08-24-81 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
August 24, 1981
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of August 10, 1981
Approval of the Minutes of Special Called Meeting of August 13, 1981
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Proposed Contract with Robert Bates & Associates for
Engineering Services - Community Development Block
Grant Program
B. Item #2 - Budget Workshop - Review of Proposed 1981-82 Budget
6. New Business
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 81-12 - To Establish International City Management
Deferred Compensation Plan
10. Action on Ordinances
A. Ordinance No. 58-81-5 - Amending, by adding to, Ordinance No. 58-75-4
entitled "Establishing a Retirement Program for City Employees---";
Providing an Effective Date.
B. Ordinance No. 95-81-24 - Amending Animals and Fowl Ordinance - 2nd Reading
11. Miscellaneous Business
A. Request from Fletcher Senior High School for $60 (z page) ad in
1981 Fletcher Football Program
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON AUGUST 24, 1981 AT 8:00 P . V V
0 0
PRESENT: William S. Howell, Mayor-Commissioner T T
Alan C. Jensen E E
L. W. Minton, Jr. D D
Catherine G. Van Ness, Commissioners
AND: A. William Moss, City Manager M S
Oliver C. Ball, City Attorney 0 E
Adelaide R. Tucker, City Clerk T C
I 0 Y
NAME OF O N E N
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Minton, was followed by the pledge to the flag.
Approval of the Minutes of August 10, 1981
Motion:The minutes of the regular Commission meeting of August 10, Jensen x
1981 be approved as submitted. Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Approval of the Minutes of August 13, 1981
Motion: The minutes of the special called meeting of August 137 1981 Jensen x
be approved with the exception made that the minutes showed Minton x x
Oliver C. Ball, City Attorney present and he was not. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
The Chair recognized Mr. John Hutchinson, property owner of Lot 5 and
the North 1/2 of Lot 6, Block 219, and Lot 5 and the North 1/2 of Lot 6,
Block 220. Mr. Hutchinson expressed the desire to build on the property,
but found a road running through his property from Tulip St. to Begonia.
He checked the tax records in Jacksonville and found that the City of
Atlantic Beach owns the South 1/2 of Lot 6, Blk 219 and the South 1/2 of
Lot 6, Blk 220 (a 25 ft. right-of-way) . Mr. Hutchinson asked the City
Commission to take action to move the road so that other property owners
would have ingress and egress to their property. It was noted by Mayor
Howell that he and Commissioner Minton had looked at the property and
agreed with Mr. Hutchinson. Mayor Howell instructed the City Attorney,
Mr. Ball to go back and check the records to see why and how the City
had acquired the 25 ft. right-of-way. After investigation of the records,
the City Attorney and the City Manager should be allowed to clear up the
matter. Discussion followed.
Motion: Authorize the City Attorney and the City Manager to investi- Jensen x x,
gate and negotiate with Mr. Hutchinson and take whatever steps Minton x
they deem necessary legally in the city's best interest. VanNess x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
PAGE TWO V V
MINUTES Names of
AUGUST 24, 1981 Commrs. M S Y N
Recognition of Visitors-continued
Mrs. Robert C. Wilkins, 1915 Hickory Lane inquired how the money
collected for the dog violations was being used. Mayor Howell
responded that the monies were distributed between the City of Jack-
sonville court system, the City of Atlantic Beach and the Police
Training School Fund.
Mrs. William Rea, 351 19th asked how the Atlantic Beach police
could cite dog owners for violations in the Selva Marina area where
the streets have not been dedicated to the City, and added that it
was her understanding the streets belonged to George Bull. Mayor
Howell agreed that she may well have a very good point. The Mayor
recommended that the City Manager,who is the Director of Public
Safety,advise the police officers of the circumstances up in the
Selva Marina area which are a little unique.
City Manager's Report
A. Item #1-Proposed contract with Robert Bates & Associates for
engineering services - Community Development Block
Grant Program
Mr. Moss reported that on July 27, 1981 the City Commission authorized
the City Manager to solicit proposals for consulting engineering
services required to implement the Community Development Block Grant
Program. In accordance with the "Consultants Competitive Negotiations
Act" a legal notice was published asking firms to submit statements
of qualifications. Four firms responded. Based on an established
criteria, the City Manager and recently-hired Community Development
Administrator individually ranked Robert Bates and Associates as
number one. The City Manager presented a proposed agreement for
engineering services with Robert Bates and Associates in the amount
of $19,500. for design through construction, and $7,500 for resident
engineering services. Mr. Moss recommended that the Commission approve
the agreement and authorize the Mayor to execute the contract after
final review by the City Attorney.
Motion: Approve the agreement for engineering services with Jensen x
Robert Bates and Associates and authorize the Mayor Minton x x
to execute the contract after final review by the City Van Ness x x
Attorney. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Item #2 - Budget Workshop -Review of Proposed 1981-82 Budget
The City Manager submitted a draft of the proposed budget for FY
1981-82 for the Commission's consideration and to determine time of
work sessions. Commission agreed to meet as a"Committee of the
whole" on Monday, August 31, 1981 at 8:00 p.m.
* * * * * * * * * * * * * * * * * * *
The City Manager introduced Mr. Larry Stokley, the newly hired
Community Development Administrator to the Commission. The Commission
welcomed Mr. Stokley to the staff.
PAGE THREE V V
MINUTES Names of
AUGUST 24, 1981 Commr s. MS Y N
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•
Action on Resolutions
A. Resolution No. 81-12 - To Establish International City Management
Deferred Compensation Plan
Mayor Howell presented and read in full Resolution No. 81-12, a
Resolution establishing international City Management deferred com-
pensation plan.
Jensen x x
Motion: Passage of said Resolution. Copy of Resolution 81-12 Van Ness x x
is attached hereto and made a part herof. Minton x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Action on Ordinances
A. ORDINANACE AMENDING, BY ADDING TO, ORDINANCE NO. 58-75-4 ENTITLED
"ESTABLISHING A RETIREMENT PROGRAM FOR CITY EMPLOYEES ---";
PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing, and read on first
reading, by title only,by Mayor Howell.
Motion: Said Ordinance be passed on first reading,by title only. Jensen x
Minton x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B.ORDINANCE AMENDING CHAPTER FOUR; ENTITLED "ANIMALS AND FOWL", OF
THE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA, BY ADDING THERETO
A PROVISION TO PROHIBIT, DURING CERTAIN MONTHS OF THE YEAR, DOGS,
CATS, HORSES, AND OTHER DOMESTIC AND WILD ANIMALS UPON THE PUBLIC
BEACH AND ADJACENT WATERS OF THE ATLANTIC OCEAN; REPEALING CONFLICT-
ING ORDINANCES; PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing, by Mayor Howell
and read on second reading by title only. Minton x
Van Ness x
Under discussion before the vote, Mayor Howell asked the City Manager
if the strict enforcement was working. Mr. Moss replied that he was
very pleased with the citizens cooperation. Commissioner Minton
commented that if we pass this Ordinance on the third and final read-
ing, the City is still going to be faced with the problem of policing
it. There is not going to be any real difference between this Ordinance
and the leash Ordinance. The only way we are going to be able to
really put teeth in this Ordinance is to hire a full time dog catcher,
probably, and we would have to have land for a holding pen for those
dogs we pick up. The crux of the matter, in his opinion, is about
two or three years ago when the other beaches were allowed to have
dogs and pets on their beaches we did not have the problem we have
now. Since they have closed their beaches we have to suffer for what
they have done. There is no effective Ordinance the City could pass
that would solve the problem for both parties concerned. He sympath_zes
with both dog owners and people that go out on the beach and don't
PAGE FOUR V V
MINUTES Names of
AUGUST 24, 1981 Commrs. M S Y N
tfr ,
Ordinance No. 95-81-24 - continued
want to have to put up with dogs. He asked the audience to be
patient with the Commission as this is a very difficult problem to
solve. He added that the leash law is for all of the City, not just
the beach. It is understood that the new Ordinance is just for the
Beach only, and that the leash law for the City of Atlantic Beach is
still in effect.
Mayor Howell advised the audience that passage of the Ordinance on
second reading still does not make it a law. It puts the Commission
in a position of setting a Public Hearing. He asked Mr. Moss if he
felt that the enforcement of the leash law was proceeding adequately
that it would not be necessary to set the Public Hearing for the
next meeting. He added that the Chair does not have to set a Public
Hearing for the next meeting and can withhold setting a Public Hearing
until a time in the future. Mr. Moss replied that right now we are
able to enforce the leash Ordinance. Dog activity on the beach has
decreased. Whether the new Ordinance is adopted or not, he expressed
the opinion that the enforcement will be the same. Commission agreed.
The Chair then called for the vote on the motion moved by Commissioner
Minton and seconded by Commissioner Van Ness.
Vote: The vote was three ayes and one no. Jensen X
No date was set for the Public Hearing. Minton
Van Ness
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Miscellaneous Business
A. Request from Fletcher Senior High School for $60 (1/2 page) ad
in 1981 Fletcher Football Program
Mayor Howell asked for a motion to place an ad in the amount of
$60.00 in the 1981 Fletcher Football program.
Jensen x x
Motion: Approve payment of $60.00 for 1/2 page ad in the 1981 Minton
Fletcher Football Program.
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
There being no further business, the Mayor declared the meeting
adjourned.
�/.it r
(SEAL) Wi am S. Howell
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk