourned. /j/ // i (SEAL) William S . How- 11 Mayor-Commissioner ATTEST: delaide R. Tucker City Clerk • RESOLUTION 81-8 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS , The City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary transfers from one fund to another , and WHEREAS , the nature of budgetary system and those day to day decisions affecting such budgetary systems require transfers from time to time , NOW, THEREFORE , BE IT RESOLVED by the City Commission of the City of Atlantic Beach , that the following transfers be approved in the 1980-81 Budget : Account Increase Decrease O1-513-1200 (Administrative Salaries) $ 16 , 686 . 24 01-541-1200 (Public Works Personnel) $ 16 , 686 . 24 Totals $ 16 , 686 . 24 $16 , 686. 24 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Passed by the City Commission on May 25 , 1981 . ATTEST: (SEAL) Adelaide R. Tucker •