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08-23-82 v - AGENDA CITY OF ATLANTIC BEACH, FLORIDA August 23, 1982 Call to Order Invocation and Pledge to Flag 1. Approval of the Minutes of August 9, 1982 2. Recognition of Visitors 3. Correspondence A. From Allen Harrell, Athletic Director, Fletcher Senior High School requesting advertisement in Football Program B. From Debbie Lay, Advertisement Editor, Fletcher Senator, requesting advertisement in Fletcher Senior High School Yearbook 4. Advisory Planning Board 5. City Manager's Report A. Item #1 - Emergency Repair of Sewer Line - Park Terrace West B. Item #2 - Analysis of Impact of the 10% Telephone Tax on Local Service with Reduction in Property Tax Millage 6. New Business A. Consideration of Appointment of Acting City Clerk 7. Unfinished Business A. Award of Contract for Public Works Facility 8. Report of Committees A. Sewer Plant Committee 9. Action on Resolutions 10. Action on Ordinances A. Ordinance No. 70-82-10 - Levying a Ten Percent Tax on Purchase of Telephone Service - Second Reading B. Ordinance No. 80-82-22 - Amending Chapter 19 of the Code of Ordinances, the Same Being Establishing Sewer Service and Connection Charges - Second Reading C. Ordinance No. 90-82-75 - Deleting Chapter 23 of the City Code of Ordinances, the Same Being the Ordinance Establishing the Procedures and Standards for the Development of Real Estate - Second Reading D. Ordinance No. 20-82-37 - An Ordinance Adopting an Operating Budget for the City of Atlantic Beach, Florida, for the Fiscal Year Beginning October 1, 1982, and Ending September 30, 1983 11. Miscellaneous Business 12. ADJOURN 13. Committee of the Whole - Work Session - Proposed 1982-83 Budget • MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON AUGUST 23, 1982 AT 8:00 P.M. V V O O PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner T T William I. Gulliford, Jr. E E John W. Morris, Jr. D D Catherine G. Van Ness, Commissioners AND: A. William Moss, City Manager M S Alan C. Jensen, City Attorney 0 E Adelaide R. Tucker, City Clerk T C I O Y ABSENT: Preben Johansen, Commissioner (due to illness) NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Persons. The invocation, offered by Commissioner Van Ness, was followed by the pledge to the flag. Approval of the Minutes of August 9, 1982 Gulliford x x Motion: The Minutes of the regular Commission Meeting of August 9, Morris x 1982 be approved as submitted. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x Mayor Persons announced that Commissioner Johansen is in the ICU Unit at Memorial Hospital and suggested that everyone offer their support and prayers for Commissioner Johansen. Recognition of Visitors The Chair recognized Mrs. Delores Reinikainen, 765 Redfin Drive, who asked how the City can put a tax on utilities they do not own. Mayor Persons answered that the Florida Statutes expressly provides the authority to levy the tax. * * * * * * * * * * * * * * * * * * * * * * * Mr. Bob Skeels, Attorney representing Mr. George Bull, was recognized by Mayor Persons. Mr. Skeels requested that Selva Marina Garden Two, an agenda item that was tabled during the meeting of August 9, 1982, be taken off the table. He added that he had given the City Attorney, Mr. Jensen, the final plans pertaining to the property, and also a performance and paymen_ bond naming the City of Atlantic Beach as a joint obligee. Mayor Persons asked for a motion to take the issue off the table. As no motion was made, the matter remained on the table. * * * * * * * * * * * * * * * * * * * * * New Business- Consideration of appointment of Acting City Clerk Mayor Persons announced that Mrs. Pat Whitney had resigned as City Clerk due to grave health problems, and that Mrs. Adelaide Tucker had agreed to fill in temporarily. Gulliford x Motion: Appoint Mrs. Adelaide R. Tucker as City Clerk. Morris x x Van Ness x x * * * * * * * * * * * * * * * * * * * * ;e * * * * * * * * * ;t * * * * Persons The Mayor appointed Commissioners Morris and Gulliford, Paul Steckla, and Mrs. Frank Kerber to serve on the search committee for the new City Clerk Commissioner Morris will serve as Chairman. PAGE TWO V V MINUTES Names of AUGUST 23, 1982 Commrs. M S Y N Correspondence A. From Allen Harrell, Athletic Director, Fletcher Senior High School requesting advertisement in Football Program Mr. Moss stated that the City has purchased one-half page ad in past years. This would be a cost of $60.00. Motion: Authorize the City Manager to purchase one-half (5) page Gulliford x x ad in Fletcher Senior High School's football program at Morris x x Van Ness x a cost of $60.00. Persons x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * B. From Debbie Lay, Advertisement Editor, Fletcher Senator, requesting advertisement in Fletcher Senior High School Yearbook The City Manager presented a request from a Fletcher Senior High School Student that the Commission consider the purchase of an advertisement in the Fletcher Senior High School's yearbook. Motion: Authorize the City Manager to purchase a quarter (4) page Gulliford x x advertisement in the Fletcher Senior High School Yearbook Morris x x at a cost of $40.00. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x City Manager's Report A. Item #1-Emergency Repair of Sewer Line-Park Terrace West The City Manager reported that two homes on Park Terrace West had blocked lines apparently from a problem running from the lateral to the main and was going uphill, which wasapparently the way it was install- ed. He added that he had been advised from both the Engineer and Contrac- tors that have looked at it that complete sewer replacement from both residences on the west side of the street to the manhole on the east wasnecessary. Also, the existing 4" water main neededto be raised to accommodate the new sewer service lines. Mr. Moss added that he took emergency bids from three contractors and received two quotes:A. J. Johns Construction-$4,200. , and Inman Contractors- $4,650. The City Manager requested authority to disburse $4,200 to A. J. Johns (low bidder) upon completion of the emergency repair. Motion: Authorize the City Manager to disburse $4,200 to A. J.Johres Gulliford x x upon completion of the emergency repairs on Park Terrace Morris x West. A. J. Johns having submitted the lowest quotation. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x B. Item #2-Analysis of Impact of the 10% Telephone Tax on Local Service with Reduction in Property Tax Millage The City Manager presented a brief analysis of impact of the 10% telephone tax which shows there will be more property tax relief than there will be a burden from the telephone tax. Commissioner Gulliford handed out a general analysis based on study of 1981 assessed value, PAGE THREE V V MINUTES Names of AUGUST 23, 1982 Commrs. MS Y N City Manager's Report - continued B. Item ##2 less exemptions of 188 parcels in 7 residential sections of the City, which also showed more property tax relief for the property owner than a burden from the telephone tax. Unfinished Business A. Award of Contract for Public Works Facility The City Manager advised that he and his staff had given the matter a significant amount of thought and consideration. He recommended that all bids be rejected, and requested that he be authorized to pursue alternatives for the construction of the new Public Works Facility. Gulliford x x Motion: Reject all bids and appoint a committee to investigate Morris x other alternatives to types of construction. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x Mayor Persons appointed Commissioners Gulliford and Morris, and the building inspector, Mr. John Widdows, to serve on the Committee. * * * * * * * * * * * * * * * Report of Sewer Plant Committee Commissioner Gulliford reported that the Committee had met with D.E.R. and they have tentatively approved the concept of the interim package plants. Some things still have to be worked out, but he expressed the opinion that this is the best alternative to the community for the short term because there is a substantial resale value to the plants and the City could hope to realize up to 75% of investment back when they go to some type of permanent expansion. The Committee will continue to meet. Action on Ordinances A. Ordinance No. 70-82-10 AN ORDINANCE LEVYING A TEN PERCENT TAX ON PURCHASE OF TELEPHONE SERVICE Said Ordinance was presented in full, in writing, and read on Second reading by Mayor Persons, by title only. Gulliford x x Motion: Said Ordinance No. 70-82-10 be passed on second reading, Morris x by title only. Van Ness x x Before the vote, three citizens were given the opportunity to speak Persons x even though it was not a Public Hearing. Mr. John Weldon, 380 5th St. , Alan Potter, 374 2nd St. , and Don Goodling, 328 5th St. Mr. Weldon objected to the Ordinance. Mayor Persons thanked them for their input. The question was then called and the motion was passed unanimously. A Public Hearing was set for September 13, 1982. * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mr. Moss asked that the Public Hearing date be left open until Miscellaneous business. PAGE FOUR V V MINUTES Names of AUGUST 23, 1982 Commrs. MS Y N 1 !' Action on Ordinances - continued B. Ordinance No. 80-82-22 - Second Reading AN ORDINANCE AMENDING CHAPTER 19 OF THE CODE OF ORDINANCES, THE SAME BEING ESTABLISHING SEWER SERVICE AND CONNECTION CHARGES Said Ordinance was presented in full, in writing, and read on second reading by Mayor Persons, by title only. Motion: Said Ordinance No. 80-82-22 be passed on second reading, Gulliford x x by title only. Morris x Van Ness x x The Public Hearing date was held over until Miscellaneous Business Persons x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * C. Ordinance No. 90-82-75 - Second Reading AN ORDINANCE DELETING CHAPTER 23 OF THE CITY CODE OF ORDINANCES, THE SAME BEING THE ORDINANCE ESTABLISHING THE PROCEDURES AND STANDARDS FOR THE DEVELOPMENT OF REAL ESTATE Said Ordinance was presented in full, in writing, and read on second reading by Mayor Persons by title only. Motion: Said Ordinance No. 80-82-22 be passed on second reading, Gulliford x x by title only. Morris x Van Ness x x The Mayor set a Public Hearing for September 13, 1982 Persons x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * D. Ordinance No. 20-82-37 - First Reading Said Ordinance was presented in full, in writing, and read on first reading by Mayor Persons, by title only. Motion: Said Ordinance No. 20-82-37 be passed on first reading Gulliford x x by title only. Morris x Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x Miscellaneous Business Mr. Moss explained that the City is pre-empted by the School Board's scheduled Public Hearing to be held on September 13, 1982, and he suggested that the Ordinances affecting the budget be held at a Special Called Meeting on September 10, 1982, and also the final hearing on the budget be held on September 10, 1982. The Commission agreed. Listed below are the Public Hearing dates: September 10,1982 September 13, 1982 -y Ordinance No. 70-82-10 80-82-22 Ord. No. 90-82-75 20-82-37 U ai,t.olmAit 30, 1911. u PAGE FIVE V V MINUTES Names of AUGUST 23, 1982 Commrs. M S Y N V Miscellaneous Business - continued The City Manager requested guidance on how the Commission wished to review the proposals to provide auditing services. Commissioner Gulliford suggested the staff rank the proposals and then have the Commission discuss the matter. Mr. Moss stated he would present the proposals at the Special Call Meeting of August 30, 1982. There being no further business, Commissioner Gulliford moved to Gulliford x x adjourn, and the motion was seconded by Commissioner Van Ness, and Morris x carried unanimously. The Mayor then declared the meeting adjourned. Van Ness x x Persons x (SEAL) Robert B. Persons, Jr. Mayor-Commissioner ATTEST: Adelaide R. Tucker City Clerk MINUTES OF THE BUDGET WORKSHOP MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON AUGUST 23, 1982 AT 9:30 P.M. PRESENT: Robert B. Persons, Jr. , - Mayor-Commissioner William I. Gulliford, Jr. John W. Morris, Jr. Catherine G. Van Ness, Commissioners AND: A. William Moss, City Manager Alan C. Jensen, City Attorney Adelaide R. Tucker, City Clerk ABSENT: Preben Johansen, Commissioner The Mayor announced that they were meeting as a Committee of the Whole in work session to discuss the proposed budget for the year 1982-83, and asked for comments. Commissioner Gulliford suggested, for consideration, establishing a General Capital Improvements Fund and set aside a percentage of total revenues for the fund and determine as the year progressed instead of allocating certain projects prior to. Discussion followed. Mr. Moss was asked to consider this and bring back suggestions at the next meeting. Commissioner Gulliford inquired why Mr. Moss had projected $100,00 drop in electric franchise fees. Mr. Moss responded that because of a quirk in the accounting, the city will collect three payments in the current year instead of the normal two. The other utility tax revenues were also discussed. The question was asked what are Police reports and why did the revenues drop so drastically. Mr. Moss expressed the opinion that perhaps the revenues were over- stated in prior years, and added that the large item of revenue the City no longer receives is the service provided to the Neptune Beach radio. Commissioner Gulliford asked about the $30,000 contingency listed as General Govern- ment services. Mr. Moss stated that this has been reduced down to $27,500 and detailed possible uses such as unknown legal fees. Under Public Works, $2,000 is shown for overtime. Mr. Moss explained that with reduced personnel there will have to be some overtime. He added that in the past all overtime has been paid at a straight time and he planned to pay time and z in most cases. Under Capital Outlay, $20,000 is budgeted for machinery and equipment. Mr. Moss outlined two pickup trucks and a sickle bar mower. Parks & Recreation- repairs and maintenance - Mr. Moss stated this would be typically repairs to the lights and fencing, and backstops if possible. Commissioner Gulliford asked what the duties of a Mechanic II be and the response was preventative maintenance of equipment, and performing other duties when not busy. The City Manager added that he planned to continue contractual services particularly with the police vehicles that are on the road 24 hrs daily. r t Page Two Minutes Budget Workshop Meeting August 23,1982 Public Safety supplies jumped from $5,000 to $36,00 due to consolidating several accounts such as gasoline into the one supply account to conform to the General Accounting System rules. Public Safety equipment is broken down as :a new copy machine, a new breath analyzer, and a new radar unit that will meet the new state requirements - total of $10,000. Commissioner Gulliford expressed the opinion that perhaps,with the city expanding, it might not be a bad idea to change the, structure of the Public Safety Dept and build on the fire department end of itand have a full time fire chief, and assistant fire chief, and three people on hand. Commissioner Morris agreed by using the fire hydrants that needed to be serviced as an example of how effective a fire chief might be. Proposed plan was three permanent firemen rotating - one on duty all the time, and either the fire chief or the assistant fire chief on call all the time, plus they would be responsible for their regular hourly duties, and also overseeing parts and repairs in the department. Commissioner Van Ness asked the amount of Dollars they proposed and Commissioner Gulliford was uncertain. He asked Mr. Moss to get some feel for it and see if it is practical within the dollars that are allocated or perhaps a suggestion given at the next meeting. The concensus of the Commission was that perhaps we have outgrown the theory of the Public Safety Dept. Mr. Moss commented that he had attempted to get along with the same number of employees since 1978, and there may be some advantages to the suggestion. His concern was that you would then be having to have an immediate response from police officers. Police officers up to the rank of Lt. immediately being responsible to a fireman, and that is hard to take, and secondly, they all share the same department. Commissioner Gulliford asked how many fire inspections of commercial property does the city conduct in a years time. The City Manager agreed that is a flaw in the system. Many of the fire inspections that are conducted are the responsibility of the State Fire Marshall, mainly hotels and restaurants. He asked the Commission if he should stay within the allocated budget, and he was instructed to come back with the amount of dollars he thought it would take. Sanitation - why such a jump in operating supplies. Mr. Moss anticipated gasoline increases, etc. Discussion was held on USO and Mental Health with some objections to Mental Health donations. No decision was made. The City Manager asked for guidance on travel. He advised that the Mayor had been asked to serve on a committee with the National League of Cities and suggested an additional amount of money be allocated to him before the next meeting. Commission agreed. An amount of $2,000 will be added to the Mayor's travel expenses. Mayor Persons briefed the Commission on the new association, North Fla. League of Cities. Dues - $50.00 annual fee. Travel fees will be very nominal. Discussion was held on request by the Chamber of Commerce for $3,000. It was suggested the matter be held over until Commissioner Johansen returns, or at least until the next meeting. Page Three Minutes Budget Workshop Meeting August 23, 1982 Discussion was held on the salary of the City Manager, and it was determined to raise the City Manager's salary by the amount of $2,000. The City Manager was instructed to adjust his budget accordingly. There being no further business, the Mayor declared the meeting adjourned. ♦' (SEAL) .. .ert B. Persons, Jr. Mayor-Commissioner ATTEST: Adelaide R. Tucker City Clerk