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07-28-80 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA July 28, 1980 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of July 14, 1980 2. Recognition of Visitors 3. Correspondence 4. Advisory Planning Board A. Mike Ash - "Seaside of Atlantic Beach" Condominium - 62-80 Ocean Blvd. , Meeting of July 22, 1980 5. City Manager's Report 6. New Business A. C. L. England (representing B. H. Buck) requesting City water service to 1711 Beach Avenue B. Tom White re proposed oyster bar and restaurant at 501 Atlantic Boulevard C. Execution of proposed 701 contract between the Department of Community Affairs and the City of Atlantic Beach, and execution of proposed contract between Marvin Hill & Associates and the City of Atlantic Beach in connection with the 701 project. 7. Unfinished Business 8. Report of Committees 9. Action on Resolutions 10. Action on Ordinances 11. Miscellaneous Business ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY _ V COMMISSION HELD AT THE CITY HALL ON JULY 28, 1980 AT 8:00 P.M. O ` PRESENT: William S. Howell, Mayor-Commissioner T Alan C. Jensen _ E I James E. Mhoon D j Catherine G. Van Ness, Commissioners AND: Bill M. Davis, City Manager M S Oliver C. Ball, City Attorney 0 E Adelaide R. Tucker, City Clerk T C I O ABSENT: L. W. Minton, Jr. , Commissioner NAME OF O N E T COMMRS . N D S C The meeting was called to order by Mayor Howell. The invocation,offered by Commissioner Van Ness, was followed by the pledge to the flag. Approval of the Minutes of July 14, 1980 Motion: The Minutes of the regular Commission Meeting of July 14,1980 Jensen x x be approved as submitted. Mhoon x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Recognition of Visitors Mayor Howell recognized Messrs. George Bull, Jr. and Harcourt Bull, III. They raised the question as to why it was necessary to hold another Public Hearing on "78 Place" as this project is just a phase within the original PUD application that was approved by the City Commission and the Advisory Planning Board. Mr. George Bull, Jr. asked if each submission made in the future would also have to come under a Public Hearing. Mayor Howell commented that this matter was discussed at the two previous meetings and there were no objections made when he called for a Public Hearing due to a change in the final plan. He added that action could be taken at the next meeting if the City Attorney did not feel a Public Hearing was necessary. Mr. Ball ruled that there was a major change in the application and a Public Hearing was mandatory. Advisory Planning Board A. Mike Ash - "Seaside of Atlantic Beach" Condominium-62-80 Ocean Blvd Commissioner Van Ness reported that the Advisory Planning Board had met on July 22, 1980 and approved Mr. Ash's application to convert apts. into condominiums at 62-80 Ocean Blvd. , subject to the plans meeting the teras of the code of the City of Atlantic Beach. Motion: The application of Mr. Mike Ash for a Planned Unit Develop- Jensen x ment project be accepted. Mhoon A x Van Ness x x Howell x PAGE TWO V V MINUTES Names of JULY 28, 1980 Commrs. M S Y N City Manager's Report Mr. Davis read the City Manager's report which requested Commission approval to pay a bill in the amount of $5,611. 08 to Coffman & Coleman, which represents two months service in the matters of Thorsen and Murphy. Jensen x Mhoon x x Motion: Approve payment of $5,611. 08 to Coffman & Coleman. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mr. Davis advised that the jogging trail is now complete and the foundation for the two racquetball courts have been poured. New Business A. C.L. England (representing B.H.Buck) requesting City Water service to 1711 Beach Avenue Mr. England stated that his house at 1711 Beach Avenue was presently furnished water by a neighbor's well. He requested permission to hook up to the city's line as he plans to sell the property. Mayor Howell commented that the 2" main he would have to hook on to was not large enough to accommodate another residence, and stated he would have to run a new line. Mr. Parks, the City Engineer, noted that there was a 6" main that runs from Seminole East to Ocean Grove and Mr. England could run a 6" line from Ocean Grove to Beach Avenue and then a 4" line to his property, and perhaps other property owners would share the expense. Mayor Howell advised Mr. England that once the line is down and hooked up to the City, it becomes the property of the City of Atlantic Beach, with no reimbursement expected. Mr. England said he would check into the cost and come back to the Commission at a later date. B. Tom White re proposed oyster bar and restaurant at 501 Atlantic Bvd. Mr. White was recognized by the Chair and asked the Commission for a variance on Ordinance No. 10-80-13 to allow him to sell beer and wine at 501 Atlantic Blvd. where he proposes to open an oyster bar and restaurant. Section 3-6 of the Ordinance reads that no location shall be approved for an alcoholic beverage license unless such location is not less than one thousand five hundred feet from any other location where there exists a current alcoholic beverage license. After a lengthy discussion, the Commission declined the request to allow the sale of alcoholic beverages at 501 Atlantic Blvd. C. Execution of proposed 701 contract between the Department of Community Affairs and the City of Atlantic Beach, and execution of proposed contract between Marvin Hill & Associates and the City of Atlantic Beach in connection with the 701 project. Mr. Davis advised receipt of a proposed 701 contractf in the amount of $11,511. 00, that has been forwarded to the City for execution PAGE THREE V V MINUTES Names of JULY 28 1980 Commr s. M S Y N New Business continued from the Department of Community Affairs, Mr. Davis added that he had just received another letter from the Department that recommended the City proceed with signing the 701 contract, but defer any obligations of expenditures against the contract until it has been executed by the Department of Community affairs. He therefore asked the Commission to hold the execution of a proposed contract between Marvin Hill & Associates and the City of Atlantic Beach (item C on agenda) until a later date. Jensen x Motion: Authorize the necessary officials to sign the contract Mhoon x x with the Department of Community Affairs, Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Unfinished Business Mayor Howell recognized Mr. Walter Parks, the City Engineer. Mr. Parks stated that the contract the City entered into with Etheridge Erection Co. for the cleaning of the elevated water storage tank and tower called for, in addition to the cleaning and painting, the accomplishment of certain minor repairs. In the process of sand- blasting the tower, it has been determined that the webs on some of the horizontal struts have rusted through in spots, and other minor repairs need to be made. He asked the Commission to grant an additional change order for these minor repairs not to exceed $300. in order to made the tank structurally sound, Mayor Howell asked Mr. Parks if the siren on top of the tank had rusted out, and Mr. Parks replied that since it has not been used in years, he was sure 4 that it was rusted. Motion: Approve a minor change order in the contract with Jensen x x Ethridge Erection Co. for repairs not to exceed $300.00 Mhoon x x and to authorize the City Manager to negotiate with Van Ness x Mr. Ethridge to remove the old siren on top of the tank. Howell x tic * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Davis advised that Mr. Parks has the paving bids ready and he requested a special call meeting be held on August 18, 1980 to call for bids on repaying streets in Atlantic Beach. Commission agreed to hold a special call meeting on August 18, 1980 at 8:00 P.M. for this purpose. There being no further business, the Mayor declared the meeting adjoirned. (SEAL) TTEST: Will�.. S..Yowe 1 Mayor-Commissioner 4)(-144,e64:2e-e-1,- Adelaide R. Tucker City Clerk •7CITY OF BMA Rigida - 7t6 OCEAN BOULEVARD—DRAWER 25 ATLANTIC BEACH. FLORIDA 32233 July 25, 1980 CITY MANAGER'S REPORT I have received a bill in the amount of $5,611.08 which represents two months service in the matters of Thorsen and Murphy. As you can see, there has been a flurry of activities of late. The Thorsen matter is finally reconciled and we will receive no further bills in that regard. I respectfully request approval to pay the' same. In the last week, we have been able to fully complete the jogging trail and have placed all signs at the various exercise stations. Additionally, warning signs have been placed at the Seminole Road crossing for both vehicular traffic and jogging traffic. The foundation for the two racquetball courts have been poured and I had hoped to have some walls showing at this time, but unfortunately I cannot find a block mason who is willing to work in the adverse weather of the last couple of days. Resp fully mit ed `� i / ' / / , Bi Da 's City Manager BMD:jl WILLIAM S. HOWELL JAMES E. MHOON ALAN C. JENSEN L. W. MINTON, JR. CATHERINE G. VAN NESS Mayor-Commissioner Commissioner Commissioner Commissioner Commissioner BILL M. DAVIS OLIVER C. BALL MRS. ADELAIDE R. TUCKER CARL STUCKI City Manager City Attorney City Clerk-Treasurer-Comptroller Chief of Police Director of Public Works and Fire Department GLENN A EDWARDS