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07-25-83 v • AGENDA CITY OF ATLANTIC BEACH, FLORIDA July 25, 1983 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of July 11, 1983 2. Recognition of Visitors 3. Correspondence A. From Florida Municipal Self-Insurers Fund re "Administrative Savings" 4. Advisory Planning Board A. "Use by Exception" Application by Russell B. Gordon for Property Located at 251 Levy Road 5. City Manager's Report A. Item #1 - Award of Contract for Moving Radar Unit B. Item #2 - Proposed Ad Valorem Millage Rate for 1983 6. New Business 7. Unfinished Business A. Request by Mary R. Deal for Approval to Sell Wine at "Plants n' Things, Etc." - (Tabled on July 11, 1983) 8. Report of Committees 9. Action on Resolutions A. Resolution No. 83-9 - Approving Application to the State of Florida for a Local Governmental Agency Loan 10. Action on Ordinances A. Ordinance No. 65-83-9 - An Ordinance Vacating That Portion of That Certain Street known as West Plaza Lying Between Mayport Road (A-1-A) and Orchid Street - Second Reading 11. Miscellaneous Business 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON JULY 25, 1983 AT 8:00 P.M. V V O O PRESENT:Robert B. Persons, Jr. , Mayor-Commissioner T T Robert B. Cook, Sr. E E William I. Gulliford, Jr. D D John W. Morris, Jr. Catherine G. Van Ness, Commissioners M S AND: A. William Moss, City Manager 0 E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF O N E N COMMRS, N D S 0 The meeting was called to order by Mayor Persons. The invocation, offered by Commissioner Van Ness, was followed by the pledge to the flag. Approval of the Minutes of July 11, 1983 Cook x Motion:The minutes of the regular Commission meeting of July 11,1983 Gulliford x x be approved as submitted. Morris x The motion carried unanimously. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x Recognition of Visitors The Chair recognized Mrs. Ruth Gregg, 905 Sailfish Drive. She asked what would be done about cars blocking the new sidewalk under construction on Seminole Road. Mr. Moss answered that he planned to send letters to each house, after construction is completed, reminding them what the Ordinance states regarding cars parking on the sidewalks. Correspondence Mr. Moss acknowledged receipt of a check in the amount of $3,969.00 from the Trustees of the Florida Municipal Self-Insurers Fund. Each of the participating cities received a refund which is called Administrative Savings. Advisory Planning Board Commissioner Morris reported that the Advisory Planning Board had met on July 19, 1983 to review a request for a "Use by Exception" applicatiot submitted by Mr. Russell Gordon of Oil Recovery Company, Inc. Mr. Morris stated that the Advisory Planning Board unanimously approved the "Use by Exception" under three conditions: that Mr. Gordon receive approval by the DER, the City of Jacksonville Fire Marshall, and the Atlantic Beach fire department. Mr. Moss reported that the state fire marshall feels he does not have jurisdiction, the Fire Chief has reviewed the plans and finds them to be acceptable, and the Department of Environ- mental Regulation stated they do not feel it necessary to issue a permit until such time as it is determined that there is,in fact, hazardous material at the site. PAGE TWO V V MINUTES Names of JULY 25, 1983 Commrs. M S Y N w Advisory Planning Board - continued Cook x Motion: Approve Mr. Gordon's application for "Use by Exception" Gulliford x x for property located at 251 Levy Road. Morris x The motion carried unanimously. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x City Manager's Report A. Item #1-Award of Contract for Moving Radar Unit Mr. Moss reported that the amount of $2,400 was budgeted for a movinE radar unit for the Police Department. The bid opening was held on July 19, 1983 at 9:30 a.m. Two bids were received and opened. The bid tabulation is attached hereto and made a part hereof. The lowest bid was submitted by Decatur Electronics in the amount of $1,325. Mr. Moss recommended award to the low bidder. Motion: Award the contract for a moving radar unit to Decatur Cook x Electronics, Decatur, Illinois, the low bidder, in the Gulliford x x amount of $1,325. Morris x The motion carried unanimously. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x B. Item #2 - Proposed Ad Valorem Millage Rate for 1983 The City Manager stated that the City Commission has reviewed the the budget draft in workshop meetings, and it appeared to be the consensus of the Commission that there be no tax increase for the next fiscal year. He recommended that the operating millage rate be set at 2.3640, slightly below last year's rate of 2.3645. He also asked that a Public Hearing be set for August 30, 1983. Cook x x Motion:Adopt the millage rate at the suggested rate of 2.3640 Gulliford x x for the fiscal year of 1983-84, and set the date for a Morris x Public Hearing for August 30, 1983. Van Ness x The motion carried unanimously. Persons x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Unfinished Business A. Request by Mary R. Deal for Approval to Sell Wine at "Plants n' Things, Etc." -(Tabled on July 11, 1983) Motion:Remove the request by Mary R. Deal for Approval to Sell Cook x x Wine at "Plants n' Things, Etc. , from the table. Gulliford x x Morris x The motion carried unanimously. Van Ness x Persons x Mayor Persons announced the request was open for discussion. Commis- sioner Cook read a letter from Mary Deal requesting deferment of a vote, and instead requested a special variance for a wine license, off premises, for florist shops. Discussion followed. Cook x x Motion: Defer action on Mrs. Deal's request at this time. Gulliford x x ' MulL1 . a - Van Ness x Persons x PAGE THREE V V MINUTES Names of JULY 25, 1983 Commrs. MS Y N Report of Committees Commissioner Van Ness reported that she, Commissioner Morris, and Mr. Moss had attended the Urban Affairs Committee meeting on Brenda Bull's housing project proposal. Their opposition was heard, but the committee granted approval of the project. Action on Resolutions A. Resolution No. 83-9-Approving Application to the State of Florida for a Local Governmental Agency Loan Mayor Persons presented and read in full proposed Resolution 83-9 approving application to the State of Florida for a local governmental agency loan. Cook x Motion: Passage of said Resolution. Copy of Resolution 83-9 is Gulliford x x attached hereto and made a part hereof. Morris x Van Ness x x The motion carried unanimously. Persons x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Action on Ordinances A. Ordinance No. 65-83-9 - Second Reading AN ORDINANCE VACATING THAT PORTION OF THAT CERTAIN STREET KNOWN AS WEST PLAZA LYING BETWEEN MAYPORT ROAD (A-1-A) AND ORCHID STREET Said Ordinance was presented in full, in writing, and read on second reading by title only. Cook x x Motion: Said Ordinance be passed on second reading, by title only, Gulliford x x Morris x Motion carried with four ayes and one no. Commissioner Van Ness X Van Ness voted no. Persons x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Miscellaneous Business Commissioner Gulliford requested that a special called meeting be held on Friday night in order to give the Commissioners time to re- view any recommendations that might be made at the budget workshop meeting immediately following this meeting and act either favorably or unfavorably on the issues. Motion: A Special Meeting be called for Friday night, July 29,1983 Cook x at 6:30 to 7:30 p.m. for the purpose of reviewing the Gulliford x x tentative budget. Morris x x The motion carried unanimously. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 8:35 p.m. SEAL jJ ATTEST: '•.er• B. Persons, Jr. " Adelaide R. Tucker Mayor-Commissioner City Clerk -,, UNOFFICIAL NOTES OF THE COMMITTEE OF THE WHOLE BUDGET WORKSHOP MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON JULY 25,1983 AT 8:30 P.M. Mayor Persons called the meeting to order at 8:30 p.m. for the purpose of continuing discussion on the proposed FY 83-84 budget. Revenues: Discussion was held on the projected carryover for the year. Commissioner Gulliford suggested that a good formula for a better guideline would be to stipulate an amount to be carried over. This might encourage watching expenditures more closely. Commissioner Gulliford moved to:stipulate that the carryover for any year will not exceed or drop below 25% of the proposed expenditures. Any excess of 25% will be transferred to the capital improvements account. If the carryover is below 25% it will be the responsibility of the City Commission to make up the balance. The motion was seconded by Commissioner Morris and carried. Expenditures: The Capital Improvements Program was discussed in detail. Item #1. Patrol Vehicles (5 ea.) The suggestion was made to purchase 3 at one time 2 later, but it was pointed out you receive the best percentage discount with a purchase of 5. $3400-$4000 was suggested for new radios due to recent failure Item #2. Emergency Vehicle - Fire Chief - will discuss later as to type of vehicle and accessories. Item #3. Resurface Selva Marina Drive - approved expenditure. Item #5. City Hall Renovation. The new addition to be 800'to possibly 1000 sq. ft. Remove the office space at back of meeting room thereby re-establishing 100 to 150 sq. ft. in the general meeting area. Discussion also held on the possibility of constructing a new city hall and police/fire station in back of the existing police/fire station. No action taken - $30,0001eft in budget. Item #6 Street Construction - left in budget. $18,000. Item #7 Life Guard Bldg. left in budget. $4,500. Item //8 Computer/Word Processing. General discussion on computers. Computer left in the budget to be financed over a longer period of time. Possible cut of $10,000 for FY 83-84. Item #9 Dump Truck - Probably will purchase the $30,000 item out of FY82-83 and transfer funds by Resolution. Item #13 Saltair Subdivision - Storm Drainage Improvements. Left in budget - $4,000 Item 4114 Beach Erosion Control. It was the consensus of the Commission to give the allocated amount of $54,497 back to the state and use the city's matching funds on street end improvements and perhaps furnish ocean front property owners sea oats to be planted by the property owners. Page Two Budget Workshop July 25, 1983 Item #24 - Water Plant Telemetry - Approximately $20,000 recommended changes by Gerry Adams of Bates & Associates. Mr. Bowles reported that he was trying to set up a system whereby water plant 4/2 would be activated if pressure from plant #1 dropped suddenly. The present equipment does not have sufficient alarm system for alert. No action taken. Possibly defer this item until next year. Mayor Persons declared the meeting adjourned at 10:00 p.m. and announced there would be further discussion on the FY 83-84 budget at the special called meeting to be held on Friday, July 29, 1983 at 6 :30 p.m.