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08-25-80 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA AUGUST 25, 1980 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of August 11, 1980, and August 18, 1980 2. Recognition of Visitors 3. Correspondence A. Jacksonville Track Club - re: Jogging trail B. Northeast Florida Regional Planning Council - re: Request for participation of the City of Atlantic Beach to enter into an energy management program 4. Advisory Planning Board 5. City Manager's Report - Oral budget status report 6. New Business A. Planned Unit Development Application by Mr. Billy M. Arzie for proposed townhouses on Lots 677, 678, and 679, Saltair Subdivision- PUBLIC HEARING B. Planned Unit Development Application by Mr. W. A. Bull for "78 Place" PUBLIC HEARING C. Planned Unit Development application by Mr. Mike Ash for a proposed expansion of mini-warehouses located on 1073 Atlantic Boulevard - PUBLIC HEARING D. PUBLIC HEARING re: Federal Revenue Sharing Budget 7. Unfinished Business A. Recycling and/or Resurfacing Asphalt Paving on certain streets - Mr. Walter J. Parks, Jr. B. Acceptance of Selva Marina S/D, Unit 12-C Water and Sewer Distribution 8. Report of Committees 9. Action on Resolutions A. Resolution No. 80-7 - Budget Transfer 10. Action on Ordinances A. Ordinance No. 45-80-4 - An Ordinance amending section 10-5 of the Ordinance Code of the City of Atlantic Beach providing for an increase in occupational license fees and deleting certain outmoded occupations; providing an effective date. B. Ordinance No. 80-80-18 - An Ordinance Amending Section 19-2 of the Ordinance code of the City of Atlantic Beach providing for an increase in sewer service charges; providing an effective date. Agenda - page two - August 25, 1980 10. C. Ordinance No. 55-80-17 - An Ordinance amending Section 18-7 of the Ordinance Code of the City of Atlantic Beach providing for an increase in fees to be charged by City for collection of garbage and trash; providing an effective date. 11. Miscellaneous Business ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON AUGUST 25, 1980 AT 8:00 P.M. V V 0 0 PRESENT: William S. Howell, Mayor-Commissioner T T James E. Mhoon E E L. W. Minton, Jr. D D Catherine G. Van Ness, Commissioners AND: Bill M. Davis, City Manager M S Oliver C. Ball, City Attorney 0 E Adelaide R. Tucker, City Clerk T C I 0 Y ABSENT: Alan C. Jensen, Commissioner NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Minton, was followed by the pledge to the flag. Approval of the Minutes of August 11, 1980 Mhoon x x Motion: The minutes of the regular Commission Meeting of August 11, Minton x x 1980 be approved as submitted. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Approval of the Minutes of the Special Call Meeting of August 18,1980 Mhoon x x Motion: The Minutes of the Special Call Meeting of August 18,1980 Minton x be approved as submitted. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Recognition of Visitors Mayor Howell recognized Mrs. Koenig, who again requested a turn signal b=_ placed at the intersection of Penman Rd. , Royal Palms Drive, and Atlanti2 Blvd. Mayor Howell explained that Atlantic Blvd. was a state highway that had been surveyed and he was informed that no space was available for right-of-ways. Mr. Al Holbert complained of the animals running loose in the city and beach. Mr. Davis advised that he had discussed the matter with Mr. Holbert earlier in the week, and that animal control had advised him they are now making several runs daily throughout the city and on the beach. Correspondence A. Jacksonville Track Club - re: Jogging trail Mr. Davis advised receipt of a letter from J.F.Buck Fannin, Editor, Jacksonville Track Club Newsletter, that congratulated the City for providing a jogging trail for the recreation of the running members of the community. MINUTES V V PAGE TWO Names o f AUGUST 25,1980 Commrs. MS Y N Correspondence - continued B. Northeast Florida Regional Planning Council Mr. Davis stated that he had received a request from the Northeast Florida Regional Planning Council that the City of Atlantic Beach participate in an energy management program. The Commission had previously appointed Mr. Davis as energy coordinator, and instructed him to participate in the program. City Manager's Report Mr. Davis requested that a budget workshop meeting be held immediate y following the adjournment of the Commission Meeting. Commission agreed. Mr. Davis stated that he had been advised today of a serious break in the City's sewer system, approximately ten feet underneath the street surface. Due to the fact the City forces do not have the capability to repair the break, Mr. Davis obtained a quote from Jax Utilities in an amount not to exceed $3,000.00. Motion: Authorize approval, on an emergency basis, to pay Jax Mhoon x x Utilities an amount not to exceed $3,000. to repair Minton x a break in the City's sewer system. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mr. Davis advised the Commission of an accident that occurred last week when a vehicle hit a fire hydrant at Mayport and Simmons Roads. The fire hydrant was crushed, resulting in water spillage enough to undermine Mayport Road, the sidewalks, and surrounding area. It was determined that the owner of the vehicle does have insurance, and the City will be reimbursed for all costs involved. Mr. Davis requested authority to enter into a contract with Jax Utilities to repair Mayport and Simmons Roads, in the amount of $4,651.00, to be reimbursed from the insurance company. Motion: Authorize the City Manager to enter into a contract wits Mhoon x x Jax Utilities to repair Mayport and Simmons Roads, the Minton x x sidewalks, and surrounding area, in an amount of $4,651 Van Ness x to be recovered from the owner of the vehicle's insuran e Howell x Company. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Davis presented a bill from Coffman & Coleman, in the amount of $1,537. 14 covering services on the Murphy case for the month of July and requested approval to pay. Mhoon x x Motion: Authorize approval of payment to Coffman & Coleman, in Minton x x the amount of $1,537. 14. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x MINUTES V V PAGE THREE Names o f AUGUST 25,1980 Commrs. MS Y N New Business A. Planned Unit Development Application by Mr. Billy M. Arzie for proposed townhouses on Lots 677,678, and 679,S/A-Public Hearing Mayor Howell recognized Mr. Billy Arzie who presented his plans and announced that he would like to sell the units as townhouses rather than duplex. The City Manager added that the plans meet all the conditions of the code of the City of Atlantic Beach (fire walls, electrical, plumbing, etc) and the property is zoned Residence B. Mayor Howell announced that a public hearing was now open and invited the audience to examine the plans and offer comments from the floor. Mrs. Gregg asked what street the proposed townhouses would be builton and had there had been objections from the surrounding neighbors. Mr. Arzie replied the townhouses would be located on Pine Street, and the neighbors approved the proposed plans. As no one else spoke for or against, the Mayor declared the public hearing closed. Mhoon x x Motion: Approve the Planned Unit Development application by Minton x Mr. Billy M. Arzie for proposed townhouses on Lots 677, Van Ness x x 678, and 679, Saltair Subdivision. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. Planned Unit Development Application by Mr. W.A. Bull for "78 Plac:" Mayor Howell declared the meeting in session for a Public Hearing, which was duly advertised according to charter requirements, on "78 Place", which would be constructed under Planned Unit Development. The chair recognized Mr. George Bull, Jr. to make the presentation, and answer any questions the audience might have. Mr. Bull presented a colored drawing of "78 Place", and explained that the "78 Place" project is part of the original 74 acre airport property that was zoned PUD several years ago. The project will be a total of 44 lots and will meet all the requirements of the code of the City of Atlanti' Beach. The Mayor noted that the original plans approved under PUD were with the understanding that there would be more than one egress and ingress to the property. Mr. Bull answered yes, for the total project. Mr. Bull, Sr. would be obligated to have two egress and ingress, and he planned to have a loop system when he developed his portion of the property, but "78 Place" is only one phase, and at thi- time 11th Street will be the only egress and ingress to the property. Mr. Bull added that they are in receipt of letters to be filed with the City, from all adjoining property owners stating that they have no objections to the plans. Mrs. Gregg, Sailfish Drive, asked if the had plans to continue 11th Street to Mayport Road, and Mr. Bull said no. Mr. Parks, the City Engineer, asked if the three easements the City now owns, for location of a 12" water main going west, a 12" water main feeding water west to east, and a sewerage force main goin: to be located in the backyard of the lots that are going to back up to what would be the centerline of 11th street. Mr. Bull replied in the affirmative, and Commissioner Van Ness asked how far into the bac• yard would the easements be. Mr. Parks replied thirty feet. PAGE FOUR V V MINUTES Names of AUGUST 25, 1980 Commrs. MS Y N • New Business - continued - "78 Place" Public Hearing Mayor Howell stated that it would be the responsibility of the City Commission when the next project starts, to make certain that proper access on the next portion of the development is provided. Mr. Bull agreed that there would have to be another street provided and that should protect the easements. Mayor Howell asked Mr. Bull if there would be any problem in acquiring a letter from the owner of the property to the south authorizing any ingress and egress the City may need over the property to get to the easements for maintenance. Mr. Bull felt confident that he could furnish such a letter. As no one else spoke for or against, the Mayor declared the public hearing clos:d. Motion: Passage of initial approval of Planned Unit Development Mhoon x x application by Mr. W.A. Bull for "78 Place", subject to Minton x x the final utility drawings being approved, and any othe , Van Ness x requirements needed to meet the code of the City of Howell x Atlantic Beach. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C. Planned Unit Development application by Mr. Mike Ash for a proposed expansion of mini-warehouses located on 1073 Atlantic Blvd.-Public He.ring ayor Howell declared the meeting open for a public hearing, which was duly advertised according to charter requirements, on a Planned Unit Development application by Mr. Mike Ash for expansion of mini- warehouses. The Chair recognized Mr. Ash to answer any questions the audience might have. Mr. Ash presented a drawing of his proposal and stated that he only intended to use only seventy feet of the property in order to seal off the back portion of the Atlantic Beach Mini- warehouses to stop the break-ins that have occurred recently. He added that this expansion would still be 700 feet from the residents on Saratoga Circle. Mr. Charles Morris, 75 Saratoga Circle, represent ng the residents of Saratoga Circle, stated that Mr. Ash had agreed to advise the City Commission that if he is granted permission to expand the 70 feet requested, that he will not submit proposals of any furth: r expansion of the mini-warehouses or to develop the remaining property for any commercial purposes. Mr. Morris stated that if Mr. Ash would declare his intentions of the above, the neighbors of Saratoga Circle would not object to the 70' proposed expansion. Mayor Howell noted that it was his understanding that the 70' was needed to provide adequate turning for trucks and police security. He reminded Mr. Ash that the City has an Ordinance that mini-warehouses can be used for dead storage only and no other purpose. Mr. Ash stated that he was aware of the Ordinance. As no one else spoke for or against, the Mayo declared the Public Hearing closed. Motion: Approve Planned Unit Development application by Mr. Mik: Ash for a proposed expansion of mini-warehouses located on 1073 Atlantic Blvd. , with the understanding that Mr. Ash will never appear before the City Commission with another proposed expansion or to attempt to develop the remaining property for any commercial purposes. MINUTES V V PAGE FIVE Names of AUGUST 25,1980 Commrs. M S Y N New Business - continued - Mr. Mike Ash A short discussion followed before the vote, when Commissioner Mhoon asked all the Saratoga Circle residents present to declare their feelings on the matter. Mr. Goolsby, 71 Saratoga Circle, agreed with Mr. Morris that the neighbors would not object if Mr. Ash kept his promise, and added they would like to see the remaining property developed as single family residential. Mr. John Andresen added that Mr. Ash had also made the commitment to the Advisory Planning Board. The vote was called resulting in three ayes, and Commissioner Mhoon voting no. Mhoon X Vote: Minton x x Van Ness x x Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * D. Public Hearing re: Federal Revenue Sharing Budget Mayor Howell, announcing that a Public Hearing on appropriations for Federal Revenue Sharing for the year 1980-81 was in session, recognized Mr. Davis to respond to questions from the floor. The City Manager announced that the estimated allocation for the 1980-81 fiscal year was $49,008, along with a carry-over from prior years of $85,992 making a total of $135,000 available. His suggested appropriations were: Public Safety Operations $113,000.00 Public Works-equip.-2 pieces 12,000.00 Sanitation- 2 pieces of equip. 10,000.00 $135,000.00 Mrs. Gregg, Sailfish Drive, inquired what was the intended usage of public safety operations, and Mr. Davis replied that the money was proposed for the total public safety department. A general discussion ensued with members of the Commission and others in the audience contributing various suggestions. The Mayor then declared the Public Hearing closed. Unfinished Business A. Recycling and/or Resurfacing Asphalt Paving on certain streets Mr. Walter J. Parks, Jr. Mr. Parks verbally presented his letter to the Commission. He stated that conversations with the bidders indicate that the "base bids" for the recycling work were higher for several reasons including: the cost of moving the equipment into the area, and the delay in spreading new asphalt by the the speed of the recycling machine. Mr. Parks added that if sufficient funds are available, and the City desires to commit such funds this fiscal year, he recommended that a contract be awarded to Dickerson, Inc. in the amount of $64,348.69, which is the lowest and best bid for the "alternate". Mr. Davis advised that $35,000 would have to be transferred to the appropriate account if contract was awarded. Mayor Howell asked Mr. Parks if MINUTES V V PAGE SIX Names of AUGUST 25, 1980 Commrs. M S Y N Unfinished Business - continued - Mr. Parks some of the milling could be dropped, thereby reducing the total cost and Mr. Parks advised that matter had not been determined yet. The Mayor asked if Dickerson would hold their bid open until the next regular Commission meeting and Mr. Parks answered yes, that he may al•o be prepared to quote specifically how much of the milling can be dropied. B. Acceptance of Selva Marina S/D, Unit 12-C Water and Sewer Distribuuion Mr. Davis requested the item be passed over until the next regular meeting, as they are still getting unsatisfactory bacteriological samples. Commission agreed to pass the item over. Action on Resolutions A. Resolution No. 80-7 - Budget Transfer Mayor Howell presented and read in full Resolution No. 80-7, a Resolution transferring $23,891.00 to and from accounts within the budget. Mhoon x x Motion: Passage of said Resolution. Copy of Resolution 80-7 is Minton x x attached hereto and made a part hereof. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Action on Ordinances A. Ordinance No. 45-80-4 - AN ORDINANCE AMENDING SECTION 10-5 OF THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH PROVIDING FOR AN INCREAS; IN OCCUPATIONAL LICENSE FEES AND DELETING CERTAIN OUTMODED OCCUPATION. ; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, and read by title only, on first reading. Mhoon x Motion: Said Ordinance be passed on first reading by title only Minton x x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mayor Howell requested the rules be waived on an emergency for the second reading. Ordinance No. 45-80-4 - AN ORDINANCE AMENDING SECTION 10-5 OF THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH PROVIDING FOR AN INCREAS IN OCCUPATIONAL LICENSE FEES AND DELETING CERTAIN OUTMODED OCCUPATION ; PROVIDING AN EFFECTIVE DATE. Mhoon x Motion: Rules be waived and said Ordinance be passed on second Minton x x reading, by title only, on emergency. Van Ness x x Public Hearing was set for September 8, 1980. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MINUTES V V PAGE SEVEN Names of AUGUST 25, 1980 Commrs. M S Y N � r Action on Ordinances - continued B. Ordinance No. 80-80-18 - AN ORDINANCE AMENDING SECTION 19-2 OF THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH PROVIDING FOR AN INCREAS: IN SEWER CHARGES; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, and read by title only, on first reading by Mayor Howell. Mhoon x x Motion: Said Ordinance be passed on first reading, by title onl Minton x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mayor Howell requested the rules be waived on an emergency for the second reading. Ordinance No. 80-80-18 - AN ORDINANCE AMENDING SECTION 19-2 OF THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH PROVIDING FOR AN INCREAS IN SEWER CHARGES; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, and read by title only, on second reading by Mayor Howell. Mhoon x Motion: Rules be waived and said Ordinance be passed on second Minton x x reading, by title only, on emergency. Van Ness x x Public Hearing was set for September 8, 1980. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C. Ordinance No. 55-80-17 - AN ORDINANCE AMENDING SECTION 18-7 OF THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH PROVIDING FOR AN , INCREASE IN FEES TO BE CHARGED BY THE CITY FOR COLLECTION OF GARBAGE AND TRASH; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, and read by title only, on first reading, by Mayor Howell. Mhoon x x Motion: Said Ordinance be passed on first reading, by title only Minton x x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mayor Howell requested the rules be waived on an emergency for the second reading. Ordinance No. 55-80-17 - AN ORDINANCE AMENDING SECTION 18-7 OF THE ORDINANCE CODE OF THE CITY OF ATLANTIC BEACH PROVIDING FOR AN INCREASE IN FEES TO BE CHARGED BY THE CITY FOR COLLECTION OF GARBAGE AND TRASH; PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, and read by title only, on second reading, by Mayor Howell. • MINUTES V V PAGE EIGHT Names of AUGUST 25, 1980 Commrs . M S Y N - ® -- � Action on Ordinances - continued - No. 55-80-17 - second reading Motion: Rules be waived and said Ordinance be passed on second Mhoon x x reading, by title only, on emergency. Minton x Van Ness x x Public Hearing was set for September 8, 1980. Howell x * * * * * * * * * * * * * * * * * * * * * * ,, * * There being no further business, the Mayor declared the meeting adjourned. 40( (SEAL) 4..e William S. Howell Mayor-Commissioner ATTEST: 6.121Lte__J,Je-tC1-1.-4-, Adelaide R. Tucker City Clerk RESOLUTION NO. 80-7 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require transfers from time to time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach that the following transfers be approved in the 1979-80 Budget: ACCOUNT INCREASE DECREASE 01-524-4605 $ 200.00 $ 01-541-6701 951.00 01-510-3100 1, 151.00 01-572-6300 20,000.00 01-572-6200 2,500.00 01-599-9900 17,500.00 01-590-5600 1,500.00, 01-582-6400 1,500.00 40-533-4604 1,240.00 40-533-9900 1,240.00 $23,891.00 $23,891.00 * * * * * * * * * * * * * * * * * * * * * * * * * Passed by the City Commission on August 25, , 1980. ATTEST: (SEAL) Adelaide R. Tucker, City Clerk