Loading...
06-08-81 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA June 8, 1981 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of May 25, 1981 Approval of the Minutes of Special Called Meeting of May 27, 1981 Approval of the Minutes of Special Called Meeting of June 1, 1981 2. Recognition of Visitors A. Dr. Kathleen Wall re Mental Health Resource Center 3. Correspondence 4. Advisory Planning Board 5. City Manager's Report - Oral 6. New Business A. Mr. Chuck Brown and Mr. Robin Lumb re Jacksonville Jaycees Public Service Bench Project 7. Unfinished Business A. Mr. George Bull re Selva Marina Garden and other developments B. Margaret and Edward Then re Planned Unit Development application - 193 Beach Avenue - Public Hearing C. City of Atlantic Beach Comprehensive Plan - Regulation of Land Use - Public Hearing 8. Report of Committees A. Commissioners Minton and Van Ness re City Treasurer-Comptroller 9. Action on Resolutions 10. Action on Ordinances A. Ordinance No. 95-81-23 - An Ordinance Adopting and Approving the Atlantic Beach Comprehensive Land Use Plan - Third and Final Reading - Public Hearing 11. Miscellaneous Business 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON JUNE 8, 1981 AT 8:00 P,M. V V O O PRESENT: William S. Howell, Mayor-Commissioner T T Alan C. Jensen E E James E. Mhoon D D L. W. Minton Jr Catherine G. Van Ness, Commissioners M S AND: Carl Stucki, Acting City Manager 0 E Oliver C. Ball, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Minton, was followed by the pledge to the flag. Approval of the Minutes of May 25, 1981 Jensen x Motion: The minutes of the regular Commission meeting of May 25,1981 Mhoon x be approved as submitted. Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Approval of the Minutes of Special Called Meeting of May 27,1981 Jensen x Motion: The minutes of the special called meeting of May 27, 1981 Mhoon x be approved as submitted. Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Approval of the Minutes of Special Called Meeting of June 1, 1981 Jensen x Motion: The minutes of the special called meeting of June 1, 1981 Mhoon x x be approved as submitted. Minton x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Recognition of Visitors A. Dr. Kathleen Wall re Mental Health Resource Center Dr. Wall thanked the Commissioners for the moral and monetary support given them for the past year and stated she would like to update the progress of the Mental Health Resource Center giving the services that are provided now and the number of people served. She introduced her Board members, Dr. Jim November, a resident of Atlantic Beach, Miss Bonnie Crews, Director of Research and Evaluation Dept. and Mr. Kim Ragsdale. Director of the Beaches clinic, which is located at 2985 Mayport Road, Atlantic Beach. Miss Bonnie Crews presented a statistical fact sheet which shows that since the center opened on December 18,1980 179 beaches residents have been served and 725 direct service contacts have been provided to clients . 36.31% of the activity has been from residents of Atlantic Beach. The center charge is $45 00 for one hour of individual therapy and is adjusted on a sliding fee scale. The average fee paid is $11.05 per hr, and over half of beaches residents seen pay • five dollars or less per hour. PAGE TWO V V MINUTES Names of JUNE 8 1981 Commrs. M S Y N Recognition of Visitors - continued - Dr. Wall Mr. Kim Ragsdale presented background information of cases on how the clinic operates. Dr. Jim November presented certificates of appreciation to the Mayor and each Commissioner. B. Mr. Lee Ross re request for water hookup not on the agenda Mr. Lee Ross stated that he was building his home at the north end of Beach Avenue, which is outside the city, and requested permission for water service that would feed off the Seminole Road line. The Mayor asked Mr. Ross, for the record if he clearly understood that all costs, whatever they may be, of hooking up to the line would be at the expense of Mr. Ross, and Mr. Ross can expect no recovery of any of the costs. Mr. Ross stated that he clearly understood and agreed to pay all costs with no reimbursement expected. Jensen x x Motion: Approve cut-in for water service for the residence of Mr. Mhoon x x Lee Ross which is located outside the city at the north Minton x end of Beach Avenue. Van Ness x * * * * * * * * * * * :* * * * * * * * * * * * * * * * * * * * * * * Howell x Advisory Planning Board Commissioner Van Ness reported that the next meeting will be held on Wednesday, June 17, 1981 at 7:30 p.m. and invited all interested persons to attend. City Manager's Report The Acting City Manager requested permission to pay an invoice in the amount of $3.050.00, submitted by Mr Lynton Tyson, the city auditor covering services for the past six months. Jensen x x Motion: Approve payment of $3,050.00 to Mr. Lynton Tyson, CPA. Mhoon x x covering services for the past six months. Minton Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Chief Stucki requested permission to order 100 water meters as requested by the Director of Public Works. They will be purchased under the state contract in the amount of $2,975.00, Jensen x x Motion: Approve the purchase of 100 water meters to be purchased Mhoon x x under the state contract bid for $2,975.00, Minton x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Chief Stucki advised receipt of a letter received this date from the Florida Department of Transportation stating that they plan to start redesign part of Mayport Road that will involve the reloaction of some of the city of Atlantic Beach lines. He suggested that the map furnished by the Fla. Dept. of Transportation be turned over to the city engineer, Mr. Parks for his perusal and report back. PAGE THREE V V MINUTES Names of JUNE 8, 1981 Commr s. M S Y N — - - -- City Manager's Report - continued Mayor Howell asked Mr. Parks to meet with him as he would like to call Tallahassee re legislation pending when the state has to move utility lines. New Business A. Mr. Chuck Brown and Mr. Robin Lumb re Jacksonville Jaycees Public Service Bench Project Mr. Chuck Brown, Public Relations Director for the Jacksonville Jaycees who stated that they have operated a project known as The Public Service Bench Project for more than 20 years, and introduced Mr. Robin Lumb to present the details on bringing the project into the City of Atlantic Beach. Mr. Lumb said they propose to place benches at 12 to 15 locations throughout the city, chiefly at bus stops, at no cost to the city. A routine scheduled maintenance on a monthly basis will be provided, and also certificates of insur- ance are provided in the amount of $300,000. The benches would display commercial messages, with no advertisement of cigarettes or alcohol, and could be removed at any time at the directon of the City Commission or abutting property owners. Commissioner Mhoon moves and Commissioner Minton seconded a motion to approve the project. Under discussion before the vote, Mayor Howell pointed out that the sign Ordinance does not allow any advertising off of the premises being advertised, and said the sign ordinance would have to be amended before the project could be approved. Commissioner Mhoon agreed and withdrew his motion. The City Attorney asked if way other cities had requested a franchise fee ,and Mr. Lumb answered yes, but this would place too much of a financial burden on the Jaycees. After discussion, the Commission suggested that Messrs. Brown and Lumb consult with the City Attorney who will prepare an amendment to the current sign Ordinance. Unfinished Business A. Mr. George Bull re Selva Marina Garden and other developments Mr. Bull presented a letter relating to the plat of Selva Marina Garden that was approved at the meeting of April 27, 1981. He advised the cost to install the sewer and paving according to the plans and specifications approved would range upward from $99,000. He finally determined to accept the bid and proceed with the work, and is recording the plat of Selva Marina Garden. The City will be furnished copies as soon as is practical. Mr. Bull requested that the City Commission determine whether the streets in the future units are to be private or dedicated to the City so that he can properly present the plans at the public hearing on July 13, 1981. No action was taken at that time. • PAGE FOUR V V MINUTES Names of JUNE 8, 1981 Commr s. M S Y N Unfinished Business - continued B. Margaret and Edward Then re Planned Unit Development application- 193 Beach Avenue - Public Hearing The Chair recognized Mrs. Then to present their proposed PUD applica- tion. She stated that in 1973 she had received approval for the original Planned Unit Development application to construct apartments and porches. Finances prevented them from finishing the project. She presented pictures of her revised proposed addition to one side of the building. The revised proposal is to install posts on the 2nd story porch and extend the porch all the way over to the 2nd story addition, and add another bedroom to the 3rd story apartment, over the 2nd story porch. This would extend to the property line. The Mayor then announced the application was open for a Public Hear- ing. Mr. George Bull, Jr. asked if Mrs. Then anticipated increasing the density, and she answered no, that she only wanted two bedroom apartments. Mr. Bull also asked if the extension of the porch wouli give a greater opportunity for fire egress, and she said possibly. Mr. George Bull, Sr. asked if this application was merely a revision of a Planned Unit development project, and Mrs. Then answered in the affirmative. Mr. Malcolm Jones, owner of the next door property on the south side opposed to the application stating the density is too tight now, and that Mrs. Then has already encroached onto his set- back line. He stated that it was his understanding the property is up for sale and was afraid the property, if sold, would turn into a slum area. The Mayor asked Mr. Andresen, Chairman of the Advisory Planning Board, if the Board had approved the application, and he answered that they did not approve the posts. Commissioner Van Ness added that a motion was made to approve the project and died for lack of a second. A citizen asked for a more detailed description of the proposal and was told the revised plans include two more bedrooms and install posts on the porch. Commissioner Van Ness asked about the porch location. Mrs, Then said the porch would go to the property line. the balcony extends six feet out and overhangs two feet over the property line. As no one else spoke for or against the Mayor declared the public hearing closed . Commissioner Mhoon expressed the opinion that he was very disappointed that the Advisory Planning Board had failed to make a recommendation and made the following motion: Motion: Refer the Planned Unit Development application submitted Mhoon x by Mr. & Mrs. Then back to the Advisory Planning Board. Minton x The motion was open for discussion. Commissioner Van Ness opposed the motion to refer the application back to the Planning Board. She said a motion made at the last meeting for approval and died for lack of a second, and the final decision would have to come from the Commission. She asked Mrs. Then how many units she presently had. Mrs. Then said she had 10 units and a laundry room on a lot 76 x 240 feet. Commissioner Van Ness stated that was her maximum density now, and felt the Commission should look to the future and not allow the property to be overdeveloped. PAGE FIVE V V MINUTES Names of JUNE 8, 1981 Commrs. M S Y N e Unfinished Business - continued - Then Mr. Kline commented that when the application went before the Planning Board the motion was made and died for lack of a second, which in effect is a no vote. The Mayor agreed, and commented that only three members were present at the last Advisory Planning Board meeting. Five members serve on the board. Commissioner Jensen voiced the opinion that the Planning Board did nothing as there was no vote. Commissioner Van Ness then called the question on the motion on the floor. Jensen x Motion as noted above: Refer the application back to the Advisory Mhoon x x Planning Board, with or without revisions, Minton x x at the Then's discretion. Van Ness X * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell X C. City of Atlantic Beach Comprehensive Plan - Regulation of Land Use - Public Hearing The Chair recognized Mr. Marvin Hill, city planner to present the comprehensive land use plan and traffic circulation element. He explained that the State of Florida makes it mandatory that each city develop a comprehensive plan for the use of its land, and the enabling act adopting the plan points out that once the plan is ddveloped and adopted it should be amended and brought up to date every five years with a thorough re-evaluation. Mr. Hill said this project has been in study and planning stages since 1976. The plan has nine basic elements, with background and statistical data dating from 1975, which is volume one, and also includes housing in general, including sub-standard housing, with much of the material up-dated. Volume two defines the plan and what it is all about, including traffic circulation element, land use plan, water, sewer, recreation and open space, conservation, etc, with emplasis on intergovernmental elements of the three Beach cities and Duval county in not an engineer- ing sense, but in a planning sense. Mr. Hill showed a map of Atlantic Beach and environs, with uses of land in color code. Mr. Hill said he was now working on the summary document. Mr. Hill explained the map with uses of land in color code: yellow for low density popula- tion, brown for medium, etc. on to high density residential and to light industrial and shopping centers. He said the intent for the first public hearing is to deal with the land use and asked for any questions from the floor. The question was asked what was the meaning of light industrial, and Mr. Hill answered maybe fabrication done indoors, warehousing, and no manufacturing. Mr. Kline asked if there would be any changes in the Salt Air subdivision. Mr. Hill said it is now in the medium density and will stay at present. Mr. Bull,Sr. wondered why Seaspray was shown in a medium density when it is now in a low density area, and also the cemetery will have more than four lots per acre. Mr. Bull added that Selva Marina Garden had already been approved and would have approximately 28 lots on five acres so there are already conflicts. Mr. Hill explained that the Public Hearings were being held for that reason, and any conflicts would be studied before the next public hearing. He suggested PAGE SIX ' V V MINUTES Names of JUNE 8, 1981 Commrs. M S Y N Public Hearing - City of Atlantic Beach Comprehensive Plan-continmed that all interested persons attend the next Planning Board meeting to be held on Wednesday, June 17, 1981 at 7:30 p.m. and voice their opinions before the next public hearing on June 22, 1981. Mr. Bull, Jr. asked if a single family residence on a very large lot that is shown as medium density would mean that perhaps the property can accommodate more units than the lot presently has. Mr. Hill agreed that it could , but it does not mean that it is allowed. You would still have to go through the zoning process. Mayor Howell asked if the deadline was still July 1, and Mr. Hill stated it was his understanding a proposal had been made to extend the deadline until January 1, 1982, but at this time it is still July 1, 1981. As no one else spoke for or against, the Mayor declared the public hearing closed. He announced that the next public hearing will be held on June 22, 1981 at 8:00 p.m. Report of Committees A. Commissioners Minton and Van Ness re City Treasurer-Comptroller Commissioner Van Ness reported for the committee and recommended that the Commission employ Mrs. Georgette Quigley as Treasurer- Comptroller for a probationary period of six months. She explained that in that period of time, Mrs. Quigley and the new city manager still to be hired would have ample time for a transition period. The salary discussed was $17,000 annually. Mrs. Quigley was in the audience and was asked when she could commence working. Mrs. Quigley thanked the Commission for their vote of confidence and looked for- ward with great enthusiasm in tackling the new position. She advised that she would be ready to start work on Monday, June 15, 1981. Motion: Appoint Mrs. Georgette Quigley as Treasurer-Comptroller Jensen x for a probationary period of six months at an annual salary Mhoon x of $17,000, beginning Monday, June 15, 1981. Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Action on Ordinances A. Ordinance No. 95-81-23- An Ordinance Adopting and Approving the Atlantic Beach Comprehensive Land Use Plan-Third and Final Reading - Public Hearing AN ORDINANCE OF THE CITY OF ATLANTIC BEACH ADOPTING THE COMPREHENSIVE PLAN FOR THE CITY OF ATLANTIC BEACH PURSUANT TO THE LOCAL GOVERN- MENT COMPREHENSIVE PLANNING ACT OF 1975; PROVIDING FOR THE MAINTEN- ANCE OF COPIES OF THE COMPREHENSIVE PLAN FOR PUBLIC INSPECTION; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, and read on third and final reading by Mayor Howell. Said Ordinance was posted in line with charter requirements. After the reading, the Mayor opened the meeting for a public hearing. He pointed out that another public, PAGE SEVEN V V MINUTES Names of JUNE 8, 1981 Commr s. M S Y N Action on Ordinances - continued hearing would be held on June 22, 1981 on the Ordinance and action will be taken on June 22, 1981. As no one spoke for or against, the Mayor declared the public hearing is closed. Jensen x Motion: Pass over the Ordinance until the next meeting of June 22, Mhoon x x 1981 and continue the public hearing at that time. Minton x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Miscellaneous Business Commissioner Mhoon asked how the committee was progressing with the City Manager's applications and Commissioner Minton replied that the next meeting would be held on Thursday, June 11, 1981 at 7:30 p.m. He advised that many outstanding applications had been received and when they have decided on three, Commissioner Minton requested permission to fly those applicants to the City for personal interviews. Mayor Howell suggested that Commissioner Minton come back with an estimate of cost and funds would be provided. Mayor Howell stated that he had received a call from Judge Howell stating that because of some very pressing business, he would be unable to head up the investigative committee. The co-chairman of the committee, Mr. William Wilson, has agreed to take it over and hopesto hold a meeting on June 15, 1981 at 7:30 p.m. . There being no further business. the Mayor declared the meeting adjourned. Aid?, 0-4Arailt (SEAL) Wi ' iam S. Howel Mayor-Commissione ATTEST: �/��ixcaL.C�/1�l..LGL e1 Adelaide R. Tucker City Clerk June 18, 1981 Please note corrections on minutes of June 8, 1981. Page Two under City Manager's Report - line eight and ten should read $2,975.00 instead of $2,900.75. Page Seven - under Miscellaneous Business - line three should read Thursday, June 11, 1981, instead of June 18, 1981. These corrections have been made on the official file copy. Sorry,