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10-24-83 v AGENDA CITY OF ATLANTIC BEACH, FLORIDA October 24, 1983 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of October 10, 1983 2. Recognition of Visitors 3. Correspondence A. From John Futch re Public Hearing of CATV Board B. From the Family of Adele S. Grage C. From City of Jacksonville City Council re Application by Sharp Community Ambulance Service, Inc. , for a Certificate of Public Convenience and Necessity to Operate an Emergency Medical Ambulance Service in Duval County 4. Advisory Planning Board A. Scheduling of Meeting for November 8, 1983 - Two Requests for Rezoning 5. City Manager's Report A. Item #1 - Authorization to Disburse $5,750.04 for Legal Services B. Item #2 - Specifications for Police and Fire Vehicles C. Item #3 - Zoning Fee D. Item #4 - Mayport Road Improvements 6. New Business 7. Unfinished Business 8. Report of Committees 9. Action on Resolutions A. Resolution No. 83-18 - Budget Adjustment 10. Action on Ordinances A. Ordinance No. 5-83-9 - An Ordinance Amending Article II, the Same Being the Salary for Members of the City Commission - Deferred from Meeting of October 10, 1983 - Second Reading B. Ordinance No. 90-83-82 - An Ordinance Amending Ordinance No. 90-82-74, the Same Being the Land Develop- ment Code, by Creating a Minimum Lot Requirement for Subdivisions 11. Miscellaneous Business 12. ADJOURN MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON OCTOBER 24, 1983 AT 8:00 P.M. V V 0 0 PRESENT:Robert B. Persons, Jr. , Mayor-Commissioner T T Robert B. Cook, Sr. E E William I. Gulliford, Jr. D D John W. Morris, Jr. Catherine G. Van Ness, Commissioners M S AND: A. William Moss, City Manager 0 E Claude L. Mullis, City Attorney T C Adelaide R. Tucker, City Clerk I 0 Y NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Persons. The invocation was offered by Commissioner Van Ness. A silent prayer for the men killed in Beirut followed the invocation. The pledge of allegiance was led by Mayor Persons. Approval of the Minutes of October 10, 1983 Cook x x Motion: The minutes of the regular Commission meeting of October 10, Gulliford x x be approved as submitted. Morris x Van Ness The motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x Recognition of Visitors The Mayor welcomed Mrs. Leslie Gordon, visiting from Australia(Faye Moss's Mother) and thanked her for attending the meeting. Congratulations went to city attorney Claude L. Mullis for two recent appointments: he has been named president-elect of the Florida Municipal Attorneys Association, and appointed Chairperson of the Committee on Municipal Bonds for 1983-84 for The National Institute of Municipal Law Officers. Correspondence A. From John Futch re Public Hearing of CATV Board The City Manager announced that the Beaches CATV Board will hold a Public Hearing on October 27, 1983 at 7:00 p.m. , Community Center, Jacksonville Beach regarding the request by Cox Cable, Jacksonville Beach, Inc. for a rate increase. The Mayor urged all interested citizens to attend. B. From the Family of Adele S. Grage Mr. Moss read a letter from the family of Adele S. Grage thanking the city for the kindness shown her with a Resolution and Plaque placed in her honor in the City Hall, her second home. C. From City of Jacksonville City Council re Application by Sharp Com- munity Ambulance Service, Inc. for a Certificate of Public Convenience and Necessity to operate an emergency medical ambulance service in Duval County. PAGE TWO V V MINUTES Names of OCTOBER 24,1983 Commrs. M S Y N Correspondence - continued-#C Motion:Instruct the City Manager to advise the City Council, City Cook x of Jacksonville that the City of Atlantic Beach has no Gulliford x x objections in issuing a Certificate of Public Convenience and Necessity to Sharp Community Ambulance Service, Inc. Morris x x to operate an Emergency Medical Ambulance Service, Basic Van Ness x Life Support, in Duval County. Persons x The motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Advisory Planning Board A. Scheduling of Meeting for November 8, 1983-Two Requests for Rezonirg The City Manager advised the date set for the meeting has been changec from November 8, 1983 to Monday, November 7, 1983 at 7:00 p.m. The purpose of the meeting is to review two requests for rezoning and conduct public hearings on the rezoning. Mr. Moss noted that one issue is a new subdivision development referred to as Selva Norte, a 115 lot subdivision north of Selva Marina consisting of approximately 115 single family residences on a 42 acre tract. Noticesof the Public Hearings will be duly advertised and also notify residents by letter that adjoin the area advising them of the proposed development. City Manager's Report A. Item #1-Authorization to Disburse $5,750.04 for Legal Services The City Manager requested authorization to disburse $5,750.04 to Smith, Davenport, Bloom & Harden for legal services provided for the period June through October 1983. Motion: Authorize the City Manager to disburse $5,750.04 to Smith, Cook x x Davenport, Bloom & Harden for legal services incurred in Gulliford x FY 1982-83. Morris x The motion carried unanimously. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * :. * Persons x B. Item #2-Specifications for Police and Fire Vehicles Mr. Moss stated that he had accepted an offer from the City of Jack- sonville to include our five vehicles with their competitive bid package. He will bring back the tabulation of bids received by the City of Jacksonville for their approximately 100 vehicles that they are ordering. The specs are exactly the same with the exception that the City of Atlantic Beach specified a minimum of 318 cu.in and the City of Jacksonville specified 350 cu. in. It is anticipated that bid openings will be November 1st and award on November 10, 1983. The Commissioners were in concurrence with the City Manager's actions. C. Item #3 - Zoning Fee The City Manager presented costs associated with rezoning and expressed the opinion that a minimum of $100 is expended for the simplest of rezoning requests. He asked that consideration be given to establish a zoning fee and also a fee for the review of proposed subdivisions. • PAGE THREE V V MINUTES Names of OCTOBER 24, 1983 Commrs. M S Y N City Manager's Report - continued - C. Item ##3 Discussion followed. Then Commissioner Gulliford moved for the follow- ing: Motion: Establish a fee which will be a split fee. $100.00 will Cook x x be charged with the application, for the application. In Gulliford x x the event the application is favorably acted on a fee of Morris X $150.00 will be charged to effect the change of rezoning. Van Ness x During debate before the vote, it was the consensus of the Commission Persons x that fees for the review of proposed subdivisions should be a different rate and suggested the City Manager bring back suggestions for appro- priate fees to review proposed subdivisions, perhaps to charge out on a cost basis. The question was called and the motion carried with a vote of four ayes and one nay. Commissioner Morris voted no. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * D.Item #4 - Mayport Road Improvements For information, Mr. Moss presented copies of letter from Florida Department of Transportation stating they plan to make more improve- ments to Mayport Rd. from Church to Atlantic Blvd. They intend to remove the median strip and put in a turn lane, resurface that area, put in sidewalks (remove the new 4' sidewalk and replace with a 5' sidewalk on both the east and west side of Mayport Road) and more street lighting. Mr. Moss added that the city will be required to relocate our utilities that are existing in the state right-of-way and that will be our only expense. He also stated that the State has budgeted and is presently engaged with a consultant to evaluate the intersection at Mayport and Atlantic Boulevard, and their recom- mendatiorvshould be received before July 1st. Thereafter, the State intends to select an engineer to design the project. Mr. Moss stated that he had reminded the state about the city's desires for turning lanes at Plaza. The suggestion was made to ask the City Manager to request a signal light at Levy and Donner Roads on Mayport Road. E.The City Manager advised that the City of Atlantic Beach is hosting a meeting of the Northeast Florida League of Cities on November 17,19E3, and hoped that all Commissioners could attend. New Business - None Unfinished Business - None Report of Committees - None Action on Resolutions A. Resolution No. 83-18 - Budget Adjustment Mayor Persons presented and read in full proposed Resolution 83-18, a Resolution transferring certain monies between funds. The budget adjustment no. 13-10 be approved in the 1982-83 budget. • PAGE FOUR V V MINUTES Names of OCTOBER 24, 1983 Commrs. M S Y N Action on Resolutions - continued Cook x Motion:Adopt Resolution 83-18. Copy of Resolution 83-18 is ,att eh iGulliford x x hereto and made a part hereof. Morris x The motion carried unanimously. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x The City Manager advised that the auditors will be here in December and expect to submit their final report by January 15, 1984. They have audited the Community Development Block Grant and will submit the final report shortly. Action on Ordinances A. Ordinance No. 5-83-9 AN ORDINANCE AMENDING ARTICLE II, THE SAME BEING THE SALARY FOR MEMBERS OF THE CITY COMMISSION. Said Ordinance was presented by Mayor Persons, in full, in writing, and read on second reading by title only. Motion:Passage of said Ordinance No. 5-83-9 on second reading, Cook x x by title only. Gulliford X The motion carried with a three to two vote. Commissioners Cook, Morris x Morris and Van Ness voted aye, and Commissioner Gulliford and Van Ness x x Persons X Mayor Persons voted no. The Public Hearing was set for November 14, 1983. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. Ordinance No.90-83-82- AN ORDINANCE AMENDING ORDINANCE NO. 90-82-74, THE SAME BEING THE LAND DEVELOPMENT CODE, BY CREATING A MINIMUM LOT REQUIREMENT FOR SUBDIVISIONS Cook x x Motion: Defer action on Ordinance No. 90-83-82. Gulliford x x The motion carried unanimously. Morris x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x Miscellaneous Business Commissioner Cook reminded all of the Annual Beaches Civic Dinner to be held on November 2, 1983. Commissioner Gulliford requested that the records reflect that Mrs. Kerber was absent for the second Commission meeting in a row. There being no further business to come before the Commission, the motion to adjourn was moved by Commissioner Gulliford, seconded by Commissioner Van Ness and carried. Mayor Persons declared the meeting adjourned at 8:50 p.m. I / Robert B. Persons, Jr. (SEAL) Mayor-Commissioner ATTEST: Adelaide R. Tucker City Clerk RESOLUTION NO. 83-18 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS • WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require transfers from time to time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment No. 13-10 be approved in the 1982-83 Budget . * * * * * * * * x * * * * * * * Passed by the City Commission on October 24, 1983 ATTEST: (SEAL) ( /k.11 1 g o ece-i.1-c.i Adelaide R. Tucker, City Clerk CE'Tii iCATW I certify this to he a true and corre:t copy of the record in my offic . WITNESSZTH my hand and c.ficiai ce:i of the City of Atlantic Beach, Florida, this the,ZS�day of 19 2,5 . ,+'d,J4d..,ZeJ city Clerk . • BUDGET ADJUSTMENT 13-10 Date: October 24, 198 . NUMBER: — FUND: General Fund-01 USE SEPARATE FORMS FOR EACH FUND AMOUNTS MUST BE IN WHOLE DOLLARS EXPENDITURE REVENUE ACCOUNT ACCOUNT TITLE ADD DEDUCT DEDUCT ADD •• 01-514-4900 Other Current Charges 4, 782 01-541-4600 Repair and Maintenance Services 782 01-541-6400 Machinery and Equipment 4,000 • TOTAL 4,782 4,782 , EXPLANATION• To reallocate budgeted funds between departments in order to provide sufficient budget authority to pay remaining legal expenses related to 1982-83. INITIATED BY A. William Moss DATE: October 24, 1983 COMMISSION ACTION REQUIRED: Yes IlL DATE RECEIVED: