12-13-82 v AGENDA
CITY OF ATLANTIC BEACH, FLORIDA
December 13, 1982
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of November 22, 1982
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board - Meeting of December 7, 1982
A. Recommendations of Advisory Planning Board re
Amendments to Land Development Code
B. Proposed Planned Unit Development - Fairway Villas,
Ahern & Associates, Inc.
5. City Manager's Report
A. Item #1 - Proposed Agreements with Robert Bates & Associates, Inc.
for Consulting Engineering Services
B. Item #2 - Award of Contract - Flow Monitoring Program
C. Item #3 - Proposed Engineering Agreement - Capital Improvement
Project - Resurfacing of Beach Avenue
D. Item #4 - Request for Authorization to Exceed Housing Rehabilitation
Grant Limits
E. Item #5 - Specifications for Two Pick-up Trucks
F. Item #6 - Award of Contract - Refuse Truck
6. New Business
7. Unfinished Business
8. Report of Committees
A. Report of Committee of the Whole Meeting of December 13, 1982
(Originally scheduled for December 9, 1982 - Lack of Quorum)
B. Report of the Committee to Review Subdivision and PUD Require-
ments of the Zoning Ordinance
9. Action on Resolutions
10. Action on Ordinances
A. Ordinance #90-82-76 - Amending Ordinance #90-82-74, the Same
Being the Land Development Code
B. Ordinance #10-82-14 - Amending Ordinances Nos. 90-82-73 and 10-80-13,
Known as the Alcoholic Beverage Ordinances
(To Be Presented by the City Attorney)
11. Miscellaneous
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT THE CITY HALL ON DECEMBER 13, 1982 AT 8:00PM 0 0
T T
PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner E E
Robert B. Cook, Sr. D D
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners M S
O E
AND: A. William Moss, City Manager T C
Alan C. Jensen, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMIS. N D S 0
The meeting was called to order by Mayor Persons. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of November 22, 1982
Cook x
Motion: The minutes of the regular Commissioner Meeting of November 22, Gulliforc1x x
1982 be approved as presented. Morris x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Recognition of Visitors
ze Chair recognized Mrs. Clare McCreary. She proudly announced that the
1983 State Junior League tournament was awarded to the Atlantic Beach/
Mayport Naval Base Junior League, an organization that was formed last year.
She asked permission to use the Russell Park for the Little League activit-
ies next year which will run from the first week of March through the first
week of June.
Cook x
Motion: Grant Mrs. Clare McCreary permission to use Russell Park for Gulliford x x
the little League activities from March 1, 1983 through the Morris x x
first week of June, 1983. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *;: Persons x
Advisory Planning Board- Meeting of December 7, 1982
A. Recommendations of Advisory Planning Board re Amendments to Land Develop-
ment Code
Commissioner Morris reported that the Advisory Planning Board recommended
that the Land Development Code be amended to change the setback require-
ments on corner lots. It was pointed out that the item is included in
No. 10-A so no further discussion was held.
B. Proposed Planned Unit Development - Fairway Villas, Ahern & Associates
Commissioner Morris stated that the Advisory Planning Board discussed the
proposed Planned Unit Development at length and determined that the best
:ilization of the land would be to go with the development,Fairway Villas,
id added there is a request for a variance in the heated sq. ft. in half
of the development. The developers had originally asked for 850 sq.ft. of
PAGE TWO V V
MINUTES Names of
DECEMBER 13,1982 Commrs. M S Y N
� r
Advisory Planning Board - continued
space to be developed, and after discussion they compromised with 50%
having 1000 sq. ft. and the other 50% to contain 900 sq. ft. only be-
cause of the unique area. Discussion followed.
Motion:Announce a Public Hearing will be held on December 27,1982
on the project. At that time the recommendations of the Cook x
Advisory Planning Board will be reviewed. If they are found Gulliford x x
acceptable at that time, or otherwise amended, the City Morris x
Attorney will be directed to prepare an Ordinance creating Van Ness x x
a Planned Unit Development zone. At that time the property Persons x
owners will be provided a thirty (30) day notice of the
Public Hearing. That date will be the same as the third and
final reading of the Planned Unit Development Ordinance.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
City Manager's Report
A. Item #1-Proposed Agreements with Robert Bates & Associates,Inc. for
Consulting Engineering Services
ze City Manager requested authorization to use the consulting services
f Robert Bates & Assoc. for the engineering consultation services for
the Outfall Force Main with Buccaneer Service Company, Inc. , and
engineering consultation services for wastewater monitoring studies
(Inflow infiltration).
Motion: That The City Manager be authorized to issue the authori- Cook x x
zation for services for negotiations with Buccaneer Service Gulliford x x
Company for the Outfall Force Main and for the Wastewater Morris x
Flow Monitoring Studies to Robert Bates & Associates. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
B. Item #2-Award of Contract - Flow Monitoring Program
The City Manager reported that the bid opening on the contract to
monitor the flow of the sanitary sewer collection system was held on
December 7, 1982. The invitation to bid was published in the Jackson-
ville Journal on November 19, 1982, and in the Construction Bulletin.
Three bids were received, and the lowest acceptable bid was submitted
by Southern Line Cleaning, Inc. , for $6,200.00. Bid tabulation is
attached hereto and made a part hereof.
Cook x x
Motion: Award Southern Line Cleaning, Inc. the contract for the Gulliford x x
flow monitoring program for $6,200.00. Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons
Item #3-Proposed Engineering Agreement-Capital Improvement Project-
Resurfacing of Beach Avenue
Mr. Moss stated that $60,000 has been budgeted for the resurfacing of
Beach Avenue from Ahern to 16th Street. He submitted a purposed agree-
ment with England & Thims, Inc. , Consulting Engineers, for engineering
PAGE THREE V V
MINUTES Names of
DECEMBER 13, 1982 Commrs. MS Y N
City Manager's Report - continued-item #3
services on the project. The agreement provides for a fee of $4,670 for
all phases of the project. Because the estimated cost of the project is
below $100,000, competitive negotiations for the selection of an engineer
is not required. The City Manager asked for authorization to enter into
the agreement.
Motion: Authorize the City Manager to enter into an agreement with Cook x x
England & Thims, Inc. for engineering services for the Gulliford x x
resurfacing of Beach Avenue for a fee of $4,670, and the Morris x
Mayor be authorized to execute the agreement on behalf of Van Ness x
the City. Persons x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Item #4-Request for Authorization to Exceed Housing Rehabilitation
Grant Limits
The City Manager stated that Larry Stokely, Community Development
Administrator had submitted a request for authorization to exceed the
grant limits on three structures under rehabilitation as they will
exceed the maximum grant limits of $15,000.00 the City Commission had
set. The original rehabilitation contract on all three is under $15,000
but when the sewer tap-in fee is included ($1,035) , each of the three
zits will exceed $15,000.
Cook x
Motion: Authorize the exceeding of the grant limits for Cases 81-16Gulliford x
81-10, and 81-17 Morris x x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
E. Item #5-Specifications for Two Pick-up Trucks
The City Manager requested authorization to call for bids for two trucks
for the Public Works Department which is a budgeted item of $15,600.
Cook x x
Motion: Authorize the City Manager to call for bids on two pickup Gulliford x x
trucks for the Public Works Department. Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
F. Item #6 - Award of Contract - Refuse Truck
The City Manager reported on the evaluation of the five bids for one
refuse truck that was presented to the City Commission on November 22,
1982. He expressed the opinion that the lowest bid submitted by H. F.
Mason does not meet the terms and specifications of the bid. Mr. Moss
recommended that the contract be awarded to MTA Equipment of Amelia
Island, Florida, in the amount of $47,557.49, as it was his opinion
that the Route Chief Compaction Unit variances do not account for a
material difference in the bid price. Discussion followed.
Motion: Award the contract for a refuse truck to the lowest bidder Cook x
meeting the specifications which is Waste Equipment Leas- Gulliford x x
ing, Jacksonville, Fla. , for the amount of $49,088.00 Morris x
Van Ness
* * * * * * * * * * ;; * * * * * * * * * * * * * * * * * * * * * * * x
PPr.nns x x
PAGE FOUR V V
MINUTES Names of
DECEMBER 13, 1982 Commrs. MS Y N
Report of Committees
A. Report of Committee of the Whole Meeting of December 13, 1982
(Originally scheduled for December 9, 1982 - Lack of Quorum)
Mayor Persons reported that the Committee of the Whole recommended that
the City Commission take the following action on the Fire Chief:
Recommend to the City Commission that the Public Safety Department
be split into two distinct departments, namely Fire and Police, and
that the City hire a professional Fire Chief to administer that
department, and that he develop an even stronger volunteer fire
fighting force along with the full time fire fighters. The present
Police Chief's duties will be limited to the Police Department. The '
will both be responsible to the City Manager.
The Mayor stated the action should be done by Ordinance and asked for
a motion from the floor.
Cook x x
Motion: Direct the City Attorney to prepare an Ordinance on the Gulliford x x
above stated recommendation for the new Fire Chief. The Morris x
Ordinance to be presented at the next regular meeting. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
ie next item discussed at the meeting was the Public Works building.
_.ie City Manager requested authority to solicit proposals from architec-
tural firms regarding a revamping of the design of the building to bring
it more within the requirements of the the City. The Committee of the
Whole with a vote of four to one agreed to recommend that the Commission
authorize Mr. Moss to solicit proposals for architectural planning on
the Public Works Building.
Cook x
Motion: Authorize the City Manager to solicit proposals for archi- Gulliford x x
tectural planning on the Public Works Building. Morris x x
Van Ness X
The motion carried with a four to one vote. Commissioner Persons x
Van Ness voted no.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances
A. Ordinance #90-82-76
Mayor Persons announced that this Ordinance is amending the Ordinance
#90-82-74, the same being the Land Development Code and contains the Ad isory
Planning Board's recommendations for amendments.
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH
AMENDING ORDINANCE NO. 90-82-74, THE SAME BEING THE LAND DEVELOPMENT
CODE, BY AMENDING SET-BACK REQUIREMENTS FOR CORNER LOTS; PROVIDING AN
EFFECTIVE DATE.
tid Ordinance was presented by Mayor Persons in full, in writing,
-ad read on first reading, by title only. CookGull
x
Motion: Said Ordinance #90-82-76 be passed on first reading, by iford x
Morris x x
title only.
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
t
PAGE FIVE V V
MINUTES Names of
DECEMBER 13,198ZCommrs. M S Y N
Action on Ordinances - continued
B. Ordinances #10-82-14 - Amending Ordinances #90-82-73 and 10-80-13,
known as the Alcoholic Beverage Ordinances
The City Attorney explained that the proposed amendment provides that a
restaurant deriving 51% of gross income from food that serves only beer
or wine would not have to meet the seating requirements or floor space
requirements, and it also excepts from the application, grocery stores
and drug stores which sell alcoholic beverages for off-premises con-
sumption only. This basically follows the State requirements. The
Ordinance was then presented.
AN ORDINANCE AMENDING CHAPTER 3 OF THE CODE OF ORDINANCES OF THE
CITY OF ATLANTIC BEACH BY AMENDING SECTION 3-6(c) THEREOF, CONCERN-
ING EXCEPTION TO THE DISTANCE LIMITATIONS, AND PROVIDING AN
EFFECTIVE DATE.
Said Ordinance was presented by Mayor Persons in full, in writing, and
read on first reading, by title only.
Cook x x
Motion:Said Ordinance #10-82-14 be passed on first reading, by Gulliford x x
title only. Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Persons x
Miscellaneous Business
Conmiissioner Cook asked that consideration be given to instruct the
City Attorney to prepare an Ordinance allowing restaurants to serve
wine only with food at 10:00 a.m. on Sunday morning. The Mayor stated
it would be discussed at the next meeting.
* * * * * * * * * * * * * * * * * *
Commissioner Van Ness asked what was under construction at the corner
of Ahern and Sherry. Mr. Moss answered that it is a PUD approved several
years that was submitted by Lee Ross.
* * * * * * * * * * * * * * * * *
Commissioner Cook moved to adjourn. The motion was seconded by Commis-
sioner Morris and carried unanimously.
Mayor Persons extended a Merry Christmas to all and declared the
meeting adjourned. 9:05 p.m.
Robert B. Persons, Jr.
'>EAL) Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk
n;ic of Upton In}; Dec. 7, 1982 "
CITY OF FOR Flow Monitoring Program ATLANTIC BEACH
I, FLORIDA I) p;ir. invent. Sewer Operations
ilimmommam
,' Southern Line Clean-e r Ehrhart Engineering' Altair Maintenances,
BID NUMBER 23-2 ing Altamonte Springs, Services, Inc.
Sanford, Florida Florida t Longwood, Florida
T
!„ r
I'I'f?�I ( Brief Description 'Unit Price Ext. Pri.c�c Unit Price Ext. Price pini Psi..- . I 1
Lum Sum Proposalt Price Unit PriC= , .PricE, In j t prio l_ Pr.i ce lh�i-- , f nri rr
p r'7�M;��}i.. '
6 200
�..a f I a 6 5 80MEI i
N.....----1Bid Rejec ed - 14,600 '
1 i1 _ No Bid De.osit Sub-
mitted as Required 4
i1.1
Iv ' y I it
111 I
!
r
i .c „iI..--..------.,..--------..+.-----_ •
r
F IH )1 A i -
4 r t
I
1_
, ,T._._._._._.___r_,___._T.............i
r q (i
, ,
1
---1 ), i,
if • i
fi
r
Comments: .
\mount Budgeted —
t. h1 --
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE ATLANTIC V V
BEACH CITY COMMISSION HELD AT THE CITY HALL ON DECEMBER 13,1982 O O
AT 7:00 P.M. T T
E E
PRESENT: Robert B. Persons, Jr. , Mayor-Commissioner D D
Robert B. Cook, Sr.
William I. Gulliford, Jr.
John W. Morris, Jr. M S
Catherine G. Van Ness, Commissioners O E
T C
AND: A. William Moss, City Manager I O Y
Alan C. Jensen, City Attorney NAME OF ONEN
Adelaide R. Tucker, City Clerk COMMRS. N D S O
The meeting was called to order by Mayor Persons at 7:00 p.m. A quorum was
present consisting of Mayor Persons and Commissioners Gulliford and Morris.
Commissioners Van Ness and Cook arrived at 7: 10 p.m.
Mayor Persons announced that the first item of business would be discussior
on the fire chief. During the discussion, it was brought out that a number
of cities had tried the Public Safety concept and now there are only two
cities in the State of Florida that still have the combined departments,
Atlantic Beach being one. The suggestion was made to split the department
into two - police and fire,with both chiefs responsible to the City Manager,
and the problems in doing this were discussed at length. Commissioner
"Mlliford then moved for the following motion:
Motion: Recommend to the City Commission that the Public Safety Depart- Cook x x
ment be split into two distinct departments, namely Fire and Gulliforc x x
Police, and that the City hire a professional Fire Chief to Morris x
administer that department, and that he develop an even strong- Van Ness x
er volunteer fire fighting force along with the full time fire Persons x
fighters. The present Police Chief's duties will be limited to
the Police Department. They will both be responsible to the
City Manager.
The motion carried unanimously. The City Manager was instructed to
write a job description for the new Fire Chief and bring back to the
Commission for approval. The City Manager will then advertise and
hire the new Fire Chief.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
The second item of business was a recap of discussions on the new Public
Works building. The City Manager stated that he would like to ask for
authorization from the Commission to hire an architect through competitive
negotiations process to go over the present plans to scale down and furnish
the city a few pages of prints and specifications. Mr. Moss estimated the
cost for both the architect and constructual engineer would not cost over
$5,000. Commissioner Morris made the following motion: Cook x
Motion: Recommend to the City Commission to instruct the City Manager Gulliford x x
to solicit proposals from architedts. Morris x x
The motion carried with four ayes and one no. van NPGR X,
Persons x
PAGE TWO V V
MINUTES Names of
DECEMBER 13,1982 Commrs. M S Y N
Cook x
Commissioner Morris moved to adjourn the meeting. The motion was Gulliford x x
seconded by Commissioner Gulliford and carried unanimously. Morris x x
Van Ness x
The Mayor declared the meeting of the Committee of the Whole adjourned. Persons x
7:40 p.m.
(SEAL) Robert B. Persons, Jr.
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk
,
CITY OF •
c irLavI& eee - 96tGaa
716 OCEAN BOULEVARD
P.O.BOX 26
ATLANTIC BEACH,FLORIDA 32233
�
TELEPHONE(904)249-2396
December 10, 1982
MEMORANDUM
TO: City Commission
FROM: Robert B. Persons, Jr..
SUBJECT: RESCHEDULE A COMMITTEE OF THE WHOLE MEETING
A meeting of the Committee of the Whole has been rescheduled
for Monday, December 13, 1982 at 7:00 P.M.
The purpose of the meeting will be to discuss the position of
fire chief, the public works building, and any other business
which may come before the City Commission at that time,