12-14-81 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
December 14, 1981
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of November 23, 1981
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Authorization to Disburse $4,000 to Tyson & Swindell, CPA's
B. Item #2 - Proposed Specifications for four (4) Police Vehicles
C. Item #3 - Authorization to Contract for Computer Maintenance Services
6. New Business
A. Request by TRECO to make application for PUD at Catholic Diocese
property (north of Saturiba between Sea Oats and Live Oak Lane)
B. Request by Margaret and Edward Then to make application to amend
existing PUD at 193 Beach Avenue
C. Double Taxation Settlement
7. Unfinished Business
A. End of probationary period for Treasurer/Comptroller, Georgette Quigley -
Determination of Permanent Employment Status.
8. Report of Committees
9. Action on Resolutions
A. Resolution 81-23 - Proposed Resolution Endorsing the Concept of an
Additional 10 State-wide Levy in State Sales Tax
B. Resolution 81-24 - Budget Adjustment No. 12-1
10. Action on Ordinances
A. Ordinance No. 25-81-14 - An Ordinance to Adopt the Standard Housing
Code Relating to Inspection Activities of the City of Atlantic Beach,
Florida, and Enforcement of Building Provisions as Provided in said
Code
B. Ordinance No. 45-81-5 - Amending Chapter 10 Entitled "Licenses" of
the Code of the City of Atlantic Beach, Florida by Adding Thereto
Clarifying Sub-paragraph; Providing an Effective Date
11. Miscellaneous Business
12. ADJOURN
AB 1185
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT THE CITY HALL ON DECEMBER 14, 1981 AT 3:00PM O 0
PRESENT: Robert B. Persons, Mayor-Commissioner T T
William I. Gulliford, Jr. E E
Alan C. Jensen D D
Preben Johansen
Catherine G. Van Ness, Commissioners M S
AND: A. William Moss, City Manager 0 E
Oliver C. Ball, City Attorney T C
Adelaide R. Tucker, City Clerk I O Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Persons. The invocation,
offered by Commissioner Van Ness, was followed by the pledge to the flag
Gulliford x
Approval of the Minutes of November 23, 1981 Jensen x
Johansen x x
Motion:The minutes of the regular Commission meeting of November 23, Van Ness x
1981 be approved as submitted. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Advisory Planning Board
Commissioner Van Ness reported that the next meeting will be held on
Tuesday, December 22, 1981 at 7:30 p.m. and invited all interested parties
to attend.
* * * * * * * * * * * * * * * * * * * * * * *
City Manager's Report
A. Item #1-Authorization to Disburse $4,000 to Tyson & Swindell,CPA's
The City Manager requested authorization to disburse $4,000 to Tyson
& Swindell, CPA's for auditing services rendered through November 30,198.
The amount of $10,750 has been budgeted and the total estimated cost
for the audit is between $9,750 and $10,750.
Gulliford x
Motion: Authorize the City Manager to disburse x+,000 to Tyson & Jensen x x
Swindell for services rendered through November 30, 1981. Johansen x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
B. Item #2 - Proposed Specifications for four (4) Police Vehicles
The City Manager presented proposed specifications for four police
vehicles, which the amount of $33,484 has been allocated under Revenue
Sharing funds in the FY 1981-82 operating budget. He stated that it is
the intent to trade in four of the existing five patrol vehicles against
the purchase of four new vehicles. The fifth vehicle will remain in the
fleet and will be utilized for investigative and administrative purposes,
AB 1186
•
PAGE TWO V V
MINUTES Names of
DECEMBER 14, 1981 Commrs . 11 S Y N
City Manager's Report - continued - Item 1/2
Commissioner Johansen inquired as to what plans the City Manager had
for the Mayor's car which has been turned back into the fleet. Mr.
Moss answered that at the present time he planned to keep it for
administrative use. Commissioner Gulliford suggested that the call
for bids include with trade and without trade. Discussion followed
concerning the use and necessity of the proposed four vehicles. The
following motion was then moved by Commissioner Gulliford:
Motion: Approve the specifications for four 1982 "Police Package" Gulliford x x
automobiles designed specifically by the manufacturer for Jensen }:
police service with the modification to include with and Johansen x x
without trade. Authorize the City Manager to call for bids. Van Ness
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * x * Persons
C. Item #3 - Authorization to contract for computer maintenance servi es
The City Manager requested authorization to disburse $3,. 194.00 to
NCR for the annual maintenance agreement on the 8150 NCR computer. He
recommended that the city accept the maintenance service contract
for at least the next year while other options are reviewed.
Gulliford x
Motion: Authorize the City Manager to disburse $3, 914. to NCR for Jensen ;: x
the annual maintenance agreement on the 8150 NCR computer. Johansen x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
New Business
A. Request by TRECO to make application for PUD at Catholic Diocese
property(north of Saturiba between Sea Oats and Live Oak Lane)
Mr. Moss presented a letter from Mr. Tom Rodgers, Treco, Inc. doverin ; a
proposed Planned Unit Development application. Also included was a
copy of the plot plan, topographic survey, and legal description.
Discussion followed and the following motion was made by Commissioner
Jensen:
Gulliford x
Motion: Accept the application and approve the Planned Unit Develop Jensen x x
ment concept. Refer the application to the Advisory Plan- Johansen x
ning Board. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
B. Request by Margaret and Edward Then to make application to amend
Existing PUD at 193 Beach Avenue
The plans were submitted for review by the Commission. Commissioner
ran Ness noted that several items on the request were denied just a
month ago. Mayor Persons asked her to list the new requests, and she
stated the dormer and installation of elevator listed in item 1 and
the addition of loft bedroom as listed in item 3. Commissioner Van Ne .s
added that item 4 refers to 11 approved units and she was under the
impression that prior approval was for 10 units.
AB 1187
PAGE THREE V V
MINUTES Names of
DECEMBER 14, 1981 Commr s. M S Y N
-- - �� •
New Business - continued - Then
Discussion followed after Mrs. Then presented an outline of her total
plans for the property. Commissioner Van Ness made the following
motion:
Motion: Deny Mrs. Then's application to amend the Planned Unit
Development for their property located at 193 Beach Avenue. Van Ness X
The motion died for lack of a second.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Motion: Accept Mrs. Then's application to amend the Planned Unit Gulliford x
Development for their property located at 193 Beach Avenue Jensen x x
and refer the application to the Advisory Planning Board. Johansen x x
The motion carried with three ayes and two nos. Van Ness X
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons X
C. Double Taxation Settlement
Mayor Persons advised that he had met with Jacksonville Beach City
Attorney, Steve Strafford and Mr. Moss to discuss in general terms
a settlement that the City of Jacksonville might wish to make with
the City of Atlantic Beach. The Mayor asked Mr. Moss to list the
main points of the proposed settlement as it affects Atlantic Beach
(copy of which are attached hereto and made a part hereof) Mr. Moss
stated apparently the settlement must occur before December 31, 1981,
at which time the new president of the Jacksonville City Council will
leave office. Commissioner Johansen stated that he has worked with
the case for several years, and he is not at all happy with the propooal
but stated that he has very confidence in Steve Strafford and the
proposal may have been the best Mr. Strafford could get. Commissioner
Johansen made the following motion:
Motion: Accept the proposal, subject to the approval of the other Johansen x
Beach cities and Baldwin.
Discussion then followed. Mayor Persons expressed the opinion that
the city should be furnished a written offer as he had a different
interpretation of item no. 6 concerning the millage to be assessed
to the Beaches and Baldwin than Mr. Moss had. Commissioner Gulliford
expressed the opinion that the city should definitely have something
in writing to enable them to act in a responsible manner, and did not
think the city should take action at this time.
Commissioner Johansen's motion died for lack of a second.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Gulliford x x
Motion: Request a written proposal from the City of Jacksonville Jensen x
Council setting forth definite and concrete terms. Johansen x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
AB 1188
PAGE FOUR V V
MINUTES Names of
DECEMBER 14, 1981 Commr s. M S Y N
-- ——=i---�----
Unfinished Business
A. End of probationary period for Treasurer/Comptroller, Georgette
Quigley - Determination of permanent employment status
Mayor Persons advised that on June 15, 1981 Mrs. Quigley was accepted
on a probationary basis to fill the position of Treasurer/Comptroller
for a period of six months,whichends on December 15, 1981. He stated
that a determination must be made as to her status, and asked if he
heard a motion to declare the probationary period to be successfully
completed and to continue Mrs. Quigley's employment on a permanent
rather than a probationary basis. Commissioner Johansen asked the
City Manager for a recommendation. Mr. Moss stated that the present
Comptroller has many skills and talents and would be a superb account-
ant for some organizations, but would not recommend a permanent emplo^-
ment status for Mrs. Quigley in this municipal government. Discussion
followed and the following motion was moved by Commissioner Van Ness:
Motion: Decline to employ Mrs. Quigley and continue to look for a Van Ness x
Treasurer/Comptroller to fill the position. Gulliford x
Discussion followed before the vote and the following amended motion
was made:
Amended Motion: Decline to employ Mrs. Quigley and to leave the Gulliford x x
position of Treasurer/Comptroller open at this time. Jensen x
Johansen x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Action on Resolutions
A. Resolution 81-23 - Proposed Resolution Endorsing the Concept of an
Additional 1c State-wide Levy in State Sales Tax
Mayor Persons asked for discussion before presenting the Resolution.
Commissioner Gulliford remarked that he was 100% in favor of the
intent, but in his opinion there is no real guarantee that there will
be a corresponding reduction in property taxes to the amount of increase.
Commissioner Johansen stated that he agreed with Commissioner Gulliford
100%. Former Mayor William S. Howell endorsed the concept of a state-
wide one-cent sales tax increase stating that any city in the state
that would not be in favor of another one cent in sales tax has some-
thing wrong. He added that the Legislature withholds to itself all
taxing authority except that of ad valorem taxes, one of the most
oppressive taxes in the state today. He strongly urged the Commissio-i
to support the Resolution and added that 30% of sales tax is paid by
out-of-state visitors. He also urged everyone to stay after the
Legislature to funnel the tax back to the cities. The cities and
counties must have one cent,period, a good portion of which must be
mandated for the relief of Ad Valorem taxes. The City Manager then
presented and read in full Resolution No. 81-23, a Resolution endorsing
the concept of an additional 1c State-wide levy in State Sales Tax. L_ ______-
AB
__AB 1189
CORRECTED PAGE FIVE V V
MINUTES Names of
DECEMBER 14, 1981 Commrs. M S Y N
-- — ✓.. ,
Action on Resolutions -continued
Gulliford X
Motion: Passage of said Resolution. Resolution No.81-23 is attached Jensen x
hereto and made a part hereof. Johansen x x
The motion carried with three four ayes and one no. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Resolution No. 81-24
Mayor Persons presented and read in full Resolution No. 81-24, a
Resolution transferring certain monies between funds. This will be
budget adjustment no. 12-1 in the 1981-82 budget. Mr. Moss pointed
out that the crime control ($8,056) is a one-time allocation made by
the State for crime control and has been placed in the Public Safety
Dept. ,but he will be coming back to the Commission with proposals
on how to disburse the monies.
Gulliford x x
Motion: Passage of said Resolution.Resolution No.81-24 is attached Jensen x
hereto and made a part hereof. Johansen x x
Van Ness x
The motion carried unanimously. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances
A. Ordinance No. 25-81-14 - continued 2nd Reading
AN ORDINANCE TO ADOPT THE STANDARD HOUSING CODE RELATING TO INSPECTIOif
ACTIVITIES OF THE CITY OF ATLANTIC BEACH, FLORIDA, AND ENFORCEMENT OF
BUILDING PROVISIONS AS PROVIDED IN SAID CODE.
Mayor Persons noted that the 2nd Reading was continued because of the
right-of-entry that would have been granted to the housing official,
end-hes-been-cnrtelled and this item now has been curtailed. The
Commission objected to several other line items which Mayor Persons
and Commissioners Johansen and Gulliford felt would take away the
small town "homey" atmosphere. After discussion, Commissioner
Gulliford made the following motion:
Motion: Since Mr. Moss was so kind as to suggest the possibility Gulliford x x
of alternatives to attack the nuisance problem, that Mr. Jensen x
Moss offer to the Commission, at the next meeting, such Johansen x x
alternatives for the Commission to review and take action Van Ness x
on, and defer Ordinance No. 25-81-14 for the time being. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The decision was made to hold a Special Call and Workshop Meeting
combined on December 23, 1981 at 7:30 p.m. at the City Hall to discuss
alternatives on the above mentioned Ordinance.
B. ORDINANCE NO. 45-81-5
AN ORDINANCE, AMENDING CHAPTER 10 ENTITLED "LICENSES" OF THE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA, BY ADDING THERETO A CLARIFYING
SUB-PARAGRAPH: PROVIDING AN EFFECTIVE DATE.
AB 1190
PAGE SIX V V
MINUTES Names of
DECEMBER 14,1981 Commrs. MS Y N
Action on Ordinances - continued
Said Ordinance was presented in full, in writing, by Mayor Persons
and read on first reading, by title only.
Gulliford x
Motion: Said Ordinance be passed on first reading, by title only. Jensen x
Johansen x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Commissioner Van Ness suggested for the purpose of moving the Ordi-
nance along for a Public Hearing on December 28th, she requested the
Ordinance be read on second reading, on emergency.
AN ORDINANCE AMENDING CHAPTER 10 ENTITLED "LICENSES" OF THE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA, BY ADDING THERETO A CLARIFYING
SUB-PARAGRAPH: PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing, by Mayor Persons
and read on second reading, by title only.
Motion: On emergency, said Ordinance be passed on second reading Gulliford x
by title only. Jensen x x
Johansen x
All members present voted unanimously for the motion. Van Ness x x
A Public Hearing was set for December 28, 1981. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no further business, the Mayor declared t. - seting
adjourned.
(SEAL) 'obert B. Persons, Jr.
Mayor-Commissioner
ATTEST:
�GCXJa4j '�..GGtiL
Adelaide R. Tucker
City Clerk
AB 1191
RESOLUTION NO. 81-23
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, APPROVING THE EFFORTS OF
THE FLORIDA LEAGUE OF CITIES TO SECURE PROPERTY TAX
RELIEF FOR THE PEOPLE OF FLORIDA AND AN ALTERNATE,
GROWING SOURCE OF REVENUE FOR LOCAL GOVERNMENTS
TUPnTTru n, T CTATrT.7PF 1-7,,rpr./(C1; TAT THr c I• rc T.'v.
AND URGING THE FLORIDA LEGISLATURE TO ENACT✓LEGIS-
LATION EMBODYING THE PROPERTY TAX RELIEF AND LOCAL
GOVERNMENT ASSISTANCE PROGRAM OF THE FLORIDA LEAGUE
OF CITIES.
WHEREAS, the burden of property taxation on Floridians is becoming
increasingly heavy and unfair;
WHEREAS, the property tax is an inadequate source of revenue for
local governments facing exploding demands for public services in such essential
areas as law enforcement, transportation and waste treatment and disposal;
WHEREAS, in view of the exemptions for purchases of essential items
such as food and medicine, the sales tax is more equitable than the property
tax and is paid by all those who benefit from public services in Florida in-
cluding tourists, who pay as much as 30% of the sales tax;
WHEREAS, the sales tax is an appropriate means for relieving the pro-
perty tax burden of Floridians and for providing local governments with a grow-
ing source of revenue; and
WHEREAS, the Florida League of Cities has established a Strike Force
for Property Tax Relief for the purpose of securing property tax relief and
state assistance to local governments through a lC statewide increase in the
sales tax.
NOW, THEREFORE, BE IT RESOLVED:
Section 1. That the legislative program of the Florida League of
Cities regarding property tax relief and state assistance to local governments
be and hereby is approved, which legislative program is as follows:
(A) A 1C statewide increase in the sales tax;
(B) An equitable division of the revenue from the 1C
sales tax increase between the Revenue Sharing
Trust Fund for Municipalities and the Revenue
Sharing Trust Fund for Counties;
(C) Distributions to municipalities and counties from
the Revenue Sharing Trust Funds in accordance with
the existing formulas applicable to each; and
(D) A mandatory, minimum reduction in property taxes
from fiscal year 1981-1982 levels equal to the
increase in revenues to local governments result-
ing from the lC sales tax legislation, multiplied
by the percentage of the sales tax paid by
Floridians. '
AB 1192
Section 2. That the legislature of the State of Florida be and
hereby is urged and requested to enact legislation embodying and aforesaid
property tax relief and local government assistance program of the Florida
League of Cities.
* * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission December 14, 1981 .
ATTEST:
(SEAL) Adelaide R. Tucker, City Clerk
AB 1193
RESOLUTION NO. 81-24
,A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires that
the City Commission approve all budgetary transfers from one fund to
another, and
WHEREAS, the nature of budgetary systems and those day to day decisions
affecting such budgetary systems require transfers from time to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, that the attached Budget Adjustment No. 12-1 be approved in
the 1981-82 Budget.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on December 14, 1982
ATTEST:
(SEAL) Adelaide R. Tucker, City Clerk
AB 1194
BUDGET ADJUSTMENT
B/A NUMBER: 12-1 _ Date: December 14, 198:
FUND: 01 General
SEPARATE FORMS FOR EACH FUND
AMOUNTS MUST BE IN WHOLE DOLLARS
ACCOUNT ACCOUNT TITLE EXPENDITURE REVENUE
ADD DEDUCT DEDUCT ADD
01-541-12 Public Works - Reg. Salaries 3,964
01-541-21 Public Works - F. I. C. A. 264
01-541-24 Public Works - Workers & Unemployment 301
Comp-
01-513-46 Finance & Adm. - Mtce. Repair of Equip. 1,800
01-510-49 General Gov't Services -Lppnargesurrent
6,329
331-2900 Other Public Safety 8,056
521-6400 Crime Control 8,056
EXPLANATION: To provide back pay allocation for Claudie Hogans from prior fiscal year. Total ba
pay for period May 25, 1981, to November 24, 1981, is $7,158.40 less amount of $1,212.56 earned
from job held while on suspension for a net of $5,945.84. Also to establish new account for a
one-time allocation by the State for Crime Control. Also to provide additional funds for
computer maintenance agreement.
7 IATED BY DATE:
COMMISSION ACTION REQUIRED: Yes DATE RECEIVED:
AB 1195