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05-12-80 v r - r AGENDA CITY OF ATLANTIC BEACH, FLORIDA May 12, 1980 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of April 28, 1980 2. Recognition of Visitors 3. Correspondence 4. Advisory Planning Board 5. City Manager's Report - Oral Report 6. New Business A. George Bull re Southern Standard Building Code B. Opening of Bids on Racquetball Courts 7. Unfinished Business 8. Report of Committees A. Bid Committee Report on Water Tank and Tower Painting (Commissioner Jensen and Mr. Parks) 9. Action on Resolutions 10. Action on Ordinances A. Ordinance No. 67-80-6 - An Ordinance Amending Chapter 23 of the Ordinance Code, entitled "Subdivision of Land", Section 23-1, Subparagraph (2) , to provide for a definition of the phrase, "smaller than". 11. Miscellaneous Business 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MAY 12, 1980 AT 8:00 P.M. V V O O PRESENT: William S. Howell, Mayor-Commissioner T T Alan C. Jensen E E James E. Mhoon D D L. W. Minton, Jr. Catherine G. Van Ness, Commissioners M S AND: Bill M. Davis, City Manager 0 E Oliver C. Ball, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF ONEN COMMRS . N D S 0 The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Minton, was followed by the pledge to the flag. Approval of the Minutes of April 28, 1980 Jensen x Motion: The Minutes of the regular Commission Meeting of April 28,1980Minton x be approved as submitted. - Mhoon x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Approval of the Minutes of May 5, 1980 Jensen x Mhoon x x Motion: The Minutes of the special called Commission Meeting of Minton x x May 5, 1980 be approved as submitted. Van Ness * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x City Manager's Report Mr. Davis reported that for the past week, he was besieged with the parking along the street ends and along Beach Avenue on the South end of the City adjacent to the bulkhead and east of the Sea Turtle parking lot. Mr. Davis' primary concern was the hazard of not being able to place emergency vehicles in the area if needed. After discussions with the Chief of Police, it was determined that a series of no parking signs would be placed along the westerly side of Beach in- the block that is immediately in front of the Sea Turtle parking lot. If needed, no parkins signs will also be placed at the street ends on the northern part of the City. Mr. Davis noted that two citizens were in the audience and may wish to speak on the subject. Mayor Howell recognized Mr. Ron Gray, 63 Beach Avenue,and Mr. Bill Gulliford, 75 Beach, who both complained about the accessibility of emergency vehicles and both expressed their thanks for the suggestion of no parking signs. Mr. Davis also reported that the City forces had commenced work on the street opening on Stocks between west 6th and west 9th and the work is approximately one-half completed. PAGE TWO V V MINUTES Names of MAY 12, 1980 Commrs. M S Y N New Business A. George Bull re Southern Standard Building Code Mr. George Bull, Sr. vigorously opposed the method the City is using to determine the valuation of a building permit, and voiced the opinion that the City is now caught up in a bureaucracy which makes it very difficult for the small contractor to remain in business. He cited an example in which Bold City Builders submitted an applica tion for a new home using a contract valuation of $72,732. which included all City costs (building permit, sewer and water connection , etc.) . The valuation placed on the permit application by the City was almost $77,000, and Mr. Bull said the higher valuation will not only cost the contractor more, but the homeowner will be paying higher taxes. Mr. Davis responded by saying that the City of Atlantic Beac had adopted the Southern Standard Building Code some years ago, and he uses the nationally accepted guide lines also adopted by the City, that are furnished by the Southern Standard Building Code.for each and every builder in determining building valuation data for a permit. In answer to Mr. Bull's objection to the higher tax valuation thah the cost of the house, Mr. Davis stated that it was his understandin• that the tax assessor does not base his valuation on the building permits. Mr. Davis agreed that Mr. Bull, did in fact, have a point in that the permit will cost the contractor $6.92 more than the contract valuation. Mayor Howell asked if many contractors complains. and Mr. Davis replied that Mr. Bull was the first in the two years he has served as City Manager. Mayor Howell commented that he was confident that Mr. Bull would agree that some rule had to be adopted, and until better guide lines can be found, the City will have to continue with the Southern Standard Building Code guidelines. The City cannot use a contract as a basis to levy, as quite often contr. is are changed by the contractor and the owner, but the City's valuatio remains the same, and added,the contractor, in the above mentioned instance, did not object to the additional cost, after Mrs. Legg, of the building department, showed him the formula used by the City. B. Opening of Bids on Racquetball Courts The following bids were received and opened: Ross Construction Co. Neptune Beach, Fla. $20,916.00 Bid bond in the amount of $1,045.80 Gulf South Contractors,Inc. $29,500.00 Jacksonville Beach,Fla. Bid Bond in the amount of $1,475.00 greenville & Meuse Construction Co. $32,000.00 Atlantic Beach, Fla. Bid Bond in the amount of $1,600.00 PAGE THREE V V MINUTES Names of MAY 12, 1980 Commrs. M S Y N A. B. Opening of Bids on Racquetball Courts - continued Jensen x x Motion: Bids be sent to committee Mhoon x x Minton x The Mayor appointed Commissioners Mhoon and Minton, the City Van Ness x Engineer, Mr. Parks, and the City Manager, Mr. Davis to serve on Howell x the committee for a report back at the next regularly scheduled meeting on May 26, 1980. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Report of Committees A. Bid Committee Report on Water Tank and Tower Painting Commissioner Jensen reported that both he and Mr. Parks concurred that Ethridge Erection Co. , Inc. , the best and low bidder, be awarded the bid. Commissioner Jensen added that all three bids received failed to include an experience record, and he suggested that requirement be waived in the specifications of the call for bidl. Mr. Parks agreed and also added that subsequent to the work getting underway and the tank being drained for inspection, it may be that the committee will have to come back to the Commission and recommend that the contract be enlarged in scope by change order to clean and paint the complete interior of the tank. Motion: The requirement for experience record in the specifications Jensen x of the call for bids be waived. Award the contract to Mhoon x x Ethridge Erection Co. , Inc. for the lump sum base bid, in Minton x x the amount of $7,350. plus Alternate No. 1, in the amount Van Ness x of $1,200. which is the provision of safety equipment for Howell x all of the access ladders on the tank meeting the require ments of OSHA. $12,000 to be transferred from cash surplub into a water tank repair account. Action on Ordinances A. Ordinance No. 67-80-6 AN ORDINANCE AMENDING CHAPTER 23 OF THE ORDINANCE CODE, ENTITT,F,D "SUBDIVISION OF LAND", SECTION 23-1, SUBPARAGRAPH (2) , TO PROVIDE FOR A DEFINITION OF THE PHRASE, "SMALLER THAN". Said Ordinance was presented in full, in writing, and read by title only, on first reading. Jensen x Motion: Said Ordinance be passed on first reading, by title Mhoon only. x Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Miscellaneous Business PAGE FOUR V V MINUTES Names of MAY 12, 1980 Commrs . M S Y N Miscellaneous Business Mayor Howell requested that the Commission transfer the amount of $1,000 from cash surplus to the CATV Board. He explained that the board had virtually approved a cable television franchise with Cox Cable and one of the stipulations in the franchise is that the three cities will be repaid for their expenses. After signing the agreement, Cox Cable will deposit with each city the amount of $2,000, but there are additional expenses of the consultant that need to be paid now and each city is to advance $1,000. Jensen x Motion: Issue a check, in the amount of $1,000 to the CATV Mhoon x x Board. This amount will be reimbursed by Cox Cable Minton x x Television. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x There being no further business, the Mayor declared the meeting adjourned. 24, (SEAL) Wil �.m S. Howell Mayor-Commissioner ATTEST: C� Cra7�1(� e�cti� Adelaide R. Tucker City Clerk