09-12-83 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
September 12, 1983
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of August 22, 1983
Approval of the Minutes of Special Called Meeting of August 30, 1983
Approval of the Minutes of Special Called Meeting of September 7, 1983
2. Recognition of Visitors
3. Correspondence
A. From USO re Allocation Request for FY 1983-84
B. To Smith & Gilliepie re Duval Beaches 201 Facilities Plan
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Fairway Villas Planned Unit Development
6. New Business
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 83-15 - Transferring Certain Monies Between Funds
B. Resolution No. 83-16 - ICMA Retirement Corporation Deferred
Compensation Plan
10. Action on Ordinances
A. Ordinance No. 80-83-24 - An Ordinance Amending Ordinance 80-83-23
By Increasing Wastewater Rates and Charges
and Providing an Effective Date - Third
and Final Reading - Public Hearing
B. Ordinance No. 5-83-9 - An Ordinance Amending Article II, Section 7,
of the Code of Ordinances, the Same Being
the Salary for Members of the City
Commission
11. Miscellaneous Business
A. City Clerk Requests Approval for Poll Workers - Municipal Election
October 4, 1983
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON SEPTEMBER 12,1983 AT 8:00PM V V
O O
PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner T T
Robert B. Cook, Sr. E E
William I. Gulliford, Jr. D D
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: A. William Moss, City Manager 0 E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Persons. The invocation,offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of August 22, 1983
Motion: The minutes of the regular Commission meeting of August 22, Cook x x
1983 be approved as submitted. Gulliford x
Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Approval of the Minutes of Special Called Meeting of August 30, 1983
Cook
Motion: The minutes of the special called meeting of August 30, 1983 Gulliford x x
be approved as submitted.
Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Approval of the Minutes of Special Called Meeting of September 7,1983
Cook
Motion:The minutes of the special called meeting of September 7, 198=Gulliford x
be approved as submitted.
The motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Van Ness x x
Recognition of Visitors - None Persons x
Correspondence
A. From USO re Allocation Request for FY 1983-84
Mr. Moss acknowledged receipt of a letter from Mr. Russell Bice, Execu-
tive Director, USO requesting financial support from the City of Atlantic
Beach in the amount of $750.00 for the FY 1983-84 for the work of USO
in providing programs and services for military personnel and families.
Mr. Moss conuiiented that $500.00 still remained in the current fiscal
year's budget as it has never been invoiced. Discussion followed, and
the City Manager was instructed to pay the current years allocation and
to write a letter to Mr. Bice stating the budget has already been com-
pleted and $500.00 was allocated to the USO for FY 1983-84.
B. To Smith & Gillespie re Duval Beaches 201 Facilities Plan
For information purposes only, the City Manager provided the Commission ,
PAGE TWO V V
MINUTES Names of
SEPTEMBER 12,198 3Commrs. M S Y N
-
Cor'respondence - continued
with copies of a letter from him to Mr. W. F. Armentrout, Jr. , P.E. ,
Smith and Gillespie Engineers, Inc. regarding suggested final revisions
to Appendix 1 (volume 5 of 5) of the Duval Beaches 201 Facilities Pla-i.
Advisory Planning Board - No report
City Manager's Report
A. Item #1 - Fairway Villas Planned Unit Development
Mr. Moss stated that this Planned Unit Development had been approved
by the City Commission through the passage of two Ordinances. As the
developer came in for building permits for the plans there was some
question raised by the City Manager whether or not the city approved
the buildings with or without garages. The City Manager recommended
that the City allow the garages to be offered as an option. The City
Code does not require garages for housing units in other parts of the
city. Discussion was held and it was the consensus of the Commission
to allow the garages to be offered as an option.
New Business - None
Unfinished Business
Commissioner Morris asked the status of the proposed amendment to the
Land Development Code for minimum width of lots. The City Manager
stated the proposed Ordinance was not completed yet.
Report of Committees
Commissioner Cook called a meeting of the Ad Hoc Committee on traffic
on Mayport Road for next Monday night, September 19, 1983 at 7:00 pm.
City Attorney Mullis advised that he had discussed the possibility
of a uniform taxicab Ordinance with the City Attorneys of Neptune
Beach and Jacksonville Beach and both were in agreement. A meeting
will be held in the near future.
Action on Resolutions
A. Resolution No. 83-15 - Transferring Certain Monies Between Funds
Mayor Persons presented and read in full proposed Resolution 83-15,
a Resolution transferring certain monies between funds.
Motion:Adopt Resolution 83-15. Cook x
Gulliford x x
The motion carried unanimously. Copy of Resolution 83-15 Morris x x
is attached hereto and made a part hereof. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * ;; * * * * * persons x
B. Resolution No. 83-16
PAGE THREE V V
MINUTES Names of
SEPTEMBER 12,198 3 COmmr's. M S Y N
Action on Resolutions - continued
B. Resolution No. 83-16
Mayor Persons presented and read in full proposed Resolution 83-16,
a Resolution regarding the ICMA Retirement Corporation Deferred
Compensation.
Motion: Adopt Resolution 83-16. Cook x
Gulliford x x
The motion carried unanimously. Copy of Resolution 83-16 Morris x
is attached hereto and made a part hereof. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Action on Ordinances
A. Ordinance No. 80-83-24- Third and Final Reading - Public Hearing
AN ORDINANCE AMENDING ORDINANCE 80-83-23 BY INCREASING WASTEWATER
RATES AND CHARGES AND PROVIDING AN EFFECTIVE DATE
Said Ordinance was presented by Mayor Persons, in full, in writing,
and read on third and final reading. Said Ordinance was posted in
line with charter requirements. After the reading, the Mayor declared
the meeting open for a Public Hearing. As no one spoke for or against
the Mayor declared the Public Hearing closed.
Cook x
Motion: Said Ordinance be passed on third and final reading. Gulliford x x
The motion carried unanimously Morris x x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
B. Ordinance No. 5-83-9 - First Reading
AN ORDINANCE AMENDING ARTICLE II, SECTION 7, OF THE CHARTER, RELATING
TO THE SALARY OF MEMBERS OF THE CITY COMMISSION
Said Ordinance was presented by Mayor Persons, in full, in writing,
and read on first reading.
Cook x
Motion: Said Ordinance be passed on first reading. Van Ness x
During discussion before the vote, Commissioner Morris offered a
substitute motion to trim the proposed salaries for FY 83-84 with Morris x
the thought towards taking the slack up the following year. Imme-
diately after the motion Commissioner Cook was called out on a
family emergency. As Commissioner Cook was the proponent of the
proposed Ordinance, Commissioner Morris withdrew his substitute
motion. Gulliford x x
Motion:Defer any action on the proposed Ordinance until the Morris x x
next meeting.
Van Ness x
The motion carried unanimously. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FOUR V V
MINUTES Names of
SEPTEMBER 12,1983Commrs. MS Y N
Miscellaneous Business
A. City Clerk - Approval for Poll Workers-Municipal Election 10/4/83
The City Clerk respectfully requested approval of the submitted list
of poll workers to work at Precincts 03H and 03F during the election
to be held on October 4, 1983.
Gulliford x x
Motion: Approve the poll workers for the municipal elections to Morris x
be held on October 4, 1983 as submitted by the City Clerk Van Ness x x
Persons x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Commissioner Gulliford commented that he had received several complaints
about the way in which the garbage cans are handled after they are
dumped as some of the refuse is left on the streets. The City Manager
stated the problem would be taken care of.
There being no further business to come before the Commission,
Commissioner Gulliford moved to adjourn. The motion was seconded
by Commissioner Van Ness and carried unanimously.
Mayor Persons declared the meeting adjourned at 8:31 p.m.
(SEAL) Rosert B. Persons, Jr.
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk
I
RESOLUTION NO. 83-15
A RESOLUTION TRANSFERRING CERTAIN IONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary transfers from one fund
to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require transfers from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City
of Atlantic Beach, that the attached Budget Adjustment No. 13-9 be
approved in the 1982-83 Budget.
* * * * * * * * * * * * * * * * * * * * * x * * *
Passed by the City Commission on _September 12,1983 •
ATTEST:
(SEAL)
Adelaide R. Tucker, City Clerk
CERTIFICATION
I certify this to be a true and
correct copy of the record in
my office.
WITNESSETH my hand and official
seal of the City of x l-/
Florida, this the 13 kms`" day of
19 t.,1 .
,J.J') .)„.„..dez..4...City Clerk
BUDGET ADJUSTMENT
,/A NUMBER: 13-9 Date: 9/6/83
FUND: General Fund-01
SEPARATE FORMS FOR EACH FUND
N0UNTS MUST BE IN WHOLE DOLLARS •
ACCOUNT ACCOUNT TITLE EXPENDITURE REVENUE
ADD DEDUCT DEDUCT ADD
I1-510-4900 Other Current Charges 5,000
I1-521-6490 Machinery and Equipment 8,000
11-572-5200 Operating Supplies 2,900
I1-590-5200 Operating Supplies 40
11-541-1200 Salaries 9,000
11-541-2100 FICA 1,000
ft-541-2200 Pensions 700
I1-541-4300 Utilities 3,100
1 41-5200 Operating Supplies 2,140
TOTAL 15,940 15,940
XPLANATION: To reallocate budgeted funds between departments.
1 IATED BY A. William Moss DATE: 9/12/83
OMNISSION ACTION REQUIRED: Yes DATE RECEIVED:
BUDGET ADJUSTMENT
i
B/A NUMBER; 13-9 Date: 9/6/83
FUND: CDBG-10
SEPARATE FORMS FOR EACH FUND
AMOUNTS MUST BE IN WHOLE DOLLARS •
ACCOUNT ACCOUNT TITLE EXPENDITURE REVENUE
ADD DEDUCT DEDUCT ADD
10-544-3400 Other Contractual Svcs. 880
10-544-4600 Repair and Maintenance 42,300
TOTAL 43,180
:XPLANATION• To increase budget for housing rehabilitation.
.T" IATED BY A. William Moss DATE• 9/12/83
Yes
',ONNISSION ACTION REQUIRED: DATE RECEIVED:
• BUDGET ADJUSTMENT
;/A NUMBER: 13-9 Date: 9/6/83 _ --
FUND: Debt Service-20
,-- SEPARATE FORMS FOR EACH FUND
MOUNTS MUST BE IN WHOLE DOLLARS •
+CCOUNT ACCOUNT TITLE EXPENDITURE REVENUE
ADD DEDUCT DEDUCT ADD
20-582-7300 Bond Adm. Expense 122
TOTAL 122
:XPLANATION: To increase budget for account shown.
C IATED BY A. William Moss DATE: 9/12/83
OMMISSION ACTION REQUIRED: Yes DATE RECEIVED:
RESOLUTION NO. 83-16
WHEREAS, the City of Atlantic Beach (the "Employer") maintains a
deferred compensation plan for its employees which is administered by the
ICMA Retirement Corporation (the "Administrator") , and
WHEREAS, the Administrator has recommended changes in the plan docu-
ment to comply with recent federal legislation and Internal Revenue Service
Regulations governing said plans, and
WHEREAS, the Internal Revenue Service has issued a private letter
ruling approving said plan document as complying with Section 457 of the
Internal Revenue Code, and
WHEREAS, other public employers have joined together to establish the
ICMA Retirement Trust for the purpose of representing the interests of the
participating employers with respect to the collective investment of funds
held under their deferred compensation plans, and
WHEREAS, said Trust is a salutary development which further advances
the quality of administration for plans administered by the ICMA Retirement
Corporation,
NOW, THEREFORE, BE IT RESOLVED that the Employer hereby adopts the
deferred compensation plan, attached hereto as Appendix A, as an amendment and
restatement of its present deferred compensation plan administered by the ICMA
Retirement Corporation, which shall continue to act as Administrator of said
plan, and
BE IT FURTHER RESOLVED that the Employer hereby executed the ICMA
Retirement Trust, attached hereto as Appendix B, and
BE IT FURTHER RESOLVED that the Employer hereby adopts the trust agree-
ment with the ICMA Retirement Corporation, as appears at Appendix C hereto,
as an amendment and restatement of its existing trust agreement with the ICMA
Retirement Corporation, and directs the ICMA Retirement Corporation, as
Trustee, to invest all funds held under the deferred compensation plan through
the ICMA Retirement Trust as soon as is practicable, and
BE IT FURTHER RESOLVED that the City Manager shall be the coordinator
for this program and shall receive necessary reports, notices, etc. , from the
ICMA Retirement Corporation as Administrator, and shall cast, on behalf of
the Employer, any required votes under the program. Administrative duties to
carry out the plan may be assigned to the appropriate departments.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on September 12, 1983
CERTIFICATION
I certify this to be a true and ATTEST:
correct copy of the record in
my office.
(SEAL /
iNITNESSETH my hand and official ' '
seal of the City of,c., Agek. , Adelaide R. Tucker, City Clerk
Florida, this the / ,‘ - day of
-J1.1 CKaLe1 City Clerk