09-26-83 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
September 26, 1983
Call to Order
Invocation and Pledge to Flag
•
1. Approval of the Minutes of September 12, 1983
2. Recognition of Visitors
3. Correspondence
A. From Mrs. Warren, 1838 Ocean Grove Drive, re Request to Hook
Up to City Water
B. From Florida Department of Transportation re Turn Lanes on
Plaza at State Road AlA (Mayport Road)
C. From USO re Allocation from City of Atlantic Beach
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Award of Contract for 5-Ton Water Source
Heat Pump Unit
B. Item #2 - Status Report - 1982/83 Capital Improvements Program
6. New Business
7. Unfinished Business
8. Report of Committees
A. Report of Mayport Traffic Committee - Meeting of September 19,
1983
9. Action on Resolutions
10. Action on Ordinances
A. Ordinance No. 5-83-9 - An Ordinance Amending Article II,
the Same Being the Salary for Members
of the City Commission - (Deferred
from Meeting of September 12, 1983)
11. Miscellaneous Business
12. ADJOURN
Dear Commissioners: The "Agenda" of each of your packages, as well as
the originals of the other items, was prepared on the new Word Processor
in the City Manager's Office. We are very proud of our new technology.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT THE CITY HALL ON SEPTEMBER 26,1983 AT 8:O0PN O O
PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner T T
E E
Robert B. Cook, Sr. D D
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners M S
O E
AND: A. William Moss, City Manager T C
Claude L. Mullis, City Attorney
Adelaide R. Tucker, City Clerk I O Y
NAME OF ONEN
COMM. N D S 0
The meeting was called to order by Mayor Persons. The invocation,offer-
ed by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of September 12, 1983
Motion:The minutes of the regular Commission meeting of September 12, Cook x
1983 be approved as submitted. Gulliford x
Morris x x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * persons x
Recognition of Visitors - None
Correspondence
A. From Mrs. Warren, 1838 Ocean Grove Drive, re Request to Hook Up to
City Water
Mrs. Hazel K. Warren, 1838 Ocean Grove Drive submitted a request to be
connected to the City of Atlantic Beach's water system. The City Manager
advised that she clearly understood all costs would be at her expense.
Cook x
Motion:Allow Mrs. Hazel Warren, 1838 Ocean Grove Drive to tie into Gulliford x x
the city's water system at her expense. Morris x x
Van Ness x
The motion carried unanimously. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. From Florida Dept. of Transportation re Turn Lanes on Plaza at State
Road AlA (Mayport Road)
The City Manager advised receipt of a letter from the Department of
Transportation stating that the improvements of turn lanes on Plaza Drive
at State Road AIA (Mayport Rd)have been recommended to be included with
the improvements that are planned for State Road AIA.
C. From USO re Allocation from City of Atlantic Beach _
Mr. Moss acknowledged receipt of a letter of thanks for the $500.00
allocation from the City of Atlantic Beach representing the city's
contribution to USO for the period October 1,1982 to September 30, 1983.
PAGE TWO V V
MINUTES Names of
SEPTEMBER 26, 193Qommrs. M S Y N
Advisory Planning Board - No Report
City Manager's Report
A. Item #1 - Award of Contract for 5-Ton Water Source Heat Pump Unit
Bid opening was held on September 22, 1983 at 9:00 a.m. for a 5-ton
water source heat pump unit to replace an oil-fired furnace serving
the Police/Fire Department. The unit size was selected to accommodate
the second floor which will be used as sleeping quarters for the
fire department. The low bid was submitted by Ocean State Heating &
Air Conditioning in the amount of $1,707. The City Manager recommendei
the contract be awarded to Ocean State Heating & Air Conditioning,
the low bidder.
Motion: Award the contract for a 5-ton water source heat pump Cook x x
to Ocean State Heating & Air Conditioning in the amount Gulliford x x
of $1,707, the lowest and best bidder. Morris x
Van Ness x
The motion carried unanimously. Copy of bid tabulation is Persons x
attached hereto and made a part hereof.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Item #2-Status Report - 1982/83 Capital Improvements Program
The City Manager presented a status report of the 1982/83 Capital
Improvements Program and announced the new Public Works building
will be complete at noon on Tuesday, September 27th instead of Sept.
24th as stated in the status report. The Dedication ceremony was
set for Monday, October 3, 1983 at 6:30 p.m.
New Business - None
Unfinished Business
Commissioner Morris requested the proposed amendment to the Land
Development be submitted at the next meeting, and offered his help,
if needed.
Commissioner Morris asked about the holes along the edges of the side-
walks on Seminole Rd. Mr. Bowles stated that he was waiting on advice
of the engineer before purchasing the drains.
Report of Committees
A. Report of Mayport Traffic Committee - Meeting of 9/19/83
Commissioner Cook, Chairman of the committee, reported that he and
Commissioners Morris and Van Ness, along with City Manager Bill Moss,
met on September 19, 1983 to discuss the traffic situation on Mayport
Road. Several suggestions were made for the City Manager to pursue ,
and further suggested that the Mayport Expansion Impact Committee
meet at the earliest convenience to discuss strategies for obtaining
transportation improvements on Mayport Road.
PAGE THREE V V
MINUTES Names of
SEPTEMBER 26, 1983 Commrs. M S Y N
Action on Ordinances - A.Ordinance #5-83-9-Deferred from 9/12/83
AN ORDINANCE AMENDING ARTICLE II, SECTION 7, OF THE CHARTER RELATING
TO THE SALARY OF MEMBERS OF THE CITY COMMISSION
Said Ordinance was presented again in full, in writing, by Mayor
Persons and read on first reading, by title only.
Commissioner Cook again moved to pass on first reading, by title only.
Mayor Persons stated that action on the Ordinance had been deferred
from the meeting of September 12, 1983. At that meeting Commissioner
Cook's motion was seconded by Commissioner Van Ness and Commissioner
Morris moved for an amended motion to split the impact over a two year
period. The amended motion was deferred until September 26, 1983.
Amended Beginning October 1, 1983 the annual salary of the Mayor- Morris x
Motion: Commissioner shall be $3,700. The annual salary of the
Commissioners shall be $1,850.
Beginning October 1, 1984 the annual salary of the Mayor-
Commissioner shall be $5,000. The annual salary of the
Commissioners shall be $2,500.
The motion died for lack of a second.
* * * * * * * * * * * * * * * * * * * * *
Commissioner Cook's original motion to pass the Ordinance on first
reading by title only was put back on the floor and seconded by Cook x x
Commissioner Van Ness. Discussion followed before the vote. Gulliford X
The question was called and the motion carried with a three to two
vote. Mayor Persons and Commissioner Gulliford voted no. Morris x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons X
Miscellaneous Business
Concerns on the possible future traffic problems on Royal Palms Drive
and Atlantic Blvd. when the Publix shopping center opens were discuss-
ed. Also the status of the overpass at Mayport Road. The City Manager
will check with the State on the matters.
Commissioner Van Ness offered Ms. Joan LaVake congratulations on the
superb agenda package prepared on her new word processor.
There being no further business to come before the Commission, the
motion to adjourn was moved by Commissioner Gulliford, seconded by
Commissioner Van Ness and carried unanimously.
Mayor Persons declared the meeting adjourned at 8:28
(SEAL) Ro.ert B. •ersons, Jr.
Mayor-Commissioner
ATTEEST•• • /? L
a g/a i
Adelaide R. Tucker
City Clerk