Exh 7AAGENDA ITEM #7A
JUNE 27, 20U5
CITY OI' ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-05-71 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2004 AND ENDING SEPTEMBER 30, 2005.
SUBMITTED BY: Nelson Van Liere
Finance Director
DATE: June 20, 2005
BACKGROUND: During the year, the City makes adjustments to budgetary accounts
to fund items not anticipated during the initial budget process.
Most of the items listed below have already been discussed in
previous commission meetings. The ordinance proposed
accomplishes the following:
Legal Expenditures for settlements and arbitrations related to
personnel issues are more than anticipated requiring an increase in
that division's budget of $22,000.
The City Commission travel and training budget requires
additional funds due to expenditures for related to the Florida
League of Cities and other commission related travel exceeding
original estimates. An increase of $3,800 is proposed.
The Water Utility Fund requires an adjustment of $25,622 to
fund the 10% contingency for the 2005 Beach Avenue Water Main
project. The anticipated contingency is necessary due to the old
condition of the existing underground utilities that may cause
additional contract expenditures during the project.
Utility Revenue Debt Service. This proposed amendment reflects
a reallocation of debt expenditures between the Water, Sewer and
Storm Water funds as a result of final project costs. It also reduces
the overall expense to the three funds by $108,678 related to the
refunding of the 1996 issue with the 2004 issue.
The Sanitation Utility budget requires an increase in the budget
for the payment of tippage to the City of Jacksonville as a
provision of an inter-local agreement for landfill services. The
City of Atlantic Beach must pay the tippage for all new
AGENDA ITEM #7A
JUNE 27, 2005
commercial and multi-residential accounts since the agreement.
Turnover in these locations has been higher than anticipated. An
additional $8,000 should be sufficient for this year's requirement.
Community Development Block Grant. To amend the revenue
and expense budgets to reflect previously approved funds rolling
over from last year. The majority of these funds are for a drainage
project on George and Dudley Street.
BUDGET: Miscellaneous adjustments to the fiscal year 2005 Operating
Budget as proposed above.
RECOMMENDATION: Approve Ordinance No. 20-OS-71.
ATTACHMENTS: Ordinance No. 20-OS-71
E
REVIEWED BY CITY MANAGER:
AGENDA ITENI #7A
JUNE 27, 2005
ORDINANCE NO. 20-OS-71
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2004 AND ENDING SEPTEMBER 30, 2005.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2004/2005 Final Budget be amended as follows:
General Fund
Expenses:
City Commission
Operating Expenses
Travel and Training
Legal Services
Operating Expenses
Professional Services
Total Expenses:
Decrease in Fund Balance:
Sewer Utility Fund
Expenses:
Non -Divisional
Debt Service
Principal
Interest
Total Expenses:
Increase in Fund Balance:
Water Utility Fund
3,800
22,000
525,800
<525,800>
$<4,743>
<69,283>
~574,026>
574,026
Expenses:
Non -Divisional
Debt Service
AGENDA ITEM #7A
JUNE 27, 2005
Principal
Interest
Water Distribution
Capital Outlay
Infrastructure Improvements
Decrease in Fund Balance:
Storm Water Utility Fund
Expenses:
Non -Divisional
Debt Service
Principal
Interest
Total Expenses:
Decrease in Fund Balance:
f
Sanitation Utility
Expenses:
Operating Expenses -Contract Services
Decrease in Fund Balance:
Community Development Block Grant
Revenues:
Grant Proceeds
Expenses:
Operating Expenses
Aid to Private Citizens
Capital Outlay
' Improvements other than buildings
Total Expenses:
Increase in Fund Balance:
$39,474
49,559
25,622
<$114,665>
<$34,731>
<88,954>
<$123,685>
5123,685
8,000
<58,000>
5109,402
486
3,397
53,883
~ 105,519>
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of July, 2005.
Passed by the City Commission on second and final reading this day of July, 2005
AGENDA ITEM #7A
JUNE 27, ?005
John 9. Meserve
Mayor /Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire Donna Bussey
City Attorney City Clerk
F.